Lilly Endowment Community Scholarship Book Stipend

Funder: Community Foundation of Southern Indiana (administered through Lilly Endowment)

Geographic Scope: Clark and Floyd County, Southern Indiana

Award Amount:

• Rising Sophomores and Incoming Freshmen: $900 per year
• Cohorts 2010 and 2011: $800 per year

Purpose: To cover major book and equipment costs required for college attendance

Eligible Expenses:

• Required textbooks and novels
• Required equipment (lab goggles, nursing attire, boots for physical education classes, etc.)
• Required items for courses (zip drives for specific classes, required media)
• Choir uniforms/robes for credit-bearing courses
• Photography supplies or film developing for photography courses
• Cap and gown for graduation
• Horse-back riding class equipment

Ineligible Expenses:

• Basic school supplies (paper, pens, pencils, folders, notebooks, planners)
• Ink cartridges
• Computer supplies not specifically required by professor
• GRE or other test preparation materials
• Travel expenses of any kind
• iPad or devices not expressly required
• Uniforms for volunteer organizations or non-credit bearing courses
• Miscellaneous supplies
• Praxis test registration (reimbursed separately)

Special Notes for Education Majors:

• PRAXIS test registration reimbursed separately
• Submit registration receipt to community foundation
• Student teaching supplies (index cards, markers, etc.) eligible

Reporting Requirements:

• Complete Book Stipend Report Form at end of academic year
• Provide receipts for all purchases
• Report all expenses, even if exceeding stipend amount
• Return unspent funds ($25 or more) to foundation before end of academic year
• Keep unspent amounts of $25 or less for general school supplies
• Failure to submit report results in ineligibility for next year's stipend

Contact Information:

• Community Foundation of Southern Indiana
• Phone: (812) 948-4662
• Address: 4108 Charlestown Road, New Albany, IN 47150
• Mail address for refunds: 4108 Charlestown Road, New Albany, IN 47150

Lilly Endowment Book Stipend Report Process

Submission Steps:

1. Collect all receipts for books and equipment purchased
2. Complete Book Stipend Report Form (online or hard copy)
3. Provide the following information:
   • Student name
   • Email address
   • Cohort year scholarship was awarded
   • County (Clark or Floyd)
4. List all books and purchases with:
   • Date of purchase
   • Class name
   • Book/item name
   • Amount spent
5. Calculate totals:
   • Subtotal of book/equipment purchases
   • Add sales tax and shipping charges
   • Calculate total amount spent
   • Identify unspent amount
6. Upload supporting documentation:
   • Photo copies of original receipts (required)
   • Maximum file size: 32 MB
7. For online purchase receipts:
   • Report actual amount paid, not campus price
   • Include shipping and handling in reported amount
8. Submission Options:
   • Complete and submit online form
   • Download hard copy and mail to: Community Foundation of Southern Indiana, 4108 Charlestown Road, New Albany, IN 47150
   • Browser requirement: Internet Explorer 10+, Chrome, Safari, or Firefox for file attachments
9. If unable to attach documents:
   • Complete form and email attachments to: cgunther@cfsouthernindiana.com
10. If receipts unavailable:
    • Contact community foundation for alternative procedures
    • Research required to document purchases
11. Fund return (if applicable):
    • If unspent amount exceeds $25, mail check payable to ICI
    • Send to: Community Foundation of Southern Indiana, 4108 Charlestown Road, New Albany, IN 47150