2 CFR 200.335 sets one requirement for organizations that receive federal grants and cooperative agreements. Applies while you manage a federal award.
When the Federal agency determines award records have long-term retention value, the recipient/subrecipient must transfer them to federal custody on request, unless the agency arranges for the entity to retain them with continuous availability to the Federal Government.
Federal agency determines records possess long-term retention value and requests transfer
Upload your award terms and ask what you owe and when. Grantable answers from its compliance database of federal, agency and state rules, with citations.
The Federal agency must request the transfer of records to its custody from the recipient or subrecipient when it determines that the records possess long-term retention value. However, the Federal agency may arrange for the recipient or subrecipient to retain the records that have long-term retention value so long as they are continuously available to the Federal Government.
Source: eCFR · checked Sep 17, 2026
When the Federal agency determines award records have long-term retention value, the recipient/subrecipient must transfer them to federal custody on request, unless the agency arranges for the entity to retain them with continuous availability to the Federal Government.
Federal agency determines records possess long-term retention value and requests transfer.
Plain-English summaries for information only, not legal advice. Always check the regulation text, your award terms and your agency’s guidance.