Control who sees what — without locking everyone out.
Set roles for your team the way you already do everywhere else. Admins manage the workspace, editors write, commenters weigh in, and viewers review — without making accidental changes.
"Your intern accidentally deleted the budget section. Your board member changed the program description. You gave everyone edit access because it was easier than figuring out permissions."
1. everyone can edit
Hartwell proposal
anyone with the link can editthe intern deleted the budget section. the board member rewrote the mission. "who changed this?"
2. the modal you already know
Share workspace
Dana Okafor
you
Sam Reyes
grant writer
Rev. Lee
program partner
Board (5 people)
reviews quarterly
3. the board reads, nothing breaks
a viewer clicks into the budget…
view only — comments welcome
Editors write, commenters weigh in without touching the text, viewers read safely. Set once — it applies across the whole workspace.
no more per-document sharing gymnastics
The old way vs. the Grantable way.
You know the old workflow. Here's how it changes.
The everyone-has-edit-access problem
- 1
Share the doc with edit access
For everyone, because it's the easiest option
- 2
Accidental edits
Someone changes a paragraph they weren't supposed to touch
- 3
Untangle what happened
Who made that change? When? Dig through version history to find out
- 4
Sensitive data exposed
Budget details visible to people who shouldn't see them
- 5
Manual access management
Adjust sharing settings per document, per person, every time
- 6
All or nothing
Either everyone can edit, or nobody can — no middle ground
Grantable roles & permissions
- 1
Four clear roles
Admin, editor, commenter, viewer — the pattern you know from every good tool
- 2
Admins manage the workspace
Team membership, settings, and structure
- 3
Editors write and edit
Full access to documents and research — the core writing team
- 4
Commenters weigh in safely
Feedback and @mentions without touching the text
- 5
Viewers read, nothing breaks
Board members can review without accidental edits
- 6
Set once, applies everywhere
Workspace-level roles — not per-document sharing gymnastics
Related features
These work even better together.
The right access for everyone.
Roles and permissions that protect your work without slowing your team down.