F24AS00298 Cooperative Agriculture

Foa_Content_of_F24AS00298.pdf

U.S. Fish and Wildlife Service
FWS - Refuges
https://www.fws.gov/refuges/whm/cooperativeAgriculture.html
Cooperative Agriculture
Fiscal Year: 2024
F24AS00298
Due Date for Applications: 03/07/2029

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Table of Contents
A. Program Description ...................................................................................................................2
A1. Authority ...............................................................................................................................2
A2. Assistance Listing Number ...................................................................................................2
A3. Background, Purpose and Program Requirements ................................................................2
A4. Funding Opportunity Goals ...................................................................................................3
B. Federal Award Information .........................................................................................................3
B1. Total Funding ........................................................................................................................3
B2. Expected Award Amount ......................................................................................................3
B3. Expected Award Funding and Anticipated Dates .................................................................3
B4. Number of Awards ................................................................................................................4
B5. Type of Award .......................................................................................................................4
C. Eligibility Information ................................................................................................................4
C1. Eligible Applicants ................................................................................................................4
C2. Cost Sharing or Matching ......................................................................................................5
C3. Other ......................................................................................................................................5
D. Application and Submission Information ...................................................................................6
D1. Address to Request Application Package .............................................................................6
D2. Content and Form of Application Submission ......................................................................6
D3. Unique Entity Identifier and System for Award Management (SAM) ...............................10
D4. Submission Dates and Times ..............................................................................................11
D5. Intergovernmental Review ..................................................................................................11
D6. Funding Restrictions ...........................................................................................................11
D7. Other Submission Requirements .........................................................................................13
E. Application Review Information ...............................................................................................14
E1. Criteria .................................................................................................................................14
E2. Review and Selection Process .............................................................................................15
E3. CFR – Regulatory Information ............................................................................................16
E4. Anticipated Announcement and Federal Award Dates .......................................................16
F. Federal Award Administration Information ..............................................................................16
F1. Federal Award Notices ........................................................................................................16
F2. Administrative and National Policy Requirements .............................................................17
F3. Reporting .............................................................................................................................18
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G. Federal Awarding Agency Contact(s) ......................................................................................20
G1. Program Technical Contact .................................................................................................21
G2. Program Administration ......................................................................................................21
G3. Application System Technical Support ...............................................................................21
H. Other Information .....................................................................................................................21
A. Program Description
A1. Authority
CAA’s issued under this Notice of Opportunity are entered into under the U.S. Fish and Wildlife
Service’s (Service)’s CFDA (15.681) under the authority of the Fish and Wildlife Coordination
Act (16 U.S.C. 661– 667e); Migratory Bird Conservation Act (16 U.S.C. 715); National Wildlife
Refuge System Administration Act, as amended by the National Wildlife Refuge System
Improvement Act (16 U.S.C. 668dd); Refuge Revenue Sharing Act (16 U.S.C. 715s); National
Wildlife Refuge System Regulations, Economic Uses and Cooperative Land Management (50
CFR 29.1-2); and Department of Interior Policy, 505 Departmental Manual (DM) 2,
Procurement Contracts, Grant and Cooperative Agreements.
A2. Assistance Listing Number
Assistance Listing Number
15.681
A3. Background, Purpose and Program Requirements
This is a nonfinancial assistance program. The Service may enter into a CAA on NWRS lands
when:
A. It is found to be an appropriate and compatible use of the NWRS lands, in accordance with
Service procedures described in 603 FW 1 and 603 FW 2, respectively;
B. It is described as a management action in an approved plan, complies with the National
Environmental Policy Act (NEPA) and other applicable laws and regulations, and sets explicit
objectives for target species or their associated habitats that represent the biological outcomes the
Service desires and to meet wildlife or habitat management objectives; and
C. Only when we cannot meet our resource management objectives through maintenance,
management, or mimicking of natural ecosystem processes or functions of the particular NWRS
land area in compliance with 601 FW 3.
A CAA, by its nature, requires substantial Service involvement. The Service and the cooperator
will collaborate on developing a plan of operations with continued direction and monitoring by
the Service; communicate on a regular basis (e.g., daily communications, monthly status updates,
annual reviews) to ensure that the cooperative agricultural program is successful in assisting the
NWRS lands to meet objectives for target species or their associated habitats and ensuring that
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the cooperator is attaining the agreed-upon incentives for engaging in cooperative agriculture on
the NWRS lands; and coordinate to ensure the agricultural practices on NWRS lands are
conducted in compliance with other Federal laws and policies.
A CAA may last up to 5 years.
A4. Funding Opportunity Goals
Obtain agricultural services that meet wildlife and habitat conservation objectives.
Receive appropriate and fair market value fees, crop shares, and/or in-kind services from
cooperators to be used to meet other conservation objectives.
Build visibility, trust, and relationships with neighboring landowners and communities.
B. Federal Award Information
B1. Total Funding
Estimated Total Funding
$0
N/A
A CAA is not a financial assistance award.
B2. Expected Award Amount
Maximum Award
$0
Minimum Award
$0
N/A
A CAA is not a financial assistance award.
B3. Expected Award Funding and Anticipated Dates
Expected Award Funding
$0
Expected Award Date
April 05, 2024
N/A
A CAA is not a financial assistance award.
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B4. Number of Awards
Expected Number of Awards
0
N/A
A CAA is not a financial assistance award.
B5. Type of Award
Funding Instrument Type
CA - Cooperative Agreement
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards. The program will
post an annual Notice of Participation Opportunity on Grants.gov. The annual notice will provide
a link to the NWRS website where individual cooperative agricultural opportunities will be
posted as they become available at:
https://www.fws.gov/refuges/whm/cooperativeAgriculture.html
Individual cooperative agriculture opportunities will also be advertised through other national,
regional, and local outreach channels as determined by the Service to be
appropriate. The notice for each new opportunity will include a general description of the
opportunity, the objective criteria the Service will use to evaluate applicants, the application due
date, and application instructions.
Individual cooperative agriculture agreements can be approved for a period of a few months or
up to a period of 5 years. Once that period ends, the Service will determine if those same
cooperative agriculture activities should continue. If the Service will continue those same
cooperative agriculture activities, a new individual cooperative agriculture opportunity will be
posted on the NWRS website and made available for eligible entities to apply.
C. Eligibility Information
C1. Eligible Applicants
Eligible Applicants
21 – Individuals
23 – Small businesses
Additional Information on Eligibility
Applicants must be private individuals or small business entities. Pre-application coordination is
required. Environmental impact information is not required for this program. This program is
eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An
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applicant should consult the office or official designated as the single point of contact in his or
her State for more information on the process the State requires to be followed in applying for
assistance, if the State has selected the program for review.
C2. Cost Sharing or Matching
Cost Sharing / Matching Requirement
No
Percentage of Cost Sharing / Matching Requirement
N/A
Statutory formulas are not applicable to this program. Matching requirements are not applicable
to this program. MOE requirements are not applicable to this program.
C3. Other
In general and at a minimum, applicants must complete applicable parts of FWS Form 3- 1383-
C (https://www.fws.gov/forms/3-1383-C.pdf) to apply for a cooperative agricultural opportunity.
The Service will accept applications at the local refuge or complex office listed in the Notice in
compliance with the terms and conditions in the Notice.
Applicants must notify the Service in writing of any actual or potential conflicts of interest that
are known at the time of application or that may arise during the life of this award, in the event
an award is made. Conflicts of interest include any relationship or matter which might place the
recipient, the recipient’s employees, or the recipient’s subrecipients in a position of conflict, real
or apparent, between their responsibilities under the award and any other outside interests.
Conflicts of interest may also include, but are not limited to, direct or indirect financial interests,
close personal relationships, positions of trust in outside organizations, consideration of future
employment arrangements with a different organization, or decision-making affecting the award
that would cause a reasonable person with knowledge of the relevant facts to question the
impartiality of the applicant, the applicant’s employees, or the applicant’s future subrecipients in
the matter. Upon receipt of such a notice, the Service Project Officer in consultation with their
Ethics Counselor will determine if a conflict of interest exists and, if so, if there are any possible
actions to be taken by the applicant to reduce or resolve the conflict. Failure to resolve conflicts
of interest in a manner that satisfies the Service may result in the project not being select for
funding.
Foreign Entities or Projects:
State Sponsors of Terrorism: This program will not fund projects in countries determined by
the U.S. Department of State to have repeatedly provided support for acts of international
terrorism and therefore are subject to sanctions restricting receipt of U.S. foreign assistance and
other financial transactions.
Office of Foreign Assets Control Sanctions: This program will not fund projects in countries
subject to comprehensive sanction programs administered by the U.S. Department of Treasury,
Office of Foreign Asset Control without proper licenses.
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In-Country Licenses, Permits, or Approvals: Entities conducting activities outside the U.S.
are responsible for coordinating with appropriate U.S. and foreign government authorities as
necessary to obtain all required licenses, permits, or approvals before undertaking project
activities. The Service does not assume responsibility for recipient compliance with the laws,
regulations, policies, or procedures of the foreign country in which they are conducting work.
Excluded Parties:
The DOI conducts a review of the SAM.gov Exclusions database for all applicant entities and
their key project personnel prior to award. The DOI cannot award funds to entities or their key
project personnel identified in the SAM.gov Exclusions database as ineligible,
prohibited/restricted or otherwise excluded from receiving Federal contracts, certain
subcontracts, and certain Federal assistance and benefits, as their ineligibility condition applies to
this Federal program.
D. Application and Submission Information
D1. Address to Request Application Package
The program will post a Notice of Participation Opportunity on Grants.gov every 5 years. The
notice will provide a link to the NWRS website where individual cooperative agricultural
opportunities will be posted as they become available. These postings will provide basic logistic
information, including how to obtain and how to submit the application materials for each
individual opportunity (application processes are administered by field stations rather than
centrally). The key materials are the required FWS Form 3-1383-C (Special Use Permit) and the
optional FWS Form 3-1384 (Bid Sheet).
Individual cooperative agriculture opportunities will also be advertised through other national,
regional, and local outreach channels as determined by the Service to be appropriate. The notice
for each new opportunity will include a general description of the opportunity, the objective
criteria the Service will use to evaluate applicants, the application due date, and application
instructions. Individual cooperative agriculture agreements can be approved for a period of a few
months or up to a period of 5 years. Once that period ends, the Service will determine if those
same cooperative agriculture activities should continue. If the Service will continue those same
cooperative agriculture activities, a new individual cooperative agriculture opportunity will be
posted on the NWRS website and made available for eligible entities to apply. The cooperator
for this new opportunity may or may not be the same individual as for the previous opportunity,
but will be selected through an open and competitive process based on objective criteria.
Program Website Link
https://www.fws.gov/refuges/whm/cooperativeAgriculture.html
D2. Content and Form of Application Submission
SF-424, Application for Federal Assistance
All applicants must submit the Standard Form (SF)-424, Application for Federal Assistance. This
form is available with the announcement on Grants.gov and in GrantSolutions. The form must be
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complete and signed by an Authorized Representative. For all applicants except individuals and
commercial entities, the Authorized Representative’s signature on a standard application form
submitted to the Service represents their certification that the entity’s financial management
system meets 2 CFR §200.302 financial management requirements. The non-Federal entity’s
financial management system must be sufficient to:
1. Permit the preparation of required reports;
2. Trace funds to a level of expenditures adequate to establish that the entity has used such
funds per Federal statutes, regulations, and terms and conditions of the Federal award;
3. Provide for the requirements in 2 CFR §200.302(b); and
4. Comply with §200.334 Retention requirements for records, §200.335 Requests for
transfer of records, §200.336 Methods for collection, transmission, and storage of
information, and §200.337 Access to records.
If this application requests more than $100,000 in Federal funds, the Authorized Representative’s
signature on or submission of the SF-424 form in GrantSolutions also represents their
certification of the statements in 43 CFR Part 18, Appendix A-Certification Regarding Lobbying.
When completing the SF-424 Application form, enter only the amount requested from this
Federal program in Box 18a, Estimated Federal Funding. Include any other Federal sources of
funding in Box 18e. Estimated Other Funding and identify any such sources and amounts in the
required Budget Narrative (see below). For individuals applying as a private citizen (i.e.,
unrelated to any business or nonprofit organization you may own or operate in your name), do
NOT include your Social Security Number on this or any other document to be submitted with
your application! When completing the SF-424 Application form, individuals must enter in Box
8b. Employee/Taxpayer Identification Number (EIN/TIN) the substitute number “444-44-4444.”
Individuals may register in SAM.gov but are not required to have a SAM.gov registration. For
individuals without a SAM.gov registration enter in Box 8c. the substitute Unique Entity
Identifier (UEI) “KA5HQCLKUVW1". For instructions on completing the SF-424, please
reference: Instructional Video: Completing the SF424.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Project Abstract Summary (OMB Number 4040-0019)
Applicants must complete and submit the Project Abstract Summary form. The Project Abstract
Summary form must provide a brief award description. The description must be in plain
language that the public can understand without viewing the full application proposal. It should
include a brief, simple description of the project purpose, activities to be performed, deliverables
and expected outcomes, intended beneficiaries, and subrecipient activities, if known at the time
of submission.
Do not include personally identifiable, sensitive, or proprietary information in the award
description as this is available to the public. Use only English characters, numbers, punctuation,
and standard symbols. Use of non-English, non-standard characters (also referred to as special or
extended ASCII characters) will result in the award description failing to be reported correctly to
USASpending.gov. Award descriptions are limited to 4,000 characters or less. Applicants should
check the length of the award description and proofread for proper grammar and spelling.
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For applicants applying through Grants.gov: Applicants must download and complete the
Grants.gov “Project Abstract Summary” form from the full text announcement. To submit the
Grants.gov “Project Abstract Summary” form with the application, applicants must add the form
as an attachment to the Grants.gov “Attachments” form that is included in the application
package.
For applicants applying through GrantSolutions-Grants Management Module (GS-GMM):
Applicants must enter the information in the Project Abstract Summary screen. Do not upload a
document in place of entering the information directly into GS-GMM Project Abstract Screen.
Project Narrative
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Budget Narrative
Applicants must include a budget narrative that describes and justifies requested budget items
and costs. In your budget narrative, describe how the SF-424 Budget Information, “Object Class
Category” totals were determined. Include a complete description of each cost category. For
personnel salary costs, generally describe how estimates were determined by identifying what
type of staff will support the project and how much time they will contribute to the project (in
hours or workdays). Describe proposed items of cost that require prior approval under the
Federal award cost principles, including any anticipated subawarding, transferring, or contracting
out of any work under the award. If known at the time of application, include an estimated
number of subawards and the dollar amount anticipated for each subaward. If equipment
previously purchased with Federal funds is available for the project, provide a list of that
equipment and identify the Federal funding source. Identify any third-party cash or in-kind
contributions that a partner or other entity will contribute to the project and describe how the
contributions directly and substantively benefit completion of the project. For in-kind
contributions, identify the source, the amount, and the valuation methodology used to determine
the total value. See 2 CFR §200.306 for more information. Please note the prohibitions on certain
telecommunications and video surveillance services or equipment in 2 CFR 200.216. Recipients
may not earn, make, or keep any profit resulting from any financial assistance awards. These
costs are not allowable and should not be included in any proposed costs.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Conflict of Interest Disclosure
Per the Financial Assistance Interior Regulation (FAIR), 2 CFR §1402.112, applicants must state
in their application if any actual or potential conflict of interest exists at the time of submission.
a. Applicability.
1. This section intends to ensure that non-Federal entities and their
employees take appropriate steps to avoid conflicts of interest in their
responsibilities under or with respect to Federal financial assistance
agreements.
2. In the procurement of supplies, equipment, construction, and services by
recipients and by sub recipients, the conflict of interest provisions in 2
CFR§200.318 apply.
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b. Notification.
1. Non-Federal entities, including applicants for financial assistance awards,
must disclose in writing any conflict of interest to the DOI awarding
agency or pass- through entity in accordance with 2 CFR §200.112.
2. Recipients must establish internal controls that include, at a minimum,
procedures to identify, disclose, and mitigate or eliminate identified
conflicts of interest. The recipient is responsible for notifying the
Financial Assistance Officer in writing of any conflicts of interest that
may arise during the life of the award, including those that have been
reported by sub recipients.
c. Restrictions on lobbying. Non-Federal entities are strictly prohibited from using
funds under a grant or cooperative agreement for lobbying activities and must
provide the required certifications and disclosures pursuant to 43 CFR §18 and 31
USC §1352.
d. Review procedures. The Financial Assistance Officer will examine each conflict
of interest disclosure on the basis of its particular facts and the nature of the
proposed grant or cooperative agreement, and will determine whether a
significant potential conflict exists and, if it does, develop an appropriate means
for resolving it.
Enforcement. Failure to resolve conflicts of interest in a manner that satisfies the government
may be cause for termination of the award. Failure to make required disclosures may result in
any of the remedies described in 2 CFR §200.339, Remedies for noncompliance, including
suspension or debarment (see also 2 CFR §180).
Uniform Audit Reporting Statement
All U.S. states, local governments, Indian tribes, institutions of higher education, and non- profit
organizations expending $750,000 USD or more in Federal award funds in the applicant’s fiscal
year must submit a Single Audit report for that year through the Federal Audit Clearinghouse’s
Internet Data Entry System, in accordance with 2 CFR 200 subpart F. U.S. state, local
government, Indian tribes, institutions of higher education, and non- profit applicants must state
if your organization was or was not required to submit a Single Audit report for the most recently
closed fiscal year. If your organization was required to submit a Single Audit report for the most
recently closed fiscal year, provide the EIN associated with that report and state if it is available
through the Federal Audit Clearinghouse website.
Certification Regarding Lobbying
Applicants requesting more than $100,000 in Federal funding must certify to the statements in
43CFR Part 18, Appendix A-Certification Regarding Lobbying. If this application requests more
than $100,000 in Federal funds, the Authorized Official’s signature on the appropriate SF-424,
Application for Federal Assistance form also represents the entity’s certification of the
statements in 43 CFR Part 18, Appendix A.
Disclosure of Lobbying Activities
Applicants and recipients must not use any federally appropriated funds (annually appropriated
or continuing appropriations) or matching funds under a Federal award to pay any person for
lobbying in connection with the award. Lobbying is influencing or attempting to influence an
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officer or employee of any U.S. agency, a Member of the U.S. Congress, an officer or employee
of the U.S. Congress, or an employee of a Member of the U.S. Congress connection with the
award. Applicants and recipients must complete and submit the SF-LLL, “Disclosure of
Lobbying Activities” form if the Federal share of the proposal or award is more than $100,000
and the applicant or recipient has made or has agreed to make any payment using non-
appropriated funds for lobbying in connection with the application or award. The SF-LLL form
is available with this Funding Opportunity on Grants.gov. See 43 CFR, Subpart 18.100 for more
information on when additional submission of this form is required.
Overlap or Duplication of Effort Statement
Applicants must provide a statement indicating if there is any overlap between this Federal
application and any other Federal application, or funded project, in regard to activities, costs, or
time commitment of key personnel. If no such overlap or duplication exists, state, “There are no
overlaps or duplication between this application and any of our other Federal applications or
funded projects, including in regard to activities, costs, or time commitment of key personnel”. If
any such overlap exists, provide a complete description of overlaps or duplications between this
proposal and any other federally funded project or application in regard to activities, costs, and
time commitment of key personnel, as applicable. Provide a copy of any overlapping or
duplicative proposal submitted to any other potential funding entity and identify when that
proposal was submitted, to whom (entity name and program), and when you anticipate being
notified of their funding decision. When overlap exists, your statement must end with “We
understand that if at any time we receive funding from another source that is duplicative of the
funding we are requesting from the U.S. Fish and Wildlife Service in this application, we will
immediately notify the U.S. Fish and Wildlife Service point of contact identified in this Funding
Opportunity in writing.”
D3. Unique Entity Identifier and System for Award
Management (SAM)
Identifier and System for Award Management (SAM.gov) Registration:
This requirement does not apply to individuals applying for funds as an individual (i.e., unrelated
to any business or nonprofit organization you may own, operate, or work within), or any entity
with an exception to bypass SAM.gov registration with prior approval from the funding bureau
or office in accordance with bureau or office policy. All other applicants are required to register
as a financial assistance recipient in SAM.gov prior to submitting a Federal award application
and obtain a Unique Entity Identifier (UEI). A Federal award may not be made to an applicant
that has not completed the SAM.gov registration. If an applicant selected for funding has not
completed their SAM.gov registration by the time the program is ready to make an award, the
program may determine the applicant is not qualified to receive an award. Federal award
recipients must also continue to maintain an active SAM.gov registration with current
information through the life of their Federal award(s). Entities already registered in SAM.gov
should review their registration to confirm that they are registered as a financial assistance
recipient, which requires completion of the SAM.gov “Financial Assistance General
Certifications and Representations”. See the “Submission Requirements” section of this
document below for more information on SAM.gov registration.
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Applicants can register on the SAM.gov website. The “Help” tab on the website contains User
Guides and other information to assist you with registration. Applicants can contact the
supporting Federal Service Desk for help registering in SAM. Once registered in SAM, entities
must renew and revalidate their SAM registration at least once every 12 months from the date
previously registered. Entities are strongly encouraged to revalidate their registration as often as
needed to ensure their information is up to date and reflects changes that may have been made to
the entity’s IRS information. If applicable, foreign entities who want to receive payment directly
to a U.S. bank account must enter and maintain valid, current banking information in SAM.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
D4. Submission Dates and Times
Due Date for Applications
03/07/2029
Application Due Date Explanation
Electronically submitted applications must be submitted no later than 11:59 PM., ET, on the
listed application due date.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
D5. Intergovernmental Review
An intergovernmental review may be required for applications submissions from a U.S. state or
local government prior to submission. Applicants must contact their State’s Single Point of
Contact (SPOC) to comply with the state’s process under Executive Order 12372. The State
Single Point of Contact list is available on the OMB Office of Federal Financial Management
website.
D6. Funding Restrictions
Indirect Costs: Individuals
Individuals applying for and receiving funds separate from a business or non-profit organization
they may operate are not eligible to charge indirect costs to their award. If you are an individual
applying for funding, you must not include any indirect costs in your proposed budget.
Indirect Costs: Organizations
The Federal awarding agency that provides the largest amount of direct funding to your
organization is your cognizant agency for indirect costs, unless otherwise assigned by the White
House Office of Management and Budget (OMB). If the Department of the Interior (DOI) is
your organization’s cognizant agency, the Interior Business Center (IBC) will negotiate your
indirect cost rate. Contact the IBC by phone 916-930-3803 or using the IBC Email Submission
Form. See the IBC Website for more information.
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Organizations must have an active Federal award before they can submit an indirect cost rate
proposal to their cognizant agency. Failure to establish an approved rate during the award period
renders all costs otherwise allocable as indirect costs unallowable under the award. Recipients
may not shift unallowable indirect costs to another Federal award unless specifically authorized
to do so by legislation.
Required Indirect Cost Statement to be submitted by Organization:
U.S. state or local government entities receiving more than $35 million in direct Federal
funding must include the following statement in their application and attach a copy of their most
recently negotiated rate agreement:
• We are a U.S. state or local government entity receiving more than $35 million in direct
Federal funding. We submit our indirect cost rate proposals to our cognizant agency. Our
current indirect cost rate is [insert rate]. Attached is a copy of our most recently
negotiated rate agreement/certification.
U.S. state or local government entities receiving $35 million or less in direct Federal
funding must include the applicable statement from this list:
• We are a U.S. state or local government entity receiving $35 million or less in direct
Federal funding. We prepare and retain for audit an indirect cost rate proposal and
documentation per 2 CFR 200, Appendix VII. Our current indirect cost rate is [insert
rate], which is charged against [insert a complete description of the direct cost base used
to distribute indirect costs to the award].
• We are a U.S. state or local government entity receiving $35 million or less in direct
Federal funding. We have not prepared an indirect cost rate proposal and documentation
per 2 CFR §200, Appendix VII and elect to charge the de minimis rate of 10% of
Modified Total Direct Costs as defined in 2 CFR §200.1. We understand we must use this
methodology consistently for all Federal awards until we choose to establish a rate per 2
CFR §200. We understand we must notify the Service in writing if we establish a rate
that changes the methodology used to charge indirect costs during the award period. We
understand that additional Federal funds may not be available to support an unexpected
increase in indirect costs during the project period and that such changes are subject to
review, negotiation, and prior approval by the Service.
All other organizations must include the applicable statement from this list and any related
documentation in their application. Please note, an organization with a current negotiated
(including provisional) rate may not elect to charge the 10% de minimis rate of Modified Total
Direct Costs during the period covered by their current negotiated rate.
• We are an organization with a current negotiated indirect cost rate. In the event we
receive an award, we will charge indirect costs per our current negotiated rate agreement.
Attached is a copy of our current rate agreement.
• We are an organization with a negotiated indirect cost rate that has expired. Attached is
copy of our most recently negotiated rate agreement. If we receive an award, we will
submit an indirect cost rate proposal to our cognizant agency within 90 calendar days
after the award date. We understand we must provide the Service a copy of our approved
rate agreement before charging indirect costs to the Federal award.
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• We are an organization that has never negotiated an indirect cost rate with our cognizant
agency. Our indirect cost rate is [insert rate], which is charged against [insert a complete
description of the direct cost base used to distribute indirect costs to the award]. If we
receive an award, we will submit an indirect cost rate proposal to our cognizant agency
within 90 calendar days after the award date. We understand we must provide the Service
a copy of our approved rate agreement before charging indirect costs to the Federal
award.
• We are an organization that does not have a current negotiated (including provisional)
rate. In the event an award is made, we elect to charge the de minimis rate of 10% of
Modified Total Direct Costs as defined in 2 CFR §200.1. We understand we must use this
methodology consistently for all Federal awards until such time as we negotiate a
different rate with our cognizant agency. We understand that we must notify the Service
in writing if during the award period we establish a rate that changes the methodology
used to charge indirect costs to the award. We understand that additional Federal funds
may not be available to support an unexpected increase in indirect costs and that such
changes are subject to review, negotiation, and prior approval by the Service.
• We are an organization submitting a [insert either “Cooperative Fish and Wildlife
Research Unit Program” or “Cooperative Ecosystem Studies Unit Network”] project
proposal, which has an indirect cost rate cap of [insert rate; CRU is currently 15%; CESU
is currently 17.5%]. In the event we receive an award, we understand that if we have a
current negotiated (including provisional) indirect cost rate agreement we must charge
the capped indirect cost rate to the same base identified in our approved indirect cost rate
agreement. We understand we must request prior approval from the awarding program to
use the 2 CFR 200.1 Modified Total Direct Costs (MTDC) base instead of our approved
base and that we must submit such requests with our application, including a calculation
showing how use of the MTDC base results in an overall reduction in the total indirect
costs recovered. If we do not have current negotiated (including provisional) rate, we
understand we must charge the capped indirect cost rate against Modified Total Direct
Costs (MTDC) as defined in 2 CFR §200.1. If we have never negotiated a rate, we
understand we must use the de minimis rate of 10% of MTDC.
• We are an organization that will charge all costs directly.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
D7. Other Submission Requirements
GrantSolutions Application Procedures
The Service uses the GrantSolutions system to manage financial assistance applications and
awards. Applicants must register in and conduct any subsequent award business with the Service
in GrantSolutions. To apply, your organization and organization officials must be established in
GrantSolutions. To register your organization in GrantSolutions, send an email to
help@grantsolutions.gov. The following information must be included in your email and must
match your organization’s SAM.gov entity record:
Subject: New Organization Request
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• Organization/Individual Name
• Point of Contact first and last name, email, and phone number
• Organization Type
• SAM.gov Unique Entity Identifier (not required for individuals or Service-waived
entities)
• Organization Employer Identification Number (Applicants that are INDIVIDUALS DO
NOT include your social security number)
• Address
To establish organization official accounts and user role(s), complete a Recipient User Account
Request Form for each official and email it to help@grantsolutions.gov. The GrantSolutions
entity user roles are: Authorizing Official (ADO); Principal Investigator/Program Director
(PI/PD); Support Specialist (GSS); Financial Officer (FO); and Financial Support Staff (FSS).
All roles can do the following: enter applications, amendments, and reports, view awards, and
view and create notes. The ADO and the PI/PD roles can also submit applications, amendments,
and reports. The FO role can also submit reports. At a minimum, registered organizations must
assign someone to the ADO and PI/PD roles. For GrantSolutions registration, submission, and
other assistance contact their Customer Support by telephone at 1-866-577-0771 or by email at
help@grantsolutions.gov. To access GrantSolutions, users must establish a Login.gov account at
https://login.gov/. For assistance, contact their customer support by telephone at (844) 875-6446
or submit a request for assistance online at https://login.gov/contact/.
To apply through GrantSolutions, log in to GrantSolutions. If this is your first application
submission, click on the "Begin an application" link that appears on screen. If you have
previously applied, click on the "Funding Opportunity" link in the blue header bar at the top of
the screen. Either action should take you to the "Competing Announcements-Application Kits"
list screen. To find this Funding Opportunity, search the list for the Funding Opportunity
Number and Title provided on the first page of this document (also provided on the
corresponding Grants.gov Grant Opportunity Synopsis screen). To start an application, click on
the “Apply” link associated with the correct Funding Opportunity on the list. For more
information on how to complete and submit an application, see the GrantSolutions Training
Resources web page.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards. This program does
not make use of grants.gov or GrantSolutions for applicants or cooperators to conduct award
business with FWS.
E. Application Review Information
E1. Criteria
To be considered for funding, applications must provide a completed FWS Form 3-1383-C.
Recipients are responsible for ensuring any sensitive data being sent to the Service is protected
during its transmission/delivery. The Service strongly recommends that recipients use the most
secure transmission/delivery method available. The Service recommends the following digital
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transmission methods: secure digital faxing; encrypted emails; emailing a password protected
zipped/compressed file attachment in one email followed by the password in a second email; or
emailing a zipped/compressed file attachment. The Service strongly encourages recipients
sending sensitive data in paper copy to use a courier mail service. Recipients may also contact
their Service Project Officer and provide any sensitive data over the telephone.
The Service will score each application based on the objective criteria outlined in the notice of
the individual cooperative agriculture opportunity, and factors that make a potential recipient
uniquely qualified.
Objective criteria may vary depending on the needs and objectives of a refuge (or other NWRS
lands). Objective criteria may include:
(1) Experience in the type of agricultural opportunity posted, especially personal experience on
NWRS lands or comparable land;
(2) Experience and ability to successfully cultivate crops or produce specific cover types and/or
growing methods that meet the life history requirements of species for which we have
established objectives under Service or similar restrictions;
(3) Having the proper equipment, materials, labor, and/or other resources to participate in the
cost-sharing nature of a CAA; and
(4) Other objective criteria necessary to ensure the cooperative agriculture meets the resource
management objectives of the NWRS lands.
E2. Review and Selection Process
Prior to award, the program will review any applicant statement regarding potential overlap or
duplication between the project to be funded and any other funded or proposed project in terms
of activities, funding, or time commitment of key personnel. Depending on the circumstances,
the program may request modification to the application, other pending applications, or an active
award, as needed to eliminate any duplication of effort, or the FWS may choose not to fund the
selected project.
Prior to award, the program will conduct and document a review of the proposed budget to
ensure figures are calculated correctly, proposed costs are clearly linked to the project narrative
and seem necessary and reasonable, no obviously unallowable costs are included, costs requiring
prior approval are identified and described, indirect cost are applied correctly, and any program
match or cost share requirements are addressed.
The program may not make a Federal award to an applicant that has not completed the SAM.gov
registration. If an applicant selected for funding has not completed their SAM.gov registration by
the time the Bureau is ready to make an award, the program may determine that the applicant is
not qualified to receive an award. The program can use that determination as a basis for making
an award to another applicant.
Prior to award, the program will evaluate the risk posed by applicants as required in 2 CFR
§200.206. Prior to approving awards for Federal funding in excess of the simplified acquisition
threshold (currently $250,000), the Bureau is required to review and consider any information
about or from the applicant found in the Federal Awardee Performance and Integrity Information
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System. The Bureau will consider this information when completing the risk review. The Bureau
uses the results of the risk evaluation to establish monitoring plans, recipient reporting frequency
requirements, and to determine if one or more of the specific award conditions in 2 CFR
§200.208 should be applied to the award.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
The Service will select the applicant best suited to conduct cooperative agriculture on NWRS
lands. The Service will notify all applicants individually within 90 days after the closing of the
opportunity notice. Unsuccessful applicants will be notified in writing describing why they were
unsuccessful and of their right to appeal any adverse decision in accordance with 50 CFR 25.45.
Prior to participating in any review or evaluation process, all staff and peer reviewers, evaluators,
panel members, and advisors must sign and return to the program office point of contact the
“Department of the Interior Conflict of Interest Certification” form. For a copy of this form,
contact the Service point of contact identified in the Agency Contacts section below.
E3. CFR – Regulatory Information
See the Service’s General Award Terms and Conditions for the general administrative and
national policy requirements applicable to Service awards. The Service will communicate any
other program- or project-specific special terms and conditions to recipients in their notices of
award.
E4. Anticipated Announcement and Federal Award Dates
Successful applicants will receive written notice that they have been selected as the cooperator
and instructions about next steps. Successful applicants will typically be notified by e-mail, or
mail if e-mail is unavailable. CAAs are based on the application submitted to, and as approved
by, the Service Applicants who are not selected as cooperators will receive written notice, most
often by e-mail, or mail if e-mail is unavailable, within 90 days of the final review decision.
F. Federal Award Administration Information
F1. Federal Award Notices
Successful applicants will receive written notice that they have been selected as the cooperator
and instructions about next steps. Successful applicants will typically be notified by e-mail, or
mail if e-mail is unavailable.
Successful applicants will sign a Cooperative Agriculture Agreement (FWS 3-1383-C) outlining
the terms of the agricultural activity, in order to become a cooperator.
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F2. Administrative and National Policy Requirements
See the DOI Standard Terms and Conditions for the administrative and national policy
requirements applicable to DOI awards.
See the Service’s General Award Terms and Conditions for the general administrative and
national policy requirements applicable to Service awards.
Buy America Provision for Infrastructure: Required Use of American Iron, Steel,
Manufactured Products, and Construction Materials. Per 2 CFR 184, none of the funds
provided under a Federal award may be used for a project for infrastructure unless:
1. All iron and steel used in the project are produced in the United States. This means all
manufacturing processes, from the initial melting stage through the application of coatings,
occurred in the United States,
2. All manufactured products used in the project are produced in the United States. This means
the manufactured product was manufactured in the United States, and the cost of the components
of the manufactured product that are mined, produced, or manufactured in the United States is
greater than 55 percent of the total cost of all components of the manufactured product, unless
another standard for determining the minimum amount of domestic content of the manufactured
product has been established under applicable law or regulation, and
3. All construction materials are manufactured in the United States. This means that all
manufacturing processes for the construction material occurred in the United States. For
construction material standards see 2 CFR §184.6.
The Buy America preference only applies to articles, materials, and supplies consumed in,
incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools,
equipment, and supplies, such as temporary scaffolding, brought to the construction site and
removed at or before the completion of the infrastructure project. Nor does a Buy America
preference apply to equipment and furnishings, such as movable chairs, desks, and portable
computer equipment, used at or within the finished infrastructure project but are not an integral
part of the structure or permanently affixed to the infrastructure project.
Department of the Interior General Applicability Waivers:
There may be instances where a project qualifies, in whole or in part, for an existing Department
of the Interior (Department) general applicability waiver. If a project is selected for funding,
recipients are responsible for determining if an approved waiver applies to their project. A list of
active waivers is available on the Department’s General Applicability Waivers web page. For
more information on the waiver process and how to request a waiver, see the Service’s General
Award Terms and Conditions.
The overall Cooperative Agriculture program is governed by Service policies at 620 FW 2.
Once a cooperative agriculture opportunity has been awarded, the Service and the cooperator
will work together to finalize the agreement terms and conditions. The program will include any
special award terms and conditions in the notice of award. The program sends a notice of award
to successful applicants. Acceptance of a CAA from the Service carries with it the responsibility
to be aware of and comply with the terms and conditions applicable to the award. Acceptance is
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defined as when the cooperator has signed the completed CAA in concurrence with the Service
and begins work on NWRS lands.
Recipients are responsible for notifying the Service Project Officer in writing of any actual or
potential conflicts of interest that may arise during the life of this award. Conflicts of interest
include any relationship or matter which might place the recipient, the recipient’s employees, or
the recipient’s subrecipients in a position of conflict, real or apparent, between their
responsibilities under this award and any other outside interests. Conflicts of interest may also
include, but are not limited to, direct or indirect financial interests, close personal relationships,
positions of trust in outside organizations, consideration of future employment arrangements
with a different organization, or decision-making affecting the award that would cause a
reasonable person with knowledge of the relevant facts to question the impartiality of the
Recipient, the Recipient’s employees, or the Recipient’s subrecipients in the matter. Upon
receipt of such a notice, the Service Project Officer in consultation with their Ethics Counselor
will determine if a conflict of interest exists and, if so, if there are any possible actions to be
taken by the Recipient, the Recipient’s employee(s), or the Recipient’s Subrecipient(s) that could
reduce or resolve the conflict. Failure to resolve conflicts of interest in a manner that satisfies the
Service may result in any of the remedies described in 2 CFR 200.338, Remedies for
Noncompliance, including termination of this award.
F3. Reporting
Financial Reports
All recipients must use the SF-425, Federal Financial Report form for financial reporting. At a
minimum, all recipients must submit a final financial report. Final reports are due no later than
120 calendar days after the award period of performance end date or termination date. For
awards with periods of performance longer than 12 months, recipients are required to submit
interim financial reports on the frequency established in the Notice of Award. The only
exception to the interim financial reporting requirement is if the recipient is required to use the
SF 270/271 to request payment and requests payment at least once annually through the entire
award period of performance. We will describe all financial reporting requirements in the Notice
of Award. For instructions on completing the SF-425, please reference: Instructional Video:
Completing the Federal Financial Report.
No program reports are required. No cash reports are required. No progress reports are required.
No expenditure reports are required. The Service monitors cooperator performance and
compliance with agreement terms and conditions as part of our substantial involvement
responsibilities under this program.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Cooperative Agriculture policy does require ongoing communication between cooperators and
the Service. The Service and the cooperator will collaborate on developing a plan of operations
with continued direction and monitoring by the Service; communicate on a regular basis (e.g.,
daily communications, monthly status updates, annual reviews) to ensure that the cooperative
agricultural program is successful in assisting the NWRS lands to meet objectives for target
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species or their associated habitats and ensuring that the cooperator is attaining the agreed-upon
incentives for engaging in cooperative agriculture on the NWRS lands; and coordinate to ensure
the agricultural practices on NWRS lands are conducted in compliance with other Federal laws
and policies.
Non-Construction Performance Reports
Performance reports must contain a comparison of actual accomplishments with the established
goals and objectives of the award; a description of reasons why established goals was not met, if
appropriate; and any other pertinent information relevant to the project results. Final reports are
due no later than 120 calendar days after the award period of performance end date or
termination date. For awards with periods of performance longer than 12 months, recipients are
required to submit interim performance reports on the frequency established in the Notice of
Award.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Construction Performance Reports
For construction awards, onsite technical inspections and certified percentage of completion data
may be relied on to monitor progress for construction. Additional performance reports for
construction activities may be required only when considered necessary. However, awards that
include both construction and non-construction activities require performance reporting for the
non-construction activities. See 2 CFR§200.329 for more information. The USFWS will describe
all performance reporting requirements in the Notice of Award.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Significant Development Reports
Events may occur between the scheduled performance reporting dates which have significant
impact upon the supported activity. In such cases, recipients are required to notify the Bureau in
writing as soon as the recipient becomes aware of any problems, delays, or adverse conditions
that will materially impair the ability to meet the objective of the Federal award. This disclosure
must include a statement of any corrective action(s) taken or contemplated, and any assistance
needed to resolve the situation. The recipient should also notify the Service in writing of any
favorable developments that enable meeting time schedules and objectives sooner or at less cost
than anticipated or producing more or different beneficial results than originally planned.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Real Property Reports
Recipients and subrecipients are required to submit status reports on the status of real property
acquired under the award in which the Federal government retains an interest. The required
frequency of these reports will depend on the anticipated length of the Federal interest period.
The Bureau will include recipient-specific real property reporting requirements, including the
required standard form or data elements, reporting frequency, and report due dates, in the Notice
of Award when applicable.
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This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Conflict of Interest Disclosures
Per 2 CFR §1402.112, non-Federal entities and their employees must take appropriate steps to
avoid conflicts of interest in their responsibilities under or with respect to Federal financial
assistance agreements. In the procurement of supplies, equipment, construction, and services by
recipients and by subrecipients, the provisions in 2 CFR §200.318 apply. Non-Federal entities,
including applicants for financial assistance awards, must disclose in writing any conflict of
interest to the DOI awarding agency or pass-through entity in accordance with 2 CFR §200.112.
Recipients must establish internal controls that include, at a minimum, procedures to identify,
disclose, and mitigate or eliminate identified conflicts of interest. The recipient is responsible for
notifying the Service Project Officer identified in their notice of award in writing of any conflicts
of interest that may arise during the life of the award, including those that reported by
subrecipients. The Service will examine each disclosure to determine whether a significant
potential conflict exists and, if it does, work with the applicant or recipient to develop an
appropriate resolution. Failure to resolve conflicts of interest in a manner that satisfies the
government may be cause for termination of the award.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Other Mandatory Disclosures
The Non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in
writing to the Federal awarding agency or pass-through entity all violations of Federal criminal
law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-
Federal entities that receive a Federal award including the terms and conditions outlined in 2
CFR 200, Appendix XII—Award Term and Condition for Recipient Integrity and Performance
Matters are required to report certain civil, criminal, or administrative proceedings to SAM.
Failure to make required disclosures can result in any of the remedies for noncompliance
described in 2 CFR §200.339, including suspension or debarment.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Reporting Matters Related to Recipient Integrity and Performance
If the total value of your currently active grants, cooperative agreements, and procurement
contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during
the period of performance of this Federal award, then you as the recipient during that period of
time must maintain the currency of information reported to the System for Award Management
that is made available in the designated integrity and performance system about civil, criminal,
or administrative proceedings in accordance with Appendix XII to 2 CFR 200.
This program is excluded from coverage under 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
G. Federal Awarding Agency Contact(s)
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G1. Program Technical Contact
For programmatic technical assistance, contact:
First and Last Name:
Christian Myers
Telephone:
703-358-2140
Email:
christian_myers@fws.gov
G2. Program Administration
For program administration assistance, contact:
First and Last Name:
Christian Myers
Telephone:
703-358-2140
Email:
christian_myers@fws.gov
G3. Application System Technical Support
For Grants.gov technical registration and submission, downloading forms and application
packages, contact:
Grants.gov Customer Support
Numeric Input Field: 1-800-518-4726
Support@grants.gov
For GrantSolutions technical registration, submission, and other assistance contact:
GrantSolutions Customer Support
1-866-577-0771
Help@grantsolutions.gov
H. Other Information
Payments
Domestic recipients are required to register in and receive payment through the U.S. Treasury’s
Automated Standard Application for Payments (ASAP), unless approved for a waiver by the
Service program. Foreign recipients receiving funds to a final destination bank outside the U.S.
are required to receive payment through the U.S. Treasury’s International Treasury Services
(ITS) System. Foreign recipients receiving funds to a final destination bank in the U.S. are
required to enter and maintain current banking details in their SAM.gov entity profile and
receive payment through the Automated Clearing House network by electronic funds transfer
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(EFT). The Bureau will include recipient-specific instructions on how to request payment,
including identification of any additional information required and where to submit payment
requests, as applicable, in all Notices of Award.
This program does not make payments to cooperators.
PAPERWORK REDUCTION ACT STATEMENT:
OMB Control Number: 1018-0100
Per the Paperwork Reduction Act of 1995 (PRA; 44 U.S.C. 3501 et seq.), the U.S. Fish and
Wildlife Service (Service) collects information in accordance with program authorizing
legislation to conduct a review and select projects for funding and, if awarded, to evaluate
performance. Your response is required to obtain or retain a benefit. We may not conduct or
sponsor, and a person is not required to respond to, a collection of information unless it displays
a currently valid OMB control number.
Privacy Act Statement: This information collection is authorized by 5 U.S.C. 5701 et seq. The
information provided will be used to administer all Service financial assistance programs and
activities including to: (1) determine eligibility under the authorizing legislation and applicable
program regulations; (2) determine allowability of major cost items under the Cost Principles at
2 CFR 200; (3) select those projects that will provide the highest return on the Federal
investment; and (4) assist in compliance with laws, as applicable, such as the National
Environmental Policy Act, the National Historic Preservation Act, and the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970. This information may be shared
in accordance with the Privacy Act of 1974 and the routine uses listed in INTERIOR/DOI-89,
Grants and Cooperative Agreements: FBMS - 73 FR 43775 (July 28, 2008). Furnishing this
information is voluntary; however, failure to provide all requested information may prevent the
Service from awarding funds.
Estimated Burden Statement: We estimate that it will take you on average about 40 hours to
complete an initial application, about 3 hours to revise the terms of an award, and about 8 hours
per report to prepare and submit financial and performance reports, including time to maintain
records and gather information. Actual times for these activities will vary depending on program-
specific requirements. Direct comments regarding the burden estimates or any other aspect of the
specific forms to the Service Information Clearance Officer, USFWS, U.S. Department of the
Interior, 5275 Leesburg Pike, MS: PRB (JAO/3W), Falls Church, VA 22041-3803, or by email
to Info_Coll@fws.gov.
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