Freedom 250 Bangladesh 2026

Full NOFO- Bangladesh Freedom 250

Notice of Funding Opportunity (NOFO)
Freedom 250 Bangladesh 2026
U.S. Embassy – Dhaka, Public Diplomacy Section, Department of State
Opportunity number: PDS-DHAKA-NOFO-FY2026- 01
Application deadline: April 30, 2026
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Table of Contents
A. BASIC INFORMATION ........................................................................ 3
B. ELIGIBILITY .......................................................................................... 5
C. PROGRAM DESCRIPTION .................................................................. 6
D. APPLICATION CONTENTS AND FORMAT .................................... 8
E. SUBMISSION REQUIREMENTS AND DEADLINES ...................... 14
F. APPLICATION REVIEW INFORMATION ....................................... 17
G. AWARD NOTICES ................................................................................ 21
H. POST-AWARD REQUIREMENTS AND ADMINISTRATION ...... 22
I. OTHER INFORMATION ....................................................................... 24
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U.S Department of State
U.S. Embassy – Dhaka, Public Diplomacy Section
Notice of Funding Opportunity
A. BASIC INFORMATION
1. Overview
Funding Opportunity Title Freedom 250 Bangladesh 2026
Funding Opportunity Number PD-DHAKA-NOFO-FY2026-01
Deadline for Applications April 30, 2026, at 11:59 p.m. BST.
Assistance Listing Number 19.040
Length of performance period Up to 10 months
Number of awards anticipated Up to five awards
Award amounts Up to $50,000
Total available funding $50,000 pending availability of funds
Type of Funding FY26 Smith Mundt Public Diplomacy Funds
Anticipated projects start date June 1, 2026
Funding Instrument Type:
Project Performance Period: Proposed projects should be completed by December
31, 2026.
This notice is subject to availability of funding. Proposed projects should be
completed by December 31, 2026. The Public Diplomacy Section reserves the right
to award less or more than the funds described under circumstances deemed to be in
the best interest of the U.S. government, pending the availability of funds and
approval of the designated grants officer.
2. Executive Summary
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The U.S. Department of State’s Embassy Dhaka invites proposal submissions for
cooperative agreements to design, administer, and implement high-visibility public
engagement activities under Mission Bangladesh’s Freedom 250 Public Engagement
Initiative, celebrating 250 years of American liberty and independence.
Through December 31, 2026, this initiative will deploy innovative, small-scale
programming across Bangladesh to showcase the historical legacy of American
excellence, highlight U.S. innovation and leadership, and celebrate the enduring
cultural, economic, and strategic ties between the United States and Bangladesh.
Activities may include, but are not limited to:
Activities related to America Week July 1-7, 2026, in Dhaka, Chattogram,
•
Rajshahi, and Sylhet.
Public engagement exchanges and events featuring prominent American
•
athletes, cultural and literary figures, innovators, or subject-matter experts;
American-style public events and community celebrations that highlight U.S.
•
traditions and values;
Outreach celebrating U.S.-Bangladesh partnerships in business,
•
entrepreneurship, energy, science, technology, and culture;
Traveling exhibitions and educational materials on American history adapted
•
for Bangladeshi audiences and local languages where appropriate;
Community service initiatives that bring together American and Bangladeshi
•
citizens;
Leveraging American Spaces for U.S.-tailored programming.
•
The implementing partner will also develop, in coordination with the U.S. Embassy,
Freedom 250-branded outreach and giveaway materials.
B. ELIGIBILITY
1. Eligible Applicants
The following organizations are eligible to apply:
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Not-for-profit organizations, including think tanks, civil society/non-
•
governmental organizations and alumni associations
Public and private educational institutions
•
For-profit entities, even those that may fall into the categories listed above, are not
eligible to apply for this NOFO. Organizations may sub-contract with other entities,
but only one, non-profit, non-governmental entity can be the prime recipient of the
award. When sub-contracting with other entities, the responsibilities of each entity
must be clearly defined in the proposal. For more information on the difference
between sub-contract and sub-recipient, please refer to 2 CFR 200.331.
2. Cost Sharing or Matching
Cost sharing or matching is not required for this funding opportunity but is an
available option.
3. Other Eligibility Requirements
All organizations must have a Unique Entity Identifier (UEI) issued via SAM.gov as
well as a valid registration in SAM.gov. Please see Section E.3 for more
information. Individuals are not required to have a UEI or be registered in
SAM.gov.
Applicants are only allowed to submit one proposal per organization. If more than
one proposal is submitted from an organization, all proposals from that institution
will be considered ineligible for funding under this funding opportunity.
4. This opportunity will not support:
• Projects relating to partisan political activity;
• Charitable or development activities; including direct social services such as
medical, psychological, and/or humanitarian support
• Construction projects;
• Projects that support specific religious activities;
• Fund-raising campaigns;
• Lobbying for specific legislation or programs
• Scientific research or surveys;
• Commercial projects;
• Projects intended primarily for the growth or institutional development of
the organization;
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• Projects that duplicate existing projects; or
• Illegal activities
C. PROGRAM DESCRIPTION
1. Project Background, Goals, and Objectives
On July 4, 2026, the United States will commemorate the 250th anniversary of the
signing of the Declaration of Independence. Under President Trump’s leadership, the
White House Task Force on Celebrating America’s 250th Birthday has launched a
year-long initiative extending through the end of 2026.
Through December 31, 2026, this initiative will deploy innovative, small-scale
programming across Bangladesh to showcase the historical legacy of American
excellence, highlight U.S. innovation and leadership, and celebrate the enduring
cultural, economic, and strategic ties between the United States and Bangladesh.
Activities may include, but are not limited to:
Activities related to America Week July 1-7, 2026, in Dhaka, Chattogram,
•
Rajshahi, and Sylhet.
Public engagement exchanges and events featuring prominent American
•
athletes, cultural and literary figures, innovators, or subject-matter experts;
American-style public events and community celebrations that highlight U.S.
•
traditions and values;
Outreach celebrating U.S.-Bangladesh partnerships in business,
•
entrepreneurship, energy, science, technology, and culture;
Traveling exhibitions and educational materials on American history adapted
•
for Bangladeshi audiences and local languages where appropriate;
Community service initiatives that bring together American and Bangladeshi
•
citizens;
Levering American Spaces for U.S.-tailored programming.
•
The implementing partner will also develop, in coordination with the U.S. Embassy,
Freedom 250-branded outreach and giveaway materials.
The Embassy anticipates close coordination with the recipient organization(s) to
ensure alignment with Freedom 250 priorities and broader U.S. foreign policy
objectives.
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Project Audience: Primary audiences will include individuals or organizations with
some influence over Bangladeshi public opinion or policy making. Secondary
audiences will include the general public.
Project Goal: Celebrate 250 years of American liberty and independence by
emphasizing American excellence and reinforcing positive perceptions of U.S.-
Bangladesh cooperation through visible Freedom 250 programming.
Project Objectives may include:
• Objective 1:
Increase public awareness of American culture, innovation, and leadership
through public-facing activities.
Success indicators may include:
At least 70% of surveyed participants report increased awareness of
•
American contributions.
At least 70% report more favorable perceptions of the United States and
•
the U.S.-Bangladesh relationship.
• Objective 2:
Expand engagement among individuals and organizations with existing
U.S. ties in additional locations across Bangladesh through local festivals,
traveling exhibits, educational materials, and microgrants.
Success indicators may include:
At least 60% of participating organizations/individuals reporting at least
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one new connection as a result of attending sponsored events.
At least 30% of participating organizations/individuals reporting the
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intention to partner with other organizations/individuals after
participating in sponsored events.
2. Substantial Involvement
The U.S. Embassy anticipates awarding a cooperative agreement and will undertake
reasonable and programmatically necessary substantial involvement.
U.S. Embassy Roles and Responsibilities
Examples of substantial involvement include but are not limited to:
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Identification of priority regions and cities within Bangladesh;
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Collaboration on recruiting and final approval of the selection of performers,
•
athletes, and experts;
Final approval of materials developed, including but not limited to public
•
announcements, press kits, and microgrant solicitations; and
Recipient Roles and Responsibilities
Develop a comprehensive calendar of proposed events in all targeted regions.
•
Send proposed venues and partners to the Grants Officer/Grants Officer
Representative (GO/GOR) at least one month prior to events, and related
materials, including public announcements, at least two weeks prior to events;
Manage all event logistics, including securing venues and procuring items
•
necessary for public-facing events; and
Support cultural performers, athletes, and experts with travel, visas (as
•
applicable), honoraria, accommodations, and required program-related rentals
or services.
D. APPLICATION CONTENTS AND FORMAT
Please follow all instructions below carefully. Proposals that do not meet the
requirements of this announcement or fail to comply with the stated requirements
will be ineligible.
Content of Application
Please ensure:
The proposal clearly addresses the goals and objectives of this funding
•
opportunity
All documents are in English
•
All budgets are in U.S. dollars
•
All pages are numbered
•
All applicant authorized signatures are provided where indicated on the
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various, required forms
The following documents are required:
1. Mandatory application forms
SF-424 (Application for Federal Assistance – organizations) or SF-424-I
•
(Application for Federal Assistance --individuals)
SF-424A (Budget Information for Non-Construction programs)
•
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SF-424B (Assurances for Non-Construction programs). (note: the SF-424B is
•
only required for individuals, organizations exempt from registration, and for
organizations not required to fully register in SAM.gov)
2. Proposal (8 pages maximum)
The proposal should contain sufficient information that anyone not familiar with it
would understand exactly what the applicant wants to do. You may use your own
proposal format, but it must include all the items below.
● Proposal Summary: Short narrative that outlines the proposed project,
including project objectives and anticipated impact.
● Introduction to the Organization applying: A description of past and present
operations, showing ability to carry out the program, including information on all
previous grants from the State Department and/or U.S. government agencies as
well as experience with and expertise in areas related to those described in the
NOFO. You may use the attached Applicant Organization Information Survey
form to provide this information (Attachment 01).
● Problem Statement: Clear, concise and well-supported statement of the
problem to be addressed and why the proposed program is needed
● Project Goals and Objectives: The “goals” describe what the program is
intended to achieve. The “objectives” refer to the intermediate accomplishments
on the way to the goals. These should be achievable and measurable.
● Project Activities: Describe the program activities and how they will help
achieve the objectives.
● Project Methods and Design: A description of how the program is expected to
work to solve the stated problem and achieve the goal. Include a logic model as
appropriate.
● Proposed Project Schedule and Timeline: The proposed timeline for the
program activities. Include the dates, times, and locations of planned activities and
events.
● Key Personnel: Names, titles, roles and experience/qualifications of key
personnel involved in the program. What proportion of their time will be used in
support of this program?
● Project Partners: List the names and type of involvement of key partner
organizations and sub-awardees (if applicable).
● Monitoring & Evaluation Plan: Proposals must include a draft Monitoring
and Evaluation (M&E) Performance Monitoring Plan (PMP). The M&E PMP
should show how applicants intend to measure and demonstrate progress towards
the project’s objectives and goals. Attachment 02 of this funding opportunity
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contains a template that may be used to fulfill this requirement. While the grantee
is free to create their own template, completing Attachment x will ensure a
thorough PMP.
The key components to the PMP are as follows:
● Monitoring and Evaluation Narrative: In narrative form, applicants should
describe how they intend to monitor and evaluate the activities of their award. In
addition, the applicant should describe any M&E processes, including key
personnel, management structure (where M&E fits into the overall program’s staff
structure), technology, and as well provide a brief budget narrative explaining any
line-item expenditures for M&E listed in the program’s budget. If the proposal is
from a prior grantee, the proposal discusses how the grantee has adapted,
improved or otherwise modified their approach based on learning from previous
experience. This narrative is limited to two pages.
● Theory of Change Diagram: Applicants are expected to submit either a
Theory of Change diagram or an If-Then Statement that illustrates how project
activities will lead to intended outcomes. Attachment 02 includes a suggested
format for these requirements.
● Monitoring and Evaluation Datasheet: The applicant must include their
proposed activities and their expected outputs and outcomes as well as the goals
and objectives as written in the NOFO. The datasheet’s purpose is to explicitly
illustrate how a project’s activities lead to tangible results (such as increased
beneficiary skills, knowledge, or attitudes) that ultimately address a PDS
objective. For more information, please see Attachment 02a: Instructions.
● The selected applicant’s M&E PMP is subject to review and approval before
any award will be issued under this NOFO. The selected applicant will be
required to work with the Public Diplomacy Section’s Monitoring and Evaluation
Specialist to ensure the applicant’s M&E PMP achieves an expected level of
expertise and meets PDS objectives.
● Expenses directly associated with monitoring and evaluation are considered
allowable. The suggested template includes a space to list the portion of the total
budget amount directly associated with monitoring and evaluation activities.
3. Budget Justification Narrative
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• Detailed Budget - Applicants must submit a detailed line-item budget.
Applicants are encouraged to utilize the template provided with the funding
opportunity but are not required to do so (Attachment 03). Line-item expenditures
should be listed in the greatest possible detail. The budget must identify the total
amount of funding requested, with a breakdown of amounts to be spent in the
following budget categories: personnel; fringe benefits; travel; equipment;
supplies; consultants/contracts; other direct costs; and indirect costs. See Annex
Section I for a description of the types of costs that should be included in each
category. Personnel salaries should include the level of effort and the rate of pay,
which should cover the percentage of time each staff member will dedicate to
grant-based activities. If an organization is charging an indirect cost rate without a
NICRA, it must apply it to the modified total budget costs (MTDC), refer to
2CFR§200.1. Budgets shall be submitted in U.S. dollars and final grant
agreements will be conducted in U.S. dollars.
Budget Justification Narrative – Applicants must submit a budget justification
•
narrative (Attachment 04) to accompany the detailed line-item budget. The
purpose of the budget justification narrative is to supplement the information
provided in the detailed budget spreadsheet by justifying how the budget cost
elements are necessary to implement project objectives and accomplish the
project goals. The budget justification narrative is a tool to help Embassy staff
fully understand the budgetary needs of the applicant and is an opportunity to
provide descriptive information about the requested costs beyond the constraints
of the budget template. Together, the detailed budget spreadsheet, the budget
justification narrative, and the SF-424A should provide a complete financial and
qualitative description that supports the proposed project plan and should be
directly relatable to the specific project components described in the applicant’s
proposal.
Additional Budget Notes:
• Awards to Individuals: Please note the following budget guidelines for the
Individual Award:
 Salary/Honoraria: Only the award recipient may receive salary/honoraria
from this funding mechanism. The Recipient must be the primary point
of contact and manage all programmatic activities.
 Contractual Costs: Additional individuals working on the award are only
permittable through contracted services, as long as the services are not
related to the core programmatic activities. Expenses for services such
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as accounting, legal support, social media management, website
designer, etc., are allowable.
 Other Direct Costs: Expenses related to securing venues, managing
logistics, catering, etc. are allowable.
Audit Requirements: Please note the audit requirements for Department of State
•
awards in the Standard Terms and Conditions
https://www.state.gov/m/a/ope/index.htm and 2CFR200, Subpart F – Audit
Requirements. The cost of the required audits may be charged either as an
allowable direct cost to the award OR included in the organization’s established
indirect costs in the award’s detailed budget.
4. Attachments
• Key Personnel Resumes: A résumé, not to exceed one page in length, must be
included for the proposed key staff persons, such as the Project Director and
Finance Officer, as well as any speakers or trainers (if applicable). If an
individual for this type of position has not been identified, the applicant may
submit a 1-page position description, identifying the qualifications and skills
required for that position, in lieu of a résumé.
• Letters of support from program partners: Letters of support should be
included for sub-recipients or other partners. The letters must identify the type of
relationship to be entered into (formal or informal), the roles and responsibilities
of each partner in relation to the proposed project activities, and the expected
result of the partnership. The individual letters cannot exceed 1 page in length.
• Indirect Costs: If your organization has a Negotiated Indirect Cost Rate
Agreement (NICRA) and includes NICRA charges in the budget, your latest
NICRA should be included in the application submission.
• Proof of Non-profit Status: Documentation to demonstrate the applicant’s non-
profit status (e.g., U.S.-based organizations should submit a copy of their
501(c)(3) Internal Revenue Service determination letter, and non-U.S.
organizations should provide evidence of non-profit status issued by a government
entity).
• Proof of Registration: A copy of the organization’s registration should be
provided with the proposal application. U.S.-based organizations should submit a
copy of their IRS determination letter. Bangladesh-based organizations should
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submit a copy of their certificate of registration from the appropriate government
organization.
Security package: The safety and security of all participants and activities
•
under this project are the sole responsibility of the award recipient. Due to the
security climate in Bangladesh, we require all proposals to include a security
package to accompany appropriate programmatic elements within their proposal.
The security package must include but is not limited to: secure transportation;
lodging, and emergency accountability and evacuation for any non- Bangladesh
personnel living or working in Bangladesh, as well as a copy of your
organization’s security operational procedures for high-risk environments.
Reasonable costs for necessary security are allowable expenses and should be
included in the proposed budget. If a security company is engaged and funded
under the award, it must be registered by the Government of Bangladesh to
operate in Bangladesh. We require award recipients to notify the Public
Diplomacy Section in advance when U.S. citizens are traveling to Bangladesh.
Other items NOT required/requested with the application submission, but which may
be requested if your application is approved to move forward in the review process
include:
a. Copies of an organization or program audit within the last two (2) years
b. Copies of relevant human resources, financial, or procurement policies
c. Copies of other relevant organizational policies or documentation that
would help the Department determine your organization’s capacity to
manage a federal grant award overseas.
d. Documentation that demonstrates the recipients’ plan and/or policy to
safeguard PII of participants and beneficiaries. It is the responsibility of the
recipient to ensure protection of personally identifiable information (PII)
and safeguard PII when collecting, maintaining, using and disseminating
such information
e. Information to determine what financial controls and standard operating
procedures an organization uses to procure goods and services, hire staff
and track time and attendance, pay for grant-related travel, and identify
other financial transactions that may be necessary to undertake the project
activities
f. The Embassy reserves the right to request any additional programmatic
and/or financial information regarding the proposal.
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E. SUBMISSION REQUIREMENTS AND DEADLINES
1. Address to Request Application Package
Application forms required above are available on grants.gov
2. Department of State Contacts
If you have any questions about the grant application process, please contact:
DhakaGrants@state.gov.
Optional: Question Deadline: For questions on this solicitation, please contact
DhakaGrants@state.gov. Questions must be received on or before April 27, 2026,
at 11:59 a.m., Bangladesh Standard Time (BST).
3. Unique entity identifier and System for Award Management (SAM.gov)
Required Registration: All organizations, whether based in the United States or
in another country, must have a Unique Entity Identifier (UEI) and an active
registration in SAM.gov. A UEI is one of the data elements mandated by Public
Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA),
for all Federal awards.
An applicant must maintain an active registration while it has a proposal under
review by the Department and must continue to keep the registration active for the
entire duration of the period of performance of any Federal award that results
from this NOFO.
The 2 CFR 200 also requires subrecipients to obtain a UEI. Please note the UEI
for subrecipients is not required at the time of application but will be required
before an award is processed and/or directed to a subrecipient.
Note: The process of obtaining or renewing a SAM.gov registration may take
anywhere from 4-8 weeks. Please begin your registration as early as possible.
• Organizations based in the United States or that pay employees within the
United States will need an Employer Identification Number (EIN) from the
Internal Revenue Service (IRS) and a UEI prior to registering in SAM.gov.
• Organizations based outside of the United States and that do not pay
employees within the United States do not need an EIN from the IRS but do
need a UEI prior to registering in SAM.gov.
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Exemptions
An exemption from the UEI and sam.gov registration requirements may be permitted
on a case-by-case basis. See 2 CFR 25.110 for a full list of exemptions.
Organizations requesting exemption from UEI or SAM.gov requirements must email
the point of contact listed in the NOFO at least two weeks prior to the deadline in the
NOFO providing a justification of their request. Approval for a SAM.gov exemption
must come from the warranted Grants Officer before the application can be deemed
eligible for review.
Please note: Any applicant with an exclusion in the System for Award Management
(SAM) is not eligible to apply for an assistance award in accordance with the OMB
guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986
Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and
Suspension.”
5. Submission Dates and Times
Submission Deadline: All applications must be received by April 30, 2026, 11:59
a.m. , Bangladesh Standard Time (BST). For the purposes of determining if an award
is submitted on time, PD Dhaka will utilize the timestamp provided by Grants.gov.
This deadline is firm and is not a rolling deadline. If organizations fail to meet the
deadline noted above their application will be considered ineligible and will not be
considered for funding.
Submission Method: Submitting all application materials directly to the following
email address: DhakaGrants@state.gov. Applicants opting to submit applications via
email to DhakaGrants@state.gov must include the Funding Opportunity Title and
Funding Opportunity Number in the subject line of the email.
6. Funding Restrictions
i. Funding Restrictions for the United Nations Relief and Works Agency
(UNRWA): None of the funds awarded resulting from this Notice of
Funding Opportunity may be made available for subawards, direct financial
support, or otherwise used to provide any payment or transfer to United
Nations Relief and Works Agency (UNRWA).
ii. Certification Regarding Compliance with Applicable Federal Anti-
Discrimination Laws:If the place of performance or delivery of any award
made under this NOFO will be within the United States, applicants are
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advised that they will be required to certify the following at the time of
award:
a. Its compliance in all respects with all applicable Federal anti-
discrimination laws is material to the government’s payment
decisions for purposes of section 3729(b)(4) of title 31, United States
Code and;
b. It does not operate any programs promoting Diversity, Equity, and
Inclusion that violate any applicable Federal anti-discrimination laws.
A program promoting Diversity, Equity, and Inclusion means a
program whose purpose is to promote preferences based on race,
color religion, sex, or national origins, such as in training or hiring.
iii. Certification Regarding Compliance with 20 U.S.C. 1011f and any other
applicable foreign funding disclosure requirements: Applicants are advised
that IHEs must certify the following at the time of award, and that this
certification requirement must be included in any subaward agreements to
IHEs:
a. Its compliance in all respects with section 1011f of title 20, United
States Code, and any other applicable foreign funding disclosure
requirements is material for purposes of section 3729 of title 31,
United States Code, and for receipt of appropriate Federal grant
funds.
b. Applicants seeking clarification on the reporting requirement are
encouraged to review the Frequently Asked Questions resource
developed by the U.S. Department of Education.
iv. Pre-Award Costs: Pre-award costs are not an allowable expense for this
funding opportunity.
v. Construction: Any award made as a result of this NOFO will not allow for
construction activities or costs.
vi. Direct Social Services: Costs that cover and provide direct social services,
such as welfare, charity, health or economic relief, are unallowable.
Medical assistance, such as costs to include medical professionals,
including but not limited to doctors, nurses, and psychiatrists to participate
in the project activities are not allowed.
6. Other Submission Requirements: Copyrights and Proprietary Information
If any of the information contained in your application is proprietary, please note
in the footer of the appropriate pages that the information is Confidential –
Proprietary. Applicants should also note what parts of the application, program,
concept, etc. are covered by copyright(s), trademark(s), or any other intellectual
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property rights and provide copies of the relevant documentation to support these
copyrights.
Applicants must acquire all required registrations and rights in the United States
and Bangladesh. All intellectual property considerations and rights must be fully
met in the United States and Bangladesh.
Any sub-recipient organization must also meet all the U.S. and Bangladesh
requirements described above.
F. APPLICATION REVIEW INFORMATION
1. Review Criteria
Criteria: Each application submitted under this announcement will be evaluated
and rated on the basis of the criteria enumerated below. The criteria are designed
to assess the quality of the proposed project, and to determine the likelihood of its
success.
Quality and Feasibility of the Program Idea – 30 points: The program idea
•
should be innovative and well developed, with sufficient detail about how
project activities will be carried out. The proposals should demonstrate
originality and outline clear, achievable objectives. The proposal includes a
reasonable implementation timeline. The project scope is appropriate and
clearly defined.
Finally, the proposal aligns with the following U.S. policies:
o The project clearly demonstrates a direct contribution to current U.S.
foreign policy priorities.
o The project will positively impact America’s reputation among foreign
government partners.
o The project will positively impact American’s reputation among foreign
publics.
o The proposal does not include any activities contrary to the following
Executive Orders:
▪ Executive Order 14287: “Protecting American Communities from
Criminal Aliens.”
▪ Executive Order 14151: “Ending Radical And Wasteful
Government DEI Programs And Preferencing.”
▪ Executive Order 14154: “Unleashing American Energy.”
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▪ Executive Order 14150: “America First Policy Directive to the
Secretary of State”
▪ Executive Order 14168: Defending Women from Gender Ideology
Extremism and Restoring Biological Truth to the Federal
Government
• Organizational Capacity and Record on Previous Grants – 25 points:
o The project proposal demonstrates that the organization has sufficient
expertise, skills, and human resources to implement the project.
o The organization demonstrates that it has a clear understanding of the
underlying issue that the project will address.
o The organization demonstrates capacity for successful planning and
responsible fiscal management. This includes a financial management
system, a bank account, and if applicable, satisfactory audit findings.
o Applicants who have received grant funds previously have been compliant
with applicable rules and regulations, including the Award Provisions and
Standard Terms and Conditions.
o Where partners are described, the applicant details each partner’s respective
role and provides curriculum vitae (CVs) for persons responsible for the
project and financial administration. Proposed personnel, institutional
resources, and partners are adequate and appropriate
o The applicant organization is compliant with the Mexico City Policy.
• Project Planning/Ability to Achieve Objectives – 20 points: The project plan is
well developed, with sufficient detail about how activities will be carried out. The
proposal specifies target audiences, participant recruitment, and geographic areas
of implementation. The proposal outlines clear, achievable objectives. The
proposal includes a reasonable implementation timeline. The project scope is
appropriate and clearly defined.
• Budget – 10 points: The budget and narrative justification are sufficiently
detailed. The budget demonstrates that the organization has devoted time to
accurately determine expenses associated with the project instead of providing
rough estimates. Costs are reasonable in relation to the proposed activities and
anticipated results. The results and proposed outcomes justify the total cost of the
project. Budget items are reasonable, allowable, and allocable.
• Monitoring and Evaluation - 10 points: There is a complete and thorough draft
submission of a M&E Performance Monitoring Plan (PMP). This will include a
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list of proposed project activities, corresponding milestone, output, and outcome
indicators, a description of data collection methods, and a timeline for collecting
such information. The proposal presents a clear theory of change on how the
program will address that problem. Use of the suggested template (Attachments 3
& 3.1) will satisfy these requirements. Funded projects will have their plans
finalized during the negotiation phase, and monitoring plans may be subject to
periodic updates throughout the life of the project.
Sustainability – 5 points: Program activities will continue to have positive impact
after the end of the program.
2. Indirect Costs
If two or more applications receive equivalent scores based on the evaluation
criteria outlined in this NOFO, preference will be given to the applicant with the
lower indirect cost rate, as consistent with Executive Order 14332, Section
4(b)(iii). This preference will only be applied as a tie-breaking mechanism and
does not supersede the primary evaluation criteria.
3. Review and Selection Process
a. Acknowledgement of receipt. Applicants will receive acknowledgment of
receipt of their proposal.
b. Review. All submissions are screened for technical eligibility. If a
submission is missing any required forms/documents listed above in
Section D. Application Contents and Format, it will be considered
ineligible and will not be reviewed by the grants review committee. A
technical review panel will review eligible proposals based upon the criteria
noted in this NOFO.
c. Follow up notification. Applicants will generally be notified within 120 days
after the NOFO deadline regarding the results of the review panel.
4. Risk Review
i. Under the merit review as required by 2 CFR 200.206, prior to making a
Federal Award the Department will review and consider the following risk
factors:
a. Financial stability
b. Management systems and standards
c. History of performance
19

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d. Audit reports and findings
e. Ability to effectively implement project requirements
ii. Responsibility/Qualification Information in SAM.gov
The Federal awarding agency, prior to making a Federal award with a total
amount of Federal share greater than the simplified acquisition threshold, is
required to review and consider (see 41 U.S.C. 2313);
An applicant can review and comment on any information in the
responsibility/qualification records available in SAM.gov.
Before making decisions in the risk review required by 2 CFR 200.206, the
Department will consider any comments by the applicant, along with
information available in the responsibility/qualification records in SAM.gov.
iii. High Risk Designation
Awardees that are deemed to be high risk based on the above risk factors will
be held to special award conditions. At a minimum, the recipient and/or project
designated as High Risk will be required to submit monthly narrative reports
and/or quarterly detailed financial reports. Recipients may also be required,
upon request of the Grants Officer or Grants Officer Representative, to provide
electronic copies of receipts or other supporting documentation (e.g.,
timesheets, travel documents) for costs incurred. The Grants Officer may
withhold 10% of the award amount until final reports have been reviewed and
approved by the GO. The recipient may be required to pay all salaries
supported by the grant via electronic funds transfer. Other special award
conditions may also be included if deemed appropriate by the Grants Officer.
G. AWARD NOTICES
The award or cooperative agreement will be written, signed, awarded, and
administered by the Grants Officer. The award agreement is the authorizing
20

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document, and it will be provided to the recipient for review and counter-signature.
The recipient may only start incurring project expenses beginning on the start date
shown on the award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to
provide any additional future funding. Renewal of an award to increase funding or
extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the
U.S. government, nor does it commit the U.S. government to pay for costs incurred in
the preparation and submission of proposals. Further, the U.S. government reserves
the right to reject any or all proposals received.
Payment Method:
Recipients will be required to request payments by completing form SF-270—
Request for Advance or Reimbursement and submitting the form to the Grants
Officer and Grants Officer Representative.
Recipients may not draw down funds without the affirmative authorization of the
Department of State. In addition, recipients must submit, with each SF-270 payment
request, a detailed explanation justifying the request.
H. POST-AWARD REQUIREMENTS AND ADMINISTRATION
1. Administrative and National Policy Requirements
Before submitting an application, applicants should review all the terms and
conditions and required certifications which will apply to this award, to ensure that
they will be able to comply.
In accordance with the Office of Management and Budget’s guidance located at 2
CFR part 200, all applicable Federal laws, and relevant Executive guidance, the
Department of State will review and consider applications for funding, as applicable
21

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to specific programs, pursuant to this notice of funding opportunity in accordance
with the following: NOTE:
• Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations
(2 CFR), as updated in the Federal Register’s 89 FR 30046 on April 22, 2024,
particularly on:
o Selecting recipients most likely to be successful in delivering results based
on the program objectives through an impartial process of evaluating
Federal award applications (2 CFR part 200.205),
o Promoting the freedom of speech and religious liberty in alignment with
Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving
Free Inquiry, Transparency, and Accountability at Colleges and Universities
(E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
o Providing a preference, to the extent permitted by law, to maximize use of
goods, products, and materials produced in the United States (2 CFR part
200.322), and
o Terminating agreements pursuant to the U.S. Department of State Standard
Terms and Conditions, including, to the greatest extent authorized by law, if
an award no longer effectuates the program goals or agency priorities (2
CFR part 200.340).
o In addition to the Department of State branding guidance, which requires
that materials produced under a federal award be marked appropriately to
acknowledge U.S. Government support, recipients of new Public
Diplomacy awards promoting Freedom 250 activities must also incorporate
the Freedom 250 logos in all program materials, activities, and
communications. The recipient should continue to follow all existing
marking and branding requirements in accordance with Department
branding guidance. The Freedom 250 logos would be used in addition to,
not in place of, these requirements.
• 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD
MANAGEMENT
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• 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE
COMPENSATION INFORMATION
• 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS
• 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE
WORKPLACE (FINANCIAL ASSISTANCE)
• 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY
• 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS
• U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS
2. Reporting
Reporting Requirements: Recipients will be required to submit financial reports
and program reports. The award document will specify what reports are required
and how often these reports must be submitted. Note: most recipients will be
required to submit quarterly program progress and financial reports throughout the
project period. The quarterly progress report should include an up-to-date copy of
the PMP datasheet. Progress and financial reports are due 30 days after the
reporting period. Final certified programmatic and financial reports are due 120
days after the close of the project period.
All reports are to be submitted through email to respective grant officer and grant
officer representatives.
The Awardee must also provide the Embassy on an annual basis an inventory of all
the U.S. government provided equipment using the SF428 form.
Foreign Assistance Data Review: As required by Congress, the Department of
State must make progress in its efforts to improve tracking and reporting of foreign
assistance data through the Foreign Assistance Data Review (FADR). The FADR
requires tracking of foreign assistance activity data from budgeting, planning, and
allocation through obligation and disbursement. Successful applicants will be
required to report and draw down federal funding based on the appropriate FADR
Data Elements, indicated within their award documentation. In cases of more than
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one FADR Data Element, typically program or sector and/or regions or country, the
successful applicant will be required to maintain separate accounting records.
I. OTHER INFORMATION
Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of
temporary or permanent staff who will be working directly for the applicant on the
program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff,
consultants or speakers, and participants/beneficiaries. If the program involves
international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is
required for the program, which has a useful life of more than one year (or a life
longer than the duration of the program), and costs at least $10,000 per unit.
Supplies: List and describe all the items and materials, including any computer
devices, that are needed for the program. If an item costs more than $10,000 per unit,
then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a
contract with a vendor. Also describe any sub-awards to non-profit partners that will
help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which
do not fit in the other categories. For example, shipping costs for materials and
equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be
itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program
activities, such as overhead costs needed to help keep the organization operating. If
your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA
charges in the budget, attach a copy of your latest NICRA. Organizations that have
never had a NICRA may request indirect costs of 15% of Modified Total Direct Costs
(MTDC) as defined in 2 CFR 200.1.
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“Cost Sharing” refers to contributions from the organization or other entities other
than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time
and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic
beverages and other entertainment related expenses.
STEP Enrollment
U.S. citizens who travel to Bangladesh are encouraged to enroll in the Department of
State's Smart Traveler Enrollment Program (STEP) available at:
https://step.state.gov/step/. Enrollment enables citizens to receive security-related
messages from the Embassy and makes it easier for us to locate you in an emergency.
The Embassy also recommends that all travelers review the State Department's travel
website at travel.state.gov for the Travel Warnings, Travel Alerts, and Bangladesh
Specific Information.
25

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Applicant Organizational Information

Instructions: The Applicant Organizational Information template should be filled out in its entirety. Please note that the response “Not Applicable,” or “N/A,” is generally not acceptable. Instead, a sufficient explanation should be provided to explain why an item is not applicable.

Signature: ____________________ Title: ____________________________

Telephone #: ____________________ Email: _____________________________

Program Title: ____________________________________________________

Grant Amount Requested: _________________________________

Date: ______________

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> Download XLSX file: 04 - PD Budget Narrative Sample Template.xlsx

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> Download XLSX file: 03 - Grant Budget Proposal - BGD.xlsx

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> Download XLSX file: 02 - Template - M&E PMP (Excel version).xlsx

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M&E PMP Instructions

# Attachment 2: Instructions: PDS performance monitoring plan (PMP)

Filling out the Performance Monitoring Plan (PMP):

• M&E Narrative: The narrative should provide a big picture overview of how the applicant plans to monitor and evaluate performance and outcomes (results) of the proposed project.

Describe how you plan to monitor and evaluate performance and outcomes (results) of the proposed project: The narrative should demonstrate the organization’s capacity to implement the PMP proposed and answer the following (limit one page):

Describe your organization’s capacity to implement the PMP proposed. Which individuals will be responsible for overseeing M&E activities? Briefly note their qualifications and experience. How much of the program’s budget will be allocated towards M&E expenditures?

What does progress look like for this project and how will you know progress when you see it? What will you observe and measure to know change is happening (e.g. increase in awareness, change in behavior, attitudes, skills)?

What tools and methods will you use to observe and measure the change you note above (e.g. focus groups, online vs in-person surveys, social media engagement)?

• M&E PMP Datasheet:

• Problem Statement and Objectives: The Goal, Audience, Problem Statement, and Objectives should be identical to the narrative in your proposal. Continuity across all documents is critical.

• Activity: Activities should be the same as those activities discussed in your proposal. If using the PMP Datasheet from the PMP Template (Attachment 1), only include one activity per box, aligning the activity with your outcome and output indicators. Note that the data sheet can be scaled up or down to meet the scope and timeline of the grant.

• Outcome/Output Indicator Description: Once the program’s goals and objectives are defined, develop indicators for tracking progress towards achieving those goals. An indicator “indicates” process or change of a process/output or outcome. An output indicator is typically a simple count: # of hours, trainings, students, social media shares or likes, etc. These indicators are used as a basic accounting of what has happened. An outcome indicator shows change or progress towards objectives over time and can be both qualitative or quantitative. These indicators typically include percentage change (in understanding, perception, capacity, either increase or decrease), milestones, etc. SEE A NOTE ON INDICATORS REFERENCE BELOW

• Data Collection Method: Data Collection Methods vary. After creating monitoring indicators, decide on methods for gathering data and how often data will be recorded to track indicators. There are several online resources on how to conduct data collection. Please see Useful Resources for Gathering Data at the end of this document. Some common data collection methods include:

• Targets/Actuals:

Target: The desired value for an indicator, expressed as a measurable value. These should be identified in your proposal. Some NOFOs may request specific targets, and these should be included in your plan.

Example 1: 75% increase from pre-test to post-test.

Example 2: 65% of respondents agree more work is needed to ease tensions.

Example 3: 10 workshops will be conducted.

Actual: This column is for reporting what occurred or what was completed. These will be recorded over the life of the project on a quarterly basis.

Example 1: Post-test surveys indicated a 120% increase.

Example 2: 60% of respondents agreed more work is needed to ease tensions.

Example 3: 10 workshops were conducted.

Total target achieved refers to the cumulative completed value of each indicator. It must be updated with each quarterly report.

Percent of target achieved is calculated by dividing the total achieved by the total target. This must be calculated on a quarterly basis.

• The PMP must be updated and submitted with the required narrative reporting schedule. For most awards, the requirement is Quarterly reporting. Input the Quarter of first reporting and the month range. If your program spans more than four quarters, consider using the Excel version of the PMP to ensure legibility and preserve formatting.

A Note on Creating a Theory of Change

Theories of change or logic frameworks are useful models that help organizations with strategic planning of a program or project. They are useful in logically thinking through and describing why a particular intervention activity will be effective and achieve the intended impact by addressing one’s beliefs and assumptions about how a change will occur. A Theory of Change can be represented as a diagram (preferred), or as a narrative.

Diagram:

A Theory of Change diagram displays a causal model between what a program intends to do and the results it hopes to accomplish. Examples can be found within the Resources section at the end of this document.

• Goal: A goal is written as a clearly stated and achievable result. Goals tend to be lofty in nature and are not resource-dependent. Many projects can contribute to the same goal. The goal is listed in the NOFO and should be copied and pasted into the PMP.

• Objectives: The main objective(s) of the program is the starting point for your theory of change, from which everything else flows. This is the long-term change the program seeks to address. (ex. “Reduce youth unemployment through skills training”)

• Outcomes: Next, work backward from your objectives to think about the next level of changes that need to happen in order to achieve the set objectives. These can be thought of as the necessary pre-conditions that need to happen before creating change at the long-term level. This is a key and important part of the process, as too often, organizations jump from their goals to the activities without thinking through the changes that need to happen in between. Outcomes can be proposed in the short term, or the medium term. (Ex. “increase job-specific skills and experience”; “increase motivation to work”)

• Outputs: What outputs (products, services, facilities) will help you bring about the outcomes you have identified? Outputs should include a target number of direct products and deliverables. (Ex. Number of program participants trained in a skill).

• Activities: What types of activities will help you reach the goal and associated objectives? Consider each short and medium-term outcomes is linked to proposed activities. (Ex. Workshops focused on skill development)

Narrative Form:

As you develop your Theory of Change, it is useful to develop a comprehensive description of your conception of how the program seeks to meet its objectives. Key elements of a Narrative Theory of Change include:

• A clear conceptualization of outcomes and how to get there (specific and realistic):

• “If X, then Y”

• X is the action or intervention

• Y is the result of that action

• Example: If young people increase job-specific abilities, then their employability will increase, resulting in higher youth employment rates.

A Note on Outputs vs Outcomes

Outputs and outcomes are terms that are used to describe change at various levels from the delivery of goods and services to long-term sustainable change in people’s lives. To achieve desired long-term changes, there are several steps between an organization’s activities and the desired change or impact. While outputs are the direct products of program activities, outcomes measure the effectiveness of an intervention. The table below distinguishes the difference between outputs and outcomes.

Following is a PMP with example outcomes and outputs of common PDS programs that can be used as a guiding document.

A Note on Creating Indicators

Once a program’s goals and objectives are defined, it is time to define and develop indicators to track progress towards those goals. Indicators are a signal of change that contains qualitative or quantitative information. Indicators can measure process (i.e., are activities being implemented as planned?), and can also measure outcomes (i.e., have program activities made a difference?) Indicators should be specific, measurable, achievable, relevant, and time-bound (SMART):

Specific: Clearly defined, non-subjective, and defines exactly what needs to change

Measurable: Change can be demonstrated, and is quantifiable using available tools and methods.

Achievable: Fits within capacity, budget and other resources.

Relevant: Tied to intended outputs and outcomes.

Time-Bound: Start and end point clearly defined.

Indicators should include the following:

• What is being measured (Ex. awareness or perceptions on x)

• Unit of measurement (Ex. number of program participants)

• Pre-program status, where applicable (Ex. number of program participants with awareness on x)

• Direction and magnitude of intended change (Ex. increase from 53 to 94)

Some examples of output indicators are:

• Number of trainings held on media literacy

• Number of outreach activities conducted at youth-friendly locations

• Number of pamphlets distributed at youth-friendly locations

• Percent of youth trained in media literacy techniques

• Percent of youth reached with social media posts on media literacy

Some examples of outcome indicators are:

• Percent of youth posting about media literacy awareness on their social media pages

• Number and percent of trained leaders offering training services to other youth in the community

• Number and percent of social media users that publicly comment and refute questionable social media posts

Useful Resources for Gathering Data:

Advancing Partners & Communities, USAID, JSI, and FHI 360, Organizational Capacity Assessment (OCA) Tool. [https://www.advancingpartners.org/resources/organizational-capacity-assessment-oca-tool].

BetterEvaluation, Data Collection Methods. [https://www.betterevaluation.org/en/resources/guides/collect_retrieve_data/collection_methods].

BetterEvaluation, Most Significant Change Approach. [https://www.betterevaluation.org/en/plan/approach/most_significant_change].

USAID, Data Sources and Collection Methods. [https://www.usaid.gov/project-starter/program-cycle/pmp/performance-indicator-elements/data-sources-and-collection-methods].

USAID Learning Lab, Data Collection Methods and Tools for Performance Monitoring. [https://usaidlearninglab.org/resources/data-collection-methods-and-tools-performance-monitoring].

USAID Learning Lab, Stakeholder and Social Network Analysis Guidance Note. [https://usaidlearninglab.org/resources/stakeholder-and-social-network-analysis-guidance-note].

Useful Resources for Understanding M&E Concepts:

Creating Your Theory of Change, NPC’s practical guide. [https://www.bl.uk/collection-items/creating-your-theory-of-change-npcs-practical-guide#:~:text=A%20theory%20of%20change%20is,to%20do%20(your%20activities].

Designing for Results: Integrating Monitoring and Evaluation in Conflict Transformation Programs, Search for Common Ground. [https://www.sfcg.org/Documents/manualpart1.pdf].

Practical Approaches to Theories of Change in Conflict, Security & Justice Programmes. [https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/304613/Practical-approaches-theories-change-conflict-security-justice-prog.pdf].

Mercy Corps, Evaluation and Assessment of Poverty and Conflict Interventions, Conflict and Economics: Lessons Learned on Measuring Impact, “Guidelines for Developing Indicators from Theories of Change” [see page 10]. [https://www.dmeforpeace.org/resource/evaluation-and-assessment-of-poverty-and-conflict-interventions-conflict-economics-lessons-learned-on-measuring-impact/].

UN AIDS, Monitoring and Evaluation Fundamentals, An Introduction to Indicators. [https://www.unaids.org/sites/default/files/sub_landing/files/8_2-Intro-to-IndicatorsFMEF.pdf].

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M&E Word Version

# Attachment 1: PDS performance monitoring plan (PMP)

APPLICANT NAME:

PROGRAM/PROJECT NAME:

PERIOD OF PERFORMANCE:

M&E NARRATIVE

THEORY OF CHANGE

To demonstrate that your project is measurable by design, please include the intended theory of change. This can be done with (1) a diagram OR (2) in narrative form. Diagrams are preferred, but narratives are also accepted.

Option 1: Diagram:

A Theory of Change diagram is a type of logic model that explicitly illustrates the causal pathways between activities, outputs, outcomes, and objectives. There are many versions. Any version that clearly demonstrates the project’s logical framework is acceptable. Additional guidance is available in the Resources section of the PMP Instructions (Attachment 2). One example is as follows:

Option 2: Narrative If-Then Statements

A narrative representation of Theory of Change is one, or a series of If-Then statements.

“If x (action/intervention) is completed, then y (result of an action aka. short-term outcomes) which will result in (mid-term outcomes).”

Example: If independent journalists complete a series of training sessions on media literacy, then it will result in higher-quality investigative reporting on sensitive topics such as gender violence, violent extremism, the rights of minorities, etc., which will result in increased government transparency because media professionals will have the knowledge and skills to ...

PMP DATASHEET:

Please fill in the below PMP. If selected for funding, the recipient will be expected to submit and update this document as part of its required narrative reporting. For most awards, narrative reports are required quarterly. See the “PMP Instructions” for guidance on filling in this datasheet.

Refer to your Theory of Change. For each Outcome and Output, please identify indicators that would demonstrate your progress. Then, establish targets for each indicator across the life of the project. Once approved by PDS, you will update this document and submit with your regular report. For most awards, this will be quarterly. For projects that exceed four quarters, consider using the Excel version of this datasheet, which is available upon request.

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SF424

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SF424A

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SF424B

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