U.S. Embassy Bishkek Public Diplomacy English Language Program

> Download DOCX file: Attachment 3. Applicant Organization Information (AOI) Survey.docx

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Instructions - M&E Performance Monitoring Plan

# Attachment 2: Instructions: PDS performance monitoring plan (PMP)

Filling out the Performance Monitoring Plan (PMP):

• M&E Narrative: The narrative should provide a big picture overview of how the applicant plans to monitor and evaluate performance and outcomes (results) of the proposed project.

Describe how you plan to monitor and evaluate performance and outcomes (results) of the proposed project: The narrative should demonstrate the organization’s capacity to implement the PMP proposed and answer the following (limit one page):

Describe your organization’s capacity to implement the PMP proposed. Which individuals will be responsible for overseeing M&E activities? Briefly note their qualifications and experience. How much of the program’s budget will be allocated towards M&E expenditures?

What does progress look like for this project and how will you know progress when you see it? What will you observe and measure to know change is happening (e.g. increase in awareness, change in behavior, attitudes, skills)?

What tools and methods will you use to observe and measure the change you note above (e.g. focus groups, online vs in-person surveys, social media engagement)?

• M&E PMP Datasheet:

• Problem Statement and Objectives: The Goal, Audience, Problem Statement, and Objectives should be identical to the narrative in your proposal. Continuity across all documents is critical.

• Activity: Activities should be the same as those activities discussed in your proposal. If using the PMP Datasheet from the PMP Template (Attachment 1), only include one activity per box, aligning the activity with your outcome and output indicators. Note that the data sheet can be scaled up or down to meet the scope and timeline of the grant.

• Outcome/Output Indicator Description: Once the program’s goals and objectives are defined, develop indicators for tracking progress towards achieving those goals. An indicator “indicates” process or change of a process/output or outcome. An output indicator is typically a simple count: # of hours, trainings, students, social media shares or likes, etc. These indicators are used as a basic accounting of what has happened. An outcome indicator shows change or progress towards objectives over time and can be both qualitative or quantitative. These indicators typically include percentage change (in understanding, perception, capacity, either increase or decrease), milestones, etc. SEE A NOTE ON INDICATORS REFERENCE BELOW

• Data Collection Method: Data Collection Methods vary. After creating monitoring indicators, decide on methods for gathering data and how often data will be recorded to track indicators. There are several online resources on how to conduct data collection. Please see Useful Resources for Gathering Data at the end of this document. Some common data collection methods include:

• Targets/Actuals:

Target: The desired value for an indicator, expressed as a measurable value. These should be identified in your proposal. Some NOFOs may request specific targets, and these should be included in your plan.

Example 1: 75% increase from pre-test to post-test.

Example 2: 65% of respondents agree more work is needed to ease tensions.

Example 3: 10 workshops will be conducted.

Actual: This column is for reporting what occurred or what was completed. These will be recorded over the life of the project on a quarterly basis.

Example 1: Post-test surveys indicated a 120% increase.

Example 2: 60% of respondents agreed more work is needed to ease tensions.

Example 3: 10 workshops were conducted.

Total target achieved refers to the cumulative completed value of each indicator. It must be updated with each quarterly report.

Percent of target achieved is calculated by dividing the total achieved by the total target. This must be calculated on a quarterly basis.

• The PMP must be updated and submitted with the required narrative reporting schedule. For most awards, the requirement is Quarterly reporting. Input the Quarter of first reporting and the month range. If your program spans more than four quarters, consider using the Excel version of the PMP to ensure legibility and preserve formatting.

A Note on Creating a Theory of Change

Theories of change or logic frameworks are useful models that help organizations with strategic planning of a program or project. They are useful in logically thinking through and describing why a particular intervention activity will be effective and achieve the intended impact by addressing one’s beliefs and assumptions about how a change will occur. A Theory of Change can be represented as a diagram (preferred), or as a narrative.

Diagram:

A Theory of Change diagram displays a causal model between what a program intends to do and the results it hopes to accomplish. Examples can be found within the Resources section at the end of this document.

• Goal: A goal is written as a clearly stated and achievable result. Goals tend to be lofty in nature and are not resource-dependent. Many projects can contribute to the same goal. The goal is listed in the NOFO and should be copied and pasted into the PMP.

• Objectives: The main objective(s) of the program is the starting point for your theory of change, from which everything else flows. This is the long-term change the program seeks to address. (ex. “Reduce youth unemployment through skills training”)

• Outcomes: Next, work backward from your objectives to think about the next level of changes that need to happen in order to achieve the set objectives. These can be thought of as the necessary pre-conditions that need to happen before creating change at the long-term level. This is a key and important part of the process, as too often, organizations jump from their goals to the activities without thinking through the changes that need to happen in between. Outcomes can be proposed in the short term, or the medium term. (Ex. “increase job-specific skills and experience”; “increase motivation to work”)

• Outputs: What outputs (products, services, facilities) will help you bring about the outcomes you have identified? Outputs should include a target number of direct products and deliverables. (Ex. Number of program participants trained in a skill).

• Activities: What types of activities will help you reach the goal and associated objectives? Consider each short and medium-term outcomes is linked to proposed activities. (Ex. Workshops focused on skill development)

Narrative Form:

As you develop your Theory of Change, it is useful to develop a comprehensive description of your conception of how the program seeks to meet its objectives. Key elements of a Narrative Theory of Change include:

• A clear conceptualization of outcomes and how to get there (specific and realistic):

• “If X, then Y”

• X is the action or intervention

• Y is the result of that action

• Example: If young people increase job-specific abilities, then their employability will increase, resulting in higher youth employment rates.

A Note on Outputs vs Outcomes

Outputs and outcomes are terms that are used to describe change at various levels from the delivery of goods and services to long-term sustainable change in people’s lives. To achieve desired long-term changes, there are several steps between an organization’s activities and the desired change or impact. While outputs are the direct products of program activities, outcomes measure the effectiveness of an intervention. The table below distinguishes the difference between outputs and outcomes.

Following is a PMP with example outcomes and outputs of common PDS programs that can be used as a guiding document.

A Note on Creating Indicators

Once a program’s goals and objectives are defined, it is time to define and develop indicators to track progress towards those goals. Indicators are a signal of change that contains qualitative or quantitative information. Indicators can measure process (i.e., are activities being implemented as planned?), and can also measure outcomes (i.e., have program activities made a difference?) Indicators should be specific, measurable, achievable, relevant, and time-bound (SMART):

Specific: Clearly defined, non-subjective, and defines exactly what needs to change

Measurable: Change can be demonstrated, and is quantifiable using available tools and methods.

Achievable: Fits within capacity, budget and other resources.

Relevant: Tied to intended outputs and outcomes.

Time-Bound: Start and end point clearly defined.

Indicators should include the following:

• What is being measured (Ex. awareness or perceptions on x)

• Unit of measurement (Ex. number of program participants)

• Pre-program status, where applicable (Ex. number of program participants with awareness on x)

• Direction and magnitude of intended change (Ex. increase from 53 to 94)

Some examples of output indicators are:

• Number of trainings held on media literacy

• Number of outreach activities conducted at youth-friendly locations

• Number of pamphlets distributed at youth-friendly locations

• Percent of youth trained in media literacy techniques

• Percent of youth reached with social media posts on media literacy

Some examples of outcome indicators are:

• Percent of youth posting about media literacy awareness on their social media pages

• Number and percent of trained leaders offering training services to other youth in the community

• Number and percent of social media users that publicly comment and refute questionable social media posts

Useful Resources for Gathering Data:

Advancing Partners & Communities, USAID, JSI, and FHI 360, Organizational Capacity Assessment (OCA) Tool. [https://www.advancingpartners.org/resources/organizational-capacity-assessment-oca-tool].

BetterEvaluation, Data Collection Methods. [https://www.betterevaluation.org/en/resources/guides/collect_retrieve_data/collection_methods].

BetterEvaluation, Most Significant Change Approach. [https://www.betterevaluation.org/en/plan/approach/most_significant_change].

USAID, Data Sources and Collection Methods. [https://www.usaid.gov/project-starter/program-cycle/pmp/performance-indicator-elements/data-sources-and-collection-methods].

USAID Learning Lab, Data Collection Methods and Tools for Performance Monitoring. [https://usaidlearninglab.org/resources/data-collection-methods-and-tools-performance-monitoring].

USAID Learning Lab, Stakeholder and Social Network Analysis Guidance Note. [https://usaidlearninglab.org/resources/stakeholder-and-social-network-analysis-guidance-note].

Useful Resources for Understanding M&E Concepts:

Creating Your Theory of Change, NPC’s practical guide. [https://www.bl.uk/collection-items/creating-your-theory-of-change-npcs-practical-guide#:~:text=A%20theory%20of%20change%20is,to%20do%20(your%20activities].

Designing for Results: Integrating Monitoring and Evaluation in Conflict Transformation Programs, Search for Common Ground. [https://www.sfcg.org/Documents/manualpart1.pdf].

Practical Approaches to Theories of Change in Conflict, Security & Justice Programmes. [https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/304613/Practical-approaches-theories-change-conflict-security-justice-prog.pdf].

Mercy Corps, Evaluation and Assessment of Poverty and Conflict Interventions, Conflict and Economics: Lessons Learned on Measuring Impact, “Guidelines for Developing Indicators from Theories of Change” [see page 10]. [https://www.dmeforpeace.org/resource/evaluation-and-assessment-of-poverty-and-conflict-interventions-conflict-economics-lessons-learned-on-measuring-impact/].

UN AIDS, Monitoring and Evaluation Fundamentals, An Introduction to Indicators. [https://www.unaids.org/sites/default/files/sub_landing/files/8_2-Intro-to-IndicatorsFMEF.pdf].

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> Download XLSX file: Attachment 4-1. M&E Performance Monitoring Plan (Excel version).xlsx

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M&E Performance Monitoring Plan (PMP - Word version)

# Attachment 1: PDS performance monitoring plan (PMP)

APPLICANT NAME:

PROGRAM/PROJECT NAME:

PERIOD OF PERFORMANCE:

M&E NARRATIVE

THEORY OF CHANGE

To demonstrate that your project is measurable by design, please include the intended theory of change. This can be done with (1) a diagram OR (2) in narrative form. Diagrams are preferred, but narratives are also accepted.

Option 1: Diagram:

A Theory of Change diagram is a type of logic model that explicitly illustrates the causal pathways between activities, outputs, outcomes, and objectives. There are many versions. Any version that clearly demonstrates the project’s logical framework is acceptable. Additional guidance is available in the Resources section of the PMP Instructions (Attachment 2). One example is as follows:

Option 2: Narrative If-Then Statements

A narrative representation of Theory of Change is one, or a series of If-Then statements.

“If x (action/intervention) is completed, then y (result of an action aka. short-term outcomes) which will result in (mid-term outcomes).”

Example: If independent journalists complete a series of training sessions on media literacy, then it will result in higher-quality investigative reporting on sensitive topics such as gender violence, violent extremism, the rights of minorities, etc., which will result in increased government transparency because media professionals will have the knowledge and skills to ...

PMP DATASHEET:

Please fill in the below PMP. If selected for funding, the recipient will be expected to submit and update this document as part of its required narrative reporting. For most awards, narrative reports are required quarterly. See the “PMP Instructions” for guidance on filling in this datasheet.

Refer to your Theory of Change. For each Outcome and Output, please identify indicators that would demonstrate your progress. Then, establish targets for each indicator across the life of the project. Once approved by PDS, you will update this document and submit with your regular report. For most awards, this will be quarterly. For projects that exceed four quarters, consider using the Excel version of this datasheet, which is available upon request.

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NOFO

Notice of Funding Opportunity (NOFO)
Public Diplomacy
English Language Program
SCA/Bishkek, Department of State
Opportunity number: STATE-BISHKEK-PDS-26-0002
Application deadline: May 15, 2026
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Table of Contents
A. BASIC INFORMATION ................................................................................................2
B. ELIGIBILITY ...............................................................................................................4
C. PROGRAM DESCRIPTION .........................................................................................5
D. APPLICATION CONTENTS AND FORMAT ...............................................................6
E. SUBMISSION REQUIREMENTS AND DEADLINES.................................................. 12
F. APPLICATION REVIEW INFORMATION ................................................................ 15
G. AWARD NOTICES ..................................................................................................... 17
H. POST-AWARD REQUIREMENTS AND ADMINISTRATION .................................... 18
I. OTHER INFORMATION ............................................................................................ 21
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U.S Department of State
SCA/ Embassy Bishkek, Public Diplomacy Section
Notice of Funding Opportunity
A. BASIC INFORMATION
1. Overview
Funding Opportunity Title U.S. Embassy Bishkek Public Diplomacy English Language
Program
Funding Opportunity Number STATE-BISHKEK-PDS-26-0002
Announcement Type Modification of a previously announced opportunity
Deadline for Applications May 15, 2026; 11:59 p.m. (23:59) Bishkek time
Assistance Listing Number 19.040
Length of performance period 12 to 24 months
Number of awards anticipated Up to two awards (dependent on amounts)
Award amounts Awards may range from a minimum of $100,000 to a
maximum of $200,000 (approximately)
Total available funding Pending availability of funds
Type of Funding FY26 Smith Mundt Public Diplomacy Funds
Anticipated project start date September-October 2026
Funding Instrument Type: Cooperative agreement. Cooperative agreements include substantial
involvement of the bureau or embassy in program implementation of the project. Examples of
substantial involvement are included in section C below.
Project Performance Period: Proposed projects should be completed in 24 months or less.
The Department of State will entertain applications for continuation grants funded under these
awards beyond the initial budget period on a non-competitive basis subject to availability of
funds, satisfactory progress of the program, and a determination that continued funding would be
in the best interest of the U.S. Department of State.
This notice is subject to availability of funding. The Public Diplomacy Section reserves the
right to award less or more than the funds described under circumstances deemed to be in the
best interest of the U.S. government, pending the availability of funds and approval of the
designated grants officer.
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2. Executive Summary
The U.S. Department of State’s Embassy Bishkek Public Diplomacy Section (PDS) announces
an open competition to implement a program to increase English proficiency across the Kyrgyz
Republic to build opportunities for stronger economic ties between the United States and the
Kyrgyz Republic. A lack of adequately skilled English teachers with sufficiently high levels of
English across the Kyrgyz Republic significantly impedes students’ learning of English at a
functional level. Addressing this will allow them to access English-language information about
U.S. business culture, innovation, and entrepreneurial spirit to foster a younger population in the
Kyrgyz Republic that is better prepared to collaborate with U.S. companies and open U.S.
investment opportunities. Additionally, Kyrgyzstanis’ limited access to native English speakers
restricts their ability to improve their English, their knowledge of American culture and business
practices, and their motivation to learn the English language. Therefore, the U.S. Embassy in the
Kyrgyz Republic seeks to fund program(s) for no more than two years to enhance high school
and university teachers’ fluency and functionality in English to the B2 level and above
throughout the Kyrgyz Republic; increase students’ access to teachers with a high level of
English, including native speakers; improve students’ English level; increase the range of
different students studying English that attain the B2 level; and promote knowledge of American
culture. Please follow all instructions below.
B. ELIGIBILITY
1. Eligible Applicants
The following organizations are eligible to apply
● Kyrgyz Republic-Registered:
● Not-for-profit organizations, including think tanks and civil society/non-governmental
organizations
● Public and private educational institutions
● U.S. non-governmental organizations (NGOs) and educational institutions, partnering
with Kyrgyz Republic-registered organizations.
For-profit entities, even those that may fall into the categories listed above, are not eligible to
apply for this NOFO. Organizations may sub-contract with other entities, but only one, non-
profit, non-governmental entity can be the prime recipient of the award. When sub-contracting
with other entities, the responsibilities of each entity must be clearly defined in the proposal. For
more information on the difference between sub-contract and sub-recipient, please refer to 2
CFR 200.331.
2. Cost Sharing or Matching
Cost sharing or matching is encouraged but not required for this funding opportunity.
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3. Other Eligibility Requirements
All organizations must have a Unique Entity Identifier (UEI) issued via SAM.gov as well as a
valid registration in SAM.gov. Please see Section E.3 for more information. Individuals are not
required to have a UEI or be registered in SAM.gov.
Applicants are only allowed to submit one proposal per organization. If more than one proposal
is submitted from an organization, all proposals from that institution will be considered ineligible
for funding under this funding opportunity.
Applicants are encouraged to consider programs that leverage American Spaces resources, USG
program alumni, new partners who could contribute substantive expertise to the program, and/or
existing USG programming in the Kyrgyz Republic.
4. This opportunity will not support:
● Projects relating to partisan political activity;
● Charitable or development activities; including direct social services such as medical,
psychological, and/or humanitarian support
● Construction projects;
● Projects that support specific religious activities;
● Fund-raising campaigns;
● Lobbying for specific legislation or programs
● Scientific research or surveys;
● Commercial projects;
● Projects intended primarily for the growth or institutional development of the
organization;
● Projects that duplicate existing projects;
● Illegal activities
C. PROGRAM DESCRIPTION
1. Project Background, Goals, and Objectives
Throughout the Kyrgyz Republic, a lack of public-school English teachers who are fluent at or
above the B2 level prevents a new generation of students from reaching a sufficient level of
English proficiency to support increased economic connections with the United States. In
addition to teachers’ generally low levels of English ability, low levels of exposure to native or
fluent English speakers, and lack of English-language content relevant to Kyrgyzstanis inhibit
the Kyrgyz government’s goal of achieving wide-spread uptake of English by students at the
secondary and university levels and hinders the development of a young, English-speaking
consumer base for U.S. services and products.
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The large pool of USG-funded alumni and alumni of universities that teach in English are an
untapped resource of advanced English speakers and could potentially help address this learning
deficit among students. However, because of the relatively low pay and difficult working
conditions for public-school teachers, these English-speaking alumni choose not to teach English
except for occasional private tutoring, benefiting a small number of students.
This program will complement other U.S. Embassy programs focused on promoting American
English:
• The U.S. Embassy-funded Next Generation Education program promoted the English
abilities of up to 800 teachers annually to the B1 level.
• The Access English Scholarship program has supported teacher training for relatively
small cohorts of Access English teachers who were already proficient in English.
• The embassy-funded National English Language Teacher Olympiad promoted English
and pedagogical abilities to a large audience of in-service English teachers.
• A program to prepare 20 rural teachers to take the TOEFL test achieved modest
improvement in the group’s average English level.
• C5 + Opening Networks through English (O.N.E.) Educators’ Workshop promotes a
cohort of 40 highly skilled English teachers to the B2 level and above.
While these programs have increased the English proficiency of English teachers in the Kyrgyz
Republic, there is still a dearth of highly proficient English teachers (B2 and above) throughout
the country. The programs also did not leverage non-teachers who already speak English at this
advanced level to increase the pool of effective teachers.
This NOFO will help create a teaching corps in the Kyrgyz Republic equipped with stronger
English and teaching skills in order to increase the number of secondary and university students
achieving higher English proficiency. By connecting Kyrgyzstani teachers and students with
native, American speakers of English; with Kyrgyzstanis who speak English fluently; and with
authentic English-language content relevant for Kyrgyzstanis, programs from this NOFO will
cultivate a greater proportion of young English speakers and educators in the Kyrgyz Republic
that are supportive of American values and ready to collaborate with U.S. companies. Increased
English-language proficiency and cultural understanding among this target audience will expand
business opportunities and consumers for U.S. businesses and support greater U.S. commercial
presence in country.
Project Audience(s):
● Pre-service and in-service English teachers: This program will support pre-service and in-
service secondary and university English teachers of both sexes throughout the Kyrgyz
Republic who demonstrate potential to achieve at least B2-level English proficiency by the
end of the program.
● Secondary public school and university students
● Advanced English-speaking USG program alumni/students: Additionally, this program
will target U.S. government (USG) program alumni and students and recent graduates of
international universities in the Kyrgyz Republic who already speak English at an advanced
level. The program will strive to recruit male advanced speakers of English, although it will
support participants of both sexes.
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Project Goal:
Strengthen English language proficiency among students and educators in the Kyrgyz Republic
by improving the quality of English language teaching and learning in secondary schools and
universities.
Project Objectives
Note – Applicants should select one, two, or all three of the objectives from the list below to
address in their project proposal.
● Objective 1: Increase English language instructional capacity of pre-service and early-
to mid-career teachers in the Kyrgyz Republic through targeted English language and
professional development training programs, resulting in:
at least 80% of participating teachers demonstrating a one CEFR (Common
o
European Framework) level increase in English proficiency, reaching a B2 level
or higher by the end of the program.
At least 80% of participating teachers report increased confidence teaching
o
students about English-language usage in writing and conversation.
● Objective 2: Increase confidence and frequency of using English for communication and
information access among Kyrgyzstani secondary and university English teachers’ and
students’, resulting in:
At least 70% of participating teachers and students report increased confidence
o
using English for communication in academic or professional contexts, including
business settings
At least 80% of participants who report using English skills in real-world contexts
o
(e.g., work, study, travel, or business interactions)
at least 60% of participants reporting using English more frequently to access
o
online information about the United States, including U.S. business news and
professional networking opportunities.
● Objective 3: Increase understanding of American culture and society among Kyrgyzstani
secondary and university teachers and students through engagement with American
educators and exposure to authentic English-language cultural content, resulting in:
At least 60% of participants demonstrate increased understanding of American
o
culture, including U.S. business culture, measured through short knowledge
assessments or role play scenarios
● Objective 4: Improve English language proficiency among Kyrgyzstani secondary
public school students by recruiting USG program alumni, students and/or recent
graduates of universities based in the Kyrgyz Republic (with B2 level or higher English
proficiency) to teach English to public school students for at least one academic year,
resulting in:
At least 20 recruited USG program alumni/students
o
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At least 60 percent of students demonstrating a one CEFR level increase in
o
English-language proficiency with an emphasis on professional contexts
2. Substantial Involvement
In case PDS determines a cooperative agreement is the most appropriate funding mechanism, the
U.S. Embassy will have substantial involvement in the project planning and
execution. Examples of substantial involvement include, but are not limited to, approval of
curriculum, approval of training sites and benefiting schools, approval of trainers, approval of
content for content creation, approval of the agenda and speakers for milestone events, and
collaboration on media engagement plans. The specific areas of substantial PDS involvement
will be defined in the award document.
D. APPLICATION CONTENTS AND FORMAT
Please follow all instructions below carefully. Proposals that do not meet the requirements of this
announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
Please ensure:
● The proposal clearly addresses the goals and objectives of this funding opportunity
● All documents are in English
● All budgets are in U.S. dollars
● All applicant authorized signatures are provided where indicated on the various required
forms.
The following documents are required:
1. Mandatory application forms
• SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for
Federal Assistance --individuals) at grants.gov or Embassy website.
• SF-424A (Budget Information for Non-Construction programs) at grants.gov or Embassy
website.
• SF-424B (Assurances for Non-Construction programs) at grants.gov or Embassy website.
(note: the SF-424B is only required for individuals, organizations exempt from
registration, and for organizations not required to fully register in SAM.gov)
1. Proposal (10 pages maximum)
The proposal (Attachment 1) should contain sufficient information that anyone not familiar with
it would understand exactly what the applicant wants to do. You may use your own proposal
format, but it must include all the items below.
● Proposal Summary: Short narrative that outlines the proposed project, including project
objectives and anticipated impact.
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● Introduction to the Organization applying: A description of past and present operations,
showing ability to carry out the program, including information on all previous grants from
the State Department and/or U.S. government agencies as well as experience with and
expertise in areas related to those described in the NOFO. Applicants are encouraged, but not
required, to use the attached Applicant Organization Information Survey form to provide this
information (Attachment 3). If the applicant chooses not to use the attached form, all of the
requested information from the form will still need to be addressed in the application
package.
● Problem Statement: Clear, concise and well-supported statement of the problem to be
addressed and why the proposed program is needed
● Program Methods, Design, Activities, and Deliverables: The “goals” describe what the
program is intended to achieve. The “objectives” refer to the intermediate accomplishments
on the way to the goals. These should be achievable and measurable. Describe the program
activities and how they will help achieve the objectives.
● Proposed Project Schedule and Timeline: The proposed timeline for the program
activities. Include the dates, times, and locations of planned activities and events.
● Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved
in the program. What proportion of their time will be used in support of this program?
● Project Partners: List the names and type of involvement of key partner organizations and
sub-awardees (if applicable).
● Future Funding or Sustainability Applicant’s plan for continuing the program beyond the
grant period, or the availability of other resources, if applicable.
● Monitoring & Evaluation Plan: Proposals must include a draft Monitoring and Evaluation
(M&E) Performance Monitoring Plan (PMP). The M&E PMP should show how applicants
intend to measure and demonstrate progress towards the project’s objectives and goals.
Attachment 4 of this funding opportunity contains a template that may be used to fulfill this
requirement. While the grantee is free to create their own template, completing Attachment 4
will ensure a thorough PMP.
The key components to the PMP are as follows:
● Monitoring and Evaluation Narrative: In narrative form, applicants should describe
how they intend to monitor and evaluate the activities of their award. In addition, the
applicant should describe any M&E processes, including key personnel, management
structure (where M&E fits into the overall program’s staff structure), technology, and as
well provide a brief budget narrative explaining any line-item expenditures for M&E
listed in the program’s budget. If the proposal is from a prior grantee, the proposal
discusses how the grantee has adapted, improved or otherwise modified their approach
based on learning from previous experience. This narrative is limited to two pages.
● Theory of Change Diagram: Applicants are expected to submit either a Theory of
Change diagram or an If-Then Statement that illustrates how project activities will lead to
intended outcomes. Attachment 4 includes a suggested format for these requirements.
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● Monitoring and Evaluation Datasheet: The applicants must include their proposed
activities and their expected outputs and outcomes as well as the goals and objectives as
written in the NOFO. The datasheet’s purpose is to explicitly illustrate how a project’s
activities lead to tangible results (such as increased beneficiary skills, knowledge, or
attitudes) that ultimately address a PDS objective. For more information, please see
Attachment 5: Standard Indicators Sheet and Attachment 6: Instructions – M&E
Performance Monitoring Plan.
● The selected applicant’s M&E PMP is subject to review and approval before any award
will be issued under this NOFO. The selected applicant will be required to work with the
Public Diplomacy Section’s Monitoring and Evaluation Specialist to ensure the
applicant’s M&E PMP achieves an expected level of expertise and meets PDS objectives.
● Expenses directly associated with monitoring and evaluation are considered allowable.
The suggested template includes a space to list the portion of the total budget amount
directly associated with monitoring and evaluation activities.
2. Budget Justification Narrative
● Detailed Budget - Applicants must submit a detailed line-item budget. Applicants are
encouraged to utilize the template provided with the funding opportunity but are not
required to do so (Attachment 2). Line-item expenditures should be listed in the greatest
possible detail. The budget must identify the total amount of funding requested, with a
breakdown of amounts to be spent in the following budget categories: personnel; fringe
benefits; travel; equipment; supplies; consultants/contracts; other direct costs; and
indirect costs. See Annex Section I for a description of the types of costs that should be
included in each category. Personnel salaries should include the level of effort and the
rate of pay, which should cover the percentage of time each staff member will dedicate to
grant-based activities. If an organization is charging an indirect cost rate without a
NICRA, it must apply it to the modified total budget costs (MTDC), refer to
2CFR§200.1. Budgets shall be submitted in U.S. dollars and final grant agreements
will be conducted in U.S. dollars.
● Budget Justification Narrative – Applicants must submit a budget justification narrative
to accompany the detailed line-item budget. The purpose of the budget justification
narrative is to supplement the information provided in the detailed budget spreadsheet by
justifying how the budget cost elements are necessary to implement project objectives
and accomplish the project goals. The budget justification narrative is a tool to help
Embassy staff fully understand the budgetary needs of the applicant and is an opportunity
to provide descriptive information about the requested costs beyond the constraints of the
budget template. Together, the detailed budget spreadsheet, the budget justification
narrative, and the SF-424A should provide a complete financial and qualitative
description that supports the proposed project plan and should be directly relatable to the
specific project components described in the applicant’s proposal.
Additional Budget Notes:
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● Audit Requirements: Please note the audit requirements for Department of State awards
in the Standard Terms and Conditions https://www.state.gov/m/a/ope/index.htm and
2CFR200, Subpart F – Audit Requirements. The cost of the required audits may be
charged either as an allowable direct cost to the award OR included in the organization’s
established indirect costs in the award’s detailed budget.
● Visa Fees: Include all visa application and related fees in your budget as applicable.
Please note DS-2019s for post-funded programs must be submitted directly by the award
recipient. If you anticipate your program will include the DS-2019 visa processing, your
organization must be a registered Designated Sponsoring Organization. For more
information go to: https://j1visa.state.gov/sponsors/become-a-sponsor/
3. Attachments
● Key Personnel Resumes: A résumé, not to exceed one page in length, must be included
for the proposed key staff persons, such as the Project Director and Finance Officer, as
well as any speakers or trainers (if applicable). If an individual for this type of position
has not been identified, the applicant may submit a 1-page position description,
identifying the qualifications and skills required for that position, in lieu of a résumé.
● Letters of support from program partners: Letters of support should be included for
sub-recipients or other partners. The letters must identify the type of relationship to be
entered into (formal or informal), the roles and responsibilities of each partner in relation
to the proposed project activities, and the expected result of the partnership. The
individual letters cannot exceed 1 page in length.
● Indirect Costs: If your organization has a Negotiated Indirect Cost Rate Agreement
(NICRA) and includes NICRA charges in the budget, your latest NICRA should be
included in the application submission.
● Proof of Non-profit Status: Documentation to demonstrate the applicant’s non-profit
status (e.g., U.S.-based organizations should submit a copy of their 501(c)(3) Internal
Revenue Service determination letter, and non-U.S. organizations should provide evidence
of non-profit status issued by a government entity).
● Proof of Registration: A copy of the organization’s registration should be provided with
the proposal application. U.S.-based organizations should submit a copy of their IRS
determination letter. Kyrgyz Republic-based organizations should submit a copy of their
certificate of registration from the appropriate government organization.
Other items NOT required/requested with the application submission, but which may be
requested if your application is approved to move forward in the review process include:
a. Copies of an organization or program audit within the last two (2) years
b. Copies of relevant human resources, financial, or procurement policies
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c. Copies of other relevant organizational policies or documentation that would help the
Department determine your organization’s capacity to manage a federal grant award
overseas
d. Documentation that demonstrates the recipients’ plan and/or policy to safeguard PII
of participants and beneficiaries. It is the responsibility of the recipient to ensure
protection of personally identifiable information (PII) and safeguard PII when
collecting, maintaining, using and disseminating such information
e. Information to determine what financial controls and standard operating procedures
an organization uses to procure goods and services, hire staff and track time and
attendance, pay for grant-related travel, and identify other financial transactions that
may be necessary to undertake the project activities
f. The Embassy reserves the right to request any additional programmatic and/or
financial information regarding the proposal.
E. SUBMISSION REQUIREMENTS AND DEADLINES
1. Address to Request Application Package
Application forms required above are available at Grants - U.S. Embassy in The Kyrgyz
Republic, grants.gov.
2. Department of State Contacts
If you have any questions about the grant application process, please contact:
BishkekProjectProposals@state.gov.
Question Deadline: For questions on this solicitation, please contact
BishkekProjectProposals@state.gov. Questions must be received on or before April 30, 2026, at
11:59 p.m., Bishkek Time. Applicants should not expect an email response to questions, as
questions received before the deadline will be answered in a question-and-answer document and
posted at http://www.grants.gov and Grants - U.S. Embassy in The Kyrgyz Republic.
3. Unique entity identifier and System for Award Management (SAM.gov)
Required Registration: All organizations, whether based in the United States or in another
country, must have a Unique Entity Identifier (UEI) and an active registration in SAM.gov. A
UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding
Accountability and Transparency Act (FFATA), for all Federal awards.
An applicant must maintain an active registration while it has a proposal under review by the
Department and must continue to keep the registration active for the entire duration of the period
of performance of any Federal award that results from this NOFO.
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The 2 CFR 200 also requires subrecipients to obtain a UEI. Please note the UEI for
subrecipients is not required at the time of application but will be required before an award is
processed and/or directed to a subrecipient.
Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from
4-8 weeks. Please begin your registration as early as possible.
● Organizations based in the United States or that pay employees within the United States
will need an Employer Identification Number (EIN) from the Internal Revenue Service
(IRS) and a UEI prior to registering in SAM.gov.
● Organizations based outside of the United States and that do not pay employees within
the United States do not need an EIN from the IRS but do need a UEI prior to registering
in SAM.gov.
● Organizations based outside of the United States that do not intend to apply for U.S.
Department of Defense (DoD) awards are no longer required to have a NATO
Commercial and Government Entity (NCAGE) code to apply for non-DoD foreign
assistance funding opportunities. If an applicant organization is mid-registration and
wishes to remove an NCAGE code from their SAM.gov registration, the applicant should
submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at
www.fsd.gov using the following language: “I do not intend to seek financial assistance
from the Department of Defense. I do not wish to obtain an NCAGE code. I understand
that I will need to submit my registration after this incident is resolved in order to have
my registration activated.”
Organizations based outside of the United States and that DO NOT plan to do business with the
DoD should follow the below instructions:
• Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration
process. SAM.gov registration must be renewed annually.
Exemptions
An exemption from the UEI and sam.gov registration requirements may be permitted on a case-
by-case basis. See 2 CFR 25.110 for a full list of exemptions.
Organizations requesting exemption from UEI or SAM.gov requirements must email the point of
contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a
justification of their request. Approval for a SAM.gov exemption must come from the warranted
Grants Officer before the application can be deemed eligible for review.
Please note: Any applicant with an exclusion in the System for Award Management (SAM) is not
eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp.,
p. 235), “Debarment and Suspension.”
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4. Submission Dates and Times
Submission Deadline: All applications must be received by May 15, 2026, at 11:59 p.m.
Bishkek time. For the purposes of determining if an award is submitted on time, PDS will utilize
the timestamp provided by Grants.gov. This deadline is firm and is not a rolling deadline. If
organizations fail to meet the deadline noted above their application will be considered ineligible
and will not be considered for funding.
Submission Method A: Submitting all application materials directly to the following email
address: bishkekprojectproposals@state.gov. Applicants opting to submit applications via email
to bishkekprojectproposals@state.gov must include the Funding Opportunity Title and Funding
Opportunity Number in the subject line of the email.
Submission Method B: Submitting all application materials through Grants.gov. For those
opting to apply through Grants.gov, thorough instructions on the application process are
available at http://www.grants.gov. For questions relating to Grants.gov, please call the
Grants.gov Contact Center at 1-800-518-4726 or go to https://www.grants.gov/support.html.
Please note that bishkekprojectproposals@state.gov is unable to assist with technical questions
or problems applicants experience with Grants.gov.
5. Funding Restrictions
i. Funding Restrictions for the United Nations Relief and Works Agency (UNRWA): None
of the funds awarded resulting from this Notice of Funding Opportunity may be made
available for subawards, direct financial support, or otherwise used to provide any
payment or transfer to United Nations Relief and Works Agency (UNRWA).
ii. Certification Regarding Compliance with Applicable Federal Anti-Discrimination Laws”
If the place of performance or delivery of any award made under this NOFO will be
within the United States, applicants are advised that they will be required to certify the
following at the time of award:
a. Its compliance in all respects with all applicable Federal anti-discrimination laws
is material to the government’s payment decisions for purposes of section
3729(b)(4) of title 31, United States Code and;
b. It does not operate any programs promoting Diversity, Equity, and Inclusion that
violate any applicable Federal anti-discrimination laws. A program promoting
Diversity, Equity, and Inclusion means a program whose purpose is to promote
preferences based on race, color, religion, sex, or national origins, such as in
training or hiring.
iii. Certification Regarding Compliance with 20 U.S.C. 1011f and any other applicable
foreign funding disclosure requirements: Applicants are advised that IHEs must certify
the following at the time of award, and that this certification requirement must be
included in any subaward agreements to IHEs:
a. Its compliance in all respects with section 1011f of title 20, United States Code,
and any other applicable foreign funding disclosure requirements is material for
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purposes of section 3729 of title 31, United States Code, and for receipt of
appropriate Federal grant funds.
b. Applicants seeking clarification on the reporting requirement are encouraged to
review the Frequently Asked Questions resource developed by the U.S.
Department of Education.
iv. Certification of Trafficking in Persons Compliance and Compliance Plan: Applicants are
advised that they will be required to certify the following at the time of award for awards
where the estimated value of services to be performed outside the United States exceeds
$500,000:
a. To the best of the Recipient’s knowledge, neither the Recipient, nor any
subrecipient, contractor, or subcontractor of the Recipient or any agent of the
recipient or of such a subrecipient, contractor, or subcontractor, is engaged in any
of the activities described in 2 CFR 175.105(a);
b. The recipient has implemented a Trafficking in Persons compliance plan to
prevent activities described in 2 CFR 175(a) and is compliant with this plan; and
the compliance plan must follow the minimum requirements described in 2 CFR
175(b)(5).
c. That the Recipient has and will implement procedures to prevent activities
described in 2 CFR 175.105(a) and to monitor, detect, and terminate any
subrecipient, contractor, subcontractor, or employee of the recipient engaging in
these activities.
i. Recipients do not need to submit a copy of the plan. However, they must provide it to
the Grants Officer upon request, and as appropriate, must post the useful and relevant
contents of the plan or related materials on its website and at the workplace.
Recipients must re-certify on an annual basis for the entire award period of
performance.
v. Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American
Security Drone Act-Covered Foreign Entities
(a) Definitions.
American Security Drone Act-covered foreign entity means an entity included on
a list developed and maintained by the Federal Acquisition Security Council
(FASC) and published in the System for Award Management (SAM) at
https://www.sam.gov
FASC-prohibited unmanned aircraft system means an unmanned aircraft
system manufactured or assembled by an American Security Drone Act-covered
foreign entity.
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Unmanned aircraft means an aircraft that is operated without the possibility of
direct human intervention from within or on the aircraft.
Unmanned aircraft system means an unmanned aircraft and associated elements
(including communication links and the components that control the unmanned
aircraft) that are required for the operator to operate safely and efficiently in the
national airspace system.
(b) Prohibition. Recipients of funding under this Notice of Funding Opportunity
(including subawards and subcontracts issued by the recipient) will be prohibited
from:
(1) delivering any FASC-prohibited unmanned aircraft system, which
includes unmanned aircraft (i.e., drones) and associated elements;
(2) Operating a FASC-prohibited unmanned aircraft system in the performance of
the award; and
(3) Using Federal funds for the purchase or operation of a FASC-
prohibited unmanned aircraft system .
c) Exemptions, exceptions, and waivers. The prohibitions described above will not
apply if the agency determines that an exemption, exception, or waiver applies and
the award indicates that such a determination has been made. [See sections 1823
through 1825 and 1832 of Public Law 118-31 ( 41 U.S.C. 3901 note prec.) for
statutory requirements pertaining to exemptions, exceptions, and waivers.].
vi. Pre-Award Costs: Pre-award costs are not an allowable expense for this funding
opportunity.
vii. Construction: Any award made as a result of this NOFO will not allow for construction
activities or costs.
viii. Direct Social Services: Costs that cover and provide direct social services, such as
welfare, charity, health or economic relief, are unallowable. Medical assistance, such as
costs to include medical professionals, including but not limited to doctors, nurses, and
psychiatrists to participate in the project activities are not allowed.
6. Other Submission Requirements: Copyrights and Proprietary Information
If any of the information contained in your application is proprietary, please note in the
footer of the appropriate pages that the information is Confidential – Proprietary. Applicants
should also note what parts of the application, program, concept, etc. are covered by
copyright(s), trademark(s), or any other intellectual property rights and provide copies of the
relevant documentation to support these copyrights.
Applicants must acquire all required registrations and rights in the United States and the
Kyrgyz Republic. All intellectual property considerations and rights must be fully met in the
United States and the Kyrgyz Republic.
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Any sub-recipient organization must also meet all the U.S. and the Kyrgyz Republic
requirements described above.
F. APPLICATION REVIEW INFORMATION
1. Review Criteria
Criteria: Each application submitted under this announcement will be evaluated and rated on the
basis of the criteria enumerated below. The criteria are designed to assess the quality of the
proposed project, and to determine the likelihood of its success.
● Quality and Feasibility of the Program Idea – 25 points: The program idea should be
innovative and well developed, with sufficient detail about how project activities will be
carried out. The proposals should demonstrate originality and outline clear, achievable
objectives that align directly with the priorities and requirements of the NOFO. The
proposal includes a reasonable implementation timeline, and the project scope is
appropriate and clearly defined. Finally, the proposal aligns with the following:
The project clearly demonstrates a direct contribution to current U.S. foreign
o
policy priorities.
The project will positively impact America’s reputation among foreign
o
government partners.
The project will positively impact American’s reputation among foreign publics.
o
The proposal does not include any activities contrary to the following Executive
o
Orders:
▪ Executive Order 14173: "Ending Illegal Discrimination and Restoring
Merit-Based Opportunity
▪ Executive Order 14287: “Protecting American Communities from
Criminal Aliens”
▪ Executive Order 14168: Defending Women from Gender Ideology
Extremism and Restoring Biological Truth to the Federal Government
● Organizational Capacity and Record on Previous Grants – 20 points:
The project proposal demonstrates that the organization has sufficient expertise,
o
skills, and human resources to implement the project, including internal controls
in place to manage federal funds.
The organization demonstrates that it has a clear understanding of the underlying
o
issue that the project will address.
The organization demonstrates capacity for successful planning and responsible
o
fiscal management. This includes a financial management system, a bank account,
and if applicable, satisfactory audit findings.
Applicants who have received grant funds previously have been compliant with
o
applicable rules and regulations, including the Award Provisions and Standard
Terms and Conditions.
Where partners are described, the applicant details each partner’s respective role
o
and provides curriculum vitae (CVs) for persons responsible for the project and
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financial administration. Proposed personnel, institutional resources, and partners
are adequate and appropriate.
● Project Planning/Ability to Achieve Objectives – 15 points: The project plan is well
developed, with sufficient detail about how activities will be carried out. The proposal
specifies target audiences, participant recruitment, and geographic areas of
implementation. The proposal outlines clear, achievable objectives. The proposal
includes a reasonable implementation timeline. The project scope is appropriate and
clearly defined.
● Budget – 10 points: The budget and narrative justification are sufficiently detailed. The
budget demonstrates that the organization has devoted time to accurately determine
expenses associated with the project instead of providing rough estimates. Costs are
reasonable in relation to the proposed activities and anticipated results. The results and
proposed outcomes justify the total cost of the project. Budget items are reasonable,
allowable, and allocable.
● Monitoring and Evaluation - 10 points: There is a complete and thorough draft
submission of a M&E Performance Monitoring Plan (PMP). This will include a list of
proposed project activities, corresponding milestone, output, and outcome indicators, a
description of data collection methods, and a timeline for collecting such information.
The proposal presents a clear theory of change on how the program will address that
problem. Use of the suggested template (Attachments 4) will satisfy these requirements.
Funded projects will have their plans finalized during the negotiation phase, and
monitoring plans may be subject to periodic updates throughout the life of the project.
● Sustainability – 10 points: The project proposal describes clearly the approach that will
be used to ensure maximum sustainability or advancement of project goals after the end
of project activity.
● American Leadership – 10 points: The project leverages U.S. experts, partnerships
with U.S. companies, American Spaces, USG program alumni, U.S. resources, American
technologies, and/or existing USG programming in the Kyrgyz Republic.
2. Indirect Costs
If two or more applications receive equivalent scores based on the evaluation criteria outlined in
this NOFO, preference will be given to the applicant with the lower indirect cost rate, as
consistent with Executive Order 14332, Section 4(b)(iii). This preference will only be applied as
a tie-breaking mechanism and does not supersede the primary evaluation criteria.
3. Review and Selection Process
a. Acknowledgement of receipt. Applicants will receive acknowledgment of receipt of their
proposal.
b. Review. All submissions are screened for technical eligibility. If a submission is
missing any required forms/documents listed above in Section D. Application
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Contents and Format, it will be considered ineligible and will not be reviewed by the
grants review committee. A technical review panel will review eligible proposals based
upon the criteria noted in this NOFO.
c. Follow up notification. Applicants will generally be notified within 120 days after the
NOFO deadline regarding the results of the review panel.
2. Risk Review
i. Under the merit review as required by 2 CFR 200.206, prior to making a Federal Award
the Department will review and consider the following risk factors:
a. Financial stability
b. Management systems and standards
c. History of performance
d. Audit reports and findings
e. Ability to effectively implement project requirements
f. Ability to collaborate with Kyrgyz government ministries/agencies
ii. High Risk Designation
Awardees that are deemed to be high risk based on the above risk factors will be held to
special award conditions. At a minimum, the recipient and/or project designated as High
Risk will be required to submit monthly narrative reports and/or quarterly detailed financial
reports. Recipients may also be required, upon request of the Grants Officer or Grants
Officer Representative, to provide electronic copies of receipts or other supporting
documentation (e.g., timesheets, travel documents) for costs incurred. The Grants Officer
may withhold 10% of the award amount until final reports have been reviewed and approved
by the GO. The recipient may be required to pay all salaries supported by the grant via
electronic funds transfer. Other special award conditions may also be included if deemed
appropriate by the Grants Officer.
G. AWARD NOTICES
The award or cooperative agreement will be written, signed, awarded, and administered by the
Grants Officer. The award agreement is the authorizing document, and it will be provided to the
recipient for review and counter-signature. The recipient may only start incurring project
expenses beginning on the start date shown on the award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any
additional future funding. Renewal of an award to increase funding or extend the period of
performance is at the discretion of the Department of State.
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Issuance of this NOFO does not constitute an award commitment on the part of the U.S.
government, nor does it commit the U.S. government to pay for costs incurred in the preparation
and submission of proposals. Further, the U.S. government reserves the right to reject any or all
proposals received.
Payment Method:
Recipients will be required to request payments by completing form SF-270—Request for
Advance or Reimbursement and submitting the form to the Grants Officer and Grants Officer
Representative.
Recipients may not draw down funds without the affirmative authorization of the Department of
State. In addition, recipients must submit, with each SF-270 payment request, a detailed
explanation justifying the request.
H. POST-AWARD REQUIREMENTS AND ADMINISTRATION
1. Administrative and National Policy Requirements
Before submitting an application, applicants should review all the terms and conditions and
required certifications which will apply to this award, to ensure that they will be able to
comply. These include:
In accordance with the Office of Management and Budget’s guidance located at 2 CFR part
200, all applicable Federal laws, and relevant Executive guidance, the Department of State
will review and consider applications for funding, as applicable to specific programs,
pursuant to this notice of funding opportunity in accordance with the following:
● Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2
CFR), as updated in the Federal Register’s 89 FR 30046 on April 22, 2024, particularly
on:
Selecting recipients most likely to be successful in delivering results based on the
o
program objectives through an impartial process of evaluating Federal award
applications (2 CFR part 200.205),
Promoting the freedom of speech and religious liberty in alignment with
o
Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free
Inquiry, Transparency, and Accountability at Colleges and Universities (E.O.
13864) (§§ 200.300, 200.303, 200.339, and 200.341),
Providing a preference, to the extent permitted by law, to maximize use of goods,
o
products, and materials produced in the United States (2 CFR part 200.322), and
Terminating agreements pursuant to the U.S. Department of State Standard Terms
o
and Conditions, including, to the greatest extent authorized by law, if an award no
longer effectuates the program goals or agency priorities (2 CFR part 200.340).
For the avoidance of doubt, the Department has sole discretion over the
determination that an award no longer effectuates program goals or agency
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priorities, and this provision permits awards to be terminated at the Department’s
convenience, including when it determines that the award no longer advances the
national interest.
● 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD
MANAGEMENT
● 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION
INFORMATION
● 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS
● 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE
WORKPLACE (FINANCIAL ASSISTANCE)
● 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY
● 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS
● U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS
● Recipients must comply with all applicable Executive Orders. A searchable list can be
found in the Federal Register: https://www.federalregister.gov/ .
2. Reporting
Reporting Requirements: Recipients will be required to submit financial reports and
program reports. The award document will specify what reports are required and how often
these reports must be submitted. Note: most recipients will be required to submit quarterly
program progress and financial reports throughout the project period. The quarterly progress
report should include an up-to-date copy of the PMP datasheet. Progress and financial reports
are due 30 days after the reporting period. Final certified programmatic and financial reports
are due 120 days after the close of the project period.
All reports are to be submitted electronically.
The Awardee must also provide the Embassy on an annual basis an inventory of all the U.S.
government provided equipment using the SF428 form.
Foreign Assistance Data Review: As required by Congress, the Department of State must
make progress in its efforts to improve tracking and reporting of foreign assistance data
through the Foreign Assistance Data Review (FADR). The FADR requires tracking of
foreign assistance activity data from budgeting, planning, and allocation through obligation
and disbursement. Successful applicants will be required to report and draw down federal
funding based on the appropriate FADR Data Elements, indicated within their award
documentation. In cases of more than one FADR Data Element, typically program or sector
and/or regions or country, the successful applicant will be required to maintain separate
accounting records.
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3. Branding and Marking
The Department of State, its programs, and U.S. Government funding and assistance should
be easily identifiable to the Department's global audiences.
Recipients of federal assistance awards must follow the branding guidance published at
Guidance for Contracts and Grants - U.S. Department of State Brand System. Branding
policy exceptions are outlined in the U.S. Department of State Foreign Affairs Manual 10
FAM 416, Policy Exceptions.
For more information, visit: https://brand.america.gov/
In addition to the Department of State branding guidance, which requires that materials
produced under a federal award be marked appropriately to acknowledge U.S. Government
support, recipients of new Public Diplomacy awards promoting Freedom 250 activities must
also incorporate the Freedom 250 logos in all program materials, activities, and
communications. The recipient should continue to follow all existing marking and branding
requirements in accordance with Department branding guidance. The Freedom 250 logos
would be used in addition to, not in place of, these requirements.
I. OTHER INFORMATION
Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or
permanent staff who will be working directly for the applicant on the program, and the
percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants
or speakers, and participants/beneficiaries. If the program involves international travel, include a
brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the
program, which has a useful life of more than one year (or a life longer than the duration of the
program), and costs at least $10,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are
needed for the program. If an item costs more than $10,000 per unit, then put it in the budget
under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract
with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the
program activities.
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Other Direct Costs: Describe other costs directly associated with the program, which do not fit in
the other categories. For example, shipping costs for materials and equipment or applicable
taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as
overhead costs needed to help keep the organization operating. If your organization has a
Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a
copy of your latest NICRA. Organizations that have never had a NICRA may request indirect
costs of 15% of Modified Total Direct Costs (MTDC) as defined in 2 CFR 200.1.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S.
Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages and
other entertainment related expenses.
STEP Enrollment
U.S. citizens who travel to the Kyrgyz Republic are encouraged to enroll in the Department of
State's Smart Traveler Enrollment Program (STEP) available at: https://step.state.gov/step/.
Enrollment enables citizens to receive security-related messages from the Embassy and makes it
easier for us to locate you in an emergency. The Embassy also recommends that all travelers
review the State Department's travel website at travel.state.gov for the Travel Warnings, Travel
Alerts, the Kyrgyz Republic Specific Information.
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> Download XLSX file: Attachment 2. PDS Budget Narrative Sample Template.xlsx

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PDS Project Application Form

1. GENERAL INFORMATION:

a. Organization (English):

b. Organization (Original):

c. Address:       d. City:       e. Region:

f. Website:       g. Social Media Page:

a. Last Name:       b. First Name:

c. Title:       d. E-mail:

e. Tel:       f. Mobile:

2. PROJECT DESCRIPTION:

2.1. Project Information:

a. Project Name:

b. Amount requested: $      c. Target Oblast: d. City/village:

e. Project duration (months):    f. Number of Beneficiaries:

g. Please choose an Annual Program Statement (APS) theme:

2.2. Executive Summary: Outline the proposed project in short narrative form (word limit 1200 characters)

2.3. Project Justification: Outline the problem to be addressed and provide project justification

(word limit 1500 characters)

2.8. Participants/Audience:

2.8.1. Describe the target audience. Possible participant characteristics may include: gender, age range, educational level, geographic location, occupation, socio-economic level, interests, etc. (word limit 500 characters)

2.8.2. Explain why these individuals are the most important population to reach (word limit 500 characters)

2.8.3. Explain the criteria you will use to identify and select participants (word limit 500 characters)

3. BACKGROUND OF ORGANIZATION:

3.2.1. Describe past work in this topic area:

3.2.2. Describe any best practices or lessons learned from previous projects:

4. BUDGET:

Note: You are required to submit a detailed budget narrative in the template spreadsheet (Attachment 3)

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Standard-Indicators_ELP

Attachment 5. Standard Indicators Sheet

Reference these standard indicators when drafting your Performance Monitoring Plan. Depending on your selected topic and objective, select up to 5 indicators below to track and report on during the implementation of your project. You may create additional indicators you find necessary to measure the success of your project. We encourage you to use a combination of output and outcome indicators.

Goal: Strengthen English language proficiency among students and educators in the Kyrgyz Republic by improving the quality of English language teaching and learning in secondary schools and universities.