DELCO Child Care COVID Support

Family Application Process

1. Verify Eligibility
- Read the Eligibility Guidelines
- Confirm your child(ren) have a fee agreement with an approved DHS-licensed ECE program in Delaware County
- Check that your family income is within guidelines
- Verify you have not previously received funding since February 2022

2. Gather Required Supporting Documents (in image file format: JPG, PNG, etc.)
- Proof of Address (lease, utility bill, deed, rental agreement, state photo ID, driver's license, or voter registration card)
- Proof of Fee Agreement (from approved ECE program)
- Proof of Income (recent pay stubs showing all household income sources, or Income Attestation if no income)

3. Complete Application Parts
- Part 1: Parent/Guardian information including name, email, phone, and home address in Delaware County
- Part 2: Family and children information (total adults, total children needing/not needing funding)
- Part 3: ECE Program information (program name, director/owner, address, and any additional schedule information)
- Part 4: Upload supporting documents (Proof of Address, Fee Agreement, Income)
- Part 5: Indicate reasons for needing child care (employment, school, illness/death, foster care, grandparent caregiver, other) and confirm funding allows return to work or continuation of work
- Part 6: Complete and sign attestation confirming all information is accurate and true
- Part 7: Submit application

4. Verification Process
- CCPN reviews application
- May request additional documents if needed
- Sends email notice of approval, ineligibility, or request for additional information

5. Funding Begins
- Once family is approved, ECE program receives notification
- ECE program begins reducing child's tuition by $40.00 per scheduled service day
- Funding continues until specified end date

ECE Program Application Process

1. Gather Required Documents
- Active DHS license proof in good standing (no violations)
- MPI ID
- Complete, signed, recently dated W-9

2. Submit Application
- Each site requires separate application
- Available as web application or paper form
- Submit online or by mail

3. CCPN Review
- CCPN reviews applications
- Requests additional information if necessary
- Sends email notice of approval or ineligibility

4. Begin Processing
- Once approved, ECE program can begin receiving funds for approved families
- Receive monthly attendance invoices at beginning of each month
- Complete attendance records (P=Present, A=Absent, H=Holiday, T=Termination)
- Return invoices to CCPN via email
- Receive check payment after invoice processing and verification

Required Supporting Documents

Proof of Address:

Proof of Fee Agreement:

Proof of Income:

Document Format Requirements

• All documents must be image files (JPG, PNG, GIF, etc.)
• Documents can be converted to images at PDFtoImage website
• If multiple pages, must be scanned into one document
• Files uploaded directly in application

Important Notes for Applicants

• Notify CCPN immediately if child's schedule changes while being funded via Request for Change Form
• No changes to funding go into effect until CCPN approves and issues new terms
• No funding will be backdated
• Notify CCPN immediately of any changes to family size, income, child enrollment, or other eligibility factors
• May be referred to Office of State Inspector General for false information