File Sharing
Recently updatedShare files with team members, external collaborators, and stakeholders.
Last updated Mar 24, 2026
Sharing options
Grantable supports three ways to share files from your workspace — internal links for team members, public links for external stakeholders, and email shares for direct delivery.
Internal links
Share a file with anyone who has access to your workspace. Internal links respect workspace roles — the recipient sees the file based on their permissions (admin, editor, commenter, or viewer).
To share internally, open a file and use the share option to copy an internal link. Anyone on your team with workspace access can open it.
Public links
Generate a public URL that anyone can use to view a file — no Grantable account required. Public links are useful for sharing proposal drafts with board members, advisors, or other reviewers who aren’t on your team.
Public links are read-only. Recipients can view the content but cannot edit or comment.
Email shares
Send a file directly to an email address. The recipient gets an email with a link to view the file. This is the most direct way to share a specific document with someone outside your organization.
Managing shared links
You can revoke shared links at any time. Once revoked, the link stops working immediately. This is useful when a shared draft is no longer current or when access should be limited.
Tips
- Use internal links for day-to-day team collaboration — they automatically respect your workspace permissions.
- Use public links when sharing with board members or external reviewers who don’t need a Grantable account.
- Revoke links once they’re no longer needed, especially for sensitive draft content.