Cultural Property Agreements Implementation Grants

CPAIG 2026 Announcement

Notice of Funding Opportunity (NOFO)
Cultural Property Agreement
Implementation Grant (CPAIG) Program
Bureau of Educational and Cultural Affairs, Department of State
Opportunity number: CPAIG2026
Application deadline: Deadlines vary by participating U.S. embassy or
consulate
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Contents
A. Basic Information .......................................................................................................................... 3
B. Eligibility ...................................................................................................................................... 4
C. Program Description ..................................................................................................................... 5
D. Application Contents and Format ................................................................................................. 6
E. Submission Requirements and Deadlines ..................................................................................... 8
F. Application Review Information ................................................................................................. 14
G. Award Notices ............................................................................................................................. 15
H. Post-Award Requirements and Administration ........................................................................... 16
I. Other Information........................................................................................................................ 18
U.S Department of State
Bureau of Educational and Cultural Affairs
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Notice of Funding Opportunity
A. Basic Information
1. Overview
Funding Opportunity Title Cultural Property Agreement Implementation Grant
(CPAIG) Program
Funding Opportunity Number CPAIG2026
Announcement Type Initial announcement
Deadline for Applications Deadlines vary by participating U.S. embassy or consulate
Assistance Listing Number 19.036
Length of performance period 12 to 60 months
Number of awards anticipated 3-8 awards
Award amounts Awards range from a minimum of $25,000 to a maximum of
$150,000
Total available funding $500,000, pending availability of funds
Type of Funding FY 2026 Educational and Cultural Exchange (ECE) Funds
Anticipated project start date October 1, 2026
Funding Instrument Type: Grant, fixed amount award (FAA), or cooperative agreement.
Cooperative agreements include substantial involvement of the bureau or embassy in program
implementation of the project. An FAA can also include substantial involvement. Examples of
substantial involvement are included in section C below.
Project Performance Period: Proposed projects should be completed in 60 months or less.
The Department of State will entertain applications for continuation grants funded under these
awards beyond the initial budget period on a non-competitive basis subject to availability of
funds, satisfactory progress of the program, and a determination that continued funding would be
in the best interest of the U.S. Department of State.
This notice is subject to availability of funding.
2. Executive Summary
Priority Region: All regions
Executive Summary
The Cultural Heritage Center (CHC) in the Bureau of Educational and Cultural Affairs (ECA) is
pleased to announce the start of the 2026 program cycle for Cultural Property Agreement
Implementation Grants (CPAIG). U.S. embassies in countries with cultural property agreements
or emergency import restrictions may submit applications for projects to protect cultural property
from looting, theft, and trafficking, or other security threats. The application process involves
two rounds: In Round 1, the CHC will collect project ideas from eligible embassies in the form
of concept notes, due February 27, 2026. In Round 2, the CHC will invite embassies with
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promising ideas to submit full project applications, due May 1, 2026 (subject to change). Full
implementation of the CPAIG 2026 Program is pending the availability of Fiscal Year 2026
funds.
B. Eligibility
1. Eligible Applicants
The following organizations are eligible to apply:
• Foreign Institutions of Higher Education
• Foreign-Based Non-Governmental Organizations (NGOs)
• Foreign Public Entities (where permitted)
• Public International Organizations and Governmental Institutions
• U.S. Institutions of Higher Education
• U.S. Non-Profit Organizations (IRS section 501(c)(3))
2. Cost Sharing or Matching
There is no minimum or maximum percentage of cost sharing required for this competition.
When an applicant offers cost sharing, it is understood and agreed that the applicant must
provide the amount of cost sharing as stipulated in its application and later included in an
approved agreement. The applicant will be responsible for tracking and reporting on any cost
share or outside funding, which is subject to audit per 2 CFR 200. Cost sharing may be in the
form of allowable direct or indirect costs.
3. Other Eligibility Requirements
All organizations must have a Unique Entity Identifier (UEI) issued via SAM.gov as well as a
valid registration in SAM.gov. Please see Section D.3 for more information. Individuals are not
required to have a UEI or be registered in SAM.gov.
Only countries with which the United States has a cultural property agreement in force, cultural
property treaty in force, or where emergency import restrictions on archaeological or
ethnological material are in effect under the Convention on Cultural Property Implementation
Act (19 U.S.C. 2601 et seq) are eligible, specifically: Afghanistan*, Albania, Algeria, Belize,
Bolivia, Bulgaria, Cambodia, Chile, China, Colombia, Costa Rica, Cyprus, Ecuador, Egypt, El
Salvador, Greece, Guatemala, Honduras, India, Iraq, Italy, Jordan, Lebanon, Libya, Mali,
Mexico, Morocco, Nepal, Nigeria, Pakistan, Peru, Syria, Tunisia, Türkiye, Ukraine, Uzbekistan,
and Yemen. *Note: Eligibility restricted to U.S.-based nonprofits or institutions of higher
education working outside of Afghanistan to support the emergency import restrictions
unilaterally imposed by the United States on archaeological and ethnological material from
Afghanistan.
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C. Program Description
1. Funding Priorities
ECA will prioritize projects that directly support cultural property agreements, cultural property
treaty obligations, or emergency import restrictions, including activities in the Joint Action Plan
(if applicable) and directly support U.S. foreign policy objectives.
2. Funding Areas
Successful CPAIG projects must adhere to international standards for the protection of
cultural property, and focus on fostering cooperation, building best practices, and engaging
communities through the following types of activities:
a) Training: Build capacity of foreign law enforcement and cultural property managers
to protect sites and objects. Examples include country-specific or regional workshops
on investigation and interdiction techniques, effective record keeping, the role of the
judiciary, increased communication between ministries of culture and law
enforcement authorities, and training for cultural property stewards.
b) Inventories: Support the creation and maintenance of centralized, digital, and secure
inventories of cultural objects or sites to better support resource allocation, aid in
recovery in cases of theft, and promote public appreciation for cultural property
protection.
c) Site Security and Protection: Support practical and sustainable measures to more
effectively secure archaeological sites (on land or underwater), museums, libraries,
archives, and other collecting institutions against looting and theft. Examples include
development of site security plans, installation of security systems, and training for
guards or site stewards.
d) Public Education and Outreach for Crime Prevention: Support strategies to
prevent looting and trafficking through heightened public awareness and outreach.
Examples include educational materials, community engagement and media
programs, storytelling, distance learning courses, 3D models, and virtual experiences
like games and augmented and virtual reality (AR/VR).
1. Substantial Involvement
A CPAIG award may be a cooperative agreement with substantial involvement that may include,
but is not limited to, the selection or approval of project participants, subjects, or activities.
D. Round 1 Concept Notes Contents and Format
Please follow all instructions below carefully. Proposals that do not meet the requirements of
this announcement or fail to comply with the stated requirements may be ineligible.
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Content of Concept Note
Please ensure:
• The proposal clearly addresses the goals and objectives of this funding opportunity
• All documents are in English
• All budgets are in U.S. dollars
• All pages are numbered
• All documents are formatted to fit 8 ½ x 11 paper, and
• All Microsoft Word documents are single-spaced, 12-point Times New Roman or
Calibri font, with a minimum of 1-inch margins.
1. Mandatory requirements
• Project Basics: Include the implementer's name, a working title of the project,
anticipated project length (between 12-60 months), project location, and a project cost
estimate (amount requested from CPAIG, in U.S. dollars).
• Project Summary Description: Provide a summary (3,000 characters maximum)
that outlines the project activities, deliverables (outputs), and intended results
(outcomes).
• (Optional) Visual or Audiovisual Documentation: If applicable to the project,
submit five (5) high-quality digital images (JPEGs or PNGs) or audiovisual files that
convey the nature and condition of the site or collection and show the urgency or need
for the project (e.g., looters’ trenches, obsolete technology).
E. Round 2 Application Contents and Format
Please follow all instructions below carefully. Proposals that do not meet the requirements of
this announcement or fail to comply with the stated requirements may be ineligible.
Content of Application
Please ensure:
• The proposal clearly addresses the goals and objectives of this funding opportunity
• All documents are in English
• All budgets are in U.S. dollars
• All pages are numbered
• All documents are formatted to fit 8 ½ x 11 paper, and
• All Microsoft Word documents are single-spaced, 12-point Times New Roman or
Calibri font, with a minimum of 1-inch margins.
The following documents are required:
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2. Mandatory application forms
• SF-424 (Application for Federal Assistance – Organizations)
• SF-424A (Budget Information for Non-Construction Programs)
• SF-424B (Assurances for Non-Construction programs) (only if applicant is not
registered in SAM.gov)
• SF-LLL (Disclosure of Lobbying Activities) (if applicable)
3. Summary Page (optional)
Cover sheet stating the applicant’s name and organization, proposal date, program title, program
period proposed start and end date, and brief purpose of the program.
4. Proposal (20 pages maximum)
The proposal should contain sufficient information that anyone not familiar with it would
understand exactly what the applicant wants to do. You may use your own proposal format, but
it must include all the items below.
• Updated Project Description: Expand on the project summary provided in the
Round 1 concept note. Clearly describe the goals of the project. Explain the outputs
and outcomes the project will produce to achieve each goal, and the activities that
will generate these outputs and outcomes. Do this for both primary goals (such as
updating a museum inventory) and secondary goals (such as reducing the risk of theft
and trafficking of museum collections). Successful CPAIG Round 2 applications
describe a clear, logical pathway from activities to goals, including the necessary
steps in between. Unsuccessful applications state broad goals but omit details on how
they will be achieved. In addition to the description, applicants may include a list,
table, or Gantt chart of activities in chronological order, along with major outputs and
outcomes and target dates for achieving them.
• Key Personnel: Provide the names, titles, roles and experience/qualifications of key
personnel involved in the project.
• Statement of Importance: Highlight the historical, architectural, artistic, or cultural
(non-religious) values of the cultural heritage.
• Project Maintenance Plan: Outline the steps or measures that the applicant will
take to maintain capacity, coordination, public awareness, site, or collection in good
condition after the CPAIG-supported project is complete.
• Implementer Public Outreach Plan: Describe, as appropriate and in close
coordination with the U.S. embassy, how the implementing partner will build
awareness, engage communities and stakeholders, and promote U.S. branding of the
project. Awareness-building activities typically include social media posts, ribbon-
cutting events, and news stories. Community and stakeholder engagement activities
may include community-led or community-produced workshops, short videos,
documentary films, oral histories, storytelling or interpretive exhibits, and educational
or enrichment events tailored for specific audiences, such as young people.
Successful Round 2 applications feature strong and innovative public outreach
activities. In some cases, the cultural heritage or personnel involved may be put at
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risk if publicized. In this case, explain why publicity will be limited during the
project and indicate whether post anticipates future PD benefits.
• Data and Information Access Plan: Outline how the implementing partner will
share, as appropriate, raw data or processed information, such as publications,
generated from the project with the public and the State Department.
5. Budget Justification Narrative
After filling out the SF-424A Budget (above), use a separate file to describe each of the budget
expenses in detail. See section I. Other Information: Guidelines for Budget Submissions below
for further information. You may use your own format or request a budget template from the
U.S. embassy or consulate.
• Detailed Project Budget: Provide a detailed project budget that lists all costs in
separate categories (personnel, fringe benefits, travel [including per diem],
equipment, supplies, contractual, other direct costs, indirect costs) and indicates funds
from other sources.
• Budget Narrative: Explain how the costs were estimated (quantity x unit cost,
annual salary x percentage of time spent on project, etc.) and any large budget line
items.
6. Attachments
• Resumes or CVs: Provide resumes or CVs of the proposed project director and other
key personnel.
• Support Letters: If applicable, provide letters of support from project partners
describing the roles and responsibilities of each partner.
• Proof of Official Permission: Include official permission letters, if required for
project activities.
• Relevant Supporting Documentation: Provide relevant supporting documentation,
as applicable, such as historic structure reports, security plans and studies, digitization
needs assessments and recommendations, etc., compiled in preparation for the
proposed project.
• (Optional) Visual or Audiovisual Documentation: As requested or as appropriate,
provide additional high-quality digital images (JPEGs or PNGs) or audiovisual files
that convey the nature and condition of the cultural property and show the urgency or
need for the proposed project (e.g., looters’ trenches, obsolete technology).
• NICRA: If your organization has a Negotiated Indirect Cost Rate Agreement
(NICRA) and includes NICRA charges in the budget, include your latest NICRA as a
PDF file.
F. Submission Requirements and Deadlines
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1. Address to Request Application Package
Application forms required above and their instructions are available here:
https://www.grants.gov/forms
Contact the appropriate U.S. embassy or consulate for application deadlines and instructions.
You will find U.S. embassy or consulate contact information here: https://www.usembassy.gov/.
2. Department of State Contacts
If you have any questions about the grant application process, please reach out to the U.S.
embassy or consulate in the country where the project will take place. You will find U.S.
embassy or consulate contact information here: https://www.usembassy.gov/.
3. Unique entity identifier and System for Award Management (SAM.gov)
Required Registrations
All organizations, whether based in the United States or in another country, must have a Unique
Entity Identifier (UEI) and an active registration in SAM.gov. A UEI is one of the data elements
mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act
(FFATA), for all Federal awards. An applicant must maintain an active registration while it has a
proposal under review by the Department and must continue to keep the registration active for
the entire duration of the period of performance of any Federal award that results from this
NOFO.
The 2 CFR 200 requires subrecipients to obtain a UEI. Please note the UEI for subrecipients is
not required at the time of application but will be required before an award is processed and/or
directed to a subrecipient.
Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from
4-8 weeks. Please begin your registration as early as possible.
• Organizations based in the United States or that pay employees within the United States
will need an Employer Identification Number (EIN) from the Internal Revenue Service
(IRS) and a UEI prior to registering in SAM.gov.
• Organizations based outside of the United States and that do not pay employees within
the United States do not need an EIN from the IRS but do need a UEI prior to registering
in SAM.gov.
• Organizations based outside of the United States that do not intend to apply for U.S.
Department of Defense (DoD) awards are no longer required to have a NATO
Commercial and Government Entity (NCAGE) code to apply for non-DoD foreign
assistance funding opportunities. If an applicant organization is mid-registration and
wishes to remove an NCAGE code from their SAM.gov registration, the applicant should
submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at
www.fsd.gov using the following language: “I do not intend to seek financial assistance
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from the Department of Defense. I do not wish to obtain an NCAGE code. I understand
that I will need to submit my registration after this incident is resolved in order to have
my registration activated.”
Organizations based outside of the United States and that DO NOT plan to do business with the
DoD should follow the below instructions:
Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration
process. SAM.gov registration must be renewed annually.
Organizations based outside of the United States and that DO plan to do business with the DoD
in addition to Department of State should follow the below instructions:
Step 1: Apply for an NCAGE code by following the instructions on the NSPA NATO website
linked below:
NCAGE Homepage:
https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx
NCAGE Code Request Tool (NCRT):
NCAGE Code Request Tool (nato.int)
Exemptions
An exemption from the UEI and sam.gov registration requirements may be permitted on a case-
by-case basis. See 2 CFR 25.110 for a full list of exemptions.
Organizations requesting exemption from UEI or SAM.gov requirements must email the point of
contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing
justification of their request. Approval for a SAM.gov exemption must come from the warranted
Grants Officer before the application can be deemed eligible for review.
4. Submission Dates, Times, and Method
Contact the appropriate U.S. embassy or consulate for application deadlines and instructions. All
application materials must be submitted by email to the address provided by the U.S. embassy.
You will find U.S. embassy or consulate contact information here: https://www.usembassy.gov/.
5. Funding Restrictions
i. Funding Restrictions for the United Nations Relief and Works Agency (UNRWA)
None of the funds awarded resulting from this Notice of Funding Opportunity may be
made available for subawards, direct financial support, or otherwise used to provide any
payment or transfer to United Nations Relief and Works Agency (UNRWA).
ii. Prohibition on Funding Activities that Encourage Mass-Migration Caravans towards the
United States Southwest Border
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None of the funds awarded under this grant may be made available to encourage,
mobilize, publicize, or manage mass-migration caravans towards the United States
southwest border. Funds may not be made available for legal counseling on the United
States asylum process; and/or for referrals to legal representation in the United States.
Funds may only be used for cash cards for use in the country in which they are provided
or to facilitate assisted voluntary returns and other purposes that do not encourage,
mobilize, publicize, or manage mass migration caravans towards the United States
southwest border. The provision of humanitarian assistance is permitted.
iii. Certification Regarding Compliance with applicable Federal anti-discrimination laws
If the place of performance or delivery of any award made under this NOFO will be
within the United States, applicants are advised that they will be required to certify the
following at the time of award:
1) Its compliance in all respects with all applicable Federal anti-discrimination laws is
material to the government’s payment decisions for purposes of section 3729(b)(4) of
title 31, United States Code and;
2) It does not operate any programs promoting Diversity, Equity, and Inclusion that
violate any applicable Federal anti-discrimination laws. A program promoting
Diversity, Equity, and Inclusion means a program whose purpose is to promote
preferences based on race, color religion, sex, or national origins, such as in training
or hiring.
iv. Certification Regarding Compliance with 20 U.S.C. 1011f and any other applicable
foreign funding disclosure requirements
Applicants are advised that IHEs must certify the following at the time of award, and that
this certification requirement must be included in any subaward agreements to IHEs:
1) Its compliance in all respects with section 1011f of title 20, United States Code, and
any other applicable foreign funding disclosure requirements is material for purposes
of section 3729 of title 31, United States Code, and for receipt of appropriate Federal
grant funds.
v. Certification of Trafficking in Persons Compliance and Compliance Plan
Applicants are advised that they will be required to certify the following at the time of
award for awards where the estimated value of services to be performed outside the
United States exceeds $500,000:
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1) To the best of the Recipient’s knowledge, neither the Recipient, nor any subrecipient,
contractor, or subcontractor of the Recipient or any agent of the recipient or of such a
subrecipient, contractor, or subcontractor, is engaged in any of the activities described
in 2 CFR 175.105(a).
2) The recipient has implemented a Trafficking in Persons compliance plan to prevent
activities described in 2 CFR 175(a) and is compliant with this plan; and the
compliance plan must follow the minimum requirements described in 2 CFR
175(b)(5).
3) That the Recipient has and will implement procedures to prevent activities described
in 2 CFR 175.105(a) and to monitor, detect, and terminate any subrecipient,
contractor, subcontractor, or employee of the recipient engaging in these activities.
4) Recipients do not need to submit a copy of the plan. However, they must provide it to
the Grants Officer upon request, and as appropriate, must post the useful and relevant
contents of the plan or related materials on their website and at the
workplace. Recipients must re-certify on an annual basis for the entire award period
of performance.
vi. Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American
Security Drone Act-Covered Foreign Entities
(a) Definitions.
American Security Drone Act-covered foreign entity means an entity included on
a list developed and maintained by the Federal Acquisition Security Council
(FASC) and published in the System for Award Management (SAM) at
https://www.sam.gov
FASC-prohibited unmanned aircraft system means an unmanned aircraft
system manufactured or assembled by an American Security Drone Act-covered
foreign entity.
Unmanned aircraft means an aircraft that is operated without the possibility of
direct human intervention from within or on the aircraft.
Unmanned aircraft system means an unmanned aircraft and associated elements
(including communication links and the components that control the unmanned
aircraft) that are required for the operator to operate safely and efficiently in the
national airspace system.
(b) Prohibition. Recipients of funding under this Notice of Funding Opportunity
(including subawards and subcontracts issued by the recipient) will be prohibited
from:
(1) delivering any FASC-prohibited unmanned aircraft system, which
includes unmanned aircraft (i.e., drones) and associated elements;
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(2) Operating a FASC-prohibited unmanned aircraft system in the performance of
the award; and
(3) Using Federal funds for the purchase or operation of a FASC-
prohibited unmanned aircraft system.
c) Exemptions, exceptions, and waivers. The prohibitions described above will not
apply if the agency determines that an exemption, exception, or waiver applies and
the award indicates that such a determination has been made. [See sections 1823
through 1825 and 1832 of Public Law 118-31 ( 41 U.S.C. 3901 note prec.) for
statutory requirements pertaining to exemptions, exceptions, and waivers.].
Ineligible Activities and Unallowable Costs
CPAIG does not support the following activities or costs, and the CHC will deem applications
requesting CPAIG support for any of these activities or costs ineligible:
• Privately or Commercially Owned Property: Preservation or purchase of privately or
commercially owned cultural objects, collections, or real property, including those whose
transfer from private or commercial to public ownership is envisioned, planned, or in
process but not complete at the time of application.
• Natural Heritage: Preservation of natural heritage (physical, biological, and geological
formations, paleontological collections, and other natural collections) unless the natural
heritage has a cultural heritage connection or dimension.
• Mandated Educational Materials: Development of curricula or educational materials
for required classroom use.
• New Construction: Construction of new buildings, building additions, or permanent
coverings (over archaeological sites, for example).
• Relocation: Relocation of cultural sites from one physical location to another unless
under imminent threat of irreversible damage or destruction.
• Removal: Removal of cultural objects or elements of cultural sites from the country for
any reason.
• Digitization: Digitization of cultural objects or collections, unless part of a clearly
defined documentation effort.
• Repatriation: Repatriation of cultural property from the United States to another
country unless part of a larger, clearly defined protection, documentation, or public
diplomacy effort.
• Cash Reserves or Endowments: Cash reserves, endowments, or revolving funds (funds
must be expended within the award period [up to five years] and may not be used to
create an endowment or revolving fund).
• Fund-Raising Campaigns: Costs of fund-raising campaigns.
• Contingency Costs: Contingency, unforeseen, or miscellaneous costs.
• Pre-Award Costs: Costs of work performed prior to the announcement of the award
unless allowable per 2 CFR 200.458 and approved by the GO.
• Project Cost Limits: Individual projects which cost less than US $25,000 or more than
$150,000.
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• Independent U.S. Projects: Independent U.S. projects overseas.
6. Other Submission Requirements
Contact the appropriate U.S. embassy or consulate for application deadlines and instructions.
You will find U.S. embassy or consulate contact information here: https://www.usembassy.gov/.
G. Application Review Information
1. Review Criteria
Each Round 2 application will be evaluated and rated based on the evaluation criteria outlined
below.
Activities Description and Timeframe – 20 points: Goals, activities, outputs, and outcomes
are clear, and the approach is likely to provide maximum impact in achieving the proposed
results.
Importance to cultural property agreement, emergency restriction, or treaty goals and U.S.
foreign policy objectives – 20 points: The importance to the cultural property agreement,
emergency restriction, or treaty goals and U.S. foreign policy objective and the urgency of the
proposed actions are clear and persuasive.
Project Maintenance Plan – 10 points: The steps or measures proposed to maintain the site,
object, or collection in good condition after the CPAIG-supported project is complete, are
reasonable and achievable; or, in the case of forms of traditional cultural expression, preserve
and disseminate the documentation, knowledge, or skills gained from the project are reasonable
and achievable.
Implementer Public Outreach Plan – 15 points: The awareness-building activities, as well as
the community and stakeholder engagement activities are reasonable and achievable.
Data and Information Access Plan – 5 points: The plan for sharing data and information with
the public and the Department of State is reasonable and achievable.
Budget and Budget Narrative – 20 points: The budget narrative is complete and sufficiently
detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The
budget is transparent and realistic, accounting for necessary expenses to carry out the proposed
activities and to achieve the goals of the project.
Supporting Materials (resumes, assessments, reports, visual documentation, etc.) – 10
points: The supporting materials demonstrate that the project team is qualified, sufficiently
prepared, and permitted to carry out the proposed project. The visual and audiovisual
documentation effectively conveys the nature and current status of the cultural heritage object or
site and, in the case of tangible heritage, the conditions that the project seeks to address.
Innovative integration, collaboration, or coordination with other Bureau of Educational
and Cultural Affairs programs – 5 bonus points max
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2. Indirect Costs
If two or more applications receive equivalent scores based on the evaluation criteria outlined in
this NOFO, preference will be given to the applicant with the lower indirect cost rate, as
consistent with Executive Order 14332, Section 4(b)(iii). This preference will only be applied as
a tie-breaking mechanism and does not supersede the primary evaluation criteria.
3. Review and Selection Process
Embassy and Washington, DC-based review committees will evaluate all eligible applications in
accordance with all relevant Department guidelines on grant awards.
4. Risk Review
i. Risk factors
Under the merit review as required by 2 CFR 200.206, prior to making a Federal Award the
Department will review and consider the following risk factors:
a. Financial stability
b. Management systems and standards
c. History of performance
d. Audit reports and findings
e. Ability to effectively implement requirements
ii. Responsibility/Qualification Information in SAM.gov
The Federal awarding agency, prior to making a Federal award with a total amount of Federal
share greater than the simplified acquisition threshold, is required to review and consider any
information about the applicant that is in the U.S. government designated integrity and
performance system accessible through SAM.gov (see 41 U.S.C. 2313)
An applicant can review and comment on any information in the responsibility/qualification
records available in SAM.gov.
Before making decisions in the risk review required by 2 CFR 200.206, the Department will
consider any comments by the applicant, along with information available in the
responsibility/qualification records in SAM.gov.
H. Award Notices
The award or cooperative agreement will be written, signed, awarded, and administered by the
Grants Officer. The award agreement is the authorizing document, and it will be provided to the
recipient for review and countersignature. The recipient may only start incurring project
expenses beginning on the start date shown on the award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any
additional future funding. Renewal of an award to increase funding or extend the period of
performance is at the discretion of the Department of State.
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Issuance of this NOFO does not constitute an award commitment on the part of the U.S.
government, nor does it commit the U.S. government to pay for costs incurred in the preparation
and submission of proposals. Further, the U.S. government reserves the right to reject any or all
proposals received.
Unsuccessful applicants: Unsuccessful applicants may be notified via email from the relevant
U.S. embassy.
Payment Method: Recipients must request payment by completing form SF-270—Request for
Advance or Reimbursement and submitting the form to the Grants Officer. Unless otherwise
stipulated, the Recipient may request payments on a reimbursement or advance basis.
I. Post-Award Requirements and Administration
1. Administrative and National Policy Requirements
Before submitting an application, applicants should review all the terms and conditions and
required certifications which will apply to this award, to ensure that they will be able to comply.
These include:
In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200,
all applicable Federal laws, and relevant Executive guidance, the Department of State will
review and consider applications for funding, as applicable to specific programs, pursuant to this
notice of funding opportunity in accordance with the following:
• Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2
CFR), as updated in the Federal Register’s 89 FR 30046 on April 22, 2024, particularly
on:
o Selecting recipients most likely to be successful in delivering results based on the
program objectives through an impartial process of evaluating Federal award
applications (2 CFR part 200.205),
o Promoting the freedom of speech and religious liberty in alignment with
Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free
Inquiry, Transparency, and Accountability at Colleges and Universities (E.O.
13864) (§§ 200.300, 200.303, 200.339, and 200.341),
o Providing a preference, to the extent permitted by law, to maximize use of goods,
products, and materials produced in the United States (2 CFR part 200.322), and
o Terminating agreements pursuant to the U.S. Department of State Standard Terms
and Conditions, including, to the greatest extent authorized by law, if an award no
longer effectuates the program goals or agency priorities (2 CFR part 200.340).
For the avoidance of doubt, the Department has sole discretion over the
determination that an award no longer effectuates program goals or agency
priorities, and this provision permits awards to be terminated at the Department’s
convenience, including when it determines that the award no longer advances the
national interest.
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• 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD
MANAGEMENT
• 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION
INFORMATION
• 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS
• 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE
WORKPLACE (FINANCIAL ASSISTANCE)
• 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY
• 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS
• U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS
• Recipients must comply with all applicable Executive Orders. A searchable list can be
found in the Federal Register: https://www.federalregister.gov/
2. Reporting
Reporting Requirements: Recipients will be required to submit financial reports and program
reports. The award document will specify what reports are required and how often these reports
must be submitted. Performance reports should contain a comparison of actual accomplishments
to the objectives of the federal award established for the period, if applicable, the reasons why
established goals were not met, and any additional pertinent information including an analysis
and explanation of cost overruns or high unit costs.
Foreign Assistance Data Review: As required by Congress, the Department of State must make
progress in its efforts to improve tracking and reporting of foreign assistance data through the
Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance
activity data from budgeting, planning, and allocation through obligation and disbursement.
Successful applicants will be required to report and draw down federal funding based on the
appropriate FADR Data Elements, indicated within their award documentation. In cases of more
than one FADR Data Element, typically program or sector and/or regions or country, the
successful applicant will be required to maintain separate accounting records.
Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200
Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.
3. Branding and Marking
The Department of State, its programs, and U.S. Government funding and assistance should be
easily identifiable to the Department's global audiences.
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Recipients of federal assistance awards must follow the branding guidance published at
Guidance for Contracts and Grants - U.S. Department of State Brand System. Branding policy
exceptions are outlined in the U.S. Department of State Foreign Affairs Manual 10 FAM 416,
Policy Exceptions.
For more information, visit: https://brand.america.gov/
J. Other Information
Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or
permanent staff who will be working directly for the applicant on the program, and the
percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants
or speakers, and participants/beneficiaries. If the program involves international travel, include a
brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the
program, which has a useful life of more than one year (or a life longer than the duration of the
program), and costs at least $10,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are
needed for the program. If an item costs more than $10,000 per unit, then put it in the budget
under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract
with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the
program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit
in the other categories. For example, shipping costs for materials and equipment or applicable
taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as
overhead costs needed to help keep the organization operating. If your organization has a
Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a
copy of your latest NICRA. Organizations that have never had a NICRA may request indirect
costs of 15% of Modified Total Direct Costs as defined in 2 CFR 200.1.
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“Cost Sharing” refers to contributions from the organization or other entities other than the U.S.
Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.
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