Dementia Caregiver Program for Underserved Populations

Application Period: 05/01/2026 - 06/01/2026 : 4pm

Technical Assistance: No

Apply here: https://idphgrants.com/user/home.aspx

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Application Documents

FileView.aspx

State of Illinois Uniform Notice of Funding Opportunity (NOFO)
Summary Information
Awarding Agency Name Public Health
Agency Contact Allissa Hall (Allissa.Hall@illinois.gov)
Announcement Type Initial
Type of Assistance Instrument Grant
Funding Opportunity Number DCPUP-FY27
Funding Opportunity Title Dementia Caregiver Program for Underserved Populations
CSFA Number 482-00-3235
CSFA Popular Name DCPUP
Anticipated Number of Awards 6
Estimated Total Program Funding $525,000
Award Range $0 - $185000
Source of Funding State
Cost Sharing or Matching No
Requirements
Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
Posted Date 04/29/2026
Application Date Range 05/01/2026 - 06/01/2026 : 4pm
Grant Application Link Please select the entire address below and paste it into the browser...
https://idphgrants.com/user/home.aspx
Technical Assistance Session No

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Uniform Notice of Funding Opportunity (NOFO)
Data Field
1. Awarding Agency Name: Illinois Department of Public Health
2. Agency Contact: Name: Allissa Hall
Phone: (217) 558-7759
Email: Allissa.Hall@illinois.gov
3. Announcement Type: ☒ Initial announcement
☐ Modification of a previous announcement
4. Type of Assistance Instrument: Grant
5. Agency Opportunity Number: DCPUP-27
6. Funding Opportunity Title: Dementia Caregiver Program for Underserved Populations
7. CSFA Number: 482-00-3235
8. CSFA Popular Name: DCPUP-FY27
9. CFDA Number(s): N/A
10. Number of Anticipated Awards: 3-6
11. Estimated Total Funding Available: $525,000
12. Single Award Range: Up to $185,000
13. Funding Source: ☐ Federal or Federal pass-through
Mark all that apply ☒ State
☐ Private / other funding
14. Is Cost Sharing or Match Required? ☐ Yes ☒ No
15. Indirect Costs Allowed? ☒ Yes ☐ No
☐ Yes ☒ No
Restrictions on Indirect Costs?
If yes, provide the citation governing the restriction:
16. Posted Date: 4/29/2026
17. Application Date Range: Start Date: 5/1/2026
Leave the 'End Date' and 'End Time' End Date: 6/1/2026
empty if there is no deadline. End Time: 4:00PM
18. Technical Assistance Session: Session Offered: ☐ Yes ☒ No
Session Mandatory: ☐ Yes ☒ No
Date and time:
Conference Info/Registration Link:
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Agency-specific Content for the Notice of Funding Opportunity
A. Program Description
The Illinois Department of Public Health (IDPH) Dementia Program will provide general revenue funds to
develop and deliver education and support for caregivers of people with Alzheimer’s Disease and Related
Disorders (ADRD) from four diverse underserved groups: African American Caregivers, Hispanic/Latinx
American Caregivers, Asian American Caregivers, and Caregivers in Rural Areas.
The purpose of the Dementia Caregiver Program for Underserved Populations grant is to increase
education, support, and community connection for caregivers of people living with ADRD to reduce
stress, empower, and support caregivers from diverse populations, as well as reduce barriers and stigma
that prevent access to care. This grant program aims to continue to support strategies from the 2023-
2026 and 2026-2029 Illinois Alzheimer’s Disease State Plan, including to identify and partner with
community-based organizations to assist in the dissemination of culturally responsive caregiving
resources and support (Public Education and Awareness 2.E.6) and to promote awareness and use of
evidence-based caregiver education (Service Delivery 3.D.3.a). This program will also support caregiver
priorities from The Illinois Department on Aging’s 2025-2028 State Plan on Aging Objective 3 to increase
public awareness and knowledge of caregiver needs, as well as resources and services available
throughout the state of Illinois to promote increased caregiver engagement in person-centered, trauma
informed, and evidence-based programs and services.
Many of the activities in this program will also align with the Centers for Disease Control and Prevention’s
Healthy Brain Initiative, including to Ensure caregivers have -information, tools and resources about their
vital role and ways to maintain their own health and well-being, Action E-7 from the Healthy Brain
Initiative: State and Local Road Map for Public Health, 2023-2027 (cdc.gov).
Applicants may apply to serve one or more underserved groups listed in this funding opportunity.
Renewal for a second and third year of program delivery will be considered.
All strategies should be culturally tailored to effectively reach caregivers in the targeted communities.
The grant recipient will educate caregivers about Alzheimer’s Disease and Related Dementias, how to
offer care to their loved one living with ADRD, and how to care for themselves, including ways to
maintain their own health and well-being. The recipient(s) of the Dementia Caregiver Program for
Underserved Populations grants will develop and deliver the following for the selected target
population(s):
 High-quality, culturally tailored dementia caregiver education.
o Evidence-based and evidence-informed programs are encouraged if tailored and culturally
appropriate to the targeted group; applicants can refer to “Best Programs for Caregiving” a
free online database of proven dementia programs for family caregivers. It offers a
searchable, interactive national database of vetted effective programs that offer much-
needed information and support.
 Caregiver support via monthly accessible support groups, including communication about how to
access local services, care, social supports, and linguistic adaptations as needed.
Community connection via culturally appropriate in-person memory care cafes (or something similar)
within the targeted communities.
It is expected that subject matter experts from the ADRD field and trusted members of the targeted
community will be involved or consulted regarding content development including but not limited to
educational content, meeting length, format, and/or frequency. It is also expected that applicants will provide a
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detailed marketing plan which outlines how they intend to recruit attendees from the
community/components(s) they are applying for. Strong applicants are expected to include detailed
information regarding education development methods within the project proposal, specific stated activities,
as well as a demonstrated ability to complete time-limited projects with a short deadline. The recipient will also
plan and execute data collection to determine the efficacy of the workshop. Examples include identifying and
utilizing questionnaires or tools to assess pre and post levels of caregiver stress, depression, anxiety, and
knowledge gained.
Rationale-
Support for African American Caregivers
According to the Alzheimer’s Association Special Report: Race, Ethnicity, and Alzheimer’s in America (2021),
older African Americans are disproportionately more likely to have Alzheimer’s and other dementias. In
addition, they are more likely to have missed diagnoses than older Caucasians. More than one-third of African
Americans believe discrimination would be a barrier to receiving Alzheimer’s care and that half of African
Americans report they have experienced health care discrimination. Among non-Caucasian caregivers, half or
more say they have faced discrimination when navigating health care settings for care recipients, with the top
concern being that providers or staff do not listen to what they are saying because of their race, color, or
ethnicity. This concern was especially high among African American caregivers (42%). Two in 5 caregivers who
provide unpaid care to a African American person say that race makes it harder for them to get excellent health
care. Twenty-eight percent of African American caregivers report health care providers treating them as if they
were “not smart”.
Support for Asian American Caregivers
According to the Alzheimer’s Association Special Report: Race, Ethnicity, and Alzheimer’s in America (2021)
nineteen percent of Asian Americans believe discrimination would be a barrier to receiving Alzheimer’s care.
Among non-white caregivers, half or more say they have faced discrimination when navigating health care
settings for a care recipient, with the top concern being that providers or staff do not listen to what they are
saying because of their race, color, or ethnicity. This concern was especially high among Asian caregivers (34%).
Additionally, one in four Asian caregivers cited language as a barrier to care.
A study recently published by the Journal of the Alzheimer’s Association found that Asian Americans are almost
twice more likely to assume caregiving roles for their family than the general population. More Asian American
Dementia caregivers (DCGs) find their role highly stressful than African American or Hispanic DCGs.
Support for Hispanic/Latinx Caregivers
According to the Alzheimer’s Association Hispanic/Latinx people are 1.5. times more likely to be diagnosed with
ADRD than whites. Additionally, one-third of Hispanic/Latinx Americans report that they experienced
discrimination when seeking healthcare and almost 6 in 10 believe that significant memory loss is a normal part
of aging. Alzheimer’s takes a devastating toll on caregivers. According to the Alzheimer’s Association about 30%
of caregivers are age 65 or older and approximately two-thirds of caregivers are women; more specifically, over
one-third of Dementia caregivers are daughters. Most caregivers (66%) live with the person with Dementia in
the community. Approximately one-quarter of Dementia caregivers are “sandwich generation” caregivers-
meaning that they care not only for an aging parent but also for at least one child. Compared with caregivers of
people without Dementia, twice as many caregivers of those with Dementia indicate substantial emotional,
financial, and physical difficulties.
Support for Caregivers in Rural Areas
In findings of the multi study review Dementia-Related Education and Support Service Availability,
Accessibility, and Use in Rural Areas: Barriers and Solutions (2020), 10 US studies confirmed conventional
beliefs about family caregiving and service utilization in rural areas: use of formal support services has
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been low, gaps exist in service provision, and available services do not always meet families’ needs and
expectations.
Another study from the Journal of Rural Health (2017) found that informal caregivers, particularly in rural areas,
face financial barriers. Rural caregivers were less likely than urban caregivers to report caregiving-related
difficulties. Additionally, a study by Virginia Tech (2022) states that experts expect that the prevalence rate in
rural areas is much higher, as more than half of dementia cases go undiagnosed, thus leaving caregivers and
care recipients unsupported.
Caregiver Health and Well Being Support
According to the Alzheimer’s Association Blog (2023), seventy-four percent of Dementia caregivers reported
they were “somewhat concerned” to “very concerned” about maintaining their own health since becoming a
caregiver. Fifty-nine percent of family caregivers of people with Dementia rated their emotional stress of
caregiving as high or very high and are more likely to experience depression and anxiety than non-Dementia
caregivers. Approximately 44% of Dementia caregivers have depression. The prevalence of depression is 30% to
40% higher in Dementia caregivers than other caregivers. Dementia caregivers in the United States are more
likely to have experienced depression (32.5%) or anxiety (26%) when compared with dementia caregivers from
other countries.
Project Activities and Deliverables for all Components
The granted organization will educate caregivers about the diagnosis of Alzheimer’s Disease and Related
Disorders (ADRD), best care practices, culturally appropriate community resources, and increase the caregiver’s
level of confidence when advocating for and discussing ADRD with healthcare professionals on behalf of care
recipients.
Grantees will recruit caregivers from the targeted communities listed to participate in the program. Grantees
will provide all necessary materials to educate caregivers including but not limited to Wi-Fi and technical
support, electronic device access (i.e., borrowing system), multilingual ADRD caregiver handbooks, and any
other materials deemed necessary to educate caregivers. The granted organization will be responsible for
promoting the trainings to the targeted audience of caregivers identified, registering and on-boarding the
attendees for all trainings, creating and providing the educational content, facilitating the training events,
administering pre and post-tests, arranging online support groups, and setting up in-person memory cafes to
be offered to caregivers and care recipients living with ADRD.
1. Create a culturally appropriate, accessible educational program for caregivers in each targeted
component that is tailored to their specific needs, health literacy level, and concerns. Core educational
curriculum content should be created (or modified from an existing program) to include, at minimum:
a. Information for caregivers to recognize their role as caregivers, within the cultural context of
the identified audience.
b. The definition of ADRD and its known causes.
c. Tips for caregivers on how best to care for the care recipient with ADRD.
d. Acknowledgement of how the medical system’s bias has impacted the targeted community.
e. How to communicate with health professionals and advocate for the care recipient with ADRD
or suspected cognitive decline.
f. Tips for caregivers about general self-care and ways to maintain their own health and well-
being.
g. Culturally & linguistically appropriate resources available to caregivers.
2. Deliver the educational program in a format that increases accessibility to the target group. Format and
delivery can include in-person events with live streaming, video recordings, webinars, virtual online
events, etc.
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The grantees are responsible for:
a. Promoting the trainings to the targeted audience of caregivers identified via marketing,
brochures, social media promotion, etc.
b. Providing registration for all educational sessions, support groups, and social engagement
events.
c. Appointing & arranging subject matter experts and/or trusted partners when necessary.
d. Providing or facilitating the delivery of the educational content defined in deliverable #1.
e. Providing resources for participants to reference and access.
f. Delivering pre- and post-surveys after each training to gain feedback about knowledge/skills
gained and if caregivers will apply the knowledge/skills in practice.
3. Facilitate and host an online or hybrid support group for each target group that is linguistically and
culturally accessible.
a. Coordinate with attendees a time that fits their schedule best.
b. Provide supportive tools that attendees can apply in their day-to-day life. Examples of this
could be mindfulness exercises, journaling practices, and other culturally appropriate anxiety
and stress reducing techniques.
c. Tips for caregivers to prevent, identify, and address chronic health issues.
d. Identify and administer a self-rating scale to track levels of stress, burnout, depression, and/or
anxiety prior to and after the support component is delivered.
4. Coordinate, host, and facilitate accessible, culturally appropriate memory cafes (or something similar)
for each target group’s caregivers and care recipients with ADRD. Utilize non-clinical locations that are
familiar to the caregivers and care recipients with ADRD being served.
5. All training and educational materials prepared with funds from this grant will include the following
statement: Funding for this (training event, video, etc.) made possible by a grant from the Illinois
Department of Public Health.
6. Grantees will share their plan to track & evaluate performance measures and/or outcome data.
7. If utilizing subcontractors, provide fiscal and contract monitoring of all subcontractors to be included in
quarterly reports.
8. Meet, at minimum, quarterly, and as needed, with the IDPH Dementia Program via conference call to
discuss program activities and progress.
9. Submit quarterly progress reports for your organization and any sub-grants awarded, including status
updates on deliverables and performance measures.
Key Outcomes
 Dementia Caregiver Programs for Underserved Populations for each targeted community are created,
promoted, and delivered.
 Increase caregivers’ knowledge of available services and supports, and willingness to ask for help.
 Increase caregivers’ stress management tools.
 Decrease caregiver’s sense of burnout/stress, depression, anxiety, and/or helplessness.
Increase caregiver’s sense of community connection and support.
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B. Funding Information
This award is utilizing ☐ federal pass-through, ☒ state and/or ☐ private funds.
This is a competitive grant that will provide awards from the Illinois General Revenue Fund to multiple
grantee organizations. The anticipated award project period is July 1, 2026, through June 30, 2027.
The applicants must submit a project plan that covers the period and how the award will be executed.
The project plan should include necessary details to enable the agency to manage the grant agreement
activity against planned project performance.
The application will be reviewed, evaluated, and funded based on program need, availability of funds and
history of efficient use of project funds. Quarterly progress reports to the Department will be submitted
by the applicant and will be used to track progress made towards achievement of the program goals and
objectives. Fiscal reimbursement requests shall be made quarterly. Failure to submit required reports in a
timely manner will result in reimbursement delays.
C. Eligibility Information
Regardless of the source of funding (federal pass-through or State), all grantees are required to register
with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website,
https://gata.illinois.gov/, complete a prequalification process, and be determined "qualified" as described
in Section 7000.70. Registration and prequalification is required before an organization can apply for an
award.
The entity is "qualified" to be an awardee if it:
1. has an active UEI (Unique Identity ID) number;
2. has an active SAM.gov account;
3. has an acceptable fiscal condition;
4. is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State
requires the entity's organization type to be registered. Governmental entities, school
districts and select religious organizations are not required to be registered with the Illinois
Secretary of State. Refer to the Illinois Secretary of State Business Services website:
http://www. cyberdriveillinois.com/departments/business_services/home.html;
5. is not on the Illinois Stop Payment List;
6. is not on the SAM.gov Exclusion List;
7. is not on the Sanctioned Party List maintained by HFS.
1. Eligible Applicants
Eligible applicants include a public or private not-for-profit entity, or profit entity capable of developing a
dementia curriculum that reflects high quality, best practice-informed content from both the dementia
field and the corresponding target communities. The Department encourages diverse applicants and
organizations to apply.
The grantee may apply for this grant but will not be eligible for a grant award until they are pre-qualified
through the Grant Accountability and Transparency Act (GATA) Grantee portal, www.grants.illinois.gov.
During pre-qualification, Dun and Bradstreet verifications are performed including a check of Debarred
and Suspended status and good standing with the Secretary of State. The pre-qualification process also
includes a financial and administrative risk assessment utilizing an Internal Controls Questionnaire. If
applicable, the entity will be notified that it is ineligible for award as a result of the Dun and Bradstreet
verification. The entity will be informed of corrective action needed to become eligible for a grant award.
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2. Cost Sharing or Matching
No cost sharing or Match is required for this grant.
3. Indirect Cost Rate
Indirect costs are allowed for this grant. Documentation of negotiated Indirect Cost Rates must be
uploaded in the application.
Annually, each organization receiving an award from a State grantmaking agency is required to enter
the centralized Indirect Cost Rate System and make one of the following elections for indirect costs to
State and federal pass-through grants:
I. Federal Negotiated Indirect Cost Rate Agreement (NICRA);
II. Election of the de minimis rate;
III. Election not to charge indirect costs; or
IV. Negotiate an indirect cost rate with the State of Illinois.
The awardee shall make one election or negotiate a rate that all State agencies must accept unless
there are federal or State program limitations, caps or supplanting issues.
4. Other, if applicable
Applicants, especially first-time grantees, are encouraged to complete the grant management
training modules available through the GATA Learning Management System at
https://gata.illinois.gov/training.html
D. Application and Submission Information
1. Address to Request Application Package
Applications must be submitted via the Illinois Department of Public Health's Electronic Grants
Administration and Management System (EGrAMS), accessible at idphgrants.com.
Since high-speed internet access is not yet universally available for downloading documents or
accessing the electronic application, and applicants may have additional accessibility requirements,
applicants may request paper copies of materials by contacting:
Allissa Hall
Office of Health Promotion
Illinois Department of Public Health
535 West Jefferson Street, 2nd Floor
Springfield, IL 62761
Allissa.Hall@illinois.gov
Phone (217) 558-7759
2. Content and Form of Application Submission
Applications must be submitted via the Illinois Department of Public Health’s Electronic Grants
Administration and Management System (EGrAMS), accessible at www.idphgrants.com. The application
MUST be completed in its entirety. This includes submission of all mandatory forms.
This work will occur between July 1, 2026, and June 30, 2027. The applicant must submit a project plan
that describes how the award will be executed. The project plan should include necessary detail to
enable the agency to manage the grant agreement activity against planned project performance. The
grant application shall include information about the following:
 Description of program capability by explaining the applicant’s expertise in developing
workshops or educational programs, including consultation with subject matter experts, content
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development that reflects current best practices, and formatting that is easily accessible and
adaptable. (Scope of Work)
 Detailed description/information about the proposed project, including marketing plan. (Scope
of Work)
 Describe how this program will be implemented including expected deliverables and project
requirements. (Scope of Work)
 List of goals to be accomplished during the grant period. (Scope of Work)
 Outline objectives with a list of activities that will be implemented to accomplish the objectives
(Work Plan). The organization shall specify how the objectives will be measured to determine
successful completion.
 Outline the personnel supported by the grant in the budget section. Include name and title of all
staff participating on the project, percent of time projected that will be reimbursed through the
grant funding, and responsibilities for this grant. Include resume of project director as
attachment. (Budget)
 Detailed budget by line item and justification. (Budget)
 Risk Assessment Questionnaire Information (completed within EGrAMS)- In response to the
requirements of 2 CFR 200.205, the awarding agency is required to review the programmatic risk
posed by applicants. Four risk categories are assessed through this questionnaire:
o Quality of management systems and ability to meet the management standards.
o History of performance.
o Reports and findings from audits performed under Subpart F-Audit Requirements of this
part or the reports and findings of any other available audit; and
o The applicant’s ability to effectively implement statutory, regulatory, or other
requirements imposed on awardees.
3. Unique Entity Identifier (UEI) and System for Award Management (SAM)
Each applicant, unless the applicant is an individual or Federal or State awarding agency that is exempt
from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or
State awarding agency under 2 CFR § 25.110(d)), is required to:
i. Be registered in SAM before submitting its application. If you are not registered in SAM, this
link provides a connection for SAM registration: https://sam.gov/SAM/
ii. provide a valid UEI in its application; and
iii. continue to maintain an active SAM registration with current information at all times during
which it has an active Federal, Federal pass-through or State award or an application or plan
under consideration by a Federal or State awarding agency.
The State awarding agency may not make a Federal pass-through or State award to an applicant until the
applicant has complied with all applicable UEI and SAM requirements and, if an applicant has not fully
complied with the requirements by the time the State awarding agency is ready to make a Federal pass-
through or State award, the State awarding agency may determine that the applicant is not qualified to
receive a Federal pass-through or State award and use that determination as a basis for making a
Federal pass-through or State award to another applicant.
4. Submission Dates and Times
See 17 on Page 1 of this NOFO.
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5. Intergovernmental Review, if applicable
N/A
6. Funding Restrictions
All grant funds must be used for the sole purposes set forth in the grant proposal and application
and must be used in compliance with all applicable laws. Grant funds may not be used as matching
funds for any other grant program unless specifically allowed under grant program guidelines. Use
of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at
risk for repayment of those funds used for the prohibited purpose. Regardless of the source of
funding (federal pass-through or State), all grant-funded expenses must be compliant with Cost
Principles under Subpart E of 2CFR200 unless an exception is noted in federal or State statutes or
regulations.
Allowability
Allowable – All grant funds must be used for items that are necessary and reasonable for the proper
and efficient performance of the grant and may only be used for the purposes stated in the grant
agreement, work plan, and budget. Items must comply with all applicable state and federal
regulations.
Allocable – Grant-funded costs must be chargeable or assignable to the grant in accordance with
relative benefits received. The allocation methodology should be documented and should be
consistent across funding sources for similar costs.
Reasonable – The amounts charged for any item must be reasonable. That means the nature and
amount of the expense does not exceed what a prudent person under the same circumstances
would expend; and that the items are generally recognized as ordinary and necessary for the
performance of the grant.
Allowed Uses
Funding may be used for the following:
To be reimbursable under the Department/Office of Health Promotion Grant Agreement, expenditures
must meet the following general criteria:
• Be necessary and reasonable for proper and efficient administration of the program and not be a
general expense required to carry out the overall responsibilities of the applicant.
• Be authorized or not prohibited under federal, state or local laws, or regulations.
• Conform to any limitations or exclusions set forth in the applicable rules, program description, or grant
agreement.
• Be accorded consistent treatment through application of generally accepted accounting principles,
appropriate to the circumstances.
• Not be allocable to or included as a cost of any state or federally financed program.
• Be net of all applicable credits.
• Be specifically identified with the provision of a direct service or program activity.
• Be an actual expenditure of funds in support of program activities, documented by check number,
and/or internal ledger transfer of funds.
• Not be used for research or clinical care.
NOTE: Grantee should prepare a budget that reflects expenses for the grant term. Ensure that the total
budget is a whole number. Once approved, the budget will be incorporated into the grant. Using the
forms provided in this packet, submit additional information or justification as required in the allowable
costs list section. Specific line items listed in the detailed budget must be explained on the budget forms.
The grantee may divide employee work time among multiple staff directly involved in the Program
development, implementation, and evaluation. The allocation of employee work time in the grant budget
must reflect and be commensurate with program activities attributed to the specific program staff in the
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approved Scope of Work Plan. Program staff members funded 100% from the grant are expected to work
solely on this grant program and may not be funded by other IDPH grant programs. Use the notes and
narrative features in the Budget section of the application to outline title and responsibilities of this
grant.
If the grantee is anticipating the use of sub-contractors/sub-grantees, those should be listed under the
Contractual Costs section of the Budget Detail Template and the Contractual Services section of the grant
application. For such sub-contractors and/or sub-grantees, justification in “Notes” should be of sufficient
detail to document the items requested are essential to the achievement of the work plan activities.
Complete Subcontractor Table to provide information for each subcontractor that will be used to provide
services under this grant. If a vendor is to be determined, indicate so on the table.
Subcontractor/Subgrantee Disclosure forms are required for all known entities. This form is found under
Show Documents.
Contractual Services are costs such as contractual employees, repair and maintenance of equipment,
media development and placement, software for support of program objectives, among other costs.
Payments (or pass-through) to subcontractors are to be shown in the Contractual Services section of the
application (Section 5) as well as in the Budget Detail section.
The grantee acknowledges they must expend funds in accordance with the budget approved by the
Department and in line with the line-item categorical amounts approved in that budget. The grantee is
required to submit quarterly documentation of actual expenditures incurred for conducting activities
through use of the Department's Reimbursement Certification Form. If changes in line items of the
approved budget are necessary, the grantee must submit a Line-Item Transfer Request in EGrAMS and by
email to the IDPH Program Director prior to incurring expenditures for the requested changes.
Documentation of actual expenditures incurred for the grant period must be submitted within 30 days
after the close of the grant period. Any funds not documented and approved by the Department must be
returned to the Department.
Salaries/Wages:
 Wages paid to agency employees directly involved in the provision of program services. All
salaries to be provided as in-kind must be documented and noted in the budget as such.
Fringes:
 Employer's portion of fringe benefits actually paid on behalf of direct services employees.
Examples include FICA (Social Security), life/health insurance, workers compensation insurance,
unemployment insurance and pension/retirement benefits.
Contractual Services:
 Contractual employees (requires prior program approval).
 Postage, postal services, overnight mailing, or other carrier costs.
 Photocopies. If paid to a duplicating business, list the number of copies and costs. If charged by
copy on a leased photocopy machine, list cost per actual copy.
 Telecommunications. Allowable charges are monthly telephone service costs for land lines and
installation, repair, parts and maintenance of telephones and other communication equipment.
 Payments or pass-throughs to subcontractors or subgrantees are to be shown in the Contractual
Services section. All subcontracts or sub grants require an attached detail line-item budget
supporting the contractual amount.
 Printing. Any printing job, e.g., letterpress, offset printing, binding, lithographing services, must
be requested as a prior approval item in the budget submission. This expense requires
substantive documentation as to its relevance to the work plan before approval will be granted.
The cost of the printing may not exceed $1,000 or 5 percent of the total budget, whichever is -
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less.
* For contractual services that are shared with other programs and/or services (landline phone
service, fax, postage, etc), an allocation policy must be submitted with application to identify how
expenses are appropriately identified as used with this project. *
Travel:
 Travel MUST be limited to in-state travel.
 Auto travel mileage at no higher than the state reimbursement rate. $0.725 as of January 1, 2026.
 Rail transportation expenses.
 Lodging. The rate must be in accordance with Illinois Travel Control Board rates or justification
must be provided.
 Per Diem expenses in accordance with GSA guidelines which can be found at FY 2026 per diem
rates for Illinois | GSA .
Supplies:
 Office supplies.
 Educational and instructional materials and supplies, including booklets and reprinted pamphlets.
The budget narrative must describe the connection between the purchase of these materials and
approved work plan before it will be approved.
 Paper supplies.
Envelopes and letterhead.
Prior Approval ONLY
With prior approval, funding may be used for the following:
Funding Use Prohibitions
Funding may NOT be used for the following:
• Political or religious purposes.
• Contributions or donations.
• Fundraising or legislative lobbying expenses.
• Payment of bad or non-program related debts, fines or penalties.
• Contribution to a contingency fund or provision for unforeseen events.
• Alcoholic beverages, gratuities or entertainment.
• Membership fees.
• Interest or financial payments or other fines or penalties.
• Purchase or improvement of land or purchase, improvement, or construction of a building.
• Any expenditure that may create conflict of interest or the perception of impropriety.
• Equipment.
• Prescription drugs.
• Conference registration fees, including registration fees to attend or exhibit at events that can be
defined as fundraisers.
• Exhibit fees.
• Subscriptions.
• Association dues.
• Expenses for credentialing (e.g., CHES certification).
• Airfare
• Out-of-state travel
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Additional Funding Guidance
Source Documentation. Accounting records must be supported by such source documentation as
canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records,
activity reports, travel reports, contractual and consultant agreements, and subaward documentation.
All supporting documentation must be clearly identified with the Award and general ledger accounts
which are to be charged or credited. Records must be submitted with required financial reports for all
line-item expenditures exceeding $5000 in a reporting period.
7. Other Submission Requirements
 Subcontractor/Subgrantee Disclosure Form
 Negotiated Indirect Cost Rate (if not using de Minimus rate)
 Agency expense allocation policy (if claiming expenses shared with other programs/projects)
E. Application Review Information
Applications will be reviewed for content, work plan activities, budget proposals, health equity, and
required application supplemental material. Applications will be scored on the criteria outlined in the
Criteria section below. IDPH may also consider societal impact equity when evaluating applications for
funding.
1. Criteria
Applications will be reviewed and scored on a 100-point rubric using the following criteria:
1. Scope of Work Section (65 pts)- Applicant capacity and experience; Need; Target audience clearly
defined; Proposed implementation approach; Plan provided with detailed activities.
2. Work Plan Section (25 pts)- Activities, outcomes and measurements are provided and aligned with
program requirements; Information provided in the SMART format
3. Budget Section (10 pts)- Budget reasonable & justified
2. Review and Selection Process
This grant is competitive. A merit-based review will be scored by the Department grant committee
consisting of two or more reviewers. Scoring will be based on the evaluation criteria listed above.
Team Review Process
Merit-based review of applications, unless disclosed above, is conducted by one or more review teams.
Each review team will consolidate scores, and final application rankings may be adjusted to address
variability between teams.
Merit-Based Review Appeal Process
For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding
determinations/outcomes may not be contested and will not be considered by the Department's Appeals
Review Officer.
To submit an appeal, the appealing party must:
 Submit the appeal in writing and in accordance with the grant application document through
IDPH's Merit-Based Review Appeal Request Form available here:
https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b
 Appeals must be received within 14 calendar days after the date that the grant award notice
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was published.
 Appeals must include the following information:
 The name and address of the appealing party
 Identification of the grant
 A statement of reasons for the appeal
 If applicable, documents or exhibits to support statement of reason
The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a
recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all
relevant, requested information.
 The ARO must review the submitted Appeal Request Form for completeness and acknowledge
receipt of the appeal within 14 calendar days from the date the appeal was received.
 The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant
process and the impact of the recommendation.
 The appealing party must supply any additional information requested by the agency within the
time period set in the request.
 The ARO shall respond to the appeal within 60 days or supply a written explanation to the
appealing party as to why additional time is required.
Documentation of the appeal determination shall be sent to the appealing party and must include the
following:
 Standard description of the appeal review process and criteria
 Review of the appeal
 Appeal determination
 Rationale for the determination
 In addition to providing the written determination, the grant-making office may do the
following:
 Document improvements to the evaluation process given the findings and re-review all
submitted applications.
 Document improvements to the evaluation process given the findings and implement
improvements into the following year's grant evaluation process.
 Provide written notice to the appealing party as to how the identified actions will be remedied.
Appeals resolutions may be deferred pending a judicial or administrative determination when actions
concerning the appeal have commenced in a court of administrative body.
3. Anticipated Announcement and State Award Dates, if applicable.
N/A
Anticipated Announcement Date (if known): Click or tap to select a date.
Anticipated Program Start Date: 7/1/2026
Anticipated Program End Date: 6/30/2027
F. Award Administration Information
Upon completion of submission and review process, each successful grantee will receive a grant
agreement to be signed by the entity’s authorized official. The grant agreement is not binding on the
parties until it has been fully executed by the Illinois Department of Public Health.
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1. State Award Notices
A Notice of State Award (NOSA) shall be issued to the finalists who have successfully completed all
grant award requirements and have been selected to receive grant funding.
The NOSA will specify the funding terms and specific conditions resulting from applicable pre-award risk
assessments.
The Illinois Department of Public Health (IDPH) is exempt from utilizing the standard NOSA issued on
the GATA Grantee Portal. Successful applicants will receive an email notification from EGrAMS and
must review the funding terms and specific conditions in the grant agreement and accept utilizing an
electronically signature. Both the electronic signature in EGrAMS and a physical signature on the grant
agreement must be completed by an authorized representative of the grantee organization and
submitted to IDPH.
A Notice of Denial shall be sent to the applicants not receiving awards via EGrAMS.
2. Administrative and National Policy Requirements
All grantees receiving one or more federally-funded subawards from IDPH equal to or greater than
$30,000 must provide compensation information within EGrAMS prior to issuance of an award.
Grantees will not be able to sign grant agreements or amendment agreements until this requirement is
complete. Annual completion of this requirement is necessary for multiyear grants.
3. Reporting
Grantees will be required to submit quarterly progress reports on their work plan objectives and
quarterly reimbursement certifications within 30 days after the reporting period or through the EGrAMS
system. Failure to submit required reports in a timely manner will result in delays with approval of
reimbursements and may impact future funding to the grantee. The final report and reimbursement
certification are required to be submitted by July 30, 2027
G. State Awarding Agency Contact(s)
Allissa Hall
Allissa.Hall@illinois.gov
H. Other Information, if applicable
Mandatory Forms -- Required for All Agencies
1. Uniform State Grant Application – Available at idphgrants.com for eligible applicants
2. New to EGrAMS, click HERE to see how to Get Started
3. Project Narrative (included in EGrAMS application)
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4. Budget (included in EGrAMS application)
5. Budget Narrative (included in EGrAMS application)
Other program-specific mandatory forms:
 Subcontractor/Subgrantee Disclosure Form
 Negotiated Indirect Cost Rate (if not using de Minimus rate)
 Agency expense allocation policy (if claiming expenses shared with other programs/projects)
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