Arts and Culture Rebuilding Program
Funding Amount
Varies
Deadline
Rolling / Open
Grant Type
foundation
Overview
Overview
Oregon Department of Justice charity data shows that the majority of registered arts and culture nonprofit organizations in Oregon have annual budgets under $100,000. Although these organizations are central to the vitality of Oregon’s communities, they are often not eligible or competitive for traditional grant programs. In response to this need, Oregon Community Foundation (OCF) will distribute at least $8 million over the next three years to support small community-driven arts and culture organizations.
Arts and Culture Rebuilding Program
The Arts and Culture Rebuilding Program supports the adaptive capacity of the arts and culture sector, which has been disproportionately impacted by the COVID-19 pandemic. The program is supported by the Fred W. Fields Fund and the Oregon Arts and Culture Recovery Fund. We will operate on a rolling deadline through December 10, 2024. Please see the Program Guidelines for more details.
Funding will go to arts and culture organizations to rebuild and strengthen the sector through support for general operations, capacity-building, small capital projects and new or expanding programs/projects.
Funding Opportunities
* Funding will go to arts and culture organizations to rebuild and strengthen the sector, with a focus on one of the following grant types:
* Operating support for immediate needs due to revenue losses or increased expenses since the COVID-19 pandemic.
* Operating support for small arts organizations with budgets under $100,000.
* Operating support for organizations serving Oregon populations or communities that have historically experienced significant bias, discrimination or underinvestment.
* Capacity-building to rebuild core operations, programs and support.
* Small capital projects.
* New or expanding programs or projects that adapt, innovate, build resilience or increase impact.
Eligibility
_We've imported the main document for this grant to give you an overview. You can learn more about this opportunity by visiting the funder's [website]().
_
To be eligible, applicants must:
* Operate with a mission that identifies arts and culture as a primary purpose. Eligible organizations will have a mission stating they are organized primarily for the purpose of producing, promoting or presenting the arts, heritage, history and humanities to the public; or are organized primarily for identifying, documenting, interpreting, sharing or preserving cultural resources.
* Be a certified 501(c)(3) organization, tribal entity, or governmental entity.
* Other types of organizations may work with a 501(c)(3) fiscal sponsor to become eligible; in these cases, an official agreement outlining the relationship with the fiscal sponsor must be submitted with the application.
* Organizations that are not religious organizations, tribal entities or governmental entities must be registered with the Oregon Department of Justice to be eligible to apply.
Ineligibility
Activities we typically do not fund include:
* Projects in individual schools.
* Grants to subsidize participation (scholarships) or re-granting programs.
* Purchases or activities prior to grant decisions.
* Funding for public entities in order to replace government dollars.
* Lobbying to influence legislation (a specific bill).
* Scientific research.
* Religious activities.
* Annual fund appeals and contributions to endowments.
* Libraries and supporting organizations.
Application Details
JUNE 2024
Arts and Culture
Rebuilding Program
Proposal Guidelines
Background
At OCF, we understand that arts and culture are thrive if given the boost they need. Although reve-
cornerstones for vibrant and healthy communities. nue and audience attendance have been generally
Oregon’s artists and cultural nonprofits inspire improving across the arts ecosystem, we recognize
joy, bridge perspectives, celebrate diversity, foster that rebuilding this vital sector will entail many
well-being, preserve history, spur economic vital- compounding challenges.
ity and strengthen the connections within and
In response, OCF announced a landmark invest-
between our communities.
ment in Oregon’s arts and culture infrastructure,
During the COVID-19 pandemic, arts and cultural committing more than $20 million to the sector
events were among the first gatherings to be shut over the next three years.
down, and many of our arts organizations stayed
“Our state leaders are not settling for merely keep-
shuttered longer than those in any other state.
ing the lights on, and neither are we,” says OCF
Now, they face historic challenges to overcome
President and CEO Lisa Mensah. “Arts are essential
circumstances that are largely out of their control.
to what makes Oregon Oregon. Together with our
Securing our cultural assets for the future requires many partners, we are stepping forward proac-
bold action. The need is severe, but our cultural tively to send a love letter to Oregon’s arts and
organizations have solid plans to stabilize and culture ecosystem that says ‘we believe in you.’”
Contents
Program Overview 2 Appendix 1
Program goal 2 Application questions 7
Funding availability 2 Appendix 2
Funding opportunities 2 Application review criteria 9
Program funding priorities 2
Grant period and award amount 2
Program eligibility 2
Budget guidance 2
Grant cycle dates 2
Principles and Priorities 3
Guiding principles 3
Nondiscrimination policy 3
Application Process 3
How and when to apply 3
Information session 4
Organization profile for donors 4
Application review process 4
Reporting requirements 4
FRONT COVER
Oregon Shakespeare Festival, Ashland.
LEFT
“Black Artists of Oregon” exhibit at
Portland Art Museum, curated by Intisar
Abioto. Photo: Jason Hill
RIGHT
“Blanket Stories: Talking Stick, Works
Progress, Steward” by Marie Watt at the
High Desert Museum, Bend.
1
Program Overview
PROGRAM GOAL • Operating support for small arts organizations
with budgets under $100,000. Funding for
To support the adaptive capacity of the arts and
our Small Arts and Culture Grants program
culture sector, which has been disproportionately
will be incorporated into the Arts and Culture
impacted by the COVID-19 pandemic.
Rebuilding Program in 2024. Organizations that
had less than $100,000 in cash expenses during
FUNDING AVAILABILITY
the most recently completed fiscal year are
• We expect that funding requests for this
eligible to apply for operating support.
program will be highly competitive, and we will
• Operating support for organizations serving
distribute at least $8 million over the next three
Oregon populations or communities that
years. We anticipate making fewer awards at
have historically experienced significant bias,
higher amounts toward applications that show
discrimination or underinvestment, including:
the greatest alignment with the program goals
and have the highest potential for impact. We • Black, Indigenous, Latino/x and communities
recognize the needs of the arts and culture sector of color. (Examples of communities of color
across Oregon far exceed the funds available include Black/African/African American,
through this program. Indigenous/Native American, Latino/x, Asian/
Asian American, Southwest Asian and North
• Eligible applicants can also submit an
African/Middle Eastern and North African;
Organization Profile to share information
and Native Hawaiian/Pacific Islander.)
with OCF’s network of donors, who may offer
separate funding for individual organizations. • People living in under-resourced communities
We encourage nonprofits to update their and/or communities lacking critical
Organization Profile on MyOCF to reach our infrastructure.
donors. (For more details, see Organization
• Immigrants and/or refugees.
Profile for Donors, page 6.)
• People experiencing disabilities.
FUNDING OPPORTUNITIES • People living on low incomes.
Funding will go to arts and culture organizations to
• People who are homeless/unsheltered.
rebuild and strengthen the sector, with a focus on
• People who identify as LGBTQ+.
one of the following grant types:
• Survivors of domestic violence and/or child
• Operating support for immediate needs due to
abuse.
revenue losses or increased expenses since the
COVID-19 pandemic. Examples include funding Capacity-building to rebuild core operations,
for rent, utilities or fixed costs; payroll and programs and support. Examples include critical
benefits; outstanding accounts payable; carried- workforce lost to layoffs and furloughs; cuts to
forward deficits; and increased labor, materials nonpersonnel expenses; reinstating core program-
or other ongoing expenses. ming; loss of in-kind, volunteer or other support;
2
and bridge funding to rebuild earned and contrib- • Purchases or activities prior to grant decisions.
uted revenue.
• Funding for public entities in order to replace
government dollars.
• Small capital projects. Costs associated with
renovation, equipment, deferred maintenance, • Lobbying to influence legislation (a specific bill).
or new or expanded building construction. The
• Scientific research.
total cost of the capital project may not exceed
$500,000.
• Religious activities.
• New or expanding programs or projects that • Annual fund appeals and contributions to
adapt, innovate, build resilience or increase endowments.
impact. Examples include programs to increase
participation, community ties, relational capital
PROGRAM FUNDING PRIORITIES
or community benefits; responding to changing
We encourage a broad range of arts and culture
community needs; building on adaptive program
nonprofits to submit a grant proposal. This
and staffing models with expansion potential;
program’s primary priority is to help organizations
and advancing new strategies to generate income
mitigate losses, take advantage of opportunities,
and sustainability.
cope with new circumstances, and adjust through
• New activities a) did not exist before; and b) learning, adaptation and transformation.
are planned or developed to address a gap or
In addition to following our guiding principles (see
meet a need for the organization or for the
page 5), we will give funding preference to organi-
community it serves.
zations that:
• Expanding activities build on previous success
• Clearly demonstrate their strengths and
to improve or significantly increase impact
community relevance.
on more or different people or communities
(e.g., reaching a new or different population, • Share resources or create opportunities to
county or community, or reaching significantly help individual artists, culture bearers, small
more of the same population in the same arts organizations, unincorporated groups
community). Proposals to support ongoing, and creative collectives that have been deeply
incremental growth are not competitive and impacted by the pandemic design and lead
will not be considered. We have no single independent creative projects.
definition of “significant expansion” that fits
all contexts and needs; we encourage you
PROGRAM ELIGIBILITY
to explain why your request is a significant
To be eligible, applicants must:
expansion in terms of community needs.
• Operate with a mission that identifies arts
NOTE Requests to support an ongoing program or
and culture as a primary purpose. Eligible
project as-is are not competitive. Activities we typi-
organizations will have a mission stating they
cally do not fund include:
are organized primarily for the purpose of
producing, promoting or presenting the arts,
• Projects in individual schools.
heritage, history and humanities to the public;
• Grants to subsidize participation (scholarships) or are organized primarily for identifying,
or re-granting programs. documenting, interpreting, sharing or preserving
3
cultural resources. Organizations that provide BUDGET GUIDANCE
arts and culture programs within a larger mission Organizations applying for operating support
unrelated to arts and culture are not eligible to should submit an annual budget from their most
apply. Libraries and supporting organizations recently completed fiscal year. Proposals for capital
are also not eligible to apply. Organizations needs, capacity-building, and programs or projects
that serve a specific population or culture must should submit a proposal budget that reflects total
have a mission focused primarily on cultural project costs with a breakdown of the expenses
expression to be eligible. associated with each line-item in the budget. You
do not need to break down individual budget lines
• Be a certified 501(c)(3) organization, tribal
for these allowable administrative expenses:
entity, or governmental entity. Other types of
organizations may work with a 501(c)(3) fiscal
• Personnel or consultants.
sponsor to become eligible; in these cases, an
official agreement outlining the relationship with • Equipment.
the fiscal sponsor must be submitted with the
• Materials and supplies.
application.
• Travel.
NOTE Organizations that are not religious organiza-
• Indirect or overhead costs.
tions, tribal entities or governmental entities must
be registered with the Oregon Department of Justice
GRANT CYCLE DATES
to be eligible to apply.
Applications will be accepted on a rolling basis
Organizations that have active grants with through December 10, 2024. Additional application
other OCF grant programs are eligible to apply. windows beyond 2024 are still to be determined.
Organizations may only apply once to the Arts and
Culture Rebuilding Program in 2024. June 20 Online information session from
1–2:30 p.m.
NOTE Arts and culture organizations are not
eligible to apply to the 2024 Fall Cycle of OCF’s June 24 Application opens.
Community Grants program; please apply for the December 10 Application closes.
Arts and Culture Rebuilding Program instead. This
shift will ensure that applications from this sector We will announce and distribute awards on a
are evaluated together and will have equitable rolling basis. Notifications of awards and declined
access to our funding opportunities. applications are sent by email.
GRANT PERIOD & AWARD AMOUNT
The grant period is one year. Selected grantees
who strongly match the program priorities may be
offered a renewal option for two additional years.
The maximum grant amount for 2024 is $100,000;
however, we expect that most awards will range
between $5,000 and $25,000. Please note that appli-
cants may receive a smaller award than requested.
4
Principles and Priorities
GUIDING PRINCIPLES NONDISCRIMINATION POLICY
OCF’s mission is to improve the lives of all OCF seeks to build an inclusive spirit of community
Oregonians through the power of philanthropy. As encompassing all of Oregon’s population groups.
a statewide community foundation, we prioritize OCF does not discriminate against any person or
the following principles throughout our discre- organization based on race, ethnicity, color, reli-
tionary grantmaking programs to support diverse gion, gender, gender identity or expression, sexual
communities across Oregon and create lasting, orientation, disability, age, status as a veteran,
transformative change: national origin, or any other protected class. OCF
may, however, administer funds and make grants
• We are committed to funding across Oregon
with preference given to organizations serving
with grant dollars reaching rural and urban
members of a protected class to address historic
communities in every region.
or current socioeconomic or other disadvantages,
• We prioritize efforts that demonstrate strong provided that the preference does not conflict with
community support, solid planning and wise applicable law.
stewardship.
Applicants for discretionary grants must hold
• We believe that creative, impactful and similar standards in the provision of OCF-grant-
sustainable solutions come from the people funded programs and services. Grantees may
closest to the issues being addressed and should administer and operate OCF grant-funded programs
be implemented by organizations the community and services with preference given to members of a
trusts. protected class to address historic or current socio-
economic or other disadvantages, provided that the
• We value our state’s diverse regions and
preference does not conflict with applicable law.
populations and affirm that every Oregonian
is an integral part of our community. We seek
to build bridges of connection, eradicate the
practice of “othering” and actively promote a
sense of belonging for all Oregonians through
our funding.
• We prioritize work that clearly addresses
community-identified needs in support of
Oregon populations that have historically
experienced significant bias, discrimination or
underinvestment.
5
Application Process
We encourage all applicants who align with this different regions and artistic disciplines as evalua-
program’s funding opportunities and priorities tors for our grant programs.
to apply.
Trained reviewers will use the review criteria
rubric to assess all eligible applications for align-
HOW & WHEN TO APPLY
ment with program guidelines, funding priori-
Submit an application on MyOCF between June ties and potential impact. Additional experts and
24, 2024, and December 10, 2024. If this is your first volunteers may share their community expertise to
time using this system, you will need to register ensure dialogue and diversity in thought, perspec-
and set up a MyOCF account. tive and experience.
Refer to the application questions and review OCF representatives may contact your organization
criteria for more information on what makes a for additional information to make grant recom-
compelling application. You can find additional mendations. The program aims to support a range
information and FAQs on our Arts and Culture of applications by geography, population served,
Rebuilding Program page. specific needs and organization size.
INFORMATION SESSION REPORTING REQUIREMENTS
We will hold an online information session on June We have no reporting requirements for grantees
20, 2024, from 1 p.m. to 2:30 p.m. We invite you to who receive an award; however, we may contact
register through our Arts and Culture Rebuilding grantees at a later date for information about the
Program page. For those who miss the session, this impact of their award.
page will also feature a recording and transcript.
MORE QUESTIONS?
ORGANIZATION PROFILE FOR DONORS
• Please see the FAQs section of our Arts and
If you submit an application and would like your Culture Rebuilding Program page. If you have
organization’s information to be shared with OCF’s specific questions about your application after
network of donors and funders, you are required reviewing the FAQs, please contact our program
to complete the Organization Profile Tool. You can staff. If you do not know which program officer
complete your profile at any time. Please note that to contact, you can find contact information on
we will not automatically share individual applica- our Arts and Culture Rebuilding Program page.
tions with donors; only information provided in the
• If you need help accessing MyOCF, please email
Organization Profile will be shared.
grants@oregoncf.org.
APPLICATION REVIEW PROCESS
OCF recruits and trains volunteers from around the
state, hires professional contractors and engages
OCF staff members who have expertise in
6
APPENDIX 1: ARTS & CULTURE REBUILDING PROGRAM
Application Questions
Section I: Grant Narrative
Project name. [Up to 100 characters.]
1. What type of request is this? [Select one.]
• Operating support for immediate needs due to revenue losses or increased expenses since the COVID-19
pandemic.
• Operating support for small arts organizations with budgets under $100,000.
• Operating support for organizations serving Oregon populations or communities that have historically
experienced significant bias, discrimination or underinvestment.
• New or expanding program or project to adapt, innovate, build resilience or increase impact.
• Building capacity to rebuild core operations, programs and support.
• Small capital with a total project budget of $500,000 or less.
2. Tell us your board-approved organization mission and describe your programs or services. [Up to
1,000 characters.]
3. Provide a one-sentence summary of your proposal, including the type of request, the purpose of the funds, the
community you intend to serve, the geography served, and the needs your proposal will address. This summary
will help OCF share your application with our board, donors and volunteers. [Up to 250 characters.]
4. Which Oregon counties will be served by this request? For program or project support, the geographic focus
may be narrower or wider than your organization’s usual focus. [Select all Oregon counties served.]
5. Describe how this proposal will help your organization mitigate losses, take advantage of opportunities, cope
with new circumstances, or adjust through learning, adaptation and transformation. If it’s a program or project
request, explain how it is a new or expanding effort. [Up to 2,500 characters.]
6. What will change for your organization and the community you serve due to this effort? Describe your goals
and the meaningful impact support for this proposal will have on your community or the arts and culture
sector. [Up to 2,000 characters.]
7. How will you approach the proposal’s goals? Describe any key proposal plans or milestones as well as the
timeline of any projects, programs or activities this request will support. [Up to 2,000 characters.]
8. Which of the following populations do the activities and outreach of your proposal focus on? [Select up
to three.]
• Black, Indigenous, Latino/x and communities of color. (Examples of communities of color include Black/
African/African American, Indigenous/Native American, Latino/x, Asian/Asian American, Southwest Asian
and North African/Middle Eastern and North African; and Native Hawaiian/Pacific Islander.)
• People living in under-resourced communities and/or communities lacking critical infrastructure.
7
APPENDIX 1: ARTS & CULTURE REBUILDING PROGRAM
Application Questions
Section I: Grant Narrative—continued
• Immigrants and/or refugees.
• People experiencing disabilities.
• People living on low incomes.
• People who are homeless/unsheltered.
• People who identify as LGBTQ+.
• Survivors of domestic violence and/or child abuse.
• Other (please specify).
• General population.
9. Describe your organization’s relationship with the community and populations your proposal will serve. How
are your activities meaningful and relevant to your community? [Up to 2,000 characters.]
10. Describe how the population you serve (i.e., the one you selected in question 8) is involved and represented in
your work. Specifically, describe their engagement in leadership, partnerships, steering committees, advisory
councils, activities or other roles. [Up to 2,000 characters.]
11. Does your organization share resources or create opportunities that help individual artists, culture bearers,
smaller arts organizations, unincorporated groups, creative collectives or others to create or direct their
own creative projects, independent of your organization’s needs or programs? Please describe. [Up to
2,000 characters.]
12. For program, project, capacity-building or capital requests, what is the total project cost? [General operating
support requests may leave this blank.]
13. How much funding are you requesting from OCF? [The maximum award is $100,000, and we expect most grants
to range from $5,000 to $25,000.]
Section II: Organization Information
Organization name:
EIN:
Organization address:
Organization website:
Organization phone:
In what county is your organization located?
What is your organization’s annual operating budget for the current fiscal year?
8
APPENDIX 1: ARTS & CULTURE REBUILDING PROGRAM
Application Questions
Section II: Organization Information—continued
Executive director name:
Title:
Email:
Grant contact name:
[Optional.] Does your organization have a fiscal sponsor?: Y/N
Title: Fiscal sponsor name: Phone:
EIN: Email:
Phone:
Contact name: Address:
Email: Title:
Section III. Document Upload
• Budget [Required.]
• General operating support proposals must upload an organizational budget for the most recently completed
fiscal year.
• Project, program, capacity-building or capital proposals must submit a project budget that includes all
projected income and expenses. [See Budget Guidance, page 4.]
• Fiscal sponsorship agreement, if applicable.
• All applicants must agree to the following statements before submitting the application:
• The information in your completed application is accurate.
• You understand that your application information may be shared with other Oregon funders and
OCF donors as deemed appropriate by OCF.
• Your organization’s governing board has authorized you to submit this grant application to OCF.
• This organization is in good standing with the IRS; retains its 501(c)(3) tax-exempt status; and
is further classified as a public charity and not a private foundation —OR— has a documented
fiscal sponsorship relationship with an organization that fits the criteria above. If required as
an organization doing business in Oregon, your organization is also registered as a charitable
organization with the Oregon Department of Justice.
• This organization does not discriminate on the basis of ethnicity, color, religion, gender, gender
identity or expression, sexual orientation, physical circumstances, age, status as a veteran, or national
origin.
9
APPENDIX 2: ARTS & CULTURE REBUILDING PROGRAM
Application Review Criteria
Review Criteria (Total possible score of 60 points)
ADAPTIVE CAPACITY (APPLICATION QUESTION 5)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• Strategies to address immediate needs • Strategies to address immediate needs • Strategies to address immediate needs or
or pursue opportunities are compelling, or pursue opportunities are somewhat pursue opportunities are not compelling,
realistic, clear and detailed. compelling, somewhat clear or lack not realistic and/or lack sufficient
some detail or information. information or detail.
• For a program or project, the proposal
clearly demonstrates a new or • For a program or project, proposal can • For a program or project, proposal does
expanding effort. be seen as a new or expanding effort. not represent a new or expanding effort.
IMPACT (APPLICATION QUESTION 6)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• Goals are clearly described, and the • Goals are adequately described, • The goals for this proposal are unclear,
impact will be meaningful for the and the proposal will create and the impact will not meaningfully
community served. some meaningful impact for the benefit the community served.
community served.
FEASIBILITY (APPLICATION QUESTION 7)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• Plans and milestones are realistic, and • Plans and milestones are mostly • It is unlikely or unrealistic for the goals of
the goals can confidently be achieved. reasonable, but the goals may be the proposal to be achieved.
challenging to achieve.
PRIORITY POPULATIONS (APPLICATION QUESTION 8)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• Proposal clearly serves Oregon • Some evidence that the proposal • Proposal does not serve priority
populations or communities that have serves Oregon populations or populations or communities in Oregon
historically experienced significant bias, communities that have historically that have historically experienced
discrimination or underinvestment. experienced significant bias, significant bias, discrimination or
discrimination or underinvestment, underinvestment.
but it may lack some details or
information.
COMMUNITY RELATIONSHIPS (APPLICATION QUESTION 9)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• Organization has strong, unique • Organization has some community • Relationship with the community is
community relationships and is well relationships and an opportunity to unclear and ability to have a meaningful
positioned to make a meaningful impact. make a moderate impact. Established impact is uncertain. Established and/
Established and/or large organizations and/or large organizations have a or large organizations have an impact on
have a track record of meaningfully moderate impact on communities the community that is unclear and/or
impacting the communities served. New, served. New, small or emerging not compelling. New, small or emerging
small or emerging organizations have organizations have goals and plans organizations have goals and plans for
goals and plans with a strong potential for for impact that lack detail but are impacting the community that are
impacting the community. promising. unclear and/or not compelling.
10
APPENDIX 2: ARTS & CULTURE REBUILDING PROGRAM
Application Review Criteria
Review Criteria—continued
COMMUNITY REPRESENTATION (APPLICATION QUESTION 10)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• Members of the community served • Members of the community served • It is not clear that members of the
are engaged as leaders on influential have some opportunities for input community served are represented
boards, planning groups, or steering or through meetings, surveys, etc. The or engaged to lead or influence the
advisory councils, and input from these community served may influence organization’s work.
groups strongly influences proposal proposal decisions, but it is not
decisions. intentionally engaged in ongoing
leadership roles.
—AND/OR—
• The organization engages with
community-based partners who have
clear expertise from the community
served to inform proposal decisions.
RESOURCE-SHARING (APPLICATION QUESTION 11)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• The organization shares significant • There is some evidence that the • The organization does not share resources
resources and meaningful opportunities organization shares resources or create opportunities for artists, culture
to help artists, culture bearers or smaller or creates opportunities to help bearers or smaller organizations in a
organizations design and lead their own artists, culture bearers or smaller meaningful way.
creative projects. organizations design and lead their
own work, but those opportunities
may not be meaningful or self-
directed.
PROPOSAL BUDGET (ATTACHMENT)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• The organization’s budget clearly • The organization’s budget mostly • The organization’s budget does not
demonstrates the needs and demonstrates the needs and demonstrate the needs and opportunities
opportunities outlined in the proposal. opportunities outlined in the proposal, outlined in the proposal.
but some details are unclear.
—OR—
• The project budget is not realistic,
• The project budget strongly supports
• The project budget is reasonable and does not support the plan and/or is
the proposal. Income and expenses
will likely support the plan and goals, unnecessary for the proposed work. The
are realistic and appropriate for the
but some aspects lack detail, are budget lacks details or alignment with
intended activities and goals.
unclear or raise questions. proposed goals.
11
The mission of Oregon Community
Foundation is to improve lives for
all Oregonians through the power of
philanthropy.
Since 1973, Oregon Community Foundation has
worked to improve the lives of all Oregonians
OREGONCF.ORG
through the power of philanthropy. In
partnership with donors and volunteers, OCF
strengthens communities in every county in
BEND OFFICE
(541) 382–1170 Oregon through grantmaking, scholarships and
research. In 2023, OCF distributed $225 million
in grants and scholarships. Individuals,
EUGENE OFFICE
(541) 431–7099
families, businesses and organizations can
work with OCF to create charitable funds to
support causes important to them.
MEDFORD OFFICE
(541) 773–8987
For more information, please visit
oregoncf.org.
PORTLAND OFFICE
(503)227–6846
SALEM OFFICE
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How to Apply
JUNE 2024
Arts and Culture
Rebuilding Program
Proposal Guidelines
Background
At OCF, we understand that arts and culture are thrive if given the boost they need. Although reve-
cornerstones for vibrant and healthy communities. nue and audience attendance have been generally
Oregon’s artists and cultural nonprofits inspire improving across the arts ecosystem, we recognize
joy, bridge perspectives, celebrate diversity, foster that rebuilding this vital sector will entail many
well-being, preserve history, spur economic vital- compounding challenges.
ity and strengthen the connections within and
In response, OCF announced a landmark invest-
between our communities.
ment in Oregon’s arts and culture infrastructure,
During the COVID-19 pandemic, arts and cultural committing more than $20 million to the sector
events were among the first gatherings to be shut over the next three years.
down, and many of our arts organizations stayed
“Our state leaders are not settling for merely keep-
shuttered longer than those in any other state.
ing the lights on, and neither are we,” says OCF
Now, they face historic challenges to overcome
President and CEO Lisa Mensah. “Arts are essential
circumstances that are largely out of their control.
to what makes Oregon Oregon. Together with our
Securing our cultural assets for the future requires many partners, we are stepping forward proac-
bold action. The need is severe, but our cultural tively to send a love letter to Oregon’s arts and
organizations have solid plans to stabilize and culture ecosystem that says ‘we believe in you.’”
Contents
Program Overview 2 Appendix 1
Program goal 2 Application questions 7
Funding availability 2 Appendix 2
Funding opportunities 2 Application review criteria 9
Program funding priorities 2
Grant period and award amount 2
Program eligibility 2
Budget guidance 2
Grant cycle dates 2
Principles and Priorities 3
Guiding principles 3
Nondiscrimination policy 3
Application Process 3
How and when to apply 3
Information session 4
Organization profile for donors 4
Application review process 4
Reporting requirements 4
FRONT COVER
Oregon Shakespeare Festival, Ashland.
LEFT
“Black Artists of Oregon” exhibit at
Portland Art Museum, curated by Intisar
Abioto. Photo: Jason Hill
RIGHT
“Blanket Stories: Talking Stick, Works
Progress, Steward” by Marie Watt at the
High Desert Museum, Bend.
1
Program Overview
PROGRAM GOAL • Operating support for small arts organizations
with budgets under $100,000. Funding for
To support the adaptive capacity of the arts and
our Small Arts and Culture Grants program
culture sector, which has been disproportionately
will be incorporated into the Arts and Culture
impacted by the COVID-19 pandemic.
Rebuilding Program in 2024. Organizations that
had less than $100,000 in cash expenses during
FUNDING AVAILABILITY
the most recently completed fiscal year are
• We expect that funding requests for this
eligible to apply for operating support.
program will be highly competitive, and we will
• Operating support for organizations serving
distribute at least $8 million over the next three
Oregon populations or communities that
years. We anticipate making fewer awards at
have historically experienced significant bias,
higher amounts toward applications that show
discrimination or underinvestment, including:
the greatest alignment with the program goals
and have the highest potential for impact. We • Black, Indigenous, Latino/x and communities
recognize the needs of the arts and culture sector of color. (Examples of communities of color
across Oregon far exceed the funds available include Black/African/African American,
through this program. Indigenous/Native American, Latino/x, Asian/
Asian American, Southwest Asian and North
• Eligible applicants can also submit an
African/Middle Eastern and North African;
Organization Profile to share information
and Native Hawaiian/Pacific Islander.)
with OCF’s network of donors, who may offer
separate funding for individual organizations. • People living in under-resourced communities
We encourage nonprofits to update their and/or communities lacking critical
Organization Profile on MyOCF to reach our infrastructure.
donors. (For more details, see Organization
• Immigrants and/or refugees.
Profile for Donors, page 6.)
• People experiencing disabilities.
FUNDING OPPORTUNITIES • People living on low incomes.
Funding will go to arts and culture organizations to
• People who are homeless/unsheltered.
rebuild and strengthen the sector, with a focus on
• People who identify as LGBTQ+.
one of the following grant types:
• Survivors of domestic violence and/or child
• Operating support for immediate needs due to
abuse.
revenue losses or increased expenses since the
COVID-19 pandemic. Examples include funding Capacity-building to rebuild core operations,
for rent, utilities or fixed costs; payroll and programs and support. Examples include critical
benefits; outstanding accounts payable; carried- workforce lost to layoffs and furloughs; cuts to
forward deficits; and increased labor, materials nonpersonnel expenses; reinstating core program-
or other ongoing expenses. ming; loss of in-kind, volunteer or other support;
2
and bridge funding to rebuild earned and contrib- • Purchases or activities prior to grant decisions.
uted revenue.
• Funding for public entities in order to replace
government dollars.
• Small capital projects. Costs associated with
renovation, equipment, deferred maintenance, • Lobbying to influence legislation (a specific bill).
or new or expanded building construction. The
• Scientific research.
total cost of the capital project may not exceed
$500,000.
• Religious activities.
• New or expanding programs or projects that • Annual fund appeals and contributions to
adapt, innovate, build resilience or increase endowments.
impact. Examples include programs to increase
participation, community ties, relational capital
PROGRAM FUNDING PRIORITIES
or community benefits; responding to changing
We encourage a broad range of arts and culture
community needs; building on adaptive program
nonprofits to submit a grant proposal. This
and staffing models with expansion potential;
program’s primary priority is to help organizations
and advancing new strategies to generate income
mitigate losses, take advantage of opportunities,
and sustainability.
cope with new circumstances, and adjust through
• New activities a) did not exist before; and b) learning, adaptation and transformation.
are planned or developed to address a gap or
In addition to following our guiding principles (see
meet a need for the organization or for the
page 5), we will give funding preference to organi-
community it serves.
zations that:
• Expanding activities build on previous success
• Clearly demonstrate their strengths and
to improve or significantly increase impact
community relevance.
on more or different people or communities
(e.g., reaching a new or different population, • Share resources or create opportunities to
county or community, or reaching significantly help individual artists, culture bearers, small
more of the same population in the same arts organizations, unincorporated groups
community). Proposals to support ongoing, and creative collectives that have been deeply
incremental growth are not competitive and impacted by the pandemic design and lead
will not be considered. We have no single independent creative projects.
definition of “significant expansion” that fits
all contexts and needs; we encourage you
PROGRAM ELIGIBILITY
to explain why your request is a significant
To be eligible, applicants must:
expansion in terms of community needs.
• Operate with a mission that identifies arts
NOTE Requests to support an ongoing program or
and culture as a primary purpose. Eligible
project as-is are not competitive. Activities we typi-
organizations will have a mission stating they
cally do not fund include:
are organized primarily for the purpose of
producing, promoting or presenting the arts,
• Projects in individual schools.
heritage, history and humanities to the public;
• Grants to subsidize participation (scholarships) or are organized primarily for identifying,
or re-granting programs. documenting, interpreting, sharing or preserving
3
cultural resources. Organizations that provide BUDGET GUIDANCE
arts and culture programs within a larger mission Organizations applying for operating support
unrelated to arts and culture are not eligible to should submit an annual budget from their most
apply. Libraries and supporting organizations recently completed fiscal year. Proposals for capital
are also not eligible to apply. Organizations needs, capacity-building, and programs or projects
that serve a specific population or culture must should submit a proposal budget that reflects total
have a mission focused primarily on cultural project costs with a breakdown of the expenses
expression to be eligible. associated with each line-item in the budget. You
do not need to break down individual budget lines
• Be a certified 501(c)(3) organization, tribal
for these allowable administrative expenses:
entity, or governmental entity. Other types of
organizations may work with a 501(c)(3) fiscal
• Personnel or consultants.
sponsor to become eligible; in these cases, an
official agreement outlining the relationship with • Equipment.
the fiscal sponsor must be submitted with the
• Materials and supplies.
application.
• Travel.
NOTE Organizations that are not religious organiza-
• Indirect or overhead costs.
tions, tribal entities or governmental entities must
be registered with the Oregon Department of Justice
GRANT CYCLE DATES
to be eligible to apply.
Applications will be accepted on a rolling basis
Organizations that have active grants with through December 10, 2024. Additional application
other OCF grant programs are eligible to apply. windows beyond 2024 are still to be determined.
Organizations may only apply once to the Arts and
Culture Rebuilding Program in 2024. June 20 Online information session from
1–2:30 p.m.
NOTE Arts and culture organizations are not
eligible to apply to the 2024 Fall Cycle of OCF’s June 24 Application opens.
Community Grants program; please apply for the December 10 Application closes.
Arts and Culture Rebuilding Program instead. This
shift will ensure that applications from this sector We will announce and distribute awards on a
are evaluated together and will have equitable rolling basis. Notifications of awards and declined
access to our funding opportunities. applications are sent by email.
GRANT PERIOD & AWARD AMOUNT
The grant period is one year. Selected grantees
who strongly match the program priorities may be
offered a renewal option for two additional years.
The maximum grant amount for 2024 is $100,000;
however, we expect that most awards will range
between $5,000 and $25,000. Please note that appli-
cants may receive a smaller award than requested.
4
Principles and Priorities
GUIDING PRINCIPLES NONDISCRIMINATION POLICY
OCF’s mission is to improve the lives of all OCF seeks to build an inclusive spirit of community
Oregonians through the power of philanthropy. As encompassing all of Oregon’s population groups.
a statewide community foundation, we prioritize OCF does not discriminate against any person or
the following principles throughout our discre- organization based on race, ethnicity, color, reli-
tionary grantmaking programs to support diverse gion, gender, gender identity or expression, sexual
communities across Oregon and create lasting, orientation, disability, age, status as a veteran,
transformative change: national origin, or any other protected class. OCF
may, however, administer funds and make grants
• We are committed to funding across Oregon
with preference given to organizations serving
with grant dollars reaching rural and urban
members of a protected class to address historic
communities in every region.
or current socioeconomic or other disadvantages,
• We prioritize efforts that demonstrate strong provided that the preference does not conflict with
community support, solid planning and wise applicable law.
stewardship.
Applicants for discretionary grants must hold
• We believe that creative, impactful and similar standards in the provision of OCF-grant-
sustainable solutions come from the people funded programs and services. Grantees may
closest to the issues being addressed and should administer and operate OCF grant-funded programs
be implemented by organizations the community and services with preference given to members of a
trusts. protected class to address historic or current socio-
economic or other disadvantages, provided that the
• We value our state’s diverse regions and
preference does not conflict with applicable law.
populations and affirm that every Oregonian
is an integral part of our community. We seek
to build bridges of connection, eradicate the
practice of “othering” and actively promote a
sense of belonging for all Oregonians through
our funding.
• We prioritize work that clearly addresses
community-identified needs in support of
Oregon populations that have historically
experienced significant bias, discrimination or
underinvestment.
5
Application Process
We encourage all applicants who align with this different regions and artistic disciplines as evalua-
program’s funding opportunities and priorities tors for our grant programs.
to apply.
Trained reviewers will use the review criteria
rubric to assess all eligible applications for align-
HOW & WHEN TO APPLY
ment with program guidelines, funding priori-
Submit an application on MyOCF between June ties and potential impact. Additional experts and
24, 2024, and December 10, 2024. If this is your first volunteers may share their community expertise to
time using this system, you will need to register ensure dialogue and diversity in thought, perspec-
and set up a MyOCF account. tive and experience.
Refer to the application questions and review OCF representatives may contact your organization
criteria for more information on what makes a for additional information to make grant recom-
compelling application. You can find additional mendations. The program aims to support a range
information and FAQs on our Arts and Culture of applications by geography, population served,
Rebuilding Program page. specific needs and organization size.
INFORMATION SESSION REPORTING REQUIREMENTS
We will hold an online information session on June We have no reporting requirements for grantees
20, 2024, from 1 p.m. to 2:30 p.m. We invite you to who receive an award; however, we may contact
register through our Arts and Culture Rebuilding grantees at a later date for information about the
Program page. For those who miss the session, this impact of their award.
page will also feature a recording and transcript.
MORE QUESTIONS?
ORGANIZATION PROFILE FOR DONORS
• Please see the FAQs section of our Arts and
If you submit an application and would like your Culture Rebuilding Program page. If you have
organization’s information to be shared with OCF’s specific questions about your application after
network of donors and funders, you are required reviewing the FAQs, please contact our program
to complete the Organization Profile Tool. You can staff. If you do not know which program officer
complete your profile at any time. Please note that to contact, you can find contact information on
we will not automatically share individual applica- our Arts and Culture Rebuilding Program page.
tions with donors; only information provided in the
• If you need help accessing MyOCF, please email
Organization Profile will be shared.
grants@oregoncf.org.
APPLICATION REVIEW PROCESS
OCF recruits and trains volunteers from around the
state, hires professional contractors and engages
OCF staff members who have expertise in
6
APPENDIX 1: ARTS & CULTURE REBUILDING PROGRAM
Application Questions
Section I: Grant Narrative
Project name. [Up to 100 characters.]
1. What type of request is this? [Select one.]
• Operating support for immediate needs due to revenue losses or increased expenses since the COVID-19
pandemic.
• Operating support for small arts organizations with budgets under $100,000.
• Operating support for organizations serving Oregon populations or communities that have historically
experienced significant bias, discrimination or underinvestment.
• New or expanding program or project to adapt, innovate, build resilience or increase impact.
• Building capacity to rebuild core operations, programs and support.
• Small capital with a total project budget of $500,000 or less.
2. Tell us your board-approved organization mission and describe your programs or services. [Up to
1,000 characters.]
3. Provide a one-sentence summary of your proposal, including the type of request, the purpose of the funds, the
community you intend to serve, the geography served, and the needs your proposal will address. This summary
will help OCF share your application with our board, donors and volunteers. [Up to 250 characters.]
4. Which Oregon counties will be served by this request? For program or project support, the geographic focus
may be narrower or wider than your organization’s usual focus. [Select all Oregon counties served.]
5. Describe how this proposal will help your organization mitigate losses, take advantage of opportunities, cope
with new circumstances, or adjust through learning, adaptation and transformation. If it’s a program or project
request, explain how it is a new or expanding effort. [Up to 2,500 characters.]
6. What will change for your organization and the community you serve due to this effort? Describe your goals
and the meaningful impact support for this proposal will have on your community or the arts and culture
sector. [Up to 2,000 characters.]
7. How will you approach the proposal’s goals? Describe any key proposal plans or milestones as well as the
timeline of any projects, programs or activities this request will support. [Up to 2,000 characters.]
8. Which of the following populations do the activities and outreach of your proposal focus on? [Select up
to three.]
• Black, Indigenous, Latino/x and communities of color. (Examples of communities of color include Black/
African/African American, Indigenous/Native American, Latino/x, Asian/Asian American, Southwest Asian
and North African/Middle Eastern and North African; and Native Hawaiian/Pacific Islander.)
• People living in under-resourced communities and/or communities lacking critical infrastructure.
7
APPENDIX 1: ARTS & CULTURE REBUILDING PROGRAM
Application Questions
Section I: Grant Narrative—continued
• Immigrants and/or refugees.
• People experiencing disabilities.
• People living on low incomes.
• People who are homeless/unsheltered.
• People who identify as LGBTQ+.
• Survivors of domestic violence and/or child abuse.
• Other (please specify).
• General population.
9. Describe your organization’s relationship with the community and populations your proposal will serve. How
are your activities meaningful and relevant to your community? [Up to 2,000 characters.]
10. Describe how the population you serve (i.e., the one you selected in question 8) is involved and represented in
your work. Specifically, describe their engagement in leadership, partnerships, steering committees, advisory
councils, activities or other roles. [Up to 2,000 characters.]
11. Does your organization share resources or create opportunities that help individual artists, culture bearers,
smaller arts organizations, unincorporated groups, creative collectives or others to create or direct their
own creative projects, independent of your organization’s needs or programs? Please describe. [Up to
2,000 characters.]
12. For program, project, capacity-building or capital requests, what is the total project cost? [General operating
support requests may leave this blank.]
13. How much funding are you requesting from OCF? [The maximum award is $100,000, and we expect most grants
to range from $5,000 to $25,000.]
Section II: Organization Information
Organization name:
EIN:
Organization address:
Organization website:
Organization phone:
In what county is your organization located?
What is your organization’s annual operating budget for the current fiscal year?
8
APPENDIX 1: ARTS & CULTURE REBUILDING PROGRAM
Application Questions
Section II: Organization Information—continued
Executive director name:
Title:
Email:
Grant contact name:
[Optional.] Does your organization have a fiscal sponsor?: Y/N
Title: Fiscal sponsor name: Phone:
EIN: Email:
Phone:
Contact name: Address:
Email: Title:
Section III. Document Upload
• Budget [Required.]
• General operating support proposals must upload an organizational budget for the most recently completed
fiscal year.
• Project, program, capacity-building or capital proposals must submit a project budget that includes all
projected income and expenses. [See Budget Guidance, page 4.]
• Fiscal sponsorship agreement, if applicable.
• All applicants must agree to the following statements before submitting the application:
• The information in your completed application is accurate.
• You understand that your application information may be shared with other Oregon funders and
OCF donors as deemed appropriate by OCF.
• Your organization’s governing board has authorized you to submit this grant application to OCF.
• This organization is in good standing with the IRS; retains its 501(c)(3) tax-exempt status; and
is further classified as a public charity and not a private foundation —OR— has a documented
fiscal sponsorship relationship with an organization that fits the criteria above. If required as
an organization doing business in Oregon, your organization is also registered as a charitable
organization with the Oregon Department of Justice.
• This organization does not discriminate on the basis of ethnicity, color, religion, gender, gender
identity or expression, sexual orientation, physical circumstances, age, status as a veteran, or national
origin.
9
APPENDIX 2: ARTS & CULTURE REBUILDING PROGRAM
Application Review Criteria
Review Criteria (Total possible score of 60 points)
ADAPTIVE CAPACITY (APPLICATION QUESTION 5)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• Strategies to address immediate needs • Strategies to address immediate needs • Strategies to address immediate needs or
or pursue opportunities are compelling, or pursue opportunities are somewhat pursue opportunities are not compelling,
realistic, clear and detailed. compelling, somewhat clear or lack not realistic and/or lack sufficient
some detail or information. information or detail.
• For a program or project, the proposal
clearly demonstrates a new or • For a program or project, proposal can • For a program or project, proposal does
expanding effort. be seen as a new or expanding effort. not represent a new or expanding effort.
IMPACT (APPLICATION QUESTION 6)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• Goals are clearly described, and the • Goals are adequately described, • The goals for this proposal are unclear,
impact will be meaningful for the and the proposal will create and the impact will not meaningfully
community served. some meaningful impact for the benefit the community served.
community served.
FEASIBILITY (APPLICATION QUESTION 7)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• Plans and milestones are realistic, and • Plans and milestones are mostly • It is unlikely or unrealistic for the goals of
the goals can confidently be achieved. reasonable, but the goals may be the proposal to be achieved.
challenging to achieve.
PRIORITY POPULATIONS (APPLICATION QUESTION 8)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• Proposal clearly serves Oregon • Some evidence that the proposal • Proposal does not serve priority
populations or communities that have serves Oregon populations or populations or communities in Oregon
historically experienced significant bias, communities that have historically that have historically experienced
discrimination or underinvestment. experienced significant bias, significant bias, discrimination or
discrimination or underinvestment, underinvestment.
but it may lack some details or
information.
COMMUNITY RELATIONSHIPS (APPLICATION QUESTION 9)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• Organization has strong, unique • Organization has some community • Relationship with the community is
community relationships and is well relationships and an opportunity to unclear and ability to have a meaningful
positioned to make a meaningful impact. make a moderate impact. Established impact is uncertain. Established and/
Established and/or large organizations and/or large organizations have a or large organizations have an impact on
have a track record of meaningfully moderate impact on communities the community that is unclear and/or
impacting the communities served. New, served. New, small or emerging not compelling. New, small or emerging
small or emerging organizations have organizations have goals and plans organizations have goals and plans for
goals and plans with a strong potential for for impact that lack detail but are impacting the community that are
impacting the community. promising. unclear and/or not compelling.
10
APPENDIX 2: ARTS & CULTURE REBUILDING PROGRAM
Application Review Criteria
Review Criteria—continued
COMMUNITY REPRESENTATION (APPLICATION QUESTION 10)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• Members of the community served • Members of the community served • It is not clear that members of the
are engaged as leaders on influential have some opportunities for input community served are represented
boards, planning groups, or steering or through meetings, surveys, etc. The or engaged to lead or influence the
advisory councils, and input from these community served may influence organization’s work.
groups strongly influences proposal proposal decisions, but it is not
decisions. intentionally engaged in ongoing
leadership roles.
—AND/OR—
• The organization engages with
community-based partners who have
clear expertise from the community
served to inform proposal decisions.
RESOURCE-SHARING (APPLICATION QUESTION 11)
Highly competitive: 10 points Competitive: 7, 5, 3 points Not competitive: 0 points
• The organization shares significant • There is some evidence that the • The organization does not share resources
resources and meaningful opportunities organization shares resources or create opportunities for artists, culture
to help artists, culture bearers or smaller or creates opportunities to help bearers or smaller organizations in a
organizations design and lead their own artists, culture bearers or smaller meaningful way.
creative projects. organizations design and lead their
own work, but those opportunities
may not be meaningful or self-
directed.
PROPOSAL BUDGET (ATTACHMENT)
Highly competitive: 5 points Competitive: 3 points Not competitive: 0 points
• The organization’s budget clearly • The organization’s budget mostly • The organization’s budget does not
demonstrates the needs and demonstrates the needs and demonstrate the needs and opportunities
opportunities outlined in the proposal. opportunities outlined in the proposal, outlined in the proposal.
but some details are unclear.
—OR—
• The project budget is not realistic,
• The project budget strongly supports
• The project budget is reasonable and does not support the plan and/or is
the proposal. Income and expenses
will likely support the plan and goals, unnecessary for the proposed work. The
are realistic and appropriate for the
but some aspects lack detail, are budget lacks details or alignment with
intended activities and goals.
unclear or raise questions. proposed goals.
11
The mission of Oregon Community
Foundation is to improve lives for
all Oregonians through the power of
philanthropy.
Since 1973, Oregon Community Foundation has
worked to improve the lives of all Oregonians
OREGONCF.ORG
through the power of philanthropy. In
partnership with donors and volunteers, OCF
strengthens communities in every county in
BEND OFFICE
(541) 382–1170 Oregon through grantmaking, scholarships and
research. In 2023, OCF distributed $225 million
in grants and scholarships. Individuals,
EUGENE OFFICE
(541) 431–7099
families, businesses and organizations can
work with OCF to create charitable funds to
support causes important to them.
MEDFORD OFFICE
(541) 773–8987
For more information, please visit
oregoncf.org.
PORTLAND OFFICE
(503)227–6846
SALEM OFFICE
(503) 779–1927
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