South High Foundation Grants Program

How to Request a Grant

1. Access Application Portal: Proceed to the updated electronic Grant Application portal (link provided on website)

2. Complete Application:
- Fill out all required entries in electronic form
- Upload budget document
- Upload previous year report if applicable

3. Obtain Principal Signature:
- Grant application must be signed by the school principal to be considered

4. Submit by Deadline:
- Signed and completed application must reach the Foundation by the 15th of the month
- Applications received by the 15th are reviewed at the next Grants Committee Meeting (second Tuesday)
- Applications received after the 15th are reviewed at the following month's committee meeting

Tips for Successful Application

• Be Specific: State goals clearly, specify number of students participating, explain how impact will be measured
• Tell the Story: Briefly explain why the project is important and how it will help students
• Include Detailed Budget: Show total project cost and amount requested from Foundation; name any other funding sources and amounts. Lack of budget detail is the most common reason for delays or denial
• Apply Early: Two reasons: (1) Foundation does not cover expenses made before grant approval; (2) Grant funds are limited and no additional grants approved once budget expended for fiscal year
• Consult Principal: Talk to principal before applying, as their signature is required

Committee Review and Decision

• Grants Committee will review application and determine funding
• Committee may ask for additional information
• Optional: Request to make 10-minute presentation to committee (contact Foundation office to arrange)
• Notification by email approximately one week after committee meeting (around third Wednesday of month)
• Decision options: Full funding, partial funding, or decline

Grant Payments Process

Once grant is approved, two payment methods available:

Option 1 - Reimbursement:
1. Purchase materials/services and obtain receipt
2. Print Check Request Form and attach receipt(s)
3. Sign the form and make a copy for your records
4. Place form in Foundation mailbox at South High Main Office or mail to: South High Foundation, 3131 19th Ave S, Minneapolis, MN 55407
5. Foundation prepares check to reimburse you (10-14 days processing and mailing)

Option 2 - Direct Vendor Payment:
1. Have vendor provide itemized invoice
2. Print Check Request Form and attach invoice
3. Sign the form and make a copy for your records
4. Place form in Foundation mailbox at South High Main Office or mail to: South High Foundation, 3131 19th Ave S, Minneapolis, MN 55407
5. Foundation prepares check made out to vendor (10-14 days processing and mailing)

Payment to Individual for Services:

Individual must complete W9 form and submit to Foundation before check can be processed

Foundation does not withhold taxes but reports payments to IRS as required by law

Sales Tax Exemption:

Purchases for educational programs funded by Foundation grants are exempt from Minnesota Sales Tax

Provide Foundation's ST3 form to vendor