The Educational Component of the National Cooperative Geologic Mapping Program

FY26 EDMAP NOFO - FINAL.pdf

U.S. Geological Survey
Notice of Funding Opportunity
The Educational Component of the National Cooperative Geologic Mapping Program, EDMAP
Funding Opportunity Number: G26AS00012

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Table of Contents
BASIC INFORMATION ................................................................................................................ 2
ELIGIBILITY ................................................................................................................................. 3
Cost Sharing Requirement .......................................................................................................... 4
GET READY TO APPLY .............................................................................................................. 6
Required System Registrations ................................................................................................... 6
PROGRAM OVERVIEW .............................................................................................................. 6
Program Goals ............................................................................................................................. 7
Program Description ................................................................................................................... 7
Legislative Authority................................................................................................................... 8
Type of Award ............................................................................................................................ 8
PREPARE YOUR APPLICATION ............................................................................................... 8
Application Content and Format ................................................................................................. 8
Application Documents ............................................................................................................. 11
SUBMISSION REQUIREMENTS AND DEADLINES ............................................................. 19
Address to Request Application Package.................................................................................. 19
Submission Dates and Times .................................................................................................... 20
Submission Instructions ............................................................................................................ 20
APPLICATION REVIEW INFORMATION ............................................................................... 21
Eligibility Review ..................................................................................................................... 21
Merit Review ............................................................................................................................. 21
Review and Selection Process ................................................................................................... 23
Risk Review .............................................................................................................................. 23
AWARD NOTICES...................................................................................................................... 23
POST AWARD REQUIREMENTS AND ADMINISTRATION ............................................... 24
Administration and National Policy Requirements ................................................................... 24
Reporting ................................................................................................................................... 25
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BASIC INFORMATION
Announcement Type: Initial
Funding Opportunity Number: G26AS00012
Assistance Listing Number(s): 15.810
Estimated Total Program Funding: $1,500,000
Expected Number of Awards: 15
Award Ceiling: $180,000
Award Floor: $0
Funds for each award will be determined on the basis of an anonymous Panel process. Each
proposal will be scored on the basis of Evaluation Criteria provided within. Only the higher
scoring proposals will be funded.
Cost Sharing Required? Yes
Closing Date Explanation
Electronically submitted applications must be submitted no later than 5:00 PM, ET, on the listed
application due date.
OMB Control Number: 1028-0088; Expiration Date 04/28/2027
Have Questions?
USGS Office of Acquisitions and Grants Point of Contact:
Amber Brazil
Grants Specialist
U.S. Geological Survey
Phone: (541) 285-6810
Email: abrazil@usgs.gov
Technical Questions Related to this Announcement:
Daniel Colwell
Co-Program Officer for EDMAP
EDMAP Component Lead
National Cooperative Geologic Mapping Program
U.S. Geological Survey
Phone: (571) 512-2209
Email: dcolwell@usgs.gov; edmap@usgs.gov
Financial Questions Related to this Announcement:
Mike Marketti
Administrative Program Manager
Co-Program Officer for EDMAP
National Cooperative Geologic Mapping Program
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U.S. Geological Survey
Phone: (703) 648-6976
Email: mmarketti@usgs.gov; edmap@usgs.gov
Executive Summary
The primary objective of the EDMAP component of the National Cooperative Geologic
Mapping Program (NCGMP) is to train the next generation of geologic mappers. To do this, the
NCGMP provides funds for graduate student and upper-level undergraduate student projects
relevant to the creation of geologic maps (defined broadly as maps that characterize the solid
Earth and/or its constituents). Through these cooperative agreements, the NCGMP hopes to
expand the research and educational capacity of national academic programs that teach Earth
science students the broad range of techniques relevant to geologic mapping and the analysis of
field, geophysical, borehole, and remote sensing data. As of 2024, EDMAP has funded more
than 1,501 students from more than 177 universities. A list of funded FY2025 EDMAP projects
can be found in Attachment D of this announcement. For more information about the USGS
NCGMP EDMAP Program please visit: EDMAP | U.S. Geological Survey (usgs.gov) or email
EDMAP@usgs.gov.
ELIGIBILITY
Eligible Applicants –
☒Public and State controlled institutions of higher education
Additional Information on Eligibility
• Proposals may be submitted by a faculty member (including adjunct faculty) affiliated
with geoscience or related departments or programs at an accredited university or college
in the United States. However, faculty or adjunct faculty members who are also
employed by the Federal government may neither submit a proposal nor serve as PI or
co-PI on an EDMAP project.
• Only one proposal will be accepted from an individual Principal Investigator (PI; faculty
advisor). Multiple proposals can be accepted from a single institution if authored by
different PIs. PIs may submit proposals containing multiple sub-projects (i.e., proposal
can support multiple Primary Student Mappers) so long as a different geologic map
deliverable is proposed for each project/Primary Student Mapper. The PI is required to
write and submit the proposal.
• PIs that have been previously funded under EDMAP must comply with the requirements
specified in the previous EDMAP award(s) and must be in good standing (i.e., no
delinquent deliverables still pending on a previous award without a Program-approved
extension). Additionally, a PI may only have two active EDMAP Projects at any given
time. As an example to help clarify this – in order to be eligible for EDMAP funding in
FY2026, a PI must have no more than one currently active EDMAP project at the time
that FY2026 EDMAP funding decisions are made.
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• EDMAP Primary Student Mappers should be graduate (Master’s and Doctoral) students
and/or upper level (junior and senior) undergraduate students. Graduate and
undergraduate students must have received appropriate geoscience or related training
prior to the time that they begin the proposed project.
• A Primary Student Mapper may be supported by no more than a total of 36 months of
EDMAP funding or no more than three EDMAP awards during their academic career.
Students may be funded on consecutive EDMAP awards, or a student may be supported
by an EDMAP award from different institutions, degrees, or PIs. However, a given
student is only eligible for 36 months of cumulative funding.
• An EDMAP request may not exceed $45,000 per 12 months for each Graduate Primary
Student Mapper ($3,750 per month). An EDMAP request may not exceed $25,000 per 12
months for each Undergraduate Primary Student Mapper ($2,083 per month). An
EDMAP award may not exceed 24 months ($90,000 maximum per Graduate Primary
Student Mapper; $50,000 per Undergraduate Primary Student Mapper). These maximum
requests include ALL associated costs: tuition, field work, laboratory analyses, stipend,
etc.
Cost Sharing Requirement
Cost Sharing Required?
Yes
The EDMAP Program is required by statute (Public Law 117-58, Sec. 40202: “National
Cooperative Geologic Mapping Program”) to be carried out on a 1:1 matching basis. Each
recipient must match each Federal dollar with a non-Federal dollar (direct and indirect costs).
Applicants will be held to the proposed match provided in their application. A modification will
not be issued to reduce the match amount. Proposing an overmatch is allowed; however, an
increased match does not increase the chances of receiving an award. Federal regulations
prohibit the matching of Federal funds with other Federal funds.
The source(s) of the university/proposing institution contribution (i.e., match) must be
listed in the proposal.
The following is a summary of what is required for the 1:1 match:
(i) A 1:1 Federal/Proposing Institution match is required for “TOTAL DIRECT COSTS”
(salaries, fringe benefits, field expenses, miscellaneous supplies, tuition costs if
requested);
**Note that tuition costs can be counted as “total direct costs” to meet match
requirements but cannot be included in indirect cost calculations.
(ii) A 1:1 Federal/Proposing Institution match is required for “TOTALS” (Total Direct
Costs + Indirect Costs).
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Both “Totals” must meet the 1:1 match requirement. Failure to meet the matching requirement
will result in automatic ineligibility and the proposal will not be evaluated.
Up to 18% of a Proposing Institution’s total direct costs may be used as a Proposing Institution
match on the Proposing Institution indirect cost line. If a Proposing Institution chooses (or is
required) to show a higher than 18% rate on the Proposing Institution’s indirect cost line, then
this rate can be listed under “uncollected indirect costs” on the University/proposing Institution
side, and the result will be a higher Proposing Institution budget total than the Federal budget
total - however, any “uncollected indirect costs” cannot be claimed as additional University
match. If the Proposing Institution approved rate is less than 18%, then the approved rate must
be used. These stipulations also apply to subawards; if a subaward is issued for a portion of a
project, then the same rules apply to the 18% cap for indirect costs on the federal side. In
proposals with PIs from multiple institutions, partial match from each institution is
allowed so long as the total reaches the 1:1 threshold.
Matching funds may include:
• direct financial match in dollars to cover project expenses;
• faculty (PI or non-PI) salary for time spent mentoring students on the project, student
salary and/or Primary Student Mapper tuition, (although Primary Student Mapper(s)
tuition may not exceed 50% of total proposed match for the entire proposal);
• Research Assistantships (RA) are an allowable request or match but only for students
working exclusively on the proposed project. RAs supported by other Federal funds are
not eligible to be used as matching funds;
• volunteer services by professional and technical personnel, consultants, or other skilled or
unskilled labor (except for services or volunteer time from Federal employees), if the
services are an integral and necessary part of the project (Information documenting rates
and amounts for in-kind support should be included, for example, letters of commitment
for in-kind support);
• purchased, rented, and/or donated property such as field supplies, laboratory supplies, or
office supplies that are justified to support the project (the value of donated property must
not exceed the fair market value of the property at the time of the donation);
• field travel and field accommodations, including per diem for meals and incidentals;
• sample preparation and sample analysis costs;
• analytical costs at a Federal facility;
• purchase or rental of capital equipment, such as GPS units, rock hammers, Brunton
compasses, hand lenses, cameras, or other nonexpendable items, provided that the
equipment is directly related and essential to the project, and that the cost is prorated for
project use;
• Purchase of field tablets given that they abide by the definition of expendable property
(less than $5,000 with a shelf life not to exceed 24 months).
Matching funds may not include:
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• Federal funds (e.g., Federal employee salary, National Science Foundation grants,
services provided by a Federal laboratory or other Federal facility);
• volunteer time from a Federal employee;
• costs associated with travel to or registration for professional meetings;
• tuition for mapping/field assistants;
• teaching assistantship salaries;
• software licenses and maintenance contracts (although software cost is an allowable
match if the proposed project is a Data Synthesis Project and the software purchase is
justified and prorated);
• items or facilities (computers, computer facilities, plotters, rock lab, office space, etc.)
that are already included as university/department/institution overhead expenses. These
items should be covered by indirect costs.
GET READY TO APPLY
Required System Registrations
Unique Entity Identifier and SAM.gov Registration
Before applying, all applicants except individuals applying as a natural person must be
registered in SAM.gov. During the SAM.gov registration the entity will obtain their Unique
Entity Identifier (UEI).
The SAM.gov registration process can take several months. If your organization is not
already registered in SAM.gov, begin the registration process as soon as possible.
To register in SAM.gov, go to the SAM.gov website and use the available resources to
complete registration.
• Financial assistance registrants must review and certify compliance with the SAM.gov
“Financial Assistance General Representations and Certifications”.
• Already registered? You already have a Unique Entity ID. Before applying, check that
your “Financial Assistance General Representations and Certifications” on SAM.gov is
complete. Remember to renew your registration every year to keep it active while you
have an award or application in progress. You can update your registration whenever you
need, including during renewal.
• Need help? For additional information and contact information on the SAM.gov Help
page.
GRANTS.GOV
This program accepts applications through Grants.gov so once you receive your UEI return to
Grants.gov to register with Grants.gov. Please allow 30 days to register and set up a Workspace
in Grants.gov. See Submission Instructions section below for additional details.
PROGRAM OVERVIEW
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Program Goals
Detailed geologic maps are the basis of most Earth science investigations and can be used for
energy and mineral resource assessments and discovery, natural hazard mitigation,
infrastructure planning, and more. To establish a coordinated program that prioritizes the
geologic mapping requirements of the Nation and to increase production of geologic maps,
the 102nd Congress passed the National Geologic Mapping Act, referred to within as “the
Act.” Signed into law in 1992, the Act created within the U.S. Geological Survey (USGS) the
National Cooperative Geologic Mapping Program (NCGMP).
The objectives of the NCGMP, as outlined in the Act, are to:
1. Determine the Nation’s geologic framework through the systematic development
of geologic maps.
2. Submit aforementioned maps to the National Geologic Map Database
(NGMDB); and develop complementary national databases that provide value-
added information to the NGMDB.
3. Apply cost-effective mapping techniques that assemble and disseminate geologic
map information, and that render such information of greater application and
benefit to the public.
4. Develop public awareness of the role and application of geologic map
information to the resolution of national issues of land use management.
Program Description
The EDMAP Program represents the Education Component of the NCGMP and is a partnership
between the USGS and participating colleges and universities. The EDMAP Program provides
mentorship and training for U.S. Earth science students while carrying out the NCGMP mission
and addressing Administration and Department of the Interior Secretarial priorities. EDMAP
cooperative agreements provide funds, matched 1:1 by the receiving institution, for training
students in skills needed to produce geologic maps. Geologic mapping training supported by
EDMAP provides the foundational capacity to describe and interpret the geologic framework
information necessary to manage America's land and natural resources, and strengthen national
security, foster economic development, and adapt to changes in the environment. In addition,
EDMAP support helps to maintain strong academic geologic mapping programs, which in turn
produce a healthier workforce at geological surveys throughout the Nation.
Many EDMAP projects include lands of American Indian Tribes, Alaska Native Tribes, and
Alaska Native Corporations (hereafter referred to as Tribal Nations). The NCGMP supports
the fulfillment of the federal trust responsibility to Tribal Nations by recognizing their
sovereignty and responding to the science needs expressed by Tribal communities. The
NCGMP works closely with EDMAP PIs to ensure that Tribal Nations are appropriately
notified of NCGMP-supported geologic mapping activities inclusive of Tribal Nation land.
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Legislative Authority
Public Law 102-285
Type of Award
Projects will be funded through CA (Cooperative Agreement).
Recipient should expect the Federal agency to have substantial involvement in the project. The
NCGMP will monitor progress towards fulfilling deliverables at the end of the period of
performance. The NCGMP will also review and approve any award modifications, has the
authority to direct or redirect recipient work at any stage in the process, and may immediately
halt work due to failure to meet agreement objectives. The NCGMP will review and approve all
submitted deliverables to ensure compliance with Cooperative Agreement terms and conditions.
PREPARE YOUR APPLICATION
Application Content and Format
Pre-Application Requirements and Information
General Proposal Requirements
• EDMAP project proposals may be submitted for any length of time between 12 and 24
months duration.
• There is no limit on proposed number of Primary Student Mappers so long as Federal
request can be matched 1:1 by the Institution.
• Each Primary Student Mapper must be the first author of their own geologic map.
• Funds for one Primary Student Mapper include ALL potential costs/match for the project:
field expenses and supplies, salary, sample analyses, tuition.
• The maximum amount that can be requested for one Graduate Primary Student Mapper
(and any field assistants associated with the deliverable) is $3,750 per month for no more
than 24 months ($90,000 maximum over 24 months; $45,000 maximum over 12 months).
• The maximum amount that can be requested for one Undergraduate Primary Student
Mapper (and any field assistants associated with the deliverable) is $2,083 per month for
no more than 24 months ($50,000 maximum over 24 months; $25,000 maximum over 12
months).
• The bulk of the award is intended to support the student’s proposed efforts (field work
and/or synthesis work, mentored geologic mapping training, tuition, salary/research
assistantship). No faculty salary is allowed, although the PI may ask for minor logistical
financial support (e.g., travel funds) to mentor the student(s) in the field for a credible
amount of time.
• EDMAP agreements can support primary student mapper tuition and research
assistantships. Up to 50% of the total proposed request may be used for primary student
mapper tuition. Additionally, primary student mapper tuition may comprise no more than
50% of the proposed match.
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• Any support investigations (e.g., drilling and analytical services), chartered
transportation, and other purchased assets should sum to less than 20 percent of the
overall project budget.
• Collaborative Proposals: Proposals may involve collaborations between more than one
institution. A PI must be named for each institution, and all PIs and co-PIs (all of whom
are considered “PIs” within this program announcement) share equally in the
responsibility for the completion of the project. One PI must be designated on the
proposal as the point of contact for NCGMP communication, preferably the academic
advisor of the funded student. Funding will be received by the designated PI’s institution
only and can be dispersed to other institutions via inter-institutional agreements. The
NCGMP will not engage in inter-institutional agreements, nor participate in enacting
their provisions.
• PIs must plan mapping projects in coordination with other FEDMAP or STATEMAP
mapping projects in the field area, because the NCGMP will not fund two maps of the
same area of equitable scale or of similar purpose.
• The Geologic Map Schema (GeMS) Standard is used for all NCGMP-funded digital map
products produced by the USGS and State Geological Surveys. Proposals including
training in and the production of a GeMS database will be prioritized over
proposals that do not include training in and submission of a GeMS database.
Resources and guidance on GeMS can be found at
https://ngmdb.usgs.gov/Info/standards/GeMS/.
• All EDMAP proposals must include a mentored field experience focusing on aspects of
geologic mapping.
• All proposals must inform and coordinate with the State Geological Survey in the state of
the proposed study site. If a proposed study site does not have a State Geological Survey,
then please inform and coordinate with a USGS Project Lead that is funded by the
National Cooperative Geologic Mapping Program (to obtain contact information for State
Geological Surveys, see Attachment C or visit: http://www.stategeologists.org/).
• A written letter of acknowledgement or support from the State Geologist (or designee) of
the proposed study site (or a USGS Project Lead if the study site does not have a State
Geologist) must accompany all proposals (see Proposal Evaluation Criteria, p. 25).
EDMAP recipients are encouraged to discuss publication options with the State Geologist
of the proposed study site.
Each Proposed EDMAP project must fall into one of two categories: Field-Focused or Data
Synthesis.
Type of Project Proposals: Field-Focused
• Field-Focused Projects are those that perform mapping and generate a geologic map
at a detailed or intermediate scale (ranging from 1:24,000 up to but not including
1:250,000), displaying specific geological strata or rock units, on the basis of extensive
mentored field mapping.
• The primary emphasis of Field-Focused Projects must be on student(s) doing geologic
mapping in the field.
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• The EDMAP definition of a 2D geologic map created by a Field-Focused Project is a
robust material-properties-based framework of geological units and features that can be
interpreted into various customized and user-friendly derivative map products.
o At minimum, the geologic map should include: (1) a clear and legible base
(include base map credit and map projection); (2) scale (fractional and bar) and
contour interval; (3) north arrow and magnetic declination; (4) title, authorship,
publisher (or the institution that carried out the mapping), and date; (5) index map
delineating mapping contributions by the student author(s) and by previous
mappers across the new map area; (6) field data or field data stations; (7)
description of map units; (8) explanation of map symbols; and (9) unit symbols on
map.
o All maps submitted under EDMAP also must show the bounding coordinates in
degrees-minutes-seconds (DMS) notation or decimal degrees notation.
o If a submitted map does not include these minimum criteria, then it will be
returned.
Types of Project Proposals: Data Synthesis
• Data Synthesis Projects incorporate emerging geologic mapping skills and field
experiences to support the evolving need for broadly defined geologic mapping now and
in the future.
• A proposed project would be considered eligible for Data Synthesis Project funding so
long as the student both learns skills that enable the creation of maps or spatially
referenced models that are relevant to Earth science, and ultimately produces a
geologic map.
• Project must generate a geologic map (defined broadly as any map that characterizes the
solid Earth and/or its constituents) at a detailed or intermediate scale (ranging from
1:24,000 up to but not including 1:250,000) by using computational tools or other
innovative technologies, such as machine learning, smartphone applications, modeling,
remote sensing, drones, etc. (e.g., using machine learning to classify rock types on the
basis of remote sensing data).
• Data Synthesis Projects could also involve the collection of new data, analysis of
preexisting data, or resolution of anomalies in existing datasets so that data can be
geospatially merged (e.g., mapping critical minerals or hazardous wastes in soils in an
urban environment to address specific sources of contamination in runoff).
• The activities proposed under a Data Synthesis Project can take many forms; however,
the goal of the project must be to train students in geologic mapping.
• The major focus of a Data Synthesis Project, and the way that the deliverables will
document student learning related to geologic mapping, must be clearly described in the
proposal.
• In the case of a Data Synthesis Project, a geologic map is defined broadly as any
map that characterizes the solid Earth and/or its constituents.
o At a minimum (if applicable), the geologic map should include: (1) a clear map
projection; (2) scale (fractional and bar); (3) north arrow and magnetic
declination; (4) title, authorship, publisher (or the institution that carried out the
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mapping), and date; (5) field data or field data stations, if field data were
collected; (6) description of relevant discrete or continuous map units; (7)
explanation of map symbols; and (8) unit symbols on map.
o If a submitted map does not include these minimum criteria, then it will be
returned.
• Data Synthesis Project field experiences may be different than a traditional weeks-long
mapping effort in the field. For example, the mentored field experience could be a guided
field trip along transects aimed at understanding regional geology across a province.
Application Documents
Applicants must submit the following forms with their application as specified below.
Instructions for accessing and submitting application forms are provided in the Submission
Instructions section of this document below. For instructions on completing form fields, see the
form instructions on the Grants.gov Forms Repository.
Submission
Forms/Assurances/Certifications
Requirement
SF-424, Application for Federal Assistance
Note: For applicants requesting more than $100,000 in Federal funds,
the Authorized Representative’s signature (or electronic equivalent) on Required from
the Application for Federal Assistance form also represents their all applicants
certification of the statements in Appendix A to 43 CFR 18-
Certification Regarding Lobbying
Required for
SF-424A, Budget Information – Non-Construction Programs non-construction
projects
Project Abstract Summary (OMB 4040-0019). Must include, in plain
language:
• Award purpose,
Required from
• Activities to be performed,
all applicants
• Expected deliverables or outcomes,
• Intended beneficiaries,
Subrecipient activities (if known or specified at time of award)
DOI Research and Development (R&D) – Current and Pending (Other)
Support Required for
Note: This form is available on the DOI website. Applicants must research
download the form and include the completed form as an application projects.
attachment.
DOI Research and Development (R&D) – Biographical Sketch
Required for
Note: This form is available on the DOI website. Applicants must
research
download the form and include the completed form as an application
projects.
attachment.
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Project Narrative
Proposals must be arranged according to the format and order provided below. Following this
format ensures that every proposal contains all essential information and is evaluated equitably.
All documents (except the SF-424 forms) must be combined and submitted as one PDF file.
All proposals must include the following documents:
1. Standard Form 424 (SF-424), Application for Federal Assistance (mandatory form
provided in grants.gov): The person who electronically submits the SF-424 must have the
authority to bind the University/Institution to the terms of the assistance award.
2. Standard Form 424A, Budget Information: Non-Construction Programs (mandatory form
provided in grants.gov).
3. Standard Form 424B, Assurances: Non-Construction Programs (mandatory form
provided in grants.gov).
4. Negotiated Rate Agreement: If requesting indirect costs, then a copy of the University’s
negotiated indirect cost rate agreement is required. Per the program authority for EDMAP,
indirect costs are capped at 18%. Please note that in the absence of a negotiated indirect cost rate
agreement, the maximum indirect rate that may be charged is the de minimis rate of 15% (see 2
CFR 200.414(f)).
5. Project Abstract Summary (OMB 4040-0019): Along with the requirements listed in the
table above, please also provide the proposed project title and period of performance on this
document.
6. DOI Research and Development (R&D) – Current and Pending (Other) Support: See
instructions in table above.
7. DOI Research and Development (R&D) – Biographical Sketch: See instructions in table
above.
8. Support letter from study-site State Geologist (or USGS Project Lead if there is no State
Geologist for the study site): A letter of acknowledgement or support is mandatory. This letter
must come from the State Geologist(s) in the state(s) where the study site is located. If the study
site does not have a State Geologist (e.g., Hawaii, Guam, Puerto Rico), then a letter of support
from an NCGMP-funded USGS Project Lead working in that area is sufficient. If an NCGMP-
funded USGS Project Lead is not identified, then please contact the Co-Program Officers for
EDMAP. It is highly recommended that discussions occur with the State Geologist/State Survey
prior to the request for a letter of support. If other institutions or organizations are supporting the
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proposed project, then additional letters of support are welcome. See Attachment C for State
contacts.
9. Mandatory EDMAP Proposal Cover Sheet: See Attachment A for required format.
10. Proposal Technical Section: This section of the proposal is limited to 10 single-spaced
pages, no smaller than 11-point font size, and 1-inch margins. Remember that a graphic can be
far more beneficial than text, and the Proposal Evaluation Panel has many proposals to read. The
10-page limit includes all text, the budget narrative, figures, references, and personnel
information. Letter(s) of support, attachments, budget sheets, and data management plan are not
included in the 10-page limit. The technical section of the proposal must include the following:
Abstract. The abstract must be no more than 350 words and include:
• statement of purpose, objective, or hypothesis;
• research methods to accomplish the goal;
• expected scientific or societal impacts of the research;
• expected conclusions or outcomes; and
• statement that identifies the state and quadrangle or areas that will be mapped or
otherwise addressed through mapping-related activities.
Introduction. The introduction should be a brief description of the problem and background.
Reference should be made to any previous or current geologic mapping in the area. Please state
if this project is a significant part of a thesis or dissertation. Discuss any coordination with a
State Geological Survey or USGS.
• If the PI has received prior EDMAP funding, then please include a discussion of previous
projects, results, impacts of previous results, and if/how this previous work relates to the
work being proposed. Please be as specific as possible and include a bibliography of
previous EDMAP products.
Location and geologic setting. The proposed study area must be located within the United
States and (or) U.S. Territories. A clear, readable map (with scale) showing the location (with
coordinates) of the project area must accompany the text.
• If the project area footprint (i.e., spatial boundary) of the proposed work includes Tribal
Nation land, then please indicate the name(s) of the Tribal Nation(s) and provide the
following details:
o whether physical access to Tribal Nation land(s) is desired and if so, the land area
designation/name (e.g., reservation, village, pueblo);
o whether or not the proposed activity would include soil disturbance (e.g., sample
collection) on or near Tribal Nation lands; and
o details on pre-coordination, request for access, or other communication with
Tribal Nations on the proposed project (if applicable).
Purpose and Justification. This section should answer the following simple, but important
questions: Why are you doing this project? What scientific questions are you addressing? What
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benefits will society receive from the mapping? If you have previously proposed similar
research, then please convey how the current proposal is related to but different from this other
research.
Strategy for Performing the Project. This section should explain how the student will achieve
the scientific results presented in the previous section through geologic mapping or other
activities related to geologic mapping. If multiple students are involved, then please be specific
about the roles and individual projects and deliverables of each student. A short discussion about
the digital cartography and GIS component related to the project is also beneficial. If the
objectives can only be accomplished with the support of drilling, analytical services such as
geochronology or geochemistry, or through the purchase of third-party assets (e.g., datasets),
then please describe these activities here.
Mentoring strategy and timetable. Provide a realistic mentoring approach and timetable for
completing the mapping project.
• A table embedded in the proposal can be a clear and concise way of conveying this
information.
• Explain how much time the PI/faculty advisor will spend directly engaged with the
student(s) and what the PI/faculty advisor specific role(s) will be.
• Clearly discuss how the PI/faculty advisor will mentor the student(s) (Primary Student
Mapper(s) and field assistants) before, during, and after the field experience.
o If the student mappers have experience in geologic mapping (for example, a
second year EDMAP student), then explain why there may be a more flexible
mentoring schedule versus working with a junior or senior undergraduate student
who might have less experience with geologic mapping.
o If the PI plans to be closely engaged with the student(s) throughout the project
(e.g., in the field with the student mapper for the entire duration of the mapping
project), then please explain how the student(s) will gain independent experience
with the techniques being learned.
• If applicable, explain exactly what the field assistant(s) role(s) will be and how they will
be mentored.
• State where there will be any student interaction with or mentorship from State
Geological Survey staff or USGS scientists.
• Proposals must include a discussion of field safety as part of the overall mentoring
plan. The NCGMP strongly encourages geologic mapping projects to utilize a buddy
system approach to promote safe field practices.
Deliverables. Please provide a list of all deliverables.
• If maps are produced by the proposed project, then they must be submitted (with
accompanying technical reports) by quadrangle, portion of quadrangle, or study area
(indicate bounding coordinates).
• Keep in mind that the Primary Student Mapper must be the first author of the deliverable,
whereas other students (e.g., mapping assistants) will be secondary authors or
acknowledged on the deliverable.
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• If two primary mappers are funded on a project, then two separate map deliverables and
an indication of which map deliverable will be authored by which student are required.
• All EDMAP map deliverables, when possible, are required to be delivered as high-quality
digital PDF files.
• All GeMS submissions must comport with GeMS Level 3 requirements and must be
verified for compliance using the validation and geologic names checking scripts
provided by the NGMDB via the GeMS website; these scripts and related guidance can
be found here: https://ngmdb.usgs.gov/Info/standards/GeMS/.
• A final report (can be the student’s thesis) and a transmittal letter must be submitted as
deliverables with the geologic map(s) and should explicitly be listed in this section.
Project Personnel. Proposed personnel must include the name of the PI, other supervising
professor(s), and student(s). Clearly list the Primary Student Mapper(s) and any students that will
be assistants.
• A short biography of each person will assist the Proposal Evaluation Panel to judge both
the qualifications of the professor(s) and the ability of the student(s) to complete the
geologic mapping project. Full CV/resumes are not required if sufficient biographical
information is provided.
o Proposals submitted that do not identify the students who will do the project are
allowed, giving PIs several extra months to identify students to undertake the
project.
▪ If students have not been selected at time of proposal submission, then the
proposal must specify whether each proposed student is an undergraduate,
a master’s, or a Doctoral student, and must include the minimum
educational requirements and qualifications for each student.
o The name, contact information, and biography/qualifications of ALL students
involved in the project (e.g., Primary Student Mapper and any assistants) must be
submitted to the USGS in order to issue the cooperative agreement.
• The PI should include information about the student’s prior geologic educational
experience (e.g., field camp, analysis projects, or other mapping projects), and any course
work that would help significantly in the project.
• The PI and other supervising professors should include teaching experience relevant to
the proposed project.
• For projects that include inter-institutional collaborations, please include the expected
contribution and relevant background of each PI, co-PI, and all other faculty serving in a
defined role. It is important that the proposal make it clear that the combined skills and
knowledge of the faculty team warrant a collaborative approach to the project.
o Federal employees may not serve as PI or co-PI on an EDMAP project.
o Be sure to identify which faculty member is the point of contact for NCGMP.
o The point of contact must be a faculty member (either faculty or adjunct faculty)
at the lead institution (i.e., the institution submitting the proposal and receiving
funds).
Other support. If the student has pending requests for support to perform a similar project from
other institutions, then these requests should be listed.
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Budget Narrative. Applicants must describe and justify items and costs listed in their budget.
The budget narrative must identify the following cost items: total estimated costs, non-Federal
cost share, third-party contributions, and any pre-award costs. Total project cost is the sum of all
allowable costs, including required and voluntary cost share and third-party contributions.
Budget items must be:
• Reasonable, allowable, allocable, and necessary
• Compliant with 2 CFR §200 Subpart E cost principles
This program has a mandated cap on indirect costs or approved rate deviation.
Indirect Costs: Applicants must indicate in their budget narrative how they will charge indirect
costs, including the rate to be applied:
• De Minimis Rate: If eligible, state if your organization is opting to use the de minimis
rate of up to 15% of total modified direct costs. Entities that do not have a current Federal
negotiated indirect cost rate (including provisional rate) may propose to use the de
minimis rate. For more information, refer to 2 CFR 200.414(f).
• Negotiated Rate: State if you will negotiate with your cognizant agency. If your
organization has previously negotiated a rate, attach a copy of the most recently
negotiated rate agreement (active or expired).
It is important that the Proposal Evaluation Panel understands the proposed budget to determine
if it is adequately justified for the proposed mapping project. The budget justification section
should explain in detail the itemized budget entries in the included Budget Sheet (Attachment B).
Please include a description of the cost share (cash vs. in-kind). If cost share includes
support from another institution or organization outside of the proposing institution, then
please include a letter from that institution or organization as evidence.
Proposals must include a copy of the Indirect Negotiated Cost Rate between the institution and
the Federal Government. NOTE: The 2021 Reauthorization of the National Geologic Mapping
Act (Public Law 117-58, Section 40202) states that the USGS and recipients of EDMAP grants
shall not use more than 15.25% of Federal funds to pay indirect, servicing, or program
management charges (which is equivalent to 18% of total direct costs). In collaborative
proposals, different rates and amounts are allowed based on the direct costs to be received by
each institution. A copy of the Indirect Negotiated Cost Rate must be included for each
institution claiming indirect charges. Note that indirect costs cannot be applied to any
requested or matched funds for primary mapper tuition; please ensure that any indirect
costs calculations apply to all direct costs less any tuition.
11. USGS Data Management Plan: Proposals submitted to the USGS must include a
supplementary document of no more than two pages labeled "Data Management Plan" (DMP).
This supplementary document should describe how the proposal will conform to USGS policy
on the dissemination and sharing of research results and associated data. A valid DMP may
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include only the statement that no detailed plan is needed (e.g., “No data are expected to be
produced from this project”), if the statement is accompanied by a clear justification. This
supplementary document (DMP) may include:
• the types of data, samples, physical collections, software, curriculum materials, and other
materials to be produced during the project;
• the standards to be used for data and metadata format and content (if existing standards
are absent or deemed inadequate, then this situation should be documented along with
any proposed solutions or remedies);
• policies for access and sharing to include provisions for appropriate protection of privacy,
confidentiality, security, intellectual property, or other rights or requirements;
• provisions for re-use, re-distribution, and the production of derivatives; and
• plans for archiving data, samples, and other research products, and for preservation of
free public access to them.
Additional guidance on data management plans is available from the USGS Data Management
web site here: https://www.usgs.gov/data-management/data-management-plans
12. Budget Sheet (Attachment B): Only one budget sheet per proposal is required, following
the template provided (Attachment B). The Budget Sheet should contain the following:
• Salaries and/or Tuition.
o List all students' salary rate, tuition rate (if requesting or matching with tuition),
and amount of time on project for each student.
o Faculty salary may not be requested (but can be used as match for time spent
mentoring students on the project).
o In collaborative proposals that involve more than one student, if the students are
from different institutions, then it is permissible to use different salary levels, but
these different salary levels must be justified in a manner that demonstrates that
any differential remains equitable.
o As a reminder, no more than 50% of the request may be for primary student
mapper tuition, and no more than 50% of the total proposed match may be for
primary student mapper tuition.
• Fringe Benefits.
o Propose rates/amounts of any fringe benefits.
o Faculty fringe benefits may not be requested (but can be used as match).
o If rates are audit approved, then include a copy of the audit agreement and/or the
name of the audit agency.
o In collaborative proposals that involve more than one student, if the students are
from different institutions, then it is permissible to use different fringe benefit
levels, but these different levels must be justified in a manner that demonstrates
any differential remains equitable.
o Audit approval documentation should be provided for each institution.
• Field Expenses.
o Itemize the estimated travel costs (i.e., number of people, number of travel days,
per diem rate, mileage rate, airfare or other transportation, and any other travel
costs).
o Justification for these costs should be provided in the Budget Narrative section.
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• Miscellaneous.
o Use this section to itemize costs that are not identified elsewhere on the budget
sheet. Provide an estimated breakdown to include number and cost for each item.
o Potential miscellaneous costs include base maps, aerial photographs, petrographic
thin sections, field tablets, datasets, and other expendable field and office
supplies.
o List any contractual services and associated costs in this section.
• Drilling and analytical expenses.
o Drilling and analytical laboratory costs (e.g., geochemistry, geochronology,
geophysics) are to be capped to less than 20 percent of the total proposal costs
(i.e., request + match).
o Please note that Federal EDMAP funds (i.e., request) are prohibited from being
used to fund analytical work at any Federal facility.
• Total Direct Charges.
o Sum of salaries, tuition, fringe benefits, field expenses, miscellaneous items, and
drilling and analytical expenses.
o Total Direct Charges must be matched dollar for dollar. Failure to do so will
result in automatic ineligibility and the proposal will not be further evaluated.
Proposed match may be greater than request, but must meet the 1:1 match
requirement.
o In collaborative proposals, partial match from each institution is allowed if the
total combined match adheres to the 1:1 threshold.
• Indirect Charges.
o See Budget Narrative section for more information on Indirect Charges.
o Note that indirect costs cannot be applied to any requested or matched funds for
primary mapper tuition; please ensure that any indirect costs calculations apply to
all direct costs less any tuition.
Non-Allowable Requested or Matched Funds
• Teaching Assistantships.
o EDMAP funds may be used to support student research assistantships if the
student is working exclusively on the EDMAP project.
• Professional Meetings.
o Federal EDMAP funds are not intended for travel to or registration for
professional meetings, nor are they an acceptable Federal match.
• Software.
o Software licenses and maintenance contracts are non-allowable as request or
match if the proposed project is Field-Focused. Data Synthesis Projects may
match or request software costs if the purchase is justified and prorated.
• Overhead Expenses.
o Items or facilities (e.g., computers, plotters, rock lab, office space costs, etc.) may
not be used as match if they are already covered by Institution overhead.
If, for logistical reasons, the budget request for one student is significantly different than that of
another student, then it may be useful to submit separate, individual budget sheets.
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• Please itemize budget sheet and include rates for salary and travel logistics.
• If there is a cost item that represents a large proportion of the proposal budget, then the
Proposal Evaluation Panel will want to know details. Provide such details in the Budget
Narrative section of the Proposal.
Conflict of Interest and Unresolved Matters Disclosures:
If any actual or potential conflict of interest exists related to this project at the time of
application, the applicant must provide sufficient information to support a program determination
of significance per 2 CFR 1402.112. Refer to 2 CFR 200.112 Conflict of Interest and 2 CFR
200.113.
Overlap or Duplication of Effort Statement:
Applicants must state in their application if the activities, costs, or time commitment of key
personnel proposed in this application overlap with those in any other Federal proposal or award
or not. If no overlap exists, include a statement to that effect. If any overlap exists, provide:
• Activities: Description any overlapping activities.
• Costs: Description of any overlapping costs.
• Time: Description of any overlapping key personnel time.
• A copy of any overlapping or duplicative proposal submitted to any other potential
funding entity.
• Details on when any overlapping proposal was submitted, to whom, and the expected
date of the funding decision.
Other Required Information
N/A
SUBMISSION REQUIREMENTS AND DEADLINES
Address to Request Application Package
Applicants/PIs are responsible for the proposal to be electronically submitted into
GRANTS.GOV (www.grants.gov) by May 26, 2026 @ 5:00 p.m. (EST). This website includes
step by step instructions for GRANTS.GOV. Please be aware that the electronic submission
system is relatively complex for first-time users and involves several preliminary registration
steps before the proposal can be submitted (go to: www.grants.gov and click on the “Register”
link at the top of the page). Be advised that it is virtually impossible to begin the process of
electronic submission for the first time if starting just a few days before the proposal
submission due date. Please contact the Office of Sponsored Programs of the applicant’s
institution because this office may already have completed the registration process and should
work with the applicant to submit the application.
Please allow sufficient time for the proposal to be submitted electronically and allow time for
possible computer delays. It is strongly advised not to wait until the last minute for submission.
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A proposal received after the closing date and time will not be considered for award, and the
applicant will be notified immediately.
All Federal grant programs are required to use GRANTS.GOV to advertise program
announcements. Any form that is not available online may be submitted as an attachment at the
end of the proposal through the online application process.
Submission Dates and Times
Closing Date for Applications: May 26, 2026 @ 5:00 p.m. (EST)
Closing Date Explanation
*Electronically submitted applications must be submitted no later than 3:00 PM, ET, on the
listed application due date.
Submission Instructions
Apply Through Grants.gov
To apply through Grants.gov, please follow the instructions in the Quick Start Guide for
Applicants. Before applying, ensure that at least one person at your organization is registered and
has the Authorized Organization Representative (AOR). Only the AOR can submit the
application. If you need more users, they must create their own Grants.gov account. Follow these
steps below to apply:
• Create a Workspace: Creating a workspace allows you to complete it online and route it
through your organization for review before submitting.
• Complete a Workspace: Invite participants to the workspace so you can collaborate on
the application. Required applications forms are included in the Grants.gov Funding
Opportunity Package and can be completed in the Workspace, unless noted otherwise in
the Required Forms table above. Check for errors before submission.
• Submit a Workspace: An application may be submitted through workspace by clicking
the Sign and Submit button on the Manage Workspace page, under the Forms tab
• Track a Workspace Submission: After successfully submitting a workspace application, a
Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically assigned to the
application.
The system generates a date and time stamp and sends it to the applicant’s AOR via email as
proof of submission. Make sure your application passes the Grants.gov validation checks. Do not
encrypt, zip, or password-protect any files. Only registered individuals in SAM as both a user
and an AOR can submit applications. Please allow 30 days to register in Grants.gov.
Application System Technical Support: For Grants.gov technical registration and submission,
downloading forms, and application packages, contact Grants.gov Customer Support at 1-800-
518-4726 or by email at Support@grants.gov.
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APPLICATION REVIEW INFORMATION
Eligibility Review
During the eligibility review, the application is checked for timely submission, completed
packages (see Application Documents above) and alignment with the requirements of this
announcement. The Federal agency may remove an application if it does not pass the eligibility
review.
If an applicant selected for funding hasn't finished their SAM.gov registration (see 2 CFR 25.200
and 2 CFR 25.110) when the federal agency is ready to make an award, we may decide that the
applicant is ineligible for the award and choose to grant it to someone else. Please refer 2 CFR
25.205 for more information.
Prior to making an award, the DOI checks the anticipated recipient and their key project
personnel against the current list of prohibited or restricted persons or entities in the System for
Award Management (SAM.gov) Exclusions database. The NCGMP is prohibited from making
an award if a recipient or any key personnel are found ineligible, prohibited, restricted, or
otherwise excluded from receiving or participating in an award, as their ineligibility condition
applies to this program.
If removed from consideration for ineligibility, the Federal agency will notify the applicant in
writing.
Additionally, a specific PI may have no more than TWO active, non-delinquent EDMAP Awards
at any given time. Failure to submit deliverables in a timely manner may be grounds for
ineligibility.
Merit Review
EDMAP proposals will be reviewed by an eight-member panel in June - July of 2026. Four
members will be professors with previous EDMAP experience. Two members will be State
Geologists chosen by the Association of American State Geologists. Two members will be
USGS geologists. The Co-Program Officers for EDMAP will serve as Co-Chairs and will choose
the USGS and academic members. All members will serve a three-year term. No panelist may
review or take part in any discussion with other panel members prior to or during a panel
meeting about a proposal that originates from their university/institution, or for which other
potential conflicts of interest are recognized.
Evaluation Criteria.
All proposals will be evaluated using the criteria outlined below. Successful proposals will be
funded in full (in some rare cases, partial funding grants may be awarded), whereas unsuccessful
proposals will be rejected after the merit review. Each reviewer will complete a review for each
proposal, and these reviews will become part of the official proceedings of the Proposal
Evaluation Panel meeting.
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COORDINATION (10 Points)
• Is there a Letter of Support from the State Geologist of study site, or from an appropriate
USGS FEDMAP Project Lead if study site does not have a State Geological Survey?
• Is the degree of coordination with State Geological Survey and/or FEDMAP mapping
goals strong?
• Are geologists from other institutions or organizations (such as the USGS, State
Geological Surveys, or other Universities) included?
JUSTIFICATION (25 points)
• Does the project address significant science questions?
• Does the project address problems of societal value?
• Is the primary goal of the project to produce a geologic map? Is the project also
producing a GeMS database of the geologic map?
• Is the proposed project well justified and does it contribute to relevant Department of the
Interior and USGS scientific goals?
TECHNICAL QUALITY (25 points)
• Is the proposal well written and concise?
• Has the primary student(s) been identified, and is/are this/these student(s) capable of
accomplishing the work?
• Can the student(s) accomplish the work in the time allowed?
• For surface mapping, is light detection and ranging, or LiDAR, to be used in the mapping
process; or for subsurface mapping projects, are appropriate data sources to be used?
• Does the proposed work involve any of the following data, as appropriate for the study
site: geochronology data, geochemistry data, well/core data, soil data?
MENTORSHIP (20 points)
• Is mapping strategy focused on developing student skills?
• Will faculty spend adequate time mentoring?
• Does the proposal describe mentoring activities before, during, and after field work
activities?
• Does the proposal describe the degree of communication between PI and student?
• Is there a mentorship plan for assistant mappers?
BUDGET (20 points)
• Is the budget proportional to the effort required?
• Are costs reasonable relative to results?
• Are matching funds accounted for and appropriate?
• Are student salary and/or Research Assistantship (RA) funds reasonable?
• Is primary student tuition less than 50% of request and/or match?
• Are analytical costs less than or equal to 20% of the total budget?
• Is faculty support reasonable and modest?
• Is the budget well-itemized and justified?
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Review and Selection Process
The EDMAP Proposal Evaluation Panel recommends a funding level for each submitted
proposal through a systematic review and rating process that integrates all Merit Review
Evaluation Criteria. Each proposal receives a tabulated score between 0 and 100 (averaged
across participating panel members without a conflict of interest). The final scores, in
combination with total available funds for EDMAP in FY2026, will determine which proposals
get funded.
The NCGMP reviews proposed budgets to:
• ensure that figures are correct;
• ensure that estimated costs are necessary and reasonable and clearly linked to project
narratives;
• avoid obviously unallowable costs;
• identify costs requiring prior approval;
• ensure indirect cost rates are applied correctly;
• confirm cost sharing requirements are reflected in the budget.
The NCGMPm reviews applications for potential overlap or duplication between the proposed
project and any other funded or proposed project. Depending on the circumstances, DOI may
choose to not make an award.
Additionally, the Proposal Evaluation Panel may recommend a score of “0” if a proposal violates
the requirements of this Notice of Funding Opportunity; however, final funding decisions are at
the discretion of the Co-Program Officers for EDMAP.
Risk Review
Prior to making an award, the program assesses the risk posed by the applicant per 2 CFR
200.206. If an award will be made, the program may apply special conditions corresponding to
the risk assessed. For awards over the simplified acquisition threshold (currently $250,000), the
program reviews eligibility and financial integrity information in the applicant’s SAM.gov
records per 2 CFR 200.206(a). The program also assesses financial management capabilities,
project delivery experience, staffing resources, past performance, administration and reporting
compliance records, and overall project complexity and potential challenges.
AWARD NOTICES
Notices of Federal Award are sent electronically via GrantSolutions or e-mail. These notices
outline the terms, conditions, and payment instructions per 2 CFR 200.211. The Notice of
Federal Award signed by an authorized Grants Officer is the legal instrument obligating financial
assistance to a recipient. Any other prior notice is not an authorization to begin work. If the
program allows pre-award costs per 2 CFR 200.458, beginning performance before receiving a
Notice of Federal Award is at the applicant’s own risk.
Anticipated Project Start Date: August 1, 2026 – December 31, 2026
Anticipated Project End Date: July 30, 2027 – December 30, 2028
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The period of performance for a FY2026 EDMAP Award may be anywhere between 12 and 24
months.
Awards are expected to be issued on or before the requested period of performance start date, but
no later than December 31, 2026.
POST AWARD REQUIREMENTS AND ADMINISTRATION
Administration and National Policy Requirements
For award administration and national policy requirements, see the DOI General Terms and
Conditions. Infrastructure projects require the use of American iron, steel, manufacture products,
and construction materials per 2 CFR 184.
See Attachment E for Special Terms and Conditions
Geospatial Data
If you receive financial assistance from the Department of the Interior (DOI), recipient must
follow these rules for geospatial data:
Follow Federal Standards: All geospatial data you collect or create must meet the standards set
by the Federal Geospatial Data Committee (FGDC) or the Department of the Interior. This is
required by the Geospatial Data Act of 2018, which is part of Public Law 115-254, specifically
in Subtitle F (Geospatial Data), sections 751-759C (codified at 43 U.S.C. §§ 2801–2811).
Include Metadata: Your Geographic Information Systems (GIS) files must include complete
metadata. Metadata is information that describes the data, such as where it came from, how
accurate it is, and how it should be used. This is to ensure that anyone using the data understands
its context and quality.
Check for Existing Data: Before you start collecting new geospatial data, you need to check
GeoPlatform.gov. This is to see if there is already existing geospatial data from federal, state,
local, or private sources that can meet your needs and is available for free. If such data is
available, you should use it instead of gathering new data.
These rules help ensure that geospatial data is reliable, high-quality, and that resources are used
efficiently.
The U.S. Government may publish, reproduce, and use all technical data developed because of
this assistance award in any manner and for any purpose, without limitation, and may authorize
others to do the same. The Co-Program Officers for EDMAP agrees to contact the authors of any
EDMAP product for review and coordination in the release of technical data. Full credit for
authorship will be given. Every effort to protect the scientific integrity of newly gathered data
will be made by the Co-Program Officers for EDMAP.
2 CFR 1402.315 Availability of Data
(a) All data, methodology, factual inputs, models, analyses, technical information,
reports, conclusions, valuation products or other scientific assessments in any
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medium or form, including textual, numerical, graphic, cartographic, narrative, or
audiovisual, resulting from a financial assistance agreement are available for use by
the Department of the Interior, including being available in a manner that is
sufficient for independent verification.
(b) The Federal Government has the right to:
(1) Obtain, reproduce, publish, or otherwise use the data, methodology, factual
inputs, models, analyses, technical information, reports, conclusions, or other
scientific assessments, produced under a Federal award; and
(2) Authorize others to receive, reproduce, publish, or otherwise use such data,
methodology, factual inputs, models, analyses, technical information, reports,
conclusions, or other scientific assessments, for Federal purposes, including to
allow for meaningful third-party evaluation.
All deliverables that include geospatial data products must include appropriate metadata
conforming to FGDC standards. FGDC standards can be found on
https://www.fgdc.gov/standards.
Project Deliverables
All deliverables (e.g., transmittal letter, technical report, geologic map, and any ancillary data
promised in proposal) must be sent to the Co-Program Officers for EDMAP (edmap@usgs.gov)
and to the State Geological Survey where the study site is located (if a State Geological Survey
exists for that study site) no later than 90 days after the last day of the performance period. All
geologic maps, other potential deliverables under Data Synthesis Projects, and accompanying
technical reports must include all student author names (identify funded EDMAP students) and
the statement of EDMAP Program Credit including the award number and year funded (see
Publication Requirements and Expectations).
All EDMAP deliverables are to be delivered electronically as high-quality digital PDF files. For
Data Synthesis Project deliverables that may not be easily converted to a PDF, please describe
the anticipated file formats in the project proposal. When the transmittal letter, technical
deliverables, and accompanying technical report are submitted to the Co-Program Officers for
EDMAP, a copy should be sent to the corresponding State Geological Survey and/or USGS
Project Lead. The NCGMP will notify PIs about the required deliverables delivery method closer
to the project end date.
Reporting
The recipient’s Notice of Award will detail all reporting requirements, including frequency, due
dates, and instructions for requesting extensions. In general, but not limited to, recipients must:
• Submit Federal Financial reports and Program Performance reports.
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• Use the Federal Financial Report (SF-425) form for financial reporting,
• Monitor award activities and report on program performance per 2 CFR 200.329,
• Promptly notify the awarding program in writing of any issues, delays, or conditions
impairing award objectives per 2 CFR 200.329(e),
• Disclose any conflicts of interest related to their award that arise during the award period
per 2 CFR 1402.112,
• Report on the status of real property acquired under the award in which the Federal
government retains an interest per 2 CFR 200.330, and
• Report all violations of Federal criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal award per 2 CFR 200.113.
• Report any matters related to recipient integrity and performance to SAM.gov per
Appendix XII to 2 CFR 200.
• If the Federal share of the award is more than $100,000 and the recipient makes or agrees
to make any payment using non-appropriated funds for lobbying in connection to the
award, disclose those activities using the Disclosure of Lobbying (SF-LLL) form per
43 CFR 18.100.
• Federal Funding Accountability and Transparency Act of 2006 (FFATA) and 2 CFR 170
requires certain recipients to report information on executive compensation, and
information on all sub-awards, subcontracts and consortiums equal to or over $30,000 to
SAM.gov.
Program-Specific Requirements:
• If a university has been awarded a cooperative agreement for several students, and one or
more of those students is/are unable for any reason to fulfill their geologic mapping
project, then those funds awarded to the student(s) must be forfeited and cannot be
reallocated to the remaining students doing mapping at that institution.
• Requests for no-cost extensions, not to exceed 90 days, shall be sent to edmap@usgs.gov
for consideration no later than 30 days prior to the effective proposal end date. After
discussion with the Co-Program Officers for EDMAP, the Grant Specialist/Contracting
Officer will make a final decision on a case-by-case basis and notify the PI in writing.
Asking for a 90 day no-cost extension in no way jeopardizes the success of a future
proposal.
• Additionally, a PI may have no more than TWO active EDMAP Awards at any given
time and is ineligible for future EDMAP awards if deliverables are delinquent.
• By accepting Federal assistance, the recipient institution agrees to abide by the provisions
of the NCGMP, namely the Infrastructure and Jobs Investment Act (Public Law 117-58,
Section 40202).
• Upon accepting an EDMAP award, the recipient PI will be responsible for submitting a
shapefile containing the polygon footprint(s) of the intended mapping area(s) and
including basic project information (e.g., project title, map area name, contact
information, etc.) in the attribute table following the template provided by the EDMAP
Co-Program Officers. These shapefiles should be submitted to EDMAP@usgs.gov on or
before the EDMAP project’s start date.
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• By accepting Federal assistance, the recipient institution agrees to abide by U.S.
Government policy and regulation as it relates to Federally recognized Tribal Nations.
Additionally, by accepting Federal assistance, the recipient is required to determine if and
report when proposed activities will occur on or near Federally recognized Tribal Nation
trust or ceded land, and/or when a new data product is proposed that will cover any
portion of Tribal Nation trust or ceded land. Please use the following website to
determine if the proposed project is on or near (within five miles) Tribal Nation lands
(https://www.bia.gov/bia/ots/dris/bogs).
• The final financial report (SF-425) is due no later than 90 days after the end of the
project’s Period of Performance. On or before that deadline, the SF-425 should be
submitted through GrantSolutions and emailed to sf425@usgs.gov, with copies (“CC”)
also sent to the EDMAP Co-Program Officers (EDMAP@usgs.gov) and the NCGMP
Budget Analyst (mwatson@usgs.gov).
Other Information
Performance of projects funded by this Program must conform to OMB Circular A-16
(revised). As noted in that circular, use of USGS funds for the purchase of non-expendable
equipment will not be authorized.
Funds for the NCGMP and in turn, EDMAP awards, will not be available until enactment of
the Department of the Interior Appropriations for a given FY. It is anticipated that awards
will not be announced until mid-July, 2026; therefore, proposed project start dates
should not begin prior to August 1, 2026. NOTE: An award issued by the USGS Office of
Acquisition and Grants is required for the recipient to obligate USGS funds. Notification of a
successful proposal does not constitute authority to incur costs funded by USGS money. Costs
may be incurred only after the receipt of an award issued electronically through
GrantSolutions from the USGS.
Publication Requirements and Expectations
EDMAP recipients are encouraged to discuss publication options with the State Geologist of the
proposed study site. Publication of any map produced under EDMAP is contingent upon final
acceptance by State Geological Surveys and the USGS and is not based on having received an
award. Map content and design guidance is available at https://ngmdb.usgs.gov/Info/standards/.
Maps with explanatory information submitted to journals, professional organizations, or
commercial firms, for publication shall be accompanied by the following notation:
"This map and explanatory information are submitted for publication with the understanding
that the United States Government is authorized to reproduce and distribute reprints for
governmental use."
Regarding data collected on or over Tribal Nation lands, related publications should be protected
and sanitized as necessary to safeguard and prevent from release any data that a Tribal Nation
has identified as proprietary or culturally sensitive. Data acquired concerning federally
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recognized Tribal Nation lands may not be published if a Tribal Nation deems the data/findings
as sensitive or protected, and objects in writing to its public release. All other project area data
outside of sensitive, protected information Tribal Nation land boundaries may be published. The
USGS may use restricted data internally and/or provide a copy of the restricted data to federal
agencies for their internal use.
A copy of each map with all accompanying explanatory information shall be submitted to the
Co-Program Officers for EDMAP simultaneously with its submission for publication. The cover
letter accompanying the maps should state how a copy of these files could be obtained if needed
by either the USGS or State Geological Survey. Immediately following publication, one reprint
of each map shall be submitted to the Co-Program Officers for EDMAP and one reprint should
also be sent to the State Geological Survey(s) for the study site.
All geologic maps or other deliverables resulting from any project carried out under this
cooperative agreement resulting wholly or in part from the cooperative agreement will bear the
following credit statement in the map header, on the title page of an accompanying explanatory
text, and in the acknowledgments that accompany the map or any resulting report:
“Support (or partial support) provided by the U.S. Geological Survey, National Cooperative
Geologic Mapping Program [FY20XX award #XXXXXXX].”
All maps and explanatory text submitted for publication by professional societies or commercial
firms shall carry the following notation:
"The views and conclusions contained in this document are those of the authors and should not
be interpreted as necessarily representing the official policies, either expressed or implied, of the
U.S. Government."
--END OF AGREEMENT--
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ATTACHMENT A
Mandatory EDMAP Proposal Cover Sheet
________________________________________________________________________
(University/Proposing Institution, City & State)
________________________________________________________________________
(Collaborating Institution(s), City & State)
1. PROPOSED PROJECT TITLE: __________________________________________
2. PRINCIPAL INVESTIGATOR(s):
Name: ___________________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
E-mail: __________________________________________________________________
Name: ___________________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
E-mail: __________________________________________________________________
STUDENT NAME(s)/DEGREE PROGRAM/UNIVERSITY or COLLEGE:
Student Name and E-mail Address: ______________________________________________
Student Degree Program and University: ___________________________________________
Student Name and E-mail Address: ______________________________________________
Student Degree Program and University: ___________________________________________
3. AUTHORIZED UNIVERSITY REPRESENTATIVE
Name: ___________________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
E-mail: __________________________________________________________________
4. LIST OF DELIVERABLE(S) AND EXPECTED FORMAT. PLEASE INCLUDE
BOUNDING COORDINATES (IN DMS) OF ANY PRODUCED MAP(S):
________________________________________________________________________
________________________________________________________________________
5. NAME OF STATE GEOLOGIST OR USGS RFESEARCH SCIENTIST CONSULTED
ABOUT THIS PROPOSAL:
Name and E-mail Address: ______________________________________________________
6. HAS ANY STUDENT ON THIS PROPOSAL RECEIVED PREVIOUS EDMAP
SUPPORT? YES / NO If yes, provide Award Number: ______________________
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7. TYPE OF PROJECT PROPOSED?
Field-Focused Project OR Data Synthesis Project
If proposing a Data Synthesis Project, please describe the mentored field experience and how it
will teach the student(s) geologic mapping skills.
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
8. PLEASE DESCRIBE THE PURPOSE OF THE RESEARCH PROJECT:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
10. DOES THE STUDY AREA INCLUDE TRIBAL NATION LAND (INCLUDING CEDED
TERRITORY)? YES / NO / UNSURE
If Yes, then provide the name of the affected Tribal Nation and the respective land area
designator/name (e.g., reservation, village, pueblo): ___________________________________
PROPOSED PROJECT START DATE: MM/DD/YYYY
PROPOSED PROJECT END DATE: MM/DD/YYYY
PROPOSED FUNDING REQUEST: $______________
PROPOSED INSTITUTION MATCH: $_______________
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ATTACHMENT B
Proposal Budget Sheet
(Examples provided in blue, please delete when using template)
Proposed Total Budget: ______________
University/Proposing Institution: __________________________
Proposal Title: ______________________________
Salary and Tuition
Personnel Rate Time or % USGS Funds Recipient
effort Matching
Jane Doe, $35/hour 360 hours $0.00 $12,600.00
Faculty
Supervisor
PhD Student, $20/hour 1000 hours $20,000.00 $0.00
Primary Mapper
Total $ $
Fringe
Personnel Fringe Rate USGS Funds Recipient Matching
Jane Doe, Faculty 40.20% $0.00 $5,065.20
Supervisor
PhD Student, 15% $3,000.00 $0.00
Primary Mapper
Total $ $
Travel
Expense Rate Quantity USGS Funds Recipient
Matching
Lodging $109/night 6 nights $654.00 $0.00
Total $ $
Supplies
Expense Rate Quantity USGS Funds Recipient
Matching
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Thin Sections $25/each 70 $1000.00 $750.00
(not thin section
analysis)
Topographic
Maps
Sample Bags
Total $ $
Contractual (includes subawards)
Expense Rate Quantity USGS Funds Recipient
Matching
*University of -- -- $50,000.00 $0.00
Geology
(subaward)
Total $ $
Sub-awards should be listed as a single line item in the “Contractual” category. A separate
budget sheet is required for each subaward and should be attached with the main recipient’s
proposal.
Other Direct Costs
Expense Rate Quantity USGS Funds Recipient
Matching
Geoprobe $1,200/day 3 days $3,000.00 $600.00
Drilling
Sample $45/sample 10 samples $4,500.00 $0.00
Analytics (name
sample type)
Total $ $
Direct/ Indirect Costs Rate USGS Funds Recipient
Matching
Total Direct Costs -- $50,000.00 $50,000.00
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Indirect Cost (not to exceed 18%) 18% $9,000.00 $9,000.00
*applied to Total Direct Costs LESS
Tuition
Total $59,000.00 $59,000.00
Uncollected Indirect Costs (if applicable) -- $9,000
Total Project Cost $127,000.00
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ATTACHMENT C
Contact Information for State Geologists/Directors
State State Institution or Email
Geologist Organization
Alabama Nick Tew, Alabama Geological ntew@gsa.state.al.us
Jr. Survey
Alaska Jennifer Alaska Division of jennifer.athey@alaska.gov
Athey Geology & Geophysical
(Acting) Surveys
Arizona Phil Arizona Geological pearthre@email.arizona.edu
Pearthree Survey
Arkansas Scott Arkansas Geological scott.ausbrooks@arkansas.gov
Ausbrooks Commission
California Jeremy California Geological jeremy.lancaster@conservation.ca.gov
Lancaster Survey
Colorado Matt Colorado Geological mmorgan@mines.edu
Morgan Survey
Connecticut Meghan State Geological and Meghan.Seremet@ct.gov
Seremet Natural History Survey
of Connecticut
Delaware David Delaware Geological dwunsch@udel.edu
Wunsch Survey
Florida Guy Florida Geological Guy.Means@dep.state.fl.us
“Harley” Survey
Means
Georgia Edward Georgia Geologic edward.rooks@dnr.ga.gov
Rooks Survey
Hawaii VACANT dlnr.cwrm@hawaii.gov
Idaho Claudio Idaho Geological cberti@uidaho.edu
Berti Survey
Illinois Steve Illinois State Geological steebrow@illinois.edu
Brown Survey
(Acting)
Indiana Todd Indiana Geological tthomps@indiana.edu
Thompson Survey
Iowa Keith Iowa Geological Survey keith-schilling@uiowa.edu
Schilling
Kansas Jay Kalbas Kansas Geological jaykalbas@ku.edu
Survey
Kentucky Michael Kentucky Geological michael.mcglue@uky.edu
McGlue Survey
Louisiana Clare Louisiana Geological cfalcon@lsu.edu
Falcon Survey
Maine Ryan Maine Geological ryan.gordon@maine.gov
Gordon Survey
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Maryland Stephen Maryland Geological stephen.vanryswick@maryland.gov
Van Survey
Ryswick
Massachusetts Brian Department of byellen@umass.edu
Yellen Geosciences, University
of Massachusetts
Michigan Sara Michigan Geological sara.pearson@wmich.edu
Pearson Survey
Minnesota Bob Minnesota Geological tippi001@umn.edu
Tipping Survey
Mississippi David Mississippi Office of ddockery@mdeq.ms.gov
Dockery Geology
Missouri Carey Missouri Geological carey.bridges@dnr.mo.gov
Bridges Survey
Montana John Montana Bureau of jmetesh@mtech.edu
Metesh Mines & Geology
Nebraska R. Matt Nebraska Geological Rjoeckel3@unl.edu
Joeckel Survey
Nevada Simon Nevada Bureau of
Jowitt Mines & Geology sjowitt@unr.edu
New Hampshire Shane Csiki New Hampshire Shane.j.csiki@des.nh.gov
Geological Survey
New Jersey Steve New Jersey Geological Steven.domber@dep.nj.gov
Domber Survey
New Mexico Mike New Mexico Bureau of mike.timmons@nmt.edu
Timmons Geology & Mineral
Resources
New York Andrew New York State Andrew.kozlowski@nysed.gov
Kozlowski Geological Survey
North Carolina Dwain North Carolina Dwain.veach@deq.nc.gov
Veach Geological Survey
North Dakota Edward North Dakota emurphy@nd.gov
Murphy Geological Survey
Ohio D. Mark Ohio Geological Survey dalton.jones@dnr.ohio.gov
Jones
Oklahoma Nick Oklahoma Geological hayman@ou.edu
Hayman Survey
Oregon Ruarri Day- Oregon Department of ruarri.day-stirrat@dogami.oregon.gov
Stirrat Geology & Mineral
Industries
Pennsylvania Gale Pennsylvania gblackmer@pa.gov
Blackmer Geological Survey
Puerto Rico VACANT
Rhode Island Brian Rhode Island savage@uri.edu
Savage Geological Survey
South Carolina C. Scott South Carolina howards@dnr.sc.gov
Howard Geological Survey
South Dakota Tim South Dakota Tim.Cowman@usd.edu
Cowman Geological Survey
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Tennessee Will Tennessee Division of Will.jackson@tn.gov
Jackson Geology
Texas Lorena Texas Bureau of Lorena.moscardelli@beg.utexas.edu
Moscardelli Economic Geology
Utah Darlene Utah Geological Survey dbatatian@utah.gov
Batatian
Vermont Benjamin Vermont Geological benjamin.dejong@vermont.gov
Dejong Survey
Virginia Matthew Virginia Department of Matthew.heller@dmme.virginia.gov
Heller Mines, Minerals, &
Energy
Washington Casey Division of Geology & Casey.hanell@dnr.wa.gov
Hanell Earth Resources
West Virginia Jessica West Virginia jmoore@wvgs.wvnet.edu
Moore Geological Survey
Wisconsin Sue Wisconsin Geological Sue.swanson@wisc.edu
Swanson Survey
Wyoming Erin Wyoming State erin.campbell@wyo.gov
Campbell Geological Survey
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ATTACHMENT D
Current (FY2025) EDMAP Projects
Recipient PI(s)
Texas Tech University Dustin Sweet
dustin.sweet@ttu.edu
James Madison University Kirsty McKenzie and Steven Whitmeyer
mckenzka@jmu.edu; whitmesj@jmu.edu
University at Buffalo, Amherst Jason Briner
jbriner@buffalo.edu
Colorado School of Mines Yvette Kuiper
ykuiper@mines.edu
University of Nevada, Reno Andrew Zuza
azuza@unr.edu
University of Nevada, Reno Philipp Ruprecht
pruprecht@unr.edu
Montana State University Devon Orme
devon.orme@montana.edu
Missouri State University Matthew McKay
matthewmckay@missouristate.edu
California State University Long Beach Alyssa Abbey and Jillian Pearse
alyssa.abbey@csulb.edu; jillian.pearse@csulb.edu
Sonoma State University Marissa Mnich
mnichm@sonoma.edu
University of California, Riverside Andrey Bekker and Kevin Chamberlain
andrey.bekker@ucr.edu; kchamber@uwyo.edu
University of Nevada, Reno Stacia Gordon
staciag@unr.edu
San Jose State University Ryan Portner
ryan.portner@sjsu.edu
University of Utah Leif Anderson
leif.anderson@utah.edu
Colorado State University Rebecca VanderLeest
rebecca.vanderleest@colostate.edu
Purdue University Michael Eddy and Kenneth Ridgway
mpeddy@purdue.edu; ridge@purdue.edu
University of Memphis Daniel Larsen
dlarsen@memphis.edu
University of Missouri Tiffany Rivera
trivera@missouri.edu
Stephen F. Austin State University Zachariah Fleming
zachariah.fleming@sfasu.edu
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University of New Mexico Marisa Repasch
mrepasch@unm.edu
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ATTACHMENT E
SPECIAL TERMS AND CONDITIONS
THE EDUCATION COMPONENT OF THE NATIONAL
COOPERATIVE GEOLOGIC MAPPING PROGRAM (EDMAP)
OFFER AND ACCEPTANCE:
The United States of America, acting by and through the U.S. Geological Survey (USGS),
hereby offers a Cooperative Agreement to the Recipient (see page 1, block 9a. titled Grantee
Name and Address) which will be identified as the “recipient” throughout the remainder of this
document.
Acceptance of a federal financial assistance award from the Department of the Interior (DOI)
carries with it the responsibility to be aware of and comply with the terms and conditions of the
award. Acceptance is defined as the start of work, drawing down funds, or accepting the award
by signature or electronic means. Awards are based on the application submitted to and
approved by DOI and are subject to the terms and conditions incorporated either directly or by
reference below.
SECTION A – PROJECT DESCRIPTION
A.1 Project Description
As the education component of the National Cooperative Geologic Mapping Program (NCGMP),
EDMAP carries out the NCGMP mission and addresses Department of the Interior Secretarial
priorities by training students in skills needed for geologic mapping. Geologic mapping training
supported by EDMAP provides the foundational capacity to capture the geologic framework
information necessary to manage the land and water resources of the Nation, adapt to changes in
the environment, and secure the Nation. Additionally, as EDMAP projects may occur on or near
Tribal lands, NCGMP directly supports the fulfillment of the federal trust responsibility to Tribal
Nations, supporting Tribal sovereignty and science needs by integrating Tribal input on geologic
mapping proposed by academic partners. In addition, EDMAP support helps to maintain strong
academic geologic mapping programs, which in turn produce a healthier workforce at geological
surveys throughout the Nation.
A.2 USGS Involvement
Through the USGS National Cooperative Geologic Mapping Program (NCGMP) EDMAP
Component, University recipients will lead efforts, coordinated with USGS NCGMP and
federal/state mappers, to plan and carry out field mapping and/or analyses and interpretations to
support mentored geologic mapping-focused experiential training activities for graduate and high-
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level undergraduate students. Specifically, the USGS role will be to facilitate and provide direct
support for these activities through a formal Federal Financial Assistance mechanism. University
recipients will work closely with USGS NCGMP on planning and execution to ensure activities
are closely aligned with Program priorities and in full compliance with EDMAP guidelines. The
project primary investigator at the recipient university and USGS NCGMP staff will meet
virtually if/as appropriate, if needed, through the duration of the project. Meetings and
interactions between USGS and the recipient institution will include email and conferencing
platforms. Through these activities, EDMAP benefits the geologic research community by
facilitating much-needed geoscience workforce development to ensure a robust workforce across
Federal, State, and academic partners in the future.
SECTION B – FUNDING AND AWARD PERIODS
B.1 Funding
a) The total estimated cost of the USGS share for the performance of this agreement is
located on page 1, block 13 titled Total Federal Funds Awarded to Date for Project Period,
and is inclusive of any renewal years.
b) The amount of federal funds obligated under this agreement shall be available for payment of
costs incurred by the recipient in performance of this agreement (see page 1, block 6 titled
Project Period). In no event shall costs be incurred in performance of this agreement in
excess of the funds currently obligated (see page 1, block 13 titled Total Federal Funds
Awarded to Date for Project Period).
B.2 Award Period
The initial budget period is located on page 1, block 7 titled Budget Period. The total project
period is located on page 1, block 6 titled Project Period.
B.3 Pre-Agreement Costs
The recipient is not authorized to incur costs prior to the award of this agreement. Costs incurred
prior to the award of this agreement are not allowable.
SECTION C - DELIVERABLES
C.1 Progress Reports
a) The recipient must submit annual progress reports electronically through GrantSolutions
(https://home.grantsolutions.gov/home/) and to the USGS Project Officer (see Page 2,
Remarks) within 90 calendar days after the agreement year (i.e., 12 months after the approved
effective date of the agreement and every 12 months thereafter until the expiration date of the
agreement.). For agreements with a total anticipated performance period of twelve months
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(12) months or less, only a final technical report will be required. A progress report is not
required in the final budget year, unless the recipient requests an extension to the project
period.
b) The progress reports shall include the following information:
(i) A comparison of actual accomplishments to the objectives of the agreement
established for the budget period and overall progress in response to the
performance metrics.
(ii) The reasons why established goals were not met, if appropriate.
(iii) Additional pertinent information including, when appropriate, analysis and
explanation of cost overruns or high unit costs.
(iv) An outline of anticipated activities and adjustments to the program during the next
budget period.
c) Between the required reporting dates, events may occur which have significant impact upon
the project or program. In such cases, the recipient shall inform the USGS as soon as the
following types of conditions become known:
(i) Problems, delays, or adverse conditions which will materially impair the ability to
meet the objective of the agreement. This disclosure must include a statement of
the action taken, or contemplated, and any assistance needed to resolve the
situation.
(ii) Favorable developments which enable meeting time schedules and objectives
sooner or at less cost than anticipated or producing more or different beneficial
results than originally planned.
C.2 Final Technical Report
a) The Recipient must submit the final technical report electronically through GrantSolutions
(https://home.grantsolutions.gov/home/) and to the USGS Project Officer (see Page 2,
Remarks). The final performance report will be due 90 calendar days after the period of
performance end date.
b) The final technical report shall document and summarize the results of Recipient’s work.
The report shall include a quantitative description of activities and overall progress in
response to the performance metrics which documents and summarizes the results of the
entire agreement. The final report shall include tables, graphs, diagrams, sketches, etc., as
required to explain the results achieved under the agreement. The report shall also include
recommendations and conclusions based upon both the experience and the results obtained.
C.3 Annual Financial Reports
a) The Recipient must submit an annual SF 425, Federal Financial Report, for each individual
USGS award. The SF 425 is available at grants.gov/forms/forms-repository/post-award-
reporting-forms. The SF 425 will be due within 90 days following the end of the annual
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period or within 90 days following the end of each annual period coinciding with the award
start date.
b) The SF 425 must be submitted electronically through GrantSolutions
(https://home.grantsolutions.gov/home/). Recipient must include the USGS award number
(see page 1, block 4 titled Grant No.) in the subject line of all e-mail correspondence. If,
after 90 days, recipient has not submitted a report, the recipient’s account in Automated
Standard Application for Payments (ASAP) will be placed in a manual review status until
the report is submitted.
C.4 Final Financial Report
a) The Recipient will liquidate all obligations incurred under the award and submit a final SF
425, Federal Financial Report in accordance with C.3.b. no later than 120 calendar days
after the agreement completion date.
b) Recipient will promptly return any unexpended federal cash advances or will complete a
final draw from ASAP to obtain any remaining amounts due. Once 120 days has passed
since the agreement completion date, USGS shall unilaterally de-obligate federal funds as
reflected in the final SF 425.
c) Subsequent revision to the final SF 425 will be considered only as follows:
i. When the revision results in a balance due to the Government, the recipient must
submit a revised final SF 425, Federal Financial Report, and refund the excess
payment whenever the overcharge is discovered, no matter how long the lapse of
time since the original due date of the report.
ii. When the revision represents additional reimbursable costs claimed by the
recipient, a revised final SF 425 may be submitted to the USGS Grants Specialist
(abrazil@usgs.gov) with an explanation. If approved, the USGS will either
request and pay a final invoice or reestablish the ASAP subaccount to permit the
recipient to make a revised final draw. Any revised final report representing
additional reimbursable amounts must be submitted no later than 1 year from the
due date of the original report, i.e., 15 months following the agreement
completion date. USGS will not accept any revised SF 425 covering additional
expenditures after that date and will return any late request for additional payment
to the Recipient.
C.5 Publications
a) Acknowledgment of Support
Recipient is responsible for assuring that an acknowledgment of USGS support:
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1. is made in any publication (including World Wide Web pages) of any material based on
or developed under this agreement, in the following terms:
This material is based upon work supported by the U.S. Geological Survey
under Grant/Cooperative Agreement No. (see page 1, block 4 titled: Grant
No.).
2. is orally acknowledged during all news media interviews, including popular media such
as radio, television and news magazines.
b) Disclaimer
Recipient is responsible for assuring that every publication of material (including World
Wide Web pages) based on or developed under this agreement, contains the following
disclaimer:
The views and conclusions contained in this document are those of the authors and
should not be interpreted as representing the opinions or policies of the U.S.
Geological Survey. Mention of trade names or commercial products does not
constitute their endorsement by the U.S. Geological Survey.
c) USGS Logo
Use of the USGS logo (also known as "visual identity" or "identifier") constitutes the
recipient’s agreement to and acceptance of the following terms:
• The USGS identifier is trademarked and not in the public domain.
• Use of the trademarked USGS identifier is authorized by USGS for use only by
recipients of USGS funding.
• Use is authorized on information products that result from research funded by the
financial assistance award.
• Use the USGS identifier for any other purpose without written permission from
USGS is prohibited; doing so constitutes trademark infringement.
• Recipient will adhere to the design requirements, which are as follows:
o The USGS identifier must appear in black, white, or green only.
o The USGS identifier cannot be modified in any way except for
proportional sizing.
o The USGS identifier should appear at the same size as logos of other
agencies, if any.
o If used on a digital product, the USGS identifier should link
to www.usgs.gov
d) Publication
Publication of the results of any project carried out under this assistance award is authorized
in professional journals, trade magazines, or may be made by the USGS. Such manuscripts
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or publications submitted to journals or professional publications for publication shall be
accompanied by the following notation:
This manuscript is submitted for publication with the understanding that the United States
Government is authorized to reproduce and distribute reprints for Governmental
purposes.
e) Copies for USGS
Recipient is responsible for assuring that the USGS Project Office is provided a digital
version, preferably as a MS Word DOCx file, of every accepted manuscript upon acceptance
for publication by the journal.
f) Department of the Interior Requirements
Two copies of each publication produced under a grant or cooperative agreement shall be
sent to the Natural Resources Library with a transmittal that identifies the sender and the
publication. The address of the library is:
U.S. Department of the Interior
Natural Resources Library
Division of Information and Library Services
Gifts and Exchange Section
18th and C Streets, NW
Washington, DC 20240
SECTION D – ASSISTANCE ADMINISTRATIVE DATA
D.1 Assistance Administration
This agreement will be administered by:
Amber Brazil
Grants Specialist
U.S. Geological Survey
Office of Acquisition and Grants
12201 Sunrise Valley Drive, MS 205
Reston, VA 20192
703-648-7477
abrazil@usgs.gov
Written communications shall make reference to the assistance award number and shall be mailed
(or emailed) to the above address.
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D.2 Payment
Payments under financial assistance awards must be made using the Department of the Treasury
Automated Standard Application for Payments (ASAP) system (www.asap.gov).
a) The recipient agrees that it has established or will establish an account with ASAP. USGS
will initiate enrollment in ASAP. If the recipient does not currently have an ASAP account,
they must designate an individual (name, title, address, phone and e-mail) who will serve as
the Point of Contact (POC).
b) With the award of each grant/cooperative agreement, a sub-account will be set up from
which the recipient can draw down funds. After recipient’s complete enrollment in ASAP
and link their banking information to the USGS ALC (14080001), it may take up to 10 days
for sub-accounts to be activated and for funds to be authorized for drawdown in ASAP.
c) Inquiries regarding payment should be directed to ASAP at 855-868-0151.
d) Payments may be drawn in advance only as needed to meet immediate cash disbursement
needs.
D.3 Revisions and Prior Approvals
Modifications to this agreement shall generally be executed by mutual written consent of the
parties, with the exception of certain purely administrative changes that may be executed
unilaterally by the USGS. Recipients may make certain limited budgetary and programmatic
changes without prior USGS approval as outlined in 2 CFR 200.308 and 200.407. Any proposed
change which requires prior written approval of the USGS shall be sent to EDMAP@usgs.gov at
least thirty (30) days prior to the requested effective date of the proposed change. The USGS
will respond to the change request within thirty (30) days of receipt.
a) Extensions. Recipients are specifically advised that requests for extension or other change to
the budget or project period(s) require prior written approval. Such requests must be
submitted as outlined above and be accompanied by a statement supporting the extension and
a revised budget (if necessary) indicating the planned use of all unexpended funds during the
proposed extension period. A revised budget is not required for no cost extensions.
b) Transfer of Funds. Recipients are specifically advised that prior written approval is not
required for transfer of funds between direct cost categories when the cumulative amount of
the transfer during the performance period does not exceed ten percent (10%) of the total
USGS award. Prior written approval is required from the USGS Program Office for transfers
of funds in excess of the ten percent limitation.
c) Carry Forward of Funds. Not Applicable to awards issued under the EDMAP Program.
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SECTION E - GENERAL PROVISIONS
E.1 Department of the Interior Standard Terms and Conditions
The recipient shall be subject to the Department of the Interior Standard Terms and Conditions
which are incorporated herein by reference and available on the Internet at: DOI Standard Terms
and Conditions | U.S. Department of the Interior: https://www.doi.gov/grants/doi-standard-
terms-and-conditions
E.2 Additional Terms and Conditions
a) Research Integrity
1) USGS requires that all grant or cooperative agreement recipient organizations adhere to
the federal policy on Research Misconduct, Office of Science and Technology Policy,
December 6, 2000, 65 Federal Register (FR) 76260. The federal policy on research
misconduct outlines requirements for addressing allegations of research misconduct,
including the investigation, adjudication, and appeal of allegations of research
misconduct and the implementation of appropriate administrative actions.
2) The recipient must promptly notify the USGS Project Office when research misconduct
that warrants an investigation pursuant to the federal policy on research misconduct is
alleged.
b) Data Availability
1) Applicability. The Department of the Interior is committed to basing its decisions on the
best available science and providing the American people with enough information to
thoughtfully and substantively evaluate the data, methodology, and analysis used by the
Department to inform its decisions.
2) Use of Data. The regulations at 2 CFR 200.315 apply to data produced under a federal
award, including the provision that the Federal Government has the right to obtain,
reproduce, publish, or otherwise use the data produced under a federal award as well as
authorize others to receive, reproduce, publish, or otherwise use such data for federal
purposes.
3) Availability of Data. The recipient shall make the data produced under this award and
any subaward(s) available to the Government for public release, consistent with
applicable law, to allow meaningful third party evaluation and reproduction of the
following:
a. The scientific data relied upon;
b. The analysis replied upon; and
c. The methodology, including models, use to gather and analyze the data.
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c) Conflict of Interest
1) Applicability.
a. This section intends to ensure that non-federal entities and their employees take
appropriate steps to avoid conflicts of interest in their responsibilities under or
with respect to federal financial assistance agreements.
b. In the procurement of supplies, equipment, construction, and services by
recipients and by subrecipients, the conflict of interest provisions in 2 CFR
200.318 apply.
2) Requirements.
a. Non-federal entities must avoid prohibited conflicts of interest, including any
significant financial interests that could cause a reasonable person to question
the recipient’s ability to provide impartial, technically sound, and objective
performance under or with respect to a federal financial assistance agreement.
b. In addition to any other probations that may apply with respect to conflicts of
interest, no key official of an actual or proposed recipient or subrecipient, who is
substantially involved in the proposal or project, may have been a former federal
employee who, within the last one (1) year, participated personally and
substantially in the evaluation, award, or administration of an award with respect
to that recipient or subrecipient or in development of the requirement leading to
the funding announcement.
c. No actual or prospective recipient or subrecipient may solicit, obtain, or use non-
public information regarding the evaluation, award, or administration of an
award to that recipient or subrecipient or the development of a federal financial
assistance opportunity that may be of competitive interest to that recipient or
subrecipient.
3) Notification.
a. Non-federal entities, including applicants for financial assistance awards, must
disclose in writing any conflict of interest to the DOI awarding agency or pass-
through entity in accordance with 2 CFR 200.112, Conflicts of Interest.
b. Recipients must establish internal controls that include, at a minimum,
procedures to identify, disclose, and mitigate or eliminate identified conflicts of
interest. The recipient is responsible for notifying the USGS Grants Management
Official in writing of any conflicts of interest that may arise during the life of the
award, including those that have been reported by subrecipients.
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4) Restrictions on Lobbying. Non-federal entities are strictly prohibited from using funds
under this grant or cooperative agreement for lobbying activities and must provide the
required certifications and disclosures pursuant to 43 CFR Part 18 and 31 USC 1352.
5) Review Procedures. The USGS Grants Management Official will examine each
conflict-of-interest disclosure on the basis of its particular facts and the nature of the
proposed grant or cooperative agreement, and will determine whether a significant
potential conflict exists and, if it does, develop and appropriate means for resolving it.
6) Enforcement. Failure to resolve conflicts of interest in a matter that satisfies the
Government may be cause for termination of the award. Failure to make required
disclosures may result in any of remedies described in 2 CFR 200.338, Remedies for
Noncompliance, including suspension or debarment (see also 2 CFR Part 180).
d) Program Income
1) If the recipient is an educational institution or nonprofit research organization, any
other program income will be added to funds committed to the project by the federal
awarding agency and recipient and be used to further eligible project or program
objectives, as described in 2 CFR 200.307(e)(2).
2) For all other types of recipients, any other program income will be deducted from total
allowable costs to determine the net allowable costs before calculating the
Government's share of reimbursable costs, as provided in 2 CFR 200.307(e)(1).
e) Government Furnished Equipment or Equipment Authorized for Purchase
Title to equipment acquired wholly or in part with federal funds shall be vested in the
recipient unless otherwise specified in the award document. The recipient shall retain
control and maintain an inventory of such equipment as long as there is a need for such
equipment to accomplish the purpose of the project, whether or not the project continues to
be supported by federal funds. When there is no longer a need for such equipment to
accomplish the purpose of the project, the recipient shall use the equipment in connection
with other federal awards the recipient has received. Disposal of equipment shall be in
accordance with 2 CFR 200.313.
No equipment is provided or authorized for purchase on this grant/cooperative agreement.
f) Patent Rights (37 CFR § 401.14)
Unless otherwise provided in the agreement, if this agreement is for experimental,
developmental, or research work, the following clause (implementing the Bayh-Dole Act, [35
U.S.C. § 200 et seq.]) shall apply. The recipient shall include this clause in all subawards for
experimental, developmental, or research activities.
a. Definitions
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ENTIRE PROPOSAL BUDGET- Template EDMAP.docx

EDMAP - ENTIRE PROPOSAL BUDGET

(Examples provided in blue, please delete when using template)

University/Proposing Institution: _____________________________________________________

Proposal Title: _________________________________________________________ ______

*Sub-awards should be listed as a single line item in the “Contractual” category. A separate budget sheet is required for each subaward and should be attached with the main recipient’s proposal.