Woods Hole Foundation Grant Program

Application Instructions

Submission Format:
1. Prepare application as a single PDF document with all required information
2. PDF file name must begin with your organization's name (e.g., "EnvironmentHousingGroup_2026.pdf")
3. Submit using the Google Form link on the application instructions page
4. All applications must be submitted by 11:59 PM on March 31 (no late applications accepted)

Required Application Components:

#### Cover Page (Limit: 1 page)

Contact name, organization name, phone number, email address, mailing address

Website (optional)

Name and Tax ID number of sponsoring 501(c)(3) charitable organization (if applicable)

Outcome of previous Woods Hole Foundation grant, if applicable (limit 50 words)

Brief summary of 2026 proposal (limit 100 words) - focus on proposed activities and their impact, not organization history

Amount of funds requested

#### Full Proposal Narrative (Limit: 3 pages)

Explain specifically what funds will be used for

Describe how the proposed project or activity benefits the community

Include proposed project schedule

#### Supporting Documents (No page limit, be concise)

Detailed project budget corresponding to requested funds

Organization's most recent annual financial report (executive summary acceptable if voluminous)

- Must include: Income report with donations, fundraising income, gifts, grants, rental property, ticket sales, investments, etc.
- Must include: Expense report with office supplies, printing, advertising, salaries, maintenance, etc.
- Not acceptable: Tax returns or monthly bank statements

Letter of support from partner organization (if applicable)

Letter of support from sponsoring 501(c)(3) organization (if applicable)

IRS letter recognizing exempt status under 501(c)(3) of Internal Revenue Code (required for first-time applicants)

Project Budget Requirements:

Can be as simple as a paragraph with pertinent information

Or can be standard income/expense report format

Must detail proposed project costs and any income (e.g., ticket sales)

Submission Process:
1. Combine all materials (cover page, narrative, budget, financial statements, supporting documents) into a single PDF
2. Fill in all requested information in the Google Form
3. Upload your PDF file
4. Click the bold green "Submit" button
5. You will receive an immediate acknowledgement message and confirmation email

Incomplete Applications:

Will not be considered for funding

Review instructions carefully to ensure all required components are included

Fund Usage Requirements:

Funds must be spent as proposed in application

If needs change, you must consult the Foundation for approval before redirecting or postponing use of funds

Failure to comply may result in requirement to return funds