Annual Grant Program - Community Enrichment

Grant Application Process

Step-by-Step Application:

1. Review Strategic Plan - Review the STRATEGIC PLAN with four impact areas and examples before applying

2. Review Sample Funding Contract - New agencies should read the SAMPLE FUNDING CONTRACT to understand expectations

3. Complete Application Form - A multi-section application form is required

4. Agency Information Section
- Agency Name
- Tax ID# and 501(c)(3) status
- Agency Address
- Phone Number
- Main Contact Person Name and Email
- Agency Budget (current fiscal year)
- Short narrative about your agency (150 words or less recommended)

5. Required Documentation
- IRS 501(c)(3) Letter - Upload current IRS letter (mandatory for review)
- Board of Directors Roster - Current roster with two signatures: one from preparer and one from board officer/member
- Local Advisory Board Documentation - Required only if agency's Board of Directors are regionally based rather than Gloucester County-specific; must include two signatures
- Audit or IRS 990 - Upload most recent audit (if required for your agency) or IRS Form 990

6. Grant Program Section (complete separately for each program)
- Grant Program Name
- Program Site Address
- Program Description
- Indicate if this is a new program or did not receive UW funding last year
- Total Grant Program Budget (numeric only, no dollar sign)
- Total United Way Request Amount (numeric only, no dollar sign)
- Detailed budget breakdown with dollar amounts and descriptions for:
* Supplies
* Curriculum
* Educational Materials
* Operating costs
* Personnel
* Training
* Other (specify)
- Select ONE impact area and priority area from provided list

7. Community Impact Section
- Indicate Grant Activities (action steps within program that help achieve goals)
- Indicate Grant Outputs (direct result of program activities)
- Indicate Grant Outcomes (how program changed participants' skills, knowledge, behavior, attitude or condition)
- Indicate Grant Indicators & Data Source (number or percent of participants demonstrating outcomes)
- Total Served in Program (numeric only)
- Total Served by United Way Funding (numeric only)

8. Success Story Section
- Include one client success story from past 12 months
- Client Name
- Services Provided
- Permission for UW to use story for marketing
- Option to keep client anonymous
- Upload candid photograph (if permission provided)

9. Board Approval Section
- Name of Preparer
- Phone Number of Preparer
- Email Address of Preparer
- Name of Board/Officer who can verify/certify application
- Phone Number of Board/Officer
- Email Address of Board/Officer
- Board certification that application fairly and accurately represents program needs
- Acknowledgment that agency will abide by all United Way policies if funded

Required Materials Summary

• Completed online application form (6 sections)
• IRS 501(c)(3) letter
• Current Board of Directors roster (signed)
• Current Local Advisory Board documentation (signed, if applicable)
• Recent audit or IRS 990
• Agency budget documentation
• Program budget breakdown
• Client success story (with or without photo)
• Board officer signature and certification

File Submission Requirements

• Accepted file types: gif, jpg, jpeg, pict, txt, rtf, pdf, doc, xls
• Maximum file size: 8 MB per file
• Maximum 5 documents per section
• Total maximum file size per upload: 256 MB

Important Notes

• A separate application must be completed for each grant program requested
• Agencies may apply for multiple grant programs in different or same impact areas
• IRS 501(c)(3) letter is mandatory for grant review
• Board certifications must include signatures from both preparer and board officer/member