Grants to Military-Connected Local Educational Agencies for the World Language Advancement and Readiness Program

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Notice of Funding Opportunity

HE125426R5000-Grants to Military-Connected Local Educational
Agencies for the World Language Advancement and Readiness
Program
Notice of Funding Opportunity and Application Guidelines
Catalog of Federal Domestic Assistance Number: 12.556
Department of War Education Activity (DoWEA)
Deadline for Applications
Friday, April 24, 2026, by 11:59PM ET
Discretionary Grant Program, Notice Inviting Applications for Fiscal Year (FY) 2026
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Table of Contents
Section 1: BASIC INFORMATION .................................................................................................................. 3
Section 2: ELIGIBILITY ................................................................................................................................... 6
Section 3: PROGRAM DESCRIPTION ............................................................................................................ 8
Section 4: APPLICATION CONTENTS AND FORMAT ............................................................................. 11
Section 5: SUBMISSION REQUIREMENTS AND DEADLINE .................................................................. 19
Section 6: APPLICATION REVIEW INFORMATION ................................................................................. 21
Review and Selection Process .................................................................................................................... 21
Section 7: AWARD NOTICES........................................................................................................................ 23
Section 8: POST-AWARD REQUIREMENTS AND ADMINISTRATION ................................................. 25
Section 9: OTHER INFORMATION .............................................................................................................. 29
Appendix A: Cover Page Sample and Application Template for Narrative ....................................................... 31
Application Template for Project Narrative .............................................................................................. 32
Sample Abstract ......................................................................................................................................... 33
Appendix B: Application Templates ................................................................................................................ 34
Logic Model ............................................................................................................................................... 34
Evaluation Plan Template .......................................................................................................................... 38
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Appendix C: Sample Detail Budget Table ..................................................................................................... 39
Appendix D: Approved List of Foreign Languages ......................................................................................... 47
Appendix E: Scoring Criteria ........................................................................................................................... 48
Appendix F: Executive Order 14332 Compliance Addendum ........................................................................ 54
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Section 1: BASIC INFORMATION
Federal Agency Name: Department of War Education Activity (DoWEA)
Funding Opportunity Title: Grants to the Military-Connected Local Educational Agencies for the
World Language Advancement and Readiness Program (known herein as WLARP), Fiscal Year
2026.
Announcement Type: Initial Announcement
Funding Opportunity Number: HE125426R5000
Assistance Listing Number: 12.556 Competitive Grants: Promoting K-12 Student Achievement
at Military-Connected Schools
Funding Details: DoWEA plans to award multiple grants, subject to funding availability. Each
grant will range from $500,000 to $2,000,000. Award amount is subject to eligibility requirements
as described within this announcement. Period of performance for each grant awarded under this
announcement will begin on September 30, 2026, and will end on May 31, 2031. All applicants
who are selected for award will be notified of their award selection no later than September 30,
2026.
Key Dates and Agency Contact Information:
March 23, 2026 Applications Available (https://www.grants.gov)
April 03, 2026 Pre-recorded Technical Assistance Webinar (https://dodeagrants.org/)
Deadline for Transmittal of Applications, No Later than 11:59PM
April 24, 2026
Eastern Time
No Later than
Anticipated Award Date
September 30, 2026
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When contacting DoWEA, include in the subject line of the email,
HE125426R5000.
DoWEA Grant Program Office:
Jennifer Dailey-Perkins, Grant Program Manager
Agency Contact DoDEA.Grants@dodea.edu
Information
DoWEA Procurement Division:
ShaHannah Brown, Grants Officer
ShaHannah.Brown@dodea.edu
Executive Summary The Department of War Education Activity (DoWEA) is seeking
innovative applications to enhance world language programs for
elementary and secondary students. DoWEA plans to award multiple
grants, ranging from $500,000 to $2,000,000 for up to five years,
subject to funding availability.
Target Audience: Military-connected students in elementary and
secondary schools.
Eligible Recipients: A Local Education Agency (LEA) with schools
that have a military- connected student enrollment of 10% or greater
for the 2024-2025 school year. Eligible schools must be part of an
LEA that hosts or has a pending application to host a Junior Reserve
Officers’ Training Corps (JROTC) unit.
Program Goals and Objectives: Under this announcement, eligible
LEAs must apply for only the program listed below.
World Language Advancement and Readiness Program (WLARP)
applicants must establish, improve, and/or expand one of the
Department of War (DoW) Strategic Languages (as outlined in
Appendix D) for PK-12 students and must incorporate one or more of
the following:
I. Promote early language learning to develop higher
proficiency and support national security needs.
II. Integrate world languages across subject areas and create new
language experiences.
III. Use technology to enhance language instruction and expand
course offerings.
Application Requirements:
a. Completion and submission of required federal forms, a
written project narrative, and detailed budget table as
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outlined in Section V.
b. Ability to perform post-award requirements to include
having a collection method for performance measures
and effectiveness data.
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Section 2: ELIGIBILITY
Eligible Applicants: LEAs, including charter schools recognized as LEAs by state law, can apply
for this funding. For this announcement, an LEA is a local or state authority or board of education
that controls free public, local education. An LEA includes local school districts that offer free
public education for elementary and secondary students, like a County Public Schools System.
However, it does not include schools that charge tuition, such as a private PK-12 school. For-profit
organizations, foreign institutions, and individuals cannot apply. Federal agencies and current
federal employees also cannot receive this funding but can be project partners. Current DoWEA
grant recipients can apply. DoWEA grants require at least a part-time (0.5 FTE) Project Director to
serve as key personnel. More information regarding this key personnel position can be found in
the “Application Contents and Forms” section. Resources will be provided to LEAs for their
eligible schools. Only one application per LEA will be accepted. Eligible schools must meet these
criteria:
• Schools must have at least 10% military-connected students for the 2024-2025
school year. This can be verified through various sources like the district’s U.S.
Department of Education Impact Aid totals or State Military Student Identifier
data. Each school must individually meet the 10% requirement. A military-
connected student is defined as a student who is a dependent of a member of the
Armed Forces, a civilian employee of the DoW, or someone employed on Federal
property.
• Schools must be part of an LEA that currently hosts or has applied to host a JROTC
unit in one of their high schools. JROTC programs are elective courses run by the
Army, Navy, Air Force, and Marine Corps in over 3,000 high schools nationwide. To
check if an LEA has a JROTC program, visit the respective service JROTC website.
Funding Details: The amount available through this announcement will be dependent upon final
FY 2026 budgetary decisions. Publication of this notice does not obligate DoWEA to award any
specific project or to obligate any available funding. Applications submitted under this
announcement may be considered for funding in subsequent fiscal years subject to the availability
of funds. If any applicant incurs any costs prior to receiving an award agreement from the
authorized DoWEA Grants Officer or DoWEA Grant Program Manager, the applicant does so
solely at the LEA’s own risk of such costs not being included under an award if an award is made
to the applicant. Pre- award costs are not allowed under this award.
Applicants can request funding up to the amount prescribed in the funding formula outlined in
Table 1. The funding formula for this opportunity is based ONLY on the total number of military-
connected students at eligible/target school(s).
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Table 1. DoWEA FY26 WLARP Grant Funding Formula
Number of Military-Connected Award Amount
Students at Eligible School(s) (Total for 54 months)
500 or fewer $500,000.00
501 – 750 $750,000.00
751 – 1,000 $1,000,000.00
1,001 – 1,250 $1,250,000.00
1,251 – 1,500 $1,500,000.00
1,501 or greater $2,000,000.00
Cost Sharing: Cost sharing, or non-federal share, is NOT required. If voluntarily committed,
the contributions must meet all of the criteria established in 2 CFR § 200.306(b)(1)-(7). Any
proposed cost sharing becomes a binding term of the award.
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Section 3: PROGRAM DESCRIPTION
Since 2009, over three million public school students in 39 states have been impacted by this
program. Additionally, the House and Senate Appropriations Committees have expressed
concern about the lack of military personnel with advanced language skills and believe this
could be addressed by promoting foreign language study programs targeting elementary and
secondary students. As a result, the National Defense Authorization Act for Fiscal Year 2020
authorized the development of a competitive grant program to provide support to eligible
entities for the establishment, improvement, or expansion of world language study for students
at public schools in an LEA that hosts a unit of the JROTC.1 To this end, DoWEA provides a
competitive grant program to domestic public schools that establish, improve, and/or expand
one of the DoW Strategic Languages (as outlined in Appendix D) for PK-12 students. The
following provides a description of the program for LEAs.
WLARP: To be successful in national security efforts and effectively collaborate with global
populations, world language skills are a critical defense competency. Experts indicate that
students learning languages starting at the K-12 levels develop higher language proficiency
than those starting in college; therefore, introducing elementary and secondary students to
world languages is critical to developing and sustaining the pipeline of individuals with skills
needed to address national security and economic competitiveness needs. As a result, the DoW
is committed to increasing world language skills and cultural knowledge capability and
capacity by identifying and training students who could become potential service members
with high aptitude to learn world languages. The goal of any proposed effort under this
announcement must provide solutions that will establish, improve, or expand world language
study for PK-12 public school students in an LEA that hosts a unit of the JROTC. For this
effort, world language is defined as any of the languages included on the DoW Strategic
Language List (SLL) as defined in DoD Directive 5160.41E, Defense Language, Regional
Expertise, and Culture Program, and can be found at Appendix D of this announcement.
Applicants seeking funding for WLARP should include in their application a project narrative
that focuses on one or more of the following scope areas:
▪ Establish and implement programs that showcase a meaningful integration of world
language(s) across subject areas. Projects under this scope would include world language
immersion or partial world language immersion of any of the languages included on the
DoD SLL (Appendix D).
▪ Establish and implement an exploratory pilot program that seeks to create new world
language experiences for students. For example, this type of project may link native
speakers of languages other than English within the LEA with the target schools in order
to promote two-way language learning. The language used for this scope must be included
on the DoD SLL (Appendix D).
1 Section 1751, Public Law 116-92, Dec. 20, 2019.
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▪ Improve or expand content-based instruction in the target school’s current world
language program of one or more of the languages included on the DoD SLL (Appendix
D).
▪ Effectively use technology, such as computer-assisted instruction or distance (virtual)
learning, to establish or expand course offerings of one or more world languages
included on the DoD SLL (Appendix D).
Applicants can see examples of successful projects funded in the past by visiting
Dodeagrants.org and checking the map at the bottom of the homepage.
All WLARP applications should:
▪ Address the program description.
▪ Demonstrate potential to make a substantial impact.
▪ Create meaningful content and participant experiences that meet the intent of the
WLARP program.
▪ Collect a set of program-specific measures of performance to include capture of
participation rates and measures of effectiveness appropriate to the goals of the
project.
▪ Provide a clear overview and rationale for how grant funding will be allocated.
▪ Contain a strategy for program sustainability once the period of performance of this
award ends.
Authorization: Authority for this competitive grant is provided by the following: 2007 National
Defense Authorization Act (NDAA), Section 574(d) (now Section 574(c)) of Public Law 109-364,
Oct. 17, 2006 (made permanent through Section 552, Public Law 115-91, Dec. 12, 2017); and 2020
NDAA Section 1751 of P.L. 116–92. This publication also constitutes a Notice of Funding
Opportunity (NOFO) as contemplated in the Department of Defense Grants and Agreements
Regulations (DoDGARS) 32 CFR 22.315 – Merit-based, competitive procedures. DoWEA will not
issue paper copies of this announcement. DoWEA reserves the right to select for award all, some, or
none of the applications in response to this announcement.
Application packages to include project narratives and budgets (or any other material)
submitted in response to this NOFO will not be returned. DoWEA will treat all applications as
sensitive competitive information and will disclose their contents only for the purposes of
DoWEA’s evaluation of the grant applications. Applications submitted under this NOFO may be
considered for future funding under this authority, without resubmission of application.
Awards will take the form of individual grants, not cooperative agreements. No subawards will
be considered under this NOFO. According to 2 CFR 200.1, a subaward is defined as an award
provided by a pass-through entity to a subrecipient for the subrecipient to carry out most of a
Federal award received by the pass-through entity. Any grant awarded under this announcement
will be governed by the award terms and conditions that conform to DoD’s implementation of
OMB circulars applicable to financial assistance. Terms and conditions will include revisions to
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reflect DoD implementation of new OMB guidance in 2 CFR Part 200, “Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.”
The applicant must meet the minimum standards for receiving federal funds, as defined in 32 CFR
22.415, which states that to be qualified, a potential recipient must do the following:
1) Have the management capability and adequate financial and technical resources, given
those that would be made available through the grant or cooperative agreement, to
execute the program of activities envisioned under the grant or cooperative agreement.
2) Have a satisfactory record of executing such programs or activities (if a prior recipient of
an award).
3) Have a satisfactory record of integrity and business ethics.
4) Be otherwise qualified and eligible to receive a grant under applicable laws and
regulations.
The applicant must agree to abide by all federal rules and regulations regarding performance and
financial management, including, but not limited to 2 CFR 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards. Any inconsistencies
in the requirements of award will be resolved in the following order of precedence:
• Federal statutes.
• Federal regulations.
• 2 CFR part 200, “Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards"
• 2 CFR part 1104, “Implementation of Governmentwide Guidance for Grants and
Cooperative Agreements”
• Award-specific terms and conditions.
• DoD General Terms and Conditions.
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Section 4: APPLICATION CONTENTS AND FORMAT
Applications will only be received electronically, as editable Adobe Portable Document Format
(PDF) , Microsoft Word documents, or Microsoft Excel spreadsheets through
https://www.grants.gov/ no later than 11:59 PM Eastern Time on April 24, 2026. Applications
are NOT to be submitted via email. Access to complete instructions may be found at the
following URL: https://grants.gov/applicants/grant- applications/how-to-apply-for-grants
Award Notification: It is anticipated that final selections for award will be made no later than
September 30, 2026.
Address to Request Application Package: All relevant materials are available with this
announcement on Grants.gov.
Content and Form of Application Submission: Applications submitted under this NOFO must seek
to address unclassified efforts. As a corollary, no classified applications shall be submitted.
Application submissions will be protected from unauthorized disclosure in accordance with applicable
laws and DoD regulations. All eligible applications will be merit reviewed and rank ordered for potential
award, inclusive of risk assessment. Failure to follow the below directions will result in the submitted
application not being considered for funding.
An application must include all elements related to (1) and (2) below. Elements (3) and
(4) are optional and not included in the merit review process nor the total package page limit.
Any non-requested elements submitted as part of a full application package will be removed
from the application prior to merit review. See full details of each element below the list.
1) Required Federal Forms
2) Project Narrative
3) References Cited
4) Letter(s) of Support and Supporting Documents
Required Federal Forms
Prospective applicants must complete the mandatory forms in accordance with the instructions
provided on the forms and the additional instructions below. Files that are attached to the forms
must be submitted as a PDF file unless otherwise specified in this announcement. At the time of
application submission, applicants must complete and submit the following federal forms with
signatures of the Authorized Representative of the submitting LEA:
• SF-424, Application for Federal Assistance
• SF-424-A, Budget Information, Non-Construction Programs
• SF-424-B, Assurances for Non-Construction Programs
Project Narrative
Submit Project Narrative as an editable PDF using the following format:
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• Paper Size – 8.5 x 11-inch paper
• Margins – 1 inch
• Spacing – single spaced
• Font – Times New Roman, 12-point
• Page limit – The project narrative cannot exceed 30 pages. While this page limit does not
include cover page, abstract, table of contents or appendices that may provide additional
context for narrative claims, the entire package (narrative + appendices) cannot exceed
60 pages.
• The project narrative components should include the following (scoring criteria are
detailed in Appendix E):
o Overview Materials (including cover page with enrollment numbers, abstract, and Table of
Contents)
o Executive Summary (< 500 words)
o Needs Assessment and Rationale for the Project
o Project Goals
o Planning/Implementation Years Narrative
o Logic Model
o Professional Learning Plan
o Project Evaluation Plan
o Sustainability Plan
o Appendix A: Key Personnel Qualifications
o Appendix B: Budget Narrative and Detail Budget Table
Overview Materials (pass/fail):
Applicants must use the template for the application found in Appendix A of this NOFO for
submission of your grant project proposal.
Cover Page must include all contact information (including mailing address), names of military
installations served, project focus (scope) area(s), enrollment data for eligible/target schools,
JROTC unit located within school district, and an authorized signature.
Abstract of no longer than 250 words is required. The abstract is placed on the cover page and
should be a concise overview following the template below. NOTE: Project abstracts of
applications that receive funding may be posted on program-related websites and/or included in
notices that DoWEA may send to members of Congress. Please follow this template: (LEA Name)
serves families from (military installation(s)). Through this grant, the district plans to (describe
broad intent of the grant efforts). Key strategies to support this effort include (brief list of applicable
strategies).
Table of Contents lists the elements in the grant proposal narrative with the corresponding section
and page numbers.
Executive Summary (pass/fail): The executive summary should be a concise overview of the project's key
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points and objectives, with no more than 500 words. It should be brief and to the point, summarizing the
essential details of the project. The executive summary should clearly state the problem the project
addresses and outline the proposed solution, while also emphasizing the potential impact and
significance of the project for the target population.
Needs Assessment and Rationale for the Project (see Table 7 for scoring criteria)
Project Goals (see Table 8 for scoring criteria)
Planning and Implementation Years Narrative (see Table 9 for scoring criteria)
Logic Model (see Table 10 for scoring criteria)
Professional Learning Plan (see Table 11 for scoring criteria)
Project Evaluation Plan – including template (see Table 12 for scoring criteria)
Sustainability Plan (see Table 13 for scoring criteria)
Appendix A: Key Personnel Qualifications (pass/fail – see table 14 for scoring criteria)
Key personnel are individuals who are essential to the successful implementation of a
federal award. For all DoWEA grants, the key personnel are specifically identified as the
Project Director and External Evaluator. The Project Director (PD) is primarily responsible
for the overall administration and reporting of the project funded by the award. Here are
some key responsibilities of the PD:
a. Leadership and Direction: The PD leads the project, ensuring it aligns with the terms,
conditions, and objectives of the award.
b. Compliance: Ensures adherence to all applicable federal regulations, monitoring,
and reporting requirements.
c. Financial Management: Works with school district finance office to ensure that funds
are used appropriately and in accordance with the terms of the award.
d. Reporting: Submits required performance and financial reports and ensures timely
communication with the DoWEA.
It is recommended that the PD is employed by the district and lives within the commuting area
of the targeted schools to ensure oversight and timely monitoring of grant requirements. It is
required that the PD is at minimum 0.5 full time equivalent (FTE) for the duration of the grant.
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Describe key personnel involved in the grant to include expectations for the project director
and external evaluator. This portion of the narrative should address how key personnel will
do the following:
• Use background knowledge and experience to direct a project with the chosen focus to
include addressing project barriers and challenges (e.g., poor staff investment, school
leadership turnover, low band width for technology devices) collaboratively with district
and/or school staff. (Project Director)
• Utilize the project plan activities and tools presented in the logic model and
planning/implementation year narrative to continually monitor and redirect strategy
and professional learning implementation. (Project Director)
• Provide the external evaluator with formative and summative project data to analyze
project progress and student outcomes. (Project Director)
• Use different types of metrics (e.g., quantitative, qualitative), conduct higher- level
analyses, and effectively use data visualization to show progress toward goal(s), as
evidenced in performance reporting (i.e., planning year report, annual reports, and
closeout report). (External Evaluator)
• Use collaborative and participatory approaches to work with project staff by providing
actionable information to improve strategy and professional learning implementation for
ongoing implementation and sustainability. (External Evaluator)
• List support staff positions including names/roles, if known.
Append a document as Appendix A—not to exceed two pages in length—listing the qualifications
for the project director and external evaluator. If either is yet to be determined (TBD), append
a description of the criteria that will be used to advertise the position(s). Resumes of key personnel
can be attached as an additional appendix and will not be included in merit review.
Appendix B: Budget Narrative and Detail Budget Table (pass/fail – see Table 15 for scoring
criteria) - The application must include a cost proposal detailing direct labor (personnel), fringe
benefits, travel, contracts, equipment, supplies, and indirect costs. The cost proposal is a budget
narrative explaining and justifying budget figures in detail. A Microsoft Excel file shall be
provided to support the narrative so the Government can determine reasonableness and should
address the following:
a) Overview and rationale for how grant funds (and any matching funds) will be
allocated. Justifications for costs must be explicitly stated.
b) Role/position for each person being funded through the grant and how their scope
of work is reasonable for grant funding.
c) Estimates for implementing and maintaining strategies and action items, as well as
district standards for inventory control for supplies and equipment.
The detailed budget table must include all figures, calculations, and supporting documentation to
determine cost allowability, allocability, and reasonableness. It should outline costs per unit item
and provide evidence (e.g., quotes, websites, invoices) for all allocable costs. Ensure links have
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appropriate access permissions (unlocked) and are viable. The Grants Officer must be able to
verify that all proposed costs are allocable, allowable, and reasonable. The budget should be
detailed enough for DoWEA staff to assess the project's proposed effort, including all anticipated
expenses. Note that food and beverage costs, except for subsistence during authorized travel (per
diem), are not allowable under this NOFO. Failure to provide detailed cost data for the entire
grant period may result in application denial. Additional information may be requested by
DoWEA if needed. Refer to Appendix C in this NOFO for a sample Detail Budget Table.
The detailed budget table must be submitted as an appendix (labeled as Appendix B) in Microsoft
Excel and clearly referenced within the budget narrative. It should identify and justify the costs of
the proposed work, correlating with the budget narrative and sustainability section. The table
must include a total 5-year summary and a detailed year-by-year breakdown by cost category,
separated into Federal and non-Federal categories (if applicable). It should be detailed enough to
clearly understand the cost breakdown and calculations used to derive line-item subtotals in each
object class of the SF-424A budget. The following direct cost funding budget category
requirements apply to all awarded grants under this announcement:
(1) Personnel: This includes individual labor categories or persons, with associated labor
hours and unburdened direct labor rates. Provide escalation rates for out years. All As
stated in the eligibility section, DoWEA grants require at least a part-time (0.5 FTE)
Project Director to serve as key personnel. Example of allowable personnel costs under
this NOFO include:
• Project Director Salary
• Instructional Coach and Content Specialist Salaries
• Substitute Teacher Costs
• Stipends and/or Honorariums
• Extra Staff Hours
Any support positions required for grant implementation must be clearly outlined in
both the budget narrative and detail budget table. Salaries of administrative and
clerical staff are normally indirect costs (and included at an indirect cost rate). Direct
charging for administrative/clerical services is appropriate only if they meet all three
of the following conditions:
• The administrative or clerical services are integral to a Federal award;
• Individuals involved can be specifically identified with a Federal award; and
• The costs are not also recovered as indirect costs.
Direct charging of administrative and/or clerical support costs may be appropriate if an
extensive level of support (significantly greater than normal and routine) is needed for
grant planning and implementation. Budgets proposing direct charging of administrative
or clerical salaries must be supported with a budget justification which adequately
describes the major project and the administrative and/or clerical work to be performed.
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See 2 CFR 200.430, Compensation – personal services for additional information.
(2) Fringe Benefits: These are allowances and services provided by employers to their
employees in addition to regular salaries and wages. These benefits include costs of leave,
employee insurance, pensions, and unemployment benefit. Other fringe benefits include
Costs for employer contributions or expenses for social security, employee life, health,
unemployment, and worker's compensation insurance, pension plan costs, and other
similar benefits are allowable if they are permitted under established recipients’ written
policies. The application should show the rates and calculation of the costs for each rate
category. Fringe benefits are only allowable to be charged to the grant for employees who
are working on this grant. The overall cost of each type of benefit to include the
percentage rate at which it is paid must be listed in the applicant’s detail budget table. See
2 CFR 200.431, Compensation – fringe benefits, for additional information.
(3) Travel: As a condition of accepting this grant award, the LEA is required to attend the
Annual DoWEA Community of Practice (CoP) meeting. This meeting serves as the post-
award orientation meeting. The purpose of this meeting is to ensure that both the grant
recipient and the awarding agency are on the same page regarding the grant's terms and
conditions, reporting requirements, and overall expectations. The meeting also provides
grant professionals with resources to build the capacity of grant professionals. The project
director is required to attend this meeting, which is expected to occur in December 2026.
Any additional staff who are essential to the project may also attend at the district’s
discretion. Applicants may allocate up to $10,000 in their travel budget for this meeting
attendance. This meeting is held annually. Recipients are required to attend the meeting
only in the calendar year they receive the award. However, all active grant recipients are
welcome to attend the meeting annually. Any remaining funds not expended for the COP
may be reallocated to other grant expenditures or used for other proposed travel. All other
proposed travel costs (i.e., for training and professional learning) must include the
following for each trip: the purpose of the trip, origin and destination if known,
approximate duration, the number of travelers, and the estimated cost per trip. This must
be justified based on the organization’s historical average cost per trip or other reasonable
basis for estimation. Such estimates and the resultant costs claimed must conform to the
applicable Federal cost principles. If the actual trip details are unknown, applicants
should state the basis for the proposed travel costs. Applicant should refer to their written
travel policy for guidance regarding acceptable travel cost. In the absence of an
acceptable, written recipient policy regarding travel costs, the rates and amounts
established under 5 U.S.C. 5701-11 (“Travel and Subsistence Expenses; Mileage
Allowances”), or by the General Services Administration federal travel per diem rates.
Please note: no overseas or foreign travel will be funded through this award. See 2 CFR
200.475 for additional information.
(4) Equipment: Equipment is defined in 2 CFR 200.1 as tangible personal property
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(including information technology systems) having a useful life of more than one year and
a per-unit acquisition cost that equals or exceeds the lesser of the capitalization level
established by the recipient for financial statement purposes, or $10,000 or more per unit.
An applicant is expected to be familiar with the management requirements and disposition
of equipment as listed in the 2 CFR 200.313 and 2 CFR 200.439 if the LEA chooses to
acquire equipment for grant implementation. All equipment, if procured, will be
tracked annually through the completion of the Tangible Personal Property Report (SF-
428). This is a standard federal form for awarding agencies to collect information on
tangible property (i.e., equipment). The form consists of cover sheet (SF-428) and three
attachments to be used as required: Annual Report, SF-428-A; Final (Award Closeout)
Report, SF-428- B; and a Disposition Request/Report, SF-428-C. A Supplemental Sheet,
SF- 428-S, may be used to provide details on individual items. Please note: no vehicles or
trailers, to include fifth wheels, will be funded through this NOFO.
(5) Supplies: Supply is defined in 2 CFR 200.1, asall tangible personal property other than
those described in the definition of equipment. A computing device is considered a supply
if the acquisition cost is below the lesser of the capitalization level established by the
recipient or subrecipient for financial statement puporses or $10,000, regardless of the
length of its useful life.All materials and supplies needed to achieve application goals
should be itemized in a Microsoft Excel spreadsheet and attached to NOFO submission.
The itemized list should include all proposed materials and supplies including quantities,
unit prices, and the basis for the estimate (e.g., quotes, prior purchases, catalog price lists,
accessible links, etc.).
(6) Contractual: A contract, as defined by 2 CFR 200.1,. a legal instrument by which a
recipient or subrecipient conducts procurement transactions under a Federal award. For
additional information on subrecipient and contractor determinations, see § 200.331.
Procurement standards are outlined in 2 CFR 200.317-200.327. All procurement
transactions must be conducted in a manner that provides full and open competition
and is consistent with the standards set forth in 2 CFR 200.319 and 200.320. Grants
will be evaluated by an external third-party evaluator, with up to 5% of the total grant
award funds allocated for this purpose. The evaluator must not be a current employee
of the LEA. To promote new methodologies, objectivity, talent, inclusion, diversity,
creativity, and accountability, returning grantees may not use the same evaluator for
more than two active DoWEA grants. Evaluators should be selected competitively
from organizations such as local colleges, universities, research/evaluation
organizations, or through professional websites like the American Evaluation
Association. Consultants are allowable under this NOFO. If consultants are used,
provide a detailed breakdown of their hours, proposed hourly rate, current resume,
other proposed costs. Federal employees cannot be paid as contractors.
(7) Other Direct Costs: Provide an itemized list of all other proposed other direct costs
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such as professional learning fees, report and publication costs, and the basis for the
estimate (e.g., quotes, prior purchases, catalog price lists, accessible links, etc.).
Examples include:
• Professional Learning Fees (e.g., Language Conference Registration Fees)
• Digital Subscriptions (e.g., Language software subscriptions)
• Participation & Entrance Fees (e.g., Entrance Fees)
• Membership (e.g., Professional learning association membership and
licensing)
(8) Indirect Costs: If a cost has been incurred for common or joint objectives of an
organization and cannot be readily identified with a particular cost objective or if the
cost can benefit more than one program, it is considered an indirect cost. Some examples
of indirect cost include insurance against theft and damage to computer equipment
purchased with grant funds and costs of an employee personal assistance program to
provide mental health, alcohol, and drug counseling and referral services. Under this
NOFO, applicants may elect to charge a de minimis rate of up to 15 percent of modified
total direct cost for their indirect cost allocation. If the applicant has an indirect rate that
has been approved/negotiated by a Government agency, provide a copy of the
memorandum/agreement for DoWEA to determine allowability of use for the
approved/negotiated rate. See 2 CFR 200.414, Indirect Cost, for additional information.
References Cited (optional): If literature references are cited in the project narrative,
then a References Cited section should be included as an appendix. Each reference should
include the names of all authors in the same sequence in which they appear in the
publication, the article title, publication or publication title, volume number, page
numbers, and year of publication.
Letter(s) of Support and Supporting Documents (optional): If substantive partnerships
are described in the project narrative, letters of commitment could be provided as an
appendix, but are not required and will not be included in the merit review. There is no
specified format or content required for the letter(s) of support other than being authored
by the appropriate representative and supporting commitment to the applicant and his or
her project. Commitment may include (but is not limited to) funding, related materials
and/or computer investments, technical advisement, and organizational or infrastructure
support. The letter(s) can include all commitments and investments made by the
representative towards the applicant and the overall statement about the relevance of the
WLARP project.
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Section 5: SUBMISSION REQUIREMENTS AND DEADLINE
Address to Request Application Package: Applicants can only respond to this NOFO via
Grants.gov. The deadline to submit completed required forms, written project narrative and
detailed budget is Friday, April 24, 2026, by 11:59PM Eastern Time. Unique Entity Identifier
(UEI) and System for Award Management (SAM.gov): Each applicant must be registered in
SAM.gov before submitting its application; provide a valid UEI in its application; and continue to
maintain an active registration in SAM.gov with current information at all times during which it
has an active Federal award or an application or plan under consideration by a Federal agency.
Submission Instructions: Applicants should read the registration instructions carefully and prepare
the information requested before beginning the registration process. Reviewing and assembling the
required information before beginning the registration process will alleviate last-minute searches
for required information. The registration process can take up to four weeks to complete. Therefore,
registration should be done in sufficient time to ensure it does not impact your ability to meet
required application submission deadlines.
1) Register with the SAM.gov and obtain a UEI: This is one of the data elements mandated by
Public Law 109- 282, the Federal Funding Accountability and Transparency Act (FFATA),
for all federal awards. The federal government's primary database for complying with
FFATA reporting requirements is www.sam.gov. OMB designated www.sam.gov as the
central repository to facilitate applicant and recipient use of a single public website that
consolidates data on all federal financial assistance. Under the law, it is mandatory to obtain
a UEI number and register in sam.gov before submitting an application. Applicants must
enter the UEI number in the data entry field labeled "UEI" on the SF-424 form. Failure to
register with SAM will prevent your organization from applying through Grants.gov. For
more detailed instructions for registering with SAM, refer to: https://sam.gov/content/home
2) Create a Grants.gov Account: The next step is to create an account with Grants.gov.
Applicants must know their organization's UEI number to complete this process.
Completing this process automatically triggers an email request for applicant roles to the
organization's E-Business Point of Contact (EBiz POC) for review. The EBiz POC is a
representative from your organization who is the contact listed for SAM. To apply for grants
on behalf of your organization, you will need the Authorized Organizational Representative
(AOR) role. More detailed instructions may be found at the following URL:
https://www.grants.gov/register
3) Authorize Grants.gov Roles: After creating an account on Grants.gov, the EBiz POC
receives an email notifying them of your registration and request for roles. The EBiz POC
will then log in to Grants.gov and authorize the appropriate roles, which may include the
AOR role, thereby giving you permission to complete and submit applications on behalf of
the organization. You will be able to submit your application online any time after you have
been approved as an AOR.
4) When applications are submitted through Grants.gov, the name of the organization's AOR
that submitted the application is inserted into the signature line of the application, serving as
the electronic signature. The EBiz POC must authorize individuals who are able to make
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legally binding commitments on behalf of the organization as an AOR; this step is often
missed, and it is crucial for valid and timely submissions.
How to Submit an Application via Grants.gov: Grants.gov applicants can apply online using
Workspace. For an overview of Workspace, refer to the following URL:
https://www.grants.gov/applicants/workspace-overview
Timely Receipt Requirements and Proof of Timely Submission
Online Submission. All applications must be received by 11:59 pm Eastern time on April 24,
2026. Proof of timely submission is automatically recorded by Grants.gov. An electronic
date/time stamp is generated within the system when the application is successfully received by
Grants.gov. The applicant AOR will receive an acknowledgement of receipt and a tracking
number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their
application. Applicant AORs will also receive the official date/time stamp and Grants.gov
Tracking number in an email serving as proof of their timely submission.
When DoWEA successfully retrieves the application from Grants.gov, and acknowledges the
download of submissions, Grants.gov will provide an electronic acknowledgment of receipt of the
application to the email address of the applicant with the AOR role. Applications received by
Grants.gov after the established due date for the program will be considered late and will not be
considered for funding by DoWEA.
Certifications and Assurance
SAM registration and annual renewal require attestment to general certification and assurances.
Please ensure your district’s SAM registration is active at time of application. Applicants may
be requested to submit additional certifications and assurances even if they have submitted the
annual renewal. DoWEA will inform applicants if additional certifications are needed.
All potential conflicts of interest, including financial, that could cause bias or lack of fairness in
determining the application, evaluation, selection, or administration of a notice of funding must
be included.
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Section 6: APPLICATION REVIEW INFORMATION
Background: If awarded, in case of disagreement with any requirements of award, the recipient
shall contact the DoWEA Grants Officer who issued the grant to resolve the issue. The recipient
shall not assess any costs to the award or accept any payments until the issue is resolved.
Applicants should be aware of the following:
• Information regarding the application packages can be found at the following URL:
https://grants.gov/applicants/grant-applications/how-to-apply-for-grants
• Grant applications will be reviewed only if they (1) meet the criteria specified by this
NOFO and (2) are submitted through Grants.gov.
DoWEA may make award(s) based on initial applications received, without discussions or
technical assistance. Therefore, each initial application should contain the applicant's best terms
from a cost and technical standpoint. DoWEA reserves the right (though it is under no
obligation to do so), however, to enter discussions and/or technical assistance with one or more
applicants to obtain clarifications, additional detail, or to suggest refinements in the project
description, budget, or other aspects of an application prior to making an award determination.
Review Criteria
DoWEA will conduct a merit review of applications. Awards under this NOFO will be made to
Applicants based on the criteria listed in Appendix E. The primary basis for selecting
applications for award will be project narrative, relevance to the subject of this announcement,
proposed cost realism and reasonableness, and the availability of funds to support the effort.
Any proposed cost sharing becomes a binding term of any award. DoWEA reserves the right to
request and require additional supporting information and documentation prior to and after it
makes the selection determination. DoWEA reserves the right to remove applicants from award
consideration if the parties fail to reach agreement on award terms, conditions, or cost/price
within a reasonable time; or if the applicants fail to provide additional information within
requested DoWEA deadline.
Review and Selection Process
Review Process
Applications will be evaluated in accordance with evaluation criteria stated above and an internal
risk assessment. Approval of this announcement was provided by the Assistant Secretary of War
for Personnel and Readiness (ASD(P&R)). The ultimate approval for award of applications under
this announcement will be made by the ASD(P&R) or his political designee.
Applicants will receive an additional 5 competitive priority points during merit review if one of
the following criteria apply: (1) applicant has never received a DoWEA grant or (2) applicant
will not have an active DoWEA grant award by June 1, 2026, and has a successful past
performance rating.
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Applicants’ proposals will be awarded based on the following:
1) Merit-reviewed score based on the criteria listed in Appendix E, inclusive of risk
assessment. This ranked list is sent to ASD(P&R) or his political designee for proposed
funding approval.
2) Applicants for proposed funding undergo both a DoWEA procurement grant award
decision review and a legal sufficiency review prior to making award.
3) After receiving legal sufficiency, grants are awarded based on availability of
funding.
Handling of Selection Information
Generally, submission information will not be disclosed except as necessary for evaluation.
Project narratives and budgets submitted under this NOFO will be protected from unauthorized
disclosure.
RISK REVIEW
In accordance with 2 CFR 200.206 DoWEA will conduct a risk assessment of all potential
recipients. In addition to the elements listed in 2 CFR 200.206, DoWEA may include other
criteria to determine various types of risk (e.g., key personnel, past performance, Personally
Identifiable Information (PII), etc.).
If any award under this NOFO will be more than the simplified acquisition threshold during its
period of performance, following applies:
(i) DoWEA must review and consider any information about the applicant that
is in the responsibility/qualification records available in SAM.gov (see 41 U.S.C.
2313).
(ii) The applicant can review and comment on any information in the
responsibility/qualification records available in SAM.gov.
(iii) Before DoWEA makes an award decision in the risk review required by 2
CFR 200.206 DoWEA will consider any comments by the applicant, along with
information available in the responsibility/qualification records in SAM.gov.
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Section 7: AWARD NOTICES
Funding Amount and Period of Performance
Under this NOFO, DoWEA intends to award multiple grants, subject to the availability of
funds. Each individual award will be for a minimum of $500,000 and may be up to a maximum
of $2,000,000 for a period of up to five (5) years. DoWEA expects projects to be completed
within the performance period. All projects awarded under this NOFO will have a period of
performance end date of May 31, 2031. Proposed project costs must be no more than
$2,000,000 for all years of the project, including direct and indirect costs. Please note that
applicants are required to use the first year of their award as a planning year. During this year,
such activities as refining project and evaluation plans, providing professional learning,
securing necessary resources, and hiring or revising staff positions should occur.
Monitoring and Support
During the first year of award, all grantees will be required to meet with DoWEA to establish a
monitoring review plan. During the initial monitoring meeting, each grantee will be given a
risk designation (e.g., Level 3 -high, Level 2 -moderate, Level 1 -low). Designation can change
throughout the life of the grant and is comprised of an analysis of any of the elements listed
below, in addition to district request:
• History of unsatisfactory performance,
• Material violations of the terms and conditions,
• Large cost disallowances,
• Serious deficiencies in program or business management systems, and
• Inexperience (first time grant awarded).
Any first-time awardee will receive a DoWEA Grant Program Mentor for the planning year to
support grant compliance and help the project director build capacity.
Award Notification
DoWEA award/modification documents will be emailed to the identified project director and
are available via the DoD Electronic Document Access System (EDA) within the Procurement
Integrated Enterprise Environment (PIEE). EDA is a Web-based system that provides secure
online access, storage and retrieval of awards and modifications to DoD employees and
vendors. Allow five business days for your registration to be processed.
EDA will notify you by email when your account is approved. To access awards after your
registration has been approved, log into https://piee.eb.mil/ , select "EDA," select either EDA
location, select "Contracts,” select your search preference, enter the Contract Number (or, if
applicable, enter the Grant Number in the Contract Number field), and select "View.”
Registration questions may be directed to the EDA help desk toll free at 866-618-5988, or via
email at disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil (Subject: EDA Assistance).
IMPORTANT: In some cases, EDA notifications are appearing in recipients' Junk Email
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folder. If you are experiencing issues receiving EDA notifications, please check your junk
email. If found, please mark EDA notifications as "not junk." If you do not currently have
access to EDA, you may complete a self-registration request as a “Vendor” via
https://piee.eb.mil/ following the steps below:
1. Click "Accept"
2. Click "Register" (top right)
3. Click "Agree"
4. In the "What type of user are you?" drop down, select "Vendor"
5. Select the systems you would like to access (iRAPT at a minimum)
6. Complete the User Profile and follow the site instructions
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Section 8: POST-AWARD REQUIREMENTS AND ADMINISTRATION
Administrative and National Policy Requirements DoD
REQUIRED ELEMENTS
Institutions of higher education that partner with eligible LEAs must certify compliance
with 10 U.S.C 983, Institutions of Higher Education That Prevent ROTC Access Or Military
Recruiting On Campus: Denial Of Grants And Contracts From Department Of Defense,
Department Of Education, And Certain Other Departments And Agencies, and 32 C.F.R. 216
Military Recruiting and Reserve Officer Training Corps Program Access to Institutions of
Higher Education.
Reporting
After receiving an award notice, Project Directors without a DoDEAgrants.org login should
email info@DoDEAgrants.org to create one. Grant recipients must submit semesterly
performance reports and an annual performance and financial report. By accepting the award,
applicants agree to submit these reports via the DoDEA Grants Online Reporting System.
Quarterly Invoice: This report requirement is fulfilled with the completion of the Standard
Form (SF) 270 which is to be accompanied by any grant advance payment or reimbursement
request via an attachment on the Wide Area Workflow system. The SF 270 includes
information on current expenses and invoices for the submitted period. Performance Reports
(Semester Reports): A template will be provided to each awarded grantee. It will include
information on programmatic goals to include major successes or major problems that warrant
DoWEA attention. This report will be submitted through our DoWEA grants online reporting
system (dodeagrants.org) for each fall and spring school year semesters.
Annual Reports (Annual Performance & Annual Financial): Two reports are required
annually by October 31st, a performance report and a financial report. The annual performance
report is narrative written by the external evaluator not to exceed 5 pages and should include a
cover sheet with grant number, name of external evaluator who authored report and date report
was written. The report should include a listing of all activities conducted that year and be
explicit about how those activities relate to the grant goals. Additionally, the report should use
relevant data to explicitly determine if the grant goal baselines are being established, on target
or not on target to be met. Appendices that will help to tell the full impact of activities for the
reporting cycle are allowable as attachments. The annual financial report requirement is
completed through the submission of the SF-425 on the DoWEA grants online reporting
system (SF 425).
Final (Closeout) Performance Report & Final (Closeout) Financial Report (Last year of
grant award only): The closeout performance report written by the external evaluator (not
to exceed 15 pages) details the full programmatic accomplishments
summarized from prior annual reports and a forecast for ongoing program sustainability after
the end of the period of performance. The report should clearly state whether the goal(s) were
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fully met, partially met, or not met. Include, as feasible, examples of educational materials
produced, success stories, accomplishments, links to digital materials, and other resultant
material from the award. Contents for the Final Performance Report must include the
following:
▪ Cover page with grant number, author, and date
▪ Executive Summary, to include final goal status
▪ Methodology and Evaluation Questions
▪ Outputs, Outcomes, Impacts, Transformative Results
▪ Challenges Encountered
▪ Lessons Learned
▪ Sustainability Efforts
▪ Recommendations for Future Grantees and/or DoWEA
The closeout (final) financial report requirement is completed through the submission of the
final SF-425 on the DoDEA Grants Online Reporting System. Table 2 outlines the deliverables
timeline as stated above.
Table 2. DoWEA Grant Reporting and Invoicing Timeline
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Further guidance will be provided to grantees upon award.
Additionally, the period of performance, the post award reporting requirements, Award Terms and
Conditions for Recipient Integrity and Performance Matters (2 U.S.C. 200 Appendix XII) and 2
CFR 180.335 and 180.350 are applicable as follows:
a. Reporting of Matters Related to Recipient Integrity and Performance
(1) General Reporting Requirement. If the total value of your currently active grants, cooperative
agreements, and procurement contracts from all Federal awarding agencies exceeds
$10,000,000 for any period of time during the period of performance of this Federal award,
then you as the recipient during that period of time must maintain the currency of
information reported to the SAM that is made available in the designated integrity and
performance system (currently the Federal Awardee Performance and Integrity Information
System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph
2 of this award term and condition. This is a statutory requirement under section 872 of Public
Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-
212, all information posted in the designated integrity and performance system on or after
April 15, 2011, except past performance reviews required for Federal procurement contracts,
will be publicly available.
(2) Proceedings About Which You Must Report. Submit the information required about each
proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or
procurement contract from the Federal Government;
b. Reached its final disposition during the most recent five-year period; and
c. Is one of the following:
o A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this
award term and condition;
o A civil proceeding that resulted in a finding of fault and liability and payment of a
monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;
o An administrative proceeding, as defined in paragraph 5. of this award term and
condition, which resulted in a finding of fault and liability and your payment of
either a monetary fine or penalty of $5,000 or more or reimbursement, restitution,
or damages in excess of $100,000; or
o Any other criminal, civil, or administrative proceeding if:
(a) It could have led to an outcome described in paragraph 2.c.(i), (ii), or
(b) of this award term and condition;
(c) It had a different disposition arrived at by consent or compromise with an
acknowledgment of fault on your part; and
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(d) The requirement in this award term and condition to disclose information about
the proceeding does not conflict with applicable laws and regulations.
• Reporting Procedures. Enter in the SAM Entity Management area the information
that SAM requires about each proceeding described in paragraph 2 of this award term
and condition. You do not need to submit the information a second time under
assistance awards that you received if you already provided the information through
SAM because you were required to do so under Federal procurement contracts that
you were awarded.
• Reporting Frequency. During any period when you are subject to the requirement in
paragraph 1 of this award term and condition, you must report proceedings
information through SAM for the most recent five-year period, either to report new
information about any proceeding(s) that you have not reported previously or affirm
that there is no new information to report. Recipients that have Federal contract,
grant, and cooperative agreement awards with a cumulative total value greater than
$10,000,000 must disclose semiannually any information about the criminal, civil,
and administrative proceedings.
• Definitions. For purposes of this award term and condition:
• Administrative proceeding means a non-judicial process that is adjudicatory
in nature to decide of fault or liability (e.g., Securities and Exchange
Commission Administrative proceedings, Civilian Board of Contract
Appeals proceedings, and Armed Services Board of Contract Appeals
proceedings). This includes proceedings at the Federal and State level but
only in connection with performance of a Federal contract or grant. It does
not include audits, site visits, corrective plans, or inspection of deliverables.
• Conviction, for purposes of this award term and condition, means a
judgment or conviction of a criminal offense by any court of competent
jurisdiction, whether entered upon a verdict or a plea, and includes a
conviction entered upon a plea of nolo contendere.
• Total value of currently active grants, cooperative agreements, and
procurement contracts includes:
• Only the Federal share of the funding under any Federal award with
a recipient cost share or match; and
• The value of all expected funding increments under a Federal
award and options, even if not yet exercised.
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Section 9: OTHER INFORMATION
Pre-Award Costs
Publication of this notice does not obligate DoWEA to award any specific project or to obligate
any available funding. If any applicant incurs any costs prior to receiving an award agreement
from the authorized DoWEA Grants Officer or DoWEA Grant Program Manager, the applicant
does so solely at the LEA’s own risk of such costs not being included under an award if an
award is made to the applicant. Pre- award costs are not allowed under this award unless prior
written approval has been given by the DoWEA Grants Officer or DoWEA Grant Program
Manager in accordance with 2 CFR 200.458 and 200.407.
Pre-Award Technical Assistance
Applicants whose applications are recommended for award may be contacted by the DoWEA
Grant Program Office or a Grants Officer to discuss additional information required for award.
This may include representations and certifications, revised budgets or budget explanations,
certificate of current cost or pricing data, and/or other information as applicable to the
proposed award.
Relevant Details
• The notification email must not be regarded as an authorization to commit or
expend funds.
• The Government is not obligated to provide any funding until a Government
Grants Officer signs the award document.
• The document signed by the Grants Officer is the official and authorizing award
instrument.
• Applicants who did not receive an award are not entitled to a debrief.
Certification regarding Restrictions on Lobbying
Grant and Cooperative Agreement awards greater than $100,000. Grant applicants require a
certification of compliance with a national policy mandate concerning lobbying by electronic
submission of SF424 as a part of the electronic application submitted via Grants.gov (complete
Block 17):
a. No Federal appropriated funds have been paid or will be paid by or on behalf of the
applicant, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
b. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
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Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the Federal contract, grant, loan, or cooperative agreement,
the applicant shall complete and submit Standard Form-LLL, “Disclosure Form to Report
Lobbying,” in accordance with its instructions.
c. The applicant shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify
and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering this transaction imposed by Section 1352, title 31, U.S.C. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
Code of Conduct
Applicants for grants are required to comply with 2 CFR 200.318(c), Conflicts of interest
to prevent real or apparent conflicts of interest in the award and administration of any
contracts supported by federal funds. This provision will be incorporated into all grants
awarded under this NOFO.
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Appendix A: Cover Page Sample and Application Template for Narrative
Department of War Education Activity (DoWEA)
Application for Announcement: HE125426R5000
Grant Program Applying for: WLARP
PROJECT TITLE: Language Expansion for 6-12
SCHOOL DISTRICT NAME: XYZ Public Schools
SCHOOL ADDRESS: 123 Main Street, Anytown, USA 12233
Project Director Alternate Point of Contact Evaluator
Name: John Smith Name: Jane Jones Name: Don Kith
Title: Language Coordinator Title: Director of Learning Title: Evaluator
Phone: 123-456-7890 Phone: 123-456-7899 Phone: 123-789-0456
Email: jsmith@usdxyz.net Email: jjones@usdxyz.net Email: kith.evaluate1@data.edu
Unique Entity Identifier (provided by SAM): 1 2 3 4 5 6 7 A 8
Total Funds Requested: $750,000.00
Military Installations Served: Fort XYZCCR
As a WLARP application, provide name of High School, Address, and Service JROTC Unit in the district:
XYZ High School, 4545 High Street, Town, State, Army JROTC
Competitive Points Applicant? No
If Yes, please select Competitive Points criteria as described on page 20 of this announcement:
☐ Applicant has never received a DoWEA Grant
☐ Applicant will not have an active DoWEA Grant by June 1, 2026 and has a successful past
performance rating
Enrollment SY 23-24 Percentage of military-
Eligible Grant Schools Grades
Military Non-Military Total connected students
ABC Middle School 6-8 100 150 250 40%
XYZ Middle School 6-8 150 100 250 60%
XYZ High School 9-12 450 50 500 90%
Total for Grant Proposal 6-12 700 300 1000 NA
//signature of Samantha Smith, Superintendent//
SAMANTHA SMITH, XYZ School District Superintendent
Printed name of Authorized School District Representative, Signature, Date Project
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Application Template for Project Narrative:
See Appendix E for scoring criteria
Overview Materials
[insert cover page including enrollment numbers, Abstract of no more than 250 words, and Table of
Contents]
Executive Summary
[insert executive summary of no more than 500 words]
Needs Assessment and Rationale
[Insert needs assessment and rationale narrative here]
Project Goals
[Insert project goals narrative here]
Project Planning and Implementation Years
[Insert planning and implementation years narrative here]
Logic Model
[Insert logic model here]
Professional Learning Plan
[insert professional learning plan here]
Project Evaluation Plan
[Insert project evaluation narrative and template here]
Sustainability Plan
[Insert sustainability plan narrative here]
Appendix A: Key Personnel
[Insert key personnel narrative here]
Appendix B: Budget Narrative and Detail Budget Table
[Insert budget narrative and Detail Budget Table here]
Additional Appendices
[Insert any additional supplemental information here – this will not be included in merit review]
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Sample Abstract
XYZ Public School District (LEA Name) serves families from Fort ABC and CBA Army Air
Field (military installation(s)). Through this grant, the district plans to develop a world language
assessment system in grades 6-12, support world language instruction in grades 6-8, and broaden
world language course access for grades 9-12 (describe broad intent of the grant efforts). Key
strategies to support this effort include establishing common data protocols, providing relevant
professional learning, and increasing partnerships with virtual learning providers (brief list of
applicable strategies).
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Appendix B: Application Templates
Logic Model
NOTE: The template below is to be considered a description of what could be included in a logic model. There are many ways to
approach a logic model, and the next two pages show samples of acceptable logic models for active DoDEA grants.
District: (insert district name) Project Title: (insert project name)
Assumptions: the beliefs about the program (underlying theories)
External Factors: the environment in which the program exists
Goal 1: (insert goal 1 verbiage)
Goal 2: (insert goal 2 verbiage, if applicable)
Goal 3: (insert goal 3 verbiage, if applicable)
Inputs Activities Outputs Short-term Outcomes Medium-term Long-term Outcomes
Outcomes (Impacts)
Resources for your What you do with the These are direct Changes in learning: Changes in action: Changes in conditions:
proposal: resources: products of activities:
• Personnel • Activities that use • Workshops • Knowledge • Behaviors • Environmental
• Finances resources to create • Trainings • Skills • Practices • Social
• Evaluation and deliver outputs • Documents • Abilities • Social action • Economic
• Supplies/Equipment • Publications • Attitudes • Policies • Civic
• Partnerships • Participants • Awareness • Motivations
• Policies
Your Planned Work Your Intended Results
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Project PACE Logic Model
Sample Logic Model #1
Target Population: ABC School District - Eastern Elementary School, Southern School, Northern Elementary School
INPUTS EFFORTS SHORT-TERM OUTCOMES LONG-TERM
OUTCOMES
Funding: DO DEA Military Physical Activity for Cognitive Engagement (PACE) Tutoring Improved Academics
Connected Local Program using technology-driven physical activity • Students are ready to learn Military dependent students
Educational Agencies for • Students in gr. 3-6 will increase proficiency in math are prepared to lead
successful, healthy lives
Academic and Support
Programs
sk;J/s and stress management Improved Behavior Students are achieving
Stakeholders & Staff: Youth, • Students in gr. K 6 have decreased out of class referra Is academically
Families School Leaders,
1 • Students gain self regulation skills Students are safe, happy, and
Teaching Staff,
have strong SEL skills
Non-Teaching Staff, District
Leaders Improved SEL Competencies Students advocate for
• Students make better choices have improved relationships
Partners: Exercise Fitness 1 1 themselves
1 and are comfortable asking for help
Supporting YOUniversity,
• Students are confident and positive about themselves Students are supported by
Care Solace, Interactive engaged families
Health Technologies,
Western Evaluation Services Improved Family Engagement and Resources Family School Community
Resources & Infrastructure: • Students and families are motivated to move relationships are strong
Project equipment and
• Families are more engaged in students' learning
Students and school staff
• Families have improved access to mental health resources
supplies (e.g. Exer learning, have a sense of belonging at
Heart rate monitors, Flexible Family Wellness Nights, Open Houses school
seating); Zones of
Shared Leadership, Collective Action, Collaborative School staff feel connected to
Regulation framework and
Family Mental Health Referrals and Services through Care Solace Decision-making each other
c
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r
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i
v
c
e
u
n
lu
ti
m
on
; R
fr
e
a
s
m
p
e
o
w
ns
o
e
rk
t
;
o • Leadership Teams meet quarterly
• Data and evidence-based resources direct improvements School culture understands
Supported Heart Approach; Distributive Leadership the importance of mindset,
School wide positive utilizes strategies to increase
behavior reinforcement and Social Emotional and Academic Learning (SEAL) Team Improved Capacity to Build SEL Skills and Resiliency in student engagement, and
community building efforts; Students and Staff develops resilient students
Screenings to direct tiered • School staff are more prepared to use whole body
Professional Learning Program
interventions; Data • SEL Profession al Development (e.g., Brain-Body Connection) interventions and have access to necessary resources and
systems/ technology; • Implementation Training (e.g., Exer-learning equipment) equipment
Communication and • Targeted Training for SEAL Team members • SEAL Team members drive the cultivation of positive
management structures • Culture and Comm unity Building workshops classroom cultures

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Sample Logic Model #2
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Evaluation Plan Template
Ensure alignment to the Evaluation Plan narrative.
Summative Questions Data Collection Sources/ Data Collection Timeline Analytical
Instruments* Techniques/Methods
To what extent did the project meet Quantitative: Year 1:
its goals?
Qualitative: Years 2-5:
What aspects of the project were Quantitative: Year 1:
successful?
Qualitative: Years 2-5:
What can be learned from the project: Quantitative: Year 1:
Qualitative: Years 2-5:
Formative Questions Data Collection Sources/ Data Collection Timeline Analytical
Instruments* Techniques/Methods
To what extent are participants (e.g., Quantitative: Year 1:
military-connected students)
Qualitative: Years 2-5:
improving?
What are barriers to success and how Quantitative: Year 1:
did the project address these barriers?
Qualitative: Years 2-5:
What are the potential Quantitative: Year 1:
recommendations for moving
Qualitative: Years 2-5:
forward with sustainability and/or
scalability?
*Data collection sources/instruments can be a combination of quantitative and qualitative, or pending the evaluation design, can be one or the
other. Successful grant projects can share a broader story of impact when both are included, as appropriate.
38

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Appendix C: Sample Detail Budget Table *
Please submit this table as an excel file with multiple sheets to show the 5-year budget and each single year budget.
Local Education XYZ Public Schools State: VA Project Language Expansion
Agency: Title: for 6-12
Detailed Budget
Total Number of 700 Total Funding $750,000.00
Military-Connected Requested
Students at Target
School(s)
Budget Category Description Federal Amount Percentage Non-Federal Goal, Strategy, and/or
Requested of Federal Funds Action
Total Impacted by the Budget
Personnel
Project Director .5 FTE - Salary at $37,500 per $187,500.00 25.0% G1, S1, S2, S3
year x 5 years to meet the salary
needs for all project initiatives
(Link to Labor Agreement is
here)
Substitute $1248 annually $29,952.00 4.0% G1, S3
Stipends
39

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German Teacher for .5 FTE - Salary at $37,500 per 0.0% $150,000.00 G1, S1, S3
New Program year x 4 years for
implementation of the German
Language (Link to Labor
Agreement is here)
AAPPL Proctor 10 teachers x 4 hours x $26 per 0.0% $5,200.00 G1, S2
Compensation hour x 5 years (Link to Labor
Agreement is here)
Stipends for teachers $26/hour x 52 hours (divided up $5,408.00 0.7% G1, S1, S2
to attend professional among 11 teachers) x 4 years =
learning focused on $5408 (Link to Labor
AAPPL strengths and Agreement is here)
weaknesses as
identified through data
analysis.
Stipends for teachers $26/hour x 10 teachers for a $1,352.00 0.2% G1, S2, S3
to attend summer total of 52 hours divided up
training focused on among the 10 teachers = $1352
how to use technology (Link to Labor Agreement is
for international here)
classroom
collaboration.
Stipends for teachers’ 12 hours x $26/hour x 13 $4,056.00 0.5% G1, S1, S2
summer experiences teachers = $4056 (Link to
focused on cultural Labor Agreement is here)
immersive experiences
in the target language.
Personnel Total $228,268.00 30.4% $155,200.00
40

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Fringe Benefits
Fringe Benefits Project Note: Reportable Earnings on $87,815.00 11.7% G1, S1, S2, S3
Director $37,500 per year = $41,208.79. All
percentages except Medicare are on
reportable earnings. Medicare
(1.45%) $544, TRS Federal (10.41%)
$4290, TRS EE (9%) $3709, TRS
District (0.58%) $239, THIS District
(0.92%) $379, Life $14, Dental &
Vision $657, Medical $7731 =
$17563/year for 5 years =
Fringe Benefits World Note: Reportable Earnings on 0.0% $36,688.00 G1, S1, S3
Language Teachers $37,500 per year = $41,208.79. All
percentages except Medicare are on
reportable earnings. Medicare
(1.45%) $544, TRS Federal (10.41%)
$4290, TRS EE (9%) $3709, TRS
District (0.58%) $239, THIS District
(0.92%) $379, Life $11 = $9172/year
for 4 years =
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Fringe Benefits on Note: Reportable Earnings on $29952 0.0% G1, S3
Incentives to Complete per year = $32914. All percentages $29,264.00
College Courses except Medicare are on reportable
earnings. Medicare (1.45%) $434,
TRS Federal (10.41%) $3426, TRS
EE (9%) $2962, TRS District
(0.58%) $191, THIS District (0.92%)
$303 = $7316/year for 4 years =
Fringe Benefits on Note: Reportable Earnings on $1352 $1,324.00 0.2% G1, S1, S2
stipends for teachers to = $1485.71. All percentages except
attend professional Medicare are on reportable earnings.
learning focused on Medicare (1.45%) $20, TRS Federal
AAPPL strengths and (10.41%) $155, TRS EE (9%) $134,
weaknesses as TRS District (0.58%) $9, THIS
identified through data District (0.92%) $14 = $331 per year
analysis. for 4 years =
Fringe Benefits for Note: Reportable Earnings on $1352 $331.00 0.0% G1, S1, S2
teachers to attend = $1485.71. All percentages except
summer training Medicare are on reportable earnings.
focused on how to use Medicare (1.45%) $20, TRS Federal
technology for (10.41%) $155, TRS EE (9%) $134,
international classroom TRS District (0.58%) $9, THIS
collaboration. District (0.92%) $14
Fringe Benefit Total $89,470.00 11.9% $65,952.00
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Travel
DoWEA Grant CoP DoWEA-required meeting with 0.6% G1, S1, S2, S3
Meeting (Year 1 Only) project director and other staff $4,439.00
member (preferably business/finance
LEA staff member)
DoWEA Region CoP 2 staff members to attend DoWEA 0.7% G1, S1, S2, S3
Meeting Regional in years 1-5. For each year, $5,500.00
hotel $700, Per diem of $30/day for 3
days, transportation $310 =
$1100/year x 5 years = $5500
$9,939.00 1.3% $
Travel Total -
Equipment (any single item priced at $10,000 or more)
0.0%
$ 0.0% $
Total Equipment - -
Supplies (any single item priced at less than $10,000)
Textbooks and $200 per class x 24 classes (Link to $4,800.00 0.6% G1, S3
Supplies for teachers textbooks is here)
to take College Classes
in Targeted Language
taught by Professor in
Target Country
43

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Chromebooks + Cart 35 Chromebooks at $380 each + 0.0% $14,600.00 G1, S1, S2, S3
$815 for cart and $485 for setup =
$14600 (Amazon link for
Chromebook is here)
Surface Pro 7 Intel $1550 per laptop x 11 teachers 0.0% $17,050.00 G1, S1, S2, S3
Core I7 16 Gig, 256 (Amazon link for pro is here)
Gigabytes Laptops for
Teachers to Support
Classroom Exchange
Program
TVs for Classroom $1240 per TV x 10 Classrooms (Link $12,400.00 1.7% G1, S2, S3
Collaborate Exchange to TVs is here)
Program
Headphones for 40 per classroom x 10 classrooms x $6,000.00 0.8% G1, S2
Dialogues - Students in $15 per set (Link to headphones is
Foreign Countries here)
Textbooks for World Classroom Set + Digital Copies - for 0.0% $14,190.00 G1, S2
Language Classes 110 students for all 4 levels of
selected language. Each book at $129
(Link to textbooks is here)
Textbook for French Classroom Set + Digital Copies - for 0.0% $15,180.00 G1, S2
Classes 165 students for all 3 levels of
French. Each book at $92
Textbooks for Spanish Classroom Set + Digital Copy for $140,998.00 18.8% G1, S2
896 Spanish Students in levels 1-3
and 90 in Level 4 x $143 each book
44

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Textbooks for German Classroom Set + Digital Copy for 80 $10,000.00 1.3% G1, S2
selected German Students in Levels 1-
3 at the cost of $125 per books (Link
to textbooks is here)
Applications for Each Application x 11 Teachers x $100 0.0% $1,100.00 G1, S2, S3
Speaking, Listening, per teacher (Link to textbooks is here)
Reading and Writing
in Target Language
Whiteboards for 30 per classroom x 20 sets x $180 per 0.0% $3,600.00 G1, S2
Classroom interaction set - Year 1 and Year 4 = $180 x 10
for listening and year one and $180 x 10 (Year 4)
writing (Link to Amazon is here)
Supplies Total $174,198.00 23.2% $65,720.00
Contractual
External Evaluator 301 hours at $125/hour = $37,625 + 5 $37,500.00 5.0% $500.00 G1, S1, S2, S3
visits to High School at $75 per trip
Approved Pre-award Assisted with Data Compilation to $1,625.00 0.2% G1, S1, S2, S3
cost for Program write the grant (refer to Grant
Development for Grant Program Manager Email for pre-
Proposal award cost)
Contractual Total $39,125.00 5.2% $500.00
Other
Field trips to cultural 45 students per year after Year 2, 3, $135,000.00 G1, S1, S2, S3
museums and 4 at cost of $2,000 per student =
135 students x $1,000 (Link to field
trip which shows fees is here)
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College Courses for 24 courses x $3000 tuition per course $72,000.00 9.6% G1, S3
Teachers - Tuition (Link to course showing price is
here)
AAPPL Exam Fees AAPPL Exam Fees for students $2,000.00 G1, S2
enrolled in World Language 3 and 4.
$20 per student x 20 students per year
x 5 year (Link to site showing price is
here)
Other Total $209,000.00 27.9% $-
Indirect Costs
None charged to grant 0.0%
Indirect Cost Total $- 0.0%
Total 5 Year Budget $750,000.00 100.0% $287,372.00
*Applicants can add subcategories as needed. Include project costs for all five grant years, matching amounts to SF 424A: Budget
for Non-Construction Programs. Provide a yearly breakdown using the Sample Detail Budget Table (one table for all five years and
individual tables for each year, totaling six tables). Ensure all entries align with project goals and strategies.
46

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Appendix D: Approved List of Foreign Languages2
AMHARIC
ARABIC
BURMESE
CHINESE
FRENCH
GEORGIAN
GERMAN
HAUSA
HEBREW
HINDI
INDONESIAN
ITALIAN
JAPANESE
KOREAN
KURDISH
MALAY
PERSIAN-AFGHAN (DARI)
PERSIAN-IRANIAN (FARSI)
POLISH
PORTUGUESE
PUNJABI
PUSHTU-AFGHAN
ROMANIAN
RUSSIAN
SOMALI
SPANISH
SWAHILI
TAGALOG
THAI
TURKISH
UKRAINIAN
URDU
VIETNAMESE
2 Defense Strategic Language Listing
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Appendix E: Scoring Criteria
Table 6. Scoring Criteria
Project Narrative
Maximum
30-page limit for core content Criteria
Points
60-page limit for the whole package
Overview Materials: Cover Page including enrollment numbers, Pass/Fail
Abstract, and Table of Contents Risk NA
Assessment
Executive Summary: less than 500 words Pass/Fail
Risk NA
Assessment
Needs Assessment and Rationale for the Project 10 Table 7
Project Goals 10 Table 8
t t Planning/Implementation Years Narrative 20 Table 9
i i
m m
i i
l l
e e Logic Model 10 Table 10
g g
a a
p p

-

0 0 Professional Learning Plan 20 Table 11
6 3
Project Evaluation Plan (including template) 15 Table 12
Sustainability Plan 15 Table 13
Appendix A: Key Personnel Qualifications Pass/Fail
Risk Table 14
Assessment
Appendix B: Budget Narrative and Detail Budget Table Pass/Fail
Risk Table 15
Assessment
Total Possible Points (without competitive points)
100 NA
Total Possible Points (with competitive points* added) NA
*see page 20 of announcement for details 105 (DoWEA
determined)
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Table 7. Criteria for Needs Assessment and Rationale (10 pts)
Criteria for Needs Assessment and Rationale
Data-Driven Rationale: The needs assessment should provide a clear rationale supported by data
that is directly aligned with the project goal(s). For example, if the project aims to improve math
scores for military-connected students in grades 6-8, the data should demonstrate an achievement
gap or need in that specific area.
Comprehensive Population Inclusion: The needs assessment should include all populations
impacted by the project, such as military-connected students and any relevant groups. This ensures
that the project addresses the needs of all affected students and provides a holistic view of the target
population.
Specific Data on Military-Connected Students: The assessment should provide specific data that
supports the needs of military-connected students. This could include data showing that military-
connected students are performing below the general student population at the grade level, school,
LEA, and/or state levels.
Analysis of Past Efforts and Lessons Learned: The needs assessment should describe specific
successes and challenges from previous district efforts, such as past DoWEA grants, and the lessons
learned from these experiences. This helps to build on past initiatives and avoid repeating previous
mistakes.
Professional Learning and Staff Needs: The assessment should include information on past and
current professional learning efforts for staff in the proposed focus area. It should also present the
challenges and needs of the staff that must be addressed to improve student outcomes in the focus
area. This ensures that the project is supported by a well-prepared and capable staff.
Table 8. Criteria for Project Goals (10 pts)
Criteria for Project Goals
Focus and Alignment with Needs Assessment: The project should have no more than three goals that
are clearly focused on improving student outcomes. These goals must align with the findings of the
needs assessment, ensuring that they address the most critical areas of need identified.
Relevance to Academic Achievement: Goals should specifically reference academic achievement
metrics. This includes measures such as state assessments, graduation rates, Advanced Placement (AP)
exam scores, and college entrance exam scores, as well as qualitative measures, demonstrating a clear
focus on enhancing educational outcomes.
Feasibility and Reasonableness of Desired Outcomes: Desired outcomes should be reasonable and
achievable based on past performance data and the information provided in the needs assessment. The
goals should be ambitious yet attainable, with a clear rationale for how they will be met.
Use of Baseline Data and Evaluation: The project should utilize baseline data to set measurable
outcomes. The plan should include methods for analyzing this data to inform the effectiveness of the
strategies employed. This ensures that the project’s impact can be accurately assessed and adjusted as
needed.
Strategic Alignment and Replicability: Each goal should have no more than three strategies that align
with the goal and the identified needs. The project should also include details on how the outcomes and
strategies can guide possible replication of successful activities or approaches in other contexts.
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Table 9. Criteria for Planning/Implementation Years Narrative (20 pts)
Criteria for Planning/Implementation Years (narrative)
Partner Identification and Communication: Identify partners and sustainability planning team
members, including points of contact at each target school and leadership; Include a communication
plan for all relevant partners, detailing frequency, content, milestones, and implementation
benchmarks; Include an updated communication plan to maintain information flow and encourage
partner input and involvement regarding project implementation progress and student outcomes
Professional Learning: Provide or arrange for appropriate professional learning opportunities to
prepare staff to implement strategies with fidelity; Provide various types of professional learning
opportunities (e.g., job-embedded coaching, demonstration classrooms, coach-supported PLCs,
ongoing sessions from experts) and determine when they should be implemented; Include methods to
monitor and revise professional learning efforts based on data
Collaboration with Evaluator: Collaborate with the evaluator to determine a plan and timeline for
implementation activities, data collection methods, and tools necessary to monitor and revise
implementation as needed; Collaborate with the external evaluator to provide strategy and professional
learning data collected from each target school; Use project data to monitor and redirect project
activities as needed
Financial and Internal Controls: Include a viable plan with the district’s business office regarding
financial processes related to grant management and processes to track budget expenditures; Provide a
plan of action for internal controls and monitoring processes, including formal and informal networks
to implement problem-solving procedures to overcome implementation barriers
Implementation Activities and Monitoring: Determine key implementation activities to support each
strategy and when these activities should be implemented; The effectiveness of these activities will be
established after the award
Table 10. Criteria for Logic Model (10 pts)
Criteria for Logic Model
Clarity and Coherence: The logic model should be clear and easy to understand, with a logical flow
from inputs to outcomes. It should coherently link resources, activities, outputs, and outcomes,
demonstrating how each component contributes to the overall goals of the project.
Alignment with Goals and Objectives: The logic model should align with the stated goals and
objectives of the grant application. It should clearly show how the proposed activities and outputs will
lead to the desired short-term, intermediate, and long-term outcomes.
Feasibility and Realism: The logic model should present a realistic and feasible plan. The proposed
activities should be achievable within the given timeframe and with the available resources. It should
also consider potential challenges and include strategies to address them.
Measurable Outcomes: The logic model should include specific, measurable outcomes that can be
used to assess the success of the project. These outcomes should be clearly defined and linked to the
activities and outputs, with appropriate indicators for monitoring progress.
Partner Involvement: The logic model should demonstrate how partners are involved in the project.
This includes identifying key partners, outlining their roles and responsibilities, and showing how their
input and feedback will be incorporated into the project’s implementation and evaluation.
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Table 11. Criteria for Professional Learning Plan (20 pts)
Criteria for Professional Learning Plan
Alignment with Educational Goals: The professional learning plan should align with the project
goals and the overall educational goals and objectives of the school or district. It should clearly
demonstrate how the proposed professional learning activities will support and enhance instructional
practices to achieve project goals.
Implementation and Timeline: The plan should include a detailed implementation timeline that
outlines when and how the professional learning activities will take place. This timeline should be
realistic and consider the school calendar, allowing for adequate time for preparation, delivery, and
follow-up.
Monitoring and Evaluation: The plan should include methods for monitoring and evaluating the
effectiveness of the professional learning activities. This involves setting clear, measurable goals and
using data to assess whether these goals are being met. Continuous feedback mechanisms should be in
place to make necessary adjustments and improvements.
Involvement and Support: The plan should demonstrate how teachers, administrators, district leaders
and/or possibly parents are involved in the development and implementation of the professional
learning activities. It should also show how the plan will be supported by school/district leadership and
how it will foster a culture of continuous professional growth.
Comprehensive and Diverse Learning Opportunities: The plan should offer a variety of
professional learning opportunities that cater to different learning styles and needs. This can include,
but is not limited to, workshops, job-embedded coaching, peer collaboration, online courses, relevant
conferences, and/or ongoing sessions from experts. The diversity of opportunities ensures that all staff
members can benefit and apply new strategies effectively.
Table 12. Criteria for Project Evaluation Plan (15 pts)
Criteria for Project Evaluation Plan (narrative and template)
Comprehensive Evaluation Questions and Methods: The evaluation plan should include a
proportional set of summative and formative questions (no more than three each) and appropriate
evaluation methods and tools. There should be a clear intent to disaggregate military-connected student
data, as appropriate. This ensures that both the overall impact and the ongoing progress of the project
are effectively assessed.
Outcome Analysis and Goal Tracking: The plan should show evidence of analyzing outcomes to
determine if project goals are on target, not on target, or if baseline data is being established throughout
the life of the grant. This helps in tracking progress and making necessary adjustments to stay aligned
with project goals.
Continuous Monitoring and Adjustment: The plan should demonstrate evidence of analyzing
successes and challenges throughout the life of the grant, with opportunities to monitor and adjust
based on data. This ensures that the project can respond to emerging issues and capitalize on successful
strategies.
Recommendations for Improvement and Sustainability: The plan should include opportunities to
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