FY27 RAP Prevention Community Based High-Fidelity Wraparound

FY27 RAP Prevention Community Based High-Fidelity Wraparound

This grant award will have an initial period of performance starting in FY27 (07/01/2026 (or upon execution of the agreement) through 06/30/2029). A budget should be submitted for FY27 only.
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PROGRAM DESCRIPTION

Provider will provide Prevention Community Based High-Fidelity Wraparound services (Wraparound) in accordance with the National Wraparound Initiative’s model, the IL DCFS mission, vision, and values, and the principles of Implementation Science.

Youth, and families must have access to necessary services and supports in the least restrictive, most appropriate, and most effective environment possible. Therefore, Provider must ensure that youth and families receive services and supports that are:

• Individualized, reflecting a continuum of services and supports, both formal and informal, based on the unique strengths of each youth and their family/caregivers.
• Provided in the least restrictive, most natural setting appropriate to meet the needs of the youth, and family.
• Family-driven and youth-guided, with families and youth engaged as active participants at all levels of planning, organization, and service delivery.
• Community-based, coordinated and integrated with the focus of services, management and decision-making responsibility resting at the community/Child and Family Team level.
• Culturally and linguistically competent, with agencies, programs, services and supports that are responsive to the cultural, racial, and ethnic differences of the populations they serve.
• Protective of the rights of youth and their family/caregivers; and,
• Collaborative across child- and family-serving systems, involving mental health, child welfare, juvenile services, education, substance abuse, developmental disabilities, physical health, and other system partners who are responsible for providing services and supports to the target population.

Provider must participate in the Wraparound training, coaching and certification process provided by DCFS to support Wraparound implementation. In addition, Provider must participate in the WrapStat implementation support system, Child and Adolescent Needs and Strengths (CANS) assessment and data systems approved by DCFS to ensure the provision of Wraparound services and supports are delivered in accordance with the National Wraparound Initiative’s model. Provider must follow the Wraparound process, beginning with the phases of Wraparound as defined by the National Wraparound Initiative.

Provider must utilize the designated data collection and management system determined by the Department of Child and Family Services.

The Provider must ensure services are provided in the primary language or method of communication of each youth and, as applicable, to the youth’s parent(s), guardian(s) and/or other significant persons involved with the youth.

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PROGRAM DETAILS

Within 30 days from the date of assignment , the provider Wraparound Coordinator must complete a CANS with the youth and family, including at least one in person, virtual or phone contact to determine youth eligibility.

Once completed the Provider Wraparound Supervisor reviews the CANS to determine eligibility. With Provider Supervisor approval and acceptance of the youth into the Wraparound process, the Provider Wraparound Coordinator must meet with the family to prepare for the initial Child and Family Team Meeting to be held within 30 days from the CANS approval date. The identified youth must then be entered into the approved data entry system (WrapStat). Provider’s Wraparound Coordinator must secure signatures on the Authorization for Release of Information form prior to the initial CFTM or at the beginning of that meeting. The following documents must be on file and available for DCFS review upon request: Client’s Rights, Consent for Services, and any other required documents.

Provider’s Wraparound Coordinator will complete preparation meetings with the identified potential members of the Child and Family Team to provide a brief orientation to the Wraparound process, explain the importance of the Wraparound principles, and learn more about the team member’s relationship to the youth and family.

Provider must include the parent, guardian, caregiver, the youth, and other identified formal and natural supports in all aspects of the Wraparound process.

At the initial CFTM, the team will discuss the family vision, team mission, strengths, needs and culture of the family and will develop the individualized Wraparound Plan including a Crisis Plan. Provider’s Wraparound Coordinator must document the CFTM in the system designated by DCFS. The CFTM documentation must include the team members invited and in attendance as well as the strengths and needs discussed using the approved CFTM template. CFTM minutes must be distributed to the team within seven (7) days after the meeting is held.

Provider must have the capacity to provide Wraparound Coordination services for all enrolled youth. These services must be available during times that are convenient to the youth and their family/caregivers, including evening and weekend times. Services include community visits, home visits, virtual visits and phone contacts. These services must be completed with the youth or the family/caregivers a minimum of one contact weekly to meet the youth and family needs as defined in their Wraparound Plan.
Provider’s Wraparound Coordinator must facilitate subsequent CFTMs at least once every 30 days, or more frequently as needed, to review and revise the Wraparound Plan and Crisis Plan and to determine the amount of progress that the youth is making through the Wraparound process toward safety, permanency, and well-being.

In fidelity to the National Wraparound Initiative, Provider’s Wraparound Coordinator must work to strengthen and support the Child and Family Team process through the Wraparound phases: engagement and team preparation, initial plan development, plan implementation, and transition utilizing the principles of the Wraparound process. These principles include family voice and choice, team based, natural supports, collaboration, community-based, culturally competent, individualized, strength-based, persistence, and outcome based. Provider’s Wraparound Coordinator and Family Support Specialist, where applicable, are responsible for guiding, motivating, and supporting the completion of the Wraparound process with the Child and Family Team members.

Each youth must receive access to services and supports, both formal and natural, through Provider’s Wraparound Coordinator and Family Support Specialist, where applicable, acting in conjunction with a Child and Family Team.

Only those services included in a Child and Family Team Wraparound Plan, as developed, and signed by the Child and Family Team are eligible for payment through the flex funding.

Discrepancies regarding Wraparound Plans or services must be addressed by the DCFS Wraparound Administrator. If further guidance is needed to resolve the discrepancy, the DCFS Wraparound Administrator will engage with other DCFS departments who can assist with resolving the discrepancy. All DCFS policies and guidelines related to the services and goods being purchased must be followed.

Flexible Funds:
Wraparound Coordinators, on behalf of the Child and Family Team, may request the utilization of flexible funds to support the safety, permanency, and well-being of the youth and family. Each family will have differing needs; some may need $0 in flexible funding and others may require more. The amount used per family is to be determined by the Provider; not to exceed the total pooled amount available per youth each fiscal year which is $1000 per case. Final capacity is determined by total number of cases dispositioned per fiscal year. Pooled funds do not carry over past June 30th or the contract end whichever occurs earlier. Upon exhaustion of all other funding sources, flexible funds may be used for:
a) hard goods necessary to support the family;
b) service co-pays for clients that are not accessible or affordable through other means;
c) past due utility bills paid directly to the utility (i.e. electric, gas, propane for heating);
d) transportation costs;
e) fees for children to attend enrichment activities such as YMCA class, etc.;
f) non-traditional services such as art classes, etc.

Flexible funds are utilized for the procurement of unique services to address the immediate needs of an individual client or family. Provider must work with community partners to ensure that existing funding sources have been identified, explored and exhausted prior to utilizing flexible funding. Provider must pay for goods and services through available flexible funds for youth and families in the Wraparound program. Provider must purchase those services and goods as approved by the child and family team or, in case of an emergency need, as otherwise approved in writing by Provider management. Department policies and guidelines related to the services and goods being purchased must be followed. Provider must submit payment forms, on a monthly basis, to the Department for review. If flexible funds are used, Provider must maintain records of services provided at the child and family detail level. In addition, payments made via flexible funds require monitoring to ensure that the purchases made, or services provided were received. The Department will review the approved payment forms monthly.

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REFERRAL AND ADMISSION PROCEDURES

Referral Decision-Making Criteria: Provider must serve youth who meet the inclusion criteria as determined by DCFS and who are referred by the Office of Community Connections or through the Beacon system. Provider must maintain a waiting list for youth over set capacity at any given time.

Admission Notification Procedures: Within 2 calendar days of receipt of the referral, the Provider Wraparound Supervisor will complete an initial screening for eligibility for assessment. The referral will be accepted for additional assessment or rejected within 2 calendar days. If the program is at capacity, the Provider Wraparound Supervisor will place the youth on the waitlist and contact the family. When the youth is moved off the waitlist the provider Wraparound Supervisor must assign a Wraparound Coordinator for the identified youth. If the youth does not qualify or is placed on a waiting list, the Wraparound staff will notify the family and/or referral source within 2 calendar days of the referral.

Department Responsibility: DCFS will make referrals through the Office of Community Connections via telephone or email contact with the provider.

Client Contacts: The initial face-to-face contact with the youth and their family must be conducted within 10 calendar days from the date of receipt of referral or the date the youth is moved off the waiting list.

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STAFFING QUALIFICATIONS

DIRECT SERVICE:
Wraparound Coordinator: Wraparound Coordinator (“Coordinator”) must possess a bachelor’s degree from an accredited school in human services or related field and have two (2) years of supervised experience in a human services field.

Family Support Specialist: The Family Support Specialist must possess at least a high school diploma or general equivalency degree (GED) (minimum in general education) with two (2) years of related experience. The Family Support Specialist must demonstrate excellent customer service and the ability to assist in the coordination and facilitation of the Wraparound process and team meetings.

SUPERVISORY:
Program Director (if applicable): the Program Director (“Director”) position requires a master’s degree from an accredited school in human services or related field with two (2) years of supervisory experience in a human services field.

Wraparound Supervisor: Wraparound Supervisor (“Supervisor”) position requires a bachelor’s degree from an accredited school in human services or related field, master’s degree in human services or related field preferred, with two (2) years of supervisory experience in a human services field. Wraparound supervisors must provide monthly supervision to Coordinators and Family Support Specialists to guide their work in delivering Wraparound with fidelity.

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MINIMUM STAFFING EXPECTATIONS

The average Full Time Employee (FTE) Wraparound Coordinator to youth ratio must be maintained at 1:15. An individual Wraparound Coordinator must not have more than 17 clients on their caseload at one time. Provider will serve >50% of program plan capacity at any given time and annually.

FTE Supervisor to FTE Wraparound Coordinator ratio must be maintained at no more than 1:5.

FTE Data Entry/Quality Assurance to Wraparound Coordinator ratio must be maintained at 1:10.

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TARGET POPULATION
DCFS Client Capacity Under DCFS Agreement: TBD
DCFS Client Capacity at Any Given Time: TBD
Agency Client Capacity Under Program: TBD
Agency Client Capacity at Any Given Time: TBD

Average Length of Services: 6 months

Services beyond the program plan service parameters: The Provider must obtain prior authorization from DCFS Program Administrator to serve clients beyond 12 months from Wraparound start date.

Inclusions:
Youth who are not otherwise involved with DCFS and who:
a. Are 0-21 years of age;
b. Live in the defined target area;
c. Demonstrate complex behavioral, emotional or mental health needs on the CANS 2.0 as completed in the assessment period; and
d. Are referred by the IL DCFS Office of Community Connections or through the Beacon system.

Exclusions:
a. Youth who are a member of an open investigation, intact or permanency case with DCFS/CWCA.
b. Youth who are actively or serious substance abusers may not be appropriate referrals under this Contract.
c. Youth who are currently incarcerated may not be appropriate referrals under this Contract.
d. Youth who are receiving services from the Pathways to Success Wraparound program through the Illinois Department of Healthcare and Family Services.
e. The DCFS Wraparound Program Administrator or designee may approve exceptions to the above criteria. All exceptions must be maintained in the Program Administrator files.

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PROGRAM OUTCOMES AND METRICS

85% of enrolled youth will have a monthly Wraparound CFTM
80% mean overall fidelity score on the Wraparound Fidelity Index – Easy (WFI-EZ)
85% mean overall fidelity score on the Team Observation Measure (TOMS)
80% of youth will show improvement in CANS scores

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GEOGRAPHIC/SERVICE PROVISION AREA(S)

McHenry County

Details

• Awarding Agency: Department Of Children And Family Services
• CSFA Number: 418-00-1563
• CSFA Popular Name: Wraparound Services
• Funding Opportunity Number: 418 - Prevention Community Based High-Fidelity Wraparound
• Assistance Listings Number: State
• Announcement Type: Initial Announcement
• Award Type: Competitive
• Total Funding Available: $803,930.00
• Expected Number of Awards: 1
• Funding Sources: State
• Indirect Costs Allowed: Yes
• Posted Date: 2026-04-21
• Award Period: 2026-07-01 – 2027-06-30

Funding Restrictions

Grant awards will be subject to state statutory requirements that limit the administrative costs to 20%. Fringe benefits cannot exceed 25% of total salaries.

Indirect Cost Description

Indirect Costs are allowed. To charge indirect costs to a grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA).

There are three types of NICRAs:

1. Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA.

2. State Negotiated Rate. The organization may negotiate an indirect cost rate with the State of Illinois if they do not have a Federally Negotiated Rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal may be submitted to the State of Illinois through the indirect cost rate system no later than three months after the effective date of the award. If an organization previously established an indirect cost rate, the organization must continue to use that rate until its expiration. Upon expiration, the organization may re-submit a new indirect cost proposal through the system annually, within six months after the close of the grantee’s fiscal year, OR an organization may elect to use the de minimis rate instead of their State Negotiated Rate.

3. De Minimis Rate. An organization may elect a de minimis rate of 15% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
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NOTE
• All grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate in the indirect cost rate system to claim indirect costs. Indirect costs claimed without an established negotiated rate or a De Minimis Rate election in the system may be subject to disallowance.
• Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs.
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Restrictions on Indirect Costs

Yes

Citation Governing Indirect Cost Restriction

2 CFR Part 200, §200.414

State Award Notices

REVIEW AND SELECTION PROCESS
All applications must be submitted by the posted deadline. IDCFS staff conducts an initial review of all applications received for eligibility and GATA compliance. Reviewers may consist of DCFS GATA staff, division leadership, and other internal DCFS staff. Each proposal will be reviewed by a minimum of three reviewers. The review and selection of grant award recipients is conducted in a fair and equitable manner that evaluates and selects grantees most likely to be successful in delivering results based on program objectives, and with limited disruption to the continuity of services. Proposals will be approved based on funding available.

While recommendations from the review team will be a key factor in funding decisions, the Department maintains final authority over funding decisions and considers the scores of the review team to be non-binding recommendations. The Department reserves the right to evaluate applications in the larger context of the overall portfolio by considering geographic distribution of awards (e.g., ensuring coverage of certain counties or service areas), client needs, and overall programmatic/ financial risk assessments in its pre-award decisions. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Final award decisions will be made by the Director (or their designee). The Department reserves the right to negotiate with successful applicants to adjust award amounts, locations, etc. Funds are disbursed based on the schedule agreed upon and included within the Uniform Grant Agreement. The release of this Notice of Funding Opportunity does not obligate the Department to make an award.
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AWARD NOTIFICATIONS
An award status notification (approval or denial) will be delivered via an automated email from Euna Grants. This email will serve as notification that an award has been made. However, this email is not an authorization to begin performance or incur costs.
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APPEALS
Competitive grant (and in some cases non-competitive) appeals are limited to an appeal related to the evaluation process. Evaluation scores may not be protested.

An appeal must be submitted in writing in accordance with the grant application document. An appeal must be received within 14 calendar days of Award denial.
The written appeal shall include at a minimum the following:
i. the name and address of the appealing party
ii. identification of the grant for which you are appealing the evaluation/review process
iii. a statement of reasons for the appeal

Response to Appeal
a. DCFS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
b. DCFS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
c. The appealing party must supply any additional information requested by DCFS within the time period set in the request.

Reporting

Grantees will be expected to submit both (monthly or quarterly) periodic performance reports and monthly financial reports. The exact reporting requirements of this award will be defined in the program plan of the Uniform Grant Agreement.