Request for Proposals (RFP) - Community Program Funding

Geographic Scope: Eastern Frontier Country, Oklahoma - specifically serving:

• Pottawatomie County
• Lincoln County
• Seminole County (Seminole and Wewoka communities)
• Hughes County (Holdenville and Wetumka communities)

Funding Period: 2026-2027 (July 2026 - June 2027)

Eligibility:

• 501(c)(3) tax-exempt organizations
• Organizations registered with Oklahoma State Charitable Registration
• Must serve low-to-moderate income populations
• Organizations with board of directors and current audit reports

Focus Areas: Programs addressing local community needs in served counties

Application Requirements:

• Most recent audit report
• Program budget
• 501(c)(3) IRS Determination Letter
• IRS Form 990
• Oklahoma State Charitable Registration documentation
• Board of Directors roster and contact information

Youth Serving Organizations: Must describe staff and volunteer training, screening, and safety protocols if serving youth under age 18

Application Process

1. Organization Information
   • Organization name
   • Tax ID
   • Executive Director name, email, and phone
   • Name, phone, and email of person completing application
   • Organization address
2. Program Details
   • Mission statement
   • Number of employees
   • Program name (specific program requesting funding, not organization name)
   • Amount of funding requested
3. Needs Assessment
   • Describe specific local need(s) the program addresses
   • Provide data and sources demonstrating local need
   • Describe program including frequency, duration, cost to participants, and activities
   • Explain how program addresses identified need(s)
4. Population Served
   • Key demographic characteristics (age, race/ethnicity, veteran status, disability status, etc.)
   • Percentage of individuals served who are low-to-moderate income
   • Brief description of how low-to-moderate income status is determined
   • Select all communities with program access during 2026-2027
   • Specify communities within Seminole and Hughes counties if applicable
5. Service Data
   • Total individuals served in 2025 (unduplicated)
   • Number of individuals served in 2025 by ZIP code
   • Anticipated individuals to be served July 2026-June 2027 (unduplicated)
6. Evaluation and Outcomes
   • Describe how program outcomes, progress, and effectiveness will be measured
   • Include tools or data used for measurement
   • Provide key evaluation results and measurable outcomes from 2025 with supporting data
7. Funding Information
   • List all current and pending funding sources with amounts if known
   • If applicable, outline how 2025 United Way funding was utilized
8. Required Documentation (upload as jpg, gif, png, or pdf; max 128 MB each)
   • Most recent audit report
   • Program budget
   • 501(c)(3) IRS Determination Letter
   • IRS Form 990
   • Oklahoma State Charitable Registration
   • Board of Directors roster and contact information