Staff Research Program

DEVCOM ARO FOA W911NF25S0007 Staff Research Program

U.S. ARMY COMBAT CAPABILITIES DEVLOPMENT COMMAND (DEVCOM)
ARMY RESEARCH LABATORY’S (ARL) ARMY RESEARCH OFFICE (ARO)
FUNDING OPPORTUNITY ANNOUNCEMENT
W911NF25S0007
3 June 2025 – 2 June 2030
Staff Research Program
Issued By:
U.S. Army Contracting Command
Aberdeen Proving Ground
Research Triangle Park Division
P.O. Box 12211
Research Triangle Park, NC 27709-2211

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TABLE OF CONTENTS
I. PROGRAM DESCRIPTION
A. Required Overview Content……………………………………………………………3
B. Additional Overview Information……………………………………………………...3
II. FEDERAL AWARD INFORMATION
A. Program Overview……………………………………………………………………...4
B. Federal Award Information……………………………………………………………..4
C. Eligibility Information…………………………………………………………….…….5
D. Application and Submission Information……………………………………………….5
E. Application Review Information……………………………………………………….14
F. Federal Award Administration Notice………………………………………………...20
G. Federal Awarding Agency Contact…………………………………………………...27
H. Other Information……………………………………………………………………….27
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I. PROGRAM DESCRIPTION
A. Required Overview Content
1. Federal Awarding Agency Name(s):
U.S. Army Combat Capabilities Development Command Army Research Laboratory Army
Research Office
2. Issuing Acquisition Office:
U.S. Army Contracting Command-Aberdeen Proving Ground, Research Triangle Park
Division
3. Funding Opportunity Title:
Staff Research Program
4. Announcement Type
Initial Announcement
5. Funding Opportunity Number:
W911NF25S0007
6. Assistance Listing Number:
12.431 – Basic Scientific Research
7. Response Dates:
This Funding Opportunity Announcement is a continuously open announcement beginning
3 June 2025 through 4:00 PM local time (Research Triangle Park, NC), 2 June 2030.
Amendments to this FOA will posted to Grants.gov if they occur.
B. Additional Overview Information
This FOA is expected to result in the award of cooperative agreements (CAs) as defined at 31
U.S.C. 6305 for the execution of the program and will be subject to 2 CFR 200, “Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,” as
implemented by 2 CFR Chapter XI, Subchapter A and DoDGARs at 32 CFR Subchapter C. The
principal purpose of this FOA is to establish CAs that will allow U.S. Army Research Office
(ARO) scientific staff members to participate in collaborative research at qualified educational
institutions. The Universities should offer all core facilities on the campus to ARO personnel on
the same basis that they are available to members of the regular faculty. ARO’s partnership with
the Recipient is to carry out the public purpose of the support or stimulation of basic and applied
(fundamental) research in areas of science with potential interest to ARO rather than the
acquisition of supplies or services for the direct benefit of the Government. Substantial
Government involvement is expected through the collaborative planning, management and
research to be performed by the participants in the Staff Research Program and ARO.
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II.FEDERAL AWARD INFORMATION
A. Program Overview
The ARO is soliciting proposals for Staff Research Program opportunities. The purpose of the
program is to enable ARO scientific staff to maintain and expand professional competence in
support of fulfilling the ARO mission through the conduct of hands-on, basic research. The staff
research will be performed collaboratively with institutions external to ARO. Staff research
efforts will involve scientific study directed toward advancing the state-of-the-art or increasing
knowledge and scientific understanding in engineering, physical, life and information sciences,
when there is an intersection with the interests and capabilities of the participating external
institutions in these basic research areas.
Protection of Mission Integrity: The primary role of the ARO scientific staff is to objectively
assess and fund extramural research at numerous institutions across the U.S. and throughout the
world. Since it is vitally important that the ARO be impartial in its actions, ARO scientists
cannot engage in activities that could compromise the perceived objectivity of that scientist with
respect to the institution, or with respect to the areas of science/engineering that they are
responsible for as Program Managers. Consequently, ARO Program Managers will be
disqualified from taking official actions regarding any institution at which that PM conducts
Staff Research.
Staff research will be conducted, directed and managed by an ARO scientist at the institution's
laboratory facilities or field research sites, in collaboration with a PI designated by the
institution. ARO scientists will not be named as a PI on any proposal or resulting award.
Results of the Staff Research Program may include publication or co-authorship of research
results and presentation at scientific forums, and contribute to the education and training of
students, in accordance with the terms of the cooperative agreement.
NOTE: ARO scientific staff will seek out a collaborating institution to engage in staff research
as opportunities arise and at the discretion of ARO.
B. Federal Award Information
It is anticipated the awards will be made in the form of cooperative agreements and are
subject to the availability of appropriations. Funding for subsequent years will be
contingent upon satisfactory performance and the availability of funds.
The following is a brief description of the award instrument.
Cooperative Agreement: A legal instrument, consistent with 31 U.S.C. 6305, is used to enter
into the same kind of relationship as a grant (see definition “grant”) except that substantial
involvement is expected between the Federal Government and the recipient when carrying out
the activity contemplated by the cooperative agreement. The term does not include “cooperative
research and development agreements” as defined in 15
U.S.C. 3710a. No fee or profit is allowed.
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In accordance with 10 U.S.C. §4021(i), as amended, the following information submitted during
the solicitation and award process of Cooperative Agreement for performance of basic, applied,
or advanced research authorized by section 4001 are exempt from disclosure requirements of 5
U.S.C. §552, the Freedom of Information Act (FOIA), for a period of five years from the date the
Department receives the information. Offerors should mark the following documents with a
legend asserting that they are submitted on a confidential basis:
 A proposal, proposal abstract, and supporting documents;
 A business plan submitted on a business proprietary basis;
 Technical information submitted on a controlled basis, as outlined in DoDI 5230.24,
Distribution Statements on Technical Documents.
Cooperative agreements are governed by the following regulations:
a. Federal Statutes
b. Federal Regulations
c. 2 CFR Part 200
d. 2 CFR Part 1104
e. 32 CFR Parts 21, 22, 26, and 28
f. DoD Research And Development General Terms and Conditions
g. Agency-specific Research Terms and Conditions
C. Eligibility Information
1. Eligible Applicants:
Eligible applicants under this FOA include institutions of higher education with recognized
capability for scientific research in mechanical sciences, mathematical sciences, electronics,
computing science, physics, chemistry, life sciences, materials science, network science, and
environmental sciences.
2. Cost Sharing or Matching:
There is no requirement for cost sharing, matching, or cost participation to be eligible for
award under this FOA.
D. Application and Submission Information
1. Address to Funding Opportunity Announcement
This FOA may be accessed via Grants.gov (www.grants.gov).
Amendments to this FOA, if any, will be posted to the above website when they occur.
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Interested parties are encouraged to periodically check the above website for updates and
amendments
2. Content and Form of Application Submission
a. General Information
The proposals submitted under this FOA must address unclassified fundamental research.
Proposal submissions will be protected from unauthorized disclosure in accordance with
applicable laws and DoD regulations.
b. Submission of a Full Proposal:
1. Grants.gov Application Submission and Receipt Procedures
This section provides the application submission and receipt instructions for DoD
program applications. Please read the following instructions carefully and completely.
DoD is participating in the Grants.gov initiative to provide the grant community with a
single site to find and apply for grant funding opportunities. For this funding
opportunity, DoD requires applicants to submit their applications online through
Grants.gov. This funding opportunity may be found on Grants.gov by going to the
Grants.gov Search Grants screen and entering the funding opportunity number for this
FOA, W911NF25S0007, in the Funding Opportunity search box. You can also search for
the Assistance Listing Number 12.431, Basic Scientific Research.
2. How to Register to Apply through Grants.gov
a. Instructions: Read the instructions below about registering to apply for DoD funds.
Applicants should read the registration instructions carefully and prepare the
information requested before beginning the registration process. Reviewing and
assembling the required information before beginning the registration process will
alleviate last-minute searches for required information.
Organizations must have a Unique Entity Identifier (UEI), active System for Award
Management (SAM) registration, and Grants.gov account to apply for grants.
Creating a Grants.gov account can be completed online in minutes, but UEI and SAM
registrations may take several weeks. Therefore, an organization's registration should
be done in sufficient time to ensure it does not impact the entity's ability to meet
required application submission deadlines.
Complete organization instructions can be found on Grants.gov here:
https://www.grants.gov/applicants/applicant-registration
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1) Obtain a UEI Number: All entities applying for funding must have an UEI.
Applicants must enter the UEI in the data entry field labeled "Unique Entity
Identifier" on the Standard Form (SF) 424 form. Instructions to obtain an UEI
are available at: https://www.grants.gov/applicants/applicant-registration
2) Register with SAM: All organizations applying online through Grants.gov must
register with the System for Award Management (SAM). Failure to register
with SAM will prevent your organization from applying through Grants.gov.
SAM registration must be renewed annually. For more detailed instructions for
registering with SAM, refer to:
https://www.grants.gov/applicants/applicant-registration
3) Create a Grants.gov Account: The next step is to register an account with
Grants.gov. Follow the on-screen instructions or refer to the detailed
instructions here: https://www.grants.gov/applicants/applicant-registration
4) Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to
a single applicant organization the user represents (i.e., an applicant) or an
individual applicant. If you work for or consult with multiple organizations
and have a profile for each, you may log in to one Grants.gov account to access
all of your grant applications. To add an organizational profile to your
Grants.gov account, enter the UEI for the organization in the UEI field while
adding a profile. For more detailed instructions about creating a profile on
Grants.gov, refer to: https://www.grants.gov/applicants/applicant-registration
5) EBiz POC Authorized Profile Roles: After you register with Grants.gov and
create an Organization Applicant Profile, the organization applicant's request
for Grants.gov roles and access is sent to the EBiz POC. The EBiz POC will
then log in to Grants.gov and authorize the appropriate roles, which may
include the Authorized Organization Representative (AOR) role, thereby giving
you permission to complete and submit applications on behalf of the
organization. You will be able to submit your application online any time after
you have been assigned the AOR role. For more detailed instructions about
creating a profile on Grants.gov, refer to:
https://www.grants.gov/applicants/applicant-registration
6) Track Role Status: To track your role request, refer to:
https://www.grants.gov/applicants/applicant-registration
b. Electronic Signature: When applications are submitted through Grants.gov, the name
of the organization applicant with the AOR role that submitted the application is
inserted into the signature line of the application, serving as the electronic signature.
The EBiz POC must authorize people who are able to make legally binding
commitments on behalf of the organization as a user with the AOR role; this step is
often missed, and it is crucial for valid and timely submissions.
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3. How to Submit an Application to DoD via Grants.gov
Grants.gov applicants can apply online using Workspace. Workspace is a shared, online
environment where members of a grant team may simultaneously access and edit
different webforms within an application. For each funding opportunity announcement
(FOA), you can create individual instances of a workspace.
Below is an overview of applying on Grants.gov. For access to complete instructions on
how to apply for opportunities, refer to:
https://www.grants.gov/applicants/workspace-overview
a. Create a Workspace: Creating a workspace allows you to complete it online and
route it through your organization for review before submitting.
b. Complete a Workspace: Add participants to the workspace to work on the application
together, complete all the required forms online or by downloading PDF versions, and
check for errors before submission. The Workspace progress bar will display the
state of your application process as you apply. As you apply using Workspace, you
may click the blue question mark icon near the upper-right corner of each page to
access context-sensitive help.
1) Adobe Reader: If you decide not to apply by filling out webforms you can
download individual PDF forms in Workspace. The individual PDF forms
can be downloaded and saved to your local device storage, network drive(s),
or external drives, then accessed through Adobe Reader.
NOTE: Visit the Adobe Software Compatibility page on Grants.gov to
download the appropriate version of the software at:
https://www.grants.gov/applicants/adobe-software-compatibility
2) Mandatory Fields in Forms: In the forms, you will note fields marked with
an asterisk and a different background color. These fields are mandatory
fields that must be completed to successfully submit your application.
3) Complete SF-424 Fields First: The forms are designed to fill in common
required fields across other forms, such as the applicant name, address, and
UEI. Once it is completed, the information will transfer to the other forms.
c. Submit a Workspace: An application may be submitted through workspace by
clicking the Sign and Submit button on the Manage Workspace page, under the
Forms tab. Grants.gov recommends submitting your application package at least 24-
48 hours prior to the close date to provide you with time to correct any potential
technical issues that may disrupt the application submission.
d. Track a Workspace Submission: After successfully submitting a workspace
application, a Grants.gov Tracking Number (GRANTXXXXXXXX) is automatically
assigned to the application. The number will be listed on the Confirmation page that
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is generated after submission. Using the tracking number, access the Track My
Application page under the Applicants tab or the Details tab in the submitted
workspace.
For additional training resources, including video tutorials, refer to:
https://www.grants.gov/web/grants/applicants/applicant-training.html
Applicant Support: Grants.gov provides applicants 24/7 support via the toll-free number
1-800-518-4726 and email at support@grants.gov. For questions related to the specific
grant opportunity, contact the number listed in the application package of the grant you
are applying for.
If you are experiencing difficulties with your submission, it is best to call the Grants.gov
Support Center and get a ticket number. The Support Center ticket number will assist the
DoD] with tracking your issue and understanding background information on the issue.
4. Timely Receipt Requirements and Proof of Timely Submission
Online Submission. All applications may be received continually beginning on the
posting date of this announcement and ending at 4:00 p.m. Eastern Daylight time on 2
June 2030. Proof of timely submission is automatically recorded by Grants.gov. An
electronic date/time stamp is generated within the system when the application is
successfully received by Grants.gov. The applicant with the AOR role who submitted
the application will receive an acknowledgement of receipt and a tracking number
(GRANTXXXXXXXX) from Grants.gov with the successful transmission of their
application. This applicant with the AOR role will also receive the official date/time
stamp and Grants.gov Tracking number in an email serving as proof of their timely
submission.
When DoD successfully retrieves the application from Grants.gov, and acknowledges the
download of submissions, Grants.gov will provide an electronic acknowledgment of
receipt of the application to the email address of the applicant with the AOR role who
submitted the application. Again, proof of timely submission shall be the official date
and time that Grants.gov receives your application. Applications received by Grants.gov
after the established due date for the program will be considered late and will not be
considered for funding by DoD.
Applicants using slow internet, such as dial-up connections, should be aware that
transmission can take some time before Grants.gov receives your application. Again,
Grants.gov will provide either an error or a successfully received transmission in the form
of an email sent to the applicant with the AOR role attempting to submit the application.
The Grants.gov Support Center reports that some applicants end the transmission because
they think that nothing is occurring during the transmission process. Please be patient and
give the system time to process the application.
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5. Content and Form of Application Submission
ARO is interested in the research outlined in section II.A, Funding Opportunity
Description, of this FOA. For this reason, the application narrative must clearly describe
what research will be conducted.
Applicants must complete all mandatory forms and any optional forms (e.g., SF-LLL
Disclosure of Lobbying Activities) in accordance with the instructions on the forms and
the additional instructions below. The required fields should be completed in accordance
with the “pop-up” instructions on the forms. To activate the instructions, turn on the
“Help Mode” (icon with the pointer and question mark at the top of the form). All
attachments to Grants.gov forms must be in PDF format (Adobe Portable Document
Format). Please ensure that your attachments are not password protected.
The following formatting rules apply for the file attachments except as indicated below:
• Paper size when printed – 8.5 x 11-inch white paper, one-sided
• Margins – 1 inch
• Spacing – single
• Font – No smaller than Times New Roman, 12-point font (excluding mandatory
forms, which may have other font requirements)
• Number of pages – 25: The 25-page limit applies to the technical portion of the
application, which consists of the following: Project Summary/Abstract and
Project Narrative. Pages exceeding this limit will not be considered in the
application evaluation.
The following SF-424 (R&R) forms and, as applicable, attachments are required for
all applications:
FORM: SF-424 (R&R) (Mandatory) - The SF-424 (R&R) form is to be used as the
cover page. Complete this form first to populate data in other forms. By submitting an
application through Grants.gov, the AOR (identified by username and password) is
providing an “electronic signature.” By “signing” the SF-424 (R&R), an applicant is
providing the certification required by 32 CFR Part 28 regarding lobbying as contained in
Section II.F.2 of this PA, and the representations on tax delinquency and felony
convictions and prohibition on using funds under grants and cooperative agreements with
entities that require certain internal confidentiality agreements (see below regarding
“Other Attachments,” Field 12). If you encounter problems, contact customer support at
1-800-518-4726 or at support@grants.gov. If you forget your user name or password,
follow the instructions provided in the Credential Provider tutorial. Tutorials may be
printed by right-clicking on the tutorial and selecting “Print.”
FORM: SF-424 Research & Related Other Project Information (Mandatory) –
Complete questions 1 through 6 and attach a file for items 7, 8, and, as applicable, 12.
Under this FOA, applicants are not required to provide attachments for items 9, 10, and
11. The files must comply with the following instructions:
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Project Summary/Abstract (Field 7 on the form) (Mandatory) – The Project
Summary/Abstract must be no longer than a single page. The abstract must be marked
that it is publicly releasable, as abstracts for all awarded applications will be placed on a
DoD website(s) searchable by the public. The abstract should provide a concise
description of the equipment/instrumentation requested, using terminology the public can
understand, and the research/research-related education that it will support. The header
of the abstract should identify the PI, the institution, and the application title.
To attach a project summary/abstract, click “Add Attachment.”
Project Narrative (Field 8 on the form) – The project narrative must address the
following:
1. Indicate the Army Agency(ies) for which the proposed research is relevant, and
provide suggested Agency assignment(s) information in the following format:
a. Army Agency to evaluate the application, if known
b. Scientific Division(s) or Directorate(s), if known, and
c. Technical Area(s)/Program Manager(s), if known.
2. Describe the research and explain how it will help the DoD meet its goals and
objectives outlined in II.A.
To attach the project narrative, click “Add Attachment.”
Other Attachments (Field 12 on the form) – To include any other relevant attachments,
all of which must be in PDF format, click “Add Attachment.” This must include
completed representations on tax delinquency and felony convictions (included as part of
the application package for this FOA).
FORM: SF-424 (R&R) Research & Related Budget (Mandatory) – Complete
Sections A through H and attach a budget justification in Section L. Do not include any
amount for fee under Section J. The budget must be consistent with a 36-month period of
performance and include the total amount requested and a breakdown by cost element.
The budget justification should provide additional data (not included in Sections A
through H) by element of cost, sufficient to meet the guidance provided below and allow
for meaningful evaluation. The budget justification should indicate the time frames in
which these activities would take place.
To attach the budget justification at Section L, click “Add Attachment.”
Note: Be sure that the total amount requested in the budget agrees with the amount
entered in Block #15 of the Cover Page (Form SF-424 (R&R)).
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FORM: SF-LLL Disclosure of Lobbying Activities (Optional) - This form is
applicable if any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the application for a grant
under this PA. If the applicant has lobbying activity to disclose, complete this form
and include it with the other Grants.gov forms in the application package.
FORM: CURRENT AND PENDING SUPPORT (Mandatory):
Not later than October 1, 2024, all Notices of Funding Opportunity for assistance awards for the
purpose of R&D must require the use of the common forms located here
https://www.nsf.gov/bfa/dias/policy/nstc_disclosure.jsp for the collection of biosketch and current
and pending support information associated with the SF-424 R&R family of forms. Specifically,
these common forms are to be used with the Research and Related Senior/Key Person Profile
(Expanded) form (OMB Control Number 4040-0001). This form has inputs for both “biosketch”
and “current and pending support”. These common forms are to be used to supply the inputs to
the Research and Related Senior/Key Person Profile (Expanded) form.
6. Unique Entity Identifier and System for Award Management
The University on the proposal submitted to this FOA is required to (a) be registered in
SAM prior to submitting its application; (b) provide a valid UEI in its application; and (c)
continue to maintain an active SAM registration with current information at all times
during which it has an active federal award or an application or plan under consideration
by a federal agency.
ACC-APG-RTP Division on behalf of the ARO, as the awarding office for awards under
this FOA, will not make an award to an applicant until the applicant has complied with
all applicable UEI and SAM requirements. If an applicant has not fully complied with
the requirements by the time ACC-APG-RTP Division is ready to make an award, the
evaluation panel will determine that the applicant is not qualified to receive an award and
use that determination as a basis for making an award to another applicant.
7. Submission Dates and Times
a. Applications must be received between 1 April 2025 and no later than 4:00 p.m.
Local Time (Research Triangle Park NC), 31 March 2030.
Applicants are responsible for submitting their applications in sufficient time to allow
them to reach Grants.gov by the specified time. To minimize the possibility of a late
submission due to unexpected network or equipment issues, DoD recommends that
applications be submitted at least two days prior to the date and time indicted above.
If the application is received by Grants.gov after the exact time and date specified as
the deadline for receipt, it will be considered “late” and will not be considered for
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review. Acceptable evidence to establish the time of receipt by Grants.gov includes
documentary evidence of receipt maintained by Grants.gov.
If an emergency or unanticipated event interrupts normal federal government
processes so that applications cannot be received by Grants.gov by the exact time
specified in this FOA, and the situation precludes amendment of the FOA closing
date, the time specified for receipt of applications will be deemed to be extended to
the same time of day specified in this PA on the first work day on which normal
federal government processes resume.
b. Application Receipt Notices - As indicated in 2. above, Grants.gov will provide a
series of emails to the applicant confirming submission and receipt of the application.
Applicants can track the status of their applications at
https://www.grants.gov/applicants/grant-applications/track-my-application
8. Intergovernmental Review
Not Applicable
9. Funding Restrictions
The actual amount of each award will be contingent on availability of funds, the specific
topic, and the scope of the proposed work. Depending on the results of the proposal
evaluation, there is no guarantee that any of the proposals submitted in response to a
particular topic will be recommended for funding. On the other hand, more than one
proposal may be recommended for funding for a particular topic.
10.Other Submission Requirements
None
E. Application Review Information
1. Criteria:
Proposals submitted in response to this FOA will be evaluated using the factors listed below:
The overall scientific and/or technical merits of the proposal.
The potential contributions of the effort to the Army mission and the extent to which the research
effort will contribute to balancing the overall ARL/ARO research program.
The offeror's capabilities, related experience, facilities, techniques, or unique combinations of
these, which are integral factors for achieving the proposed objectives.
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The qualifications, capabilities, and experience of the proposed principal investigator, team
leader, or other key personnel who are critical to achievement of the proposed objectives.
The offeror's record of past performance.
The reasonableness and realism of proposed costs.
2. Review and Selection Process:
Upon receipt of a proposal, the ARL/ARO staff (not including the ARO Staff Researcher) will
perform an initial review of its scientific merit and potential contribution to the Army mission
and also determine if funds are expected to be available for the effort.
All proposals are treated as privileged information prior to award and the contents are disclosed
only for the purpose of evaluation. Proposals not declined as a result of an initial review will be
subject to a peer review by highly qualified scientists. While the offeror may restrict the
evaluation to scientists from within the Government, to do so may prevent review of the proposal
by those most qualified in the field of research covered by the proposal. The offeror must
indicate on the appropriate proposal form (Form 52A) any limitation to be placed on disclosure
of information contained in the proposal.
Each proposal will be evaluated based on all the evaluation criteria rather than against other
proposals for research in the same general area.
For ARO Internal Purposes: The Proposal Action Brief (PAB) shall be reviewed by the
Division Chief, Directorate Director, and ARO Director.
Army Research Risk Assessment. All Covered Individuals proposed under all cooperative
agreements are subject to the DoD Fundamental Research Risk-Based Security Review Process.
In accordance with applicable laws and regulations and as designated by agency policy, Covered
Individuals include the principal investigator (PI), co-PI(s), as well as any other individual who
“contributes in a substantive, meaningful way to the scientific development or execution of a
research and development project.” See e.g., 42 U.S.C. §6605.
This risk-based security review process provides consistency in policy and procedures across all
DoD Components. Risk-based-security reviews will be conducted of all Covered Individuals
submitted with fundamental research proposals that are identified as “selectable and
recommended for funding.” The risk-based security reviews will be conducted by reviewing the
Standard Form (SF) 424, “Senior/Key Person Profile (Expanded),” its accompanying or
referenced documents, Common Disclosure Forms, and the Research Performance Progress
Reports (when applicable), in concert with a risk decision matrix consistent with the DoD’s
Decision Matrix to Inform Fundamental Research Proposal Mitigation Decisions.
It is DoD policy that the publication of products of fundamental research will remain unrestricted
to the maximum extent possible. National Security Decision Directive (NSDD) 189 defines
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fundamental research as follows:
Basic and applied research in science and engineering, the results of which ordinarily
are published and shared broadly within the scientific community, as distinguished
from proprietary research and from industrial development, design, production, and
product utilization, the results of which ordinarily are restricted for proprietary or
national security reasons.
As of the date of publication of this solicitation, the Government expects that program goals as
described herein may be met by proposers intending to perform fundamental research and does
not anticipate applying publication restrictions of any kind to individual awards for fundamental
research that may result from this solicitation. Notwithstanding this statement of expectation, the
Government is not prohibited from considering and selecting research proposals that, while
perhaps not qualifying as fundamental research under the foregoing definition, still meet the
solicitation criteria for submissions. If proposals are selected for award that offer other than a
fundamental research solution, the Government will either work with the proposer to modify the
proposed statement of work to bring the research back into line with fundamental research or
else the proposer will agree to restrictions to receive an award.
University or non-profit research institution performance under this solicitation will include
efforts categorized as fundamental research. In addition to Government support for free and open
scientific exchanges and dissemination of research results in a broad and unrestricted manner, the
academic or non-profit research performer or recipient, regardless of tier, acknowledges that
such research may have implications that are important to U.S. national interests and must be
protected against foreign influence and exploitation. As such, the academic or non-profit
research performer or recipient agrees to comply with the following requirements:
a.On June 8, 2023, the Undersecretary of Defense for Research and Engineering (OUSD(R&E))
released a memorandum, “Policy on Risk-Based Security Reviews on Fundamental Research,”
directing Components to establish a risk-based security review program to identify and mitigate
undue foreign influence in fundamental research consistent with the requirements mandated by
National Security Presidential Memorandum (NSPM)-33. In accordance with these
requirements, all Covered Individuals proposed under all fundamental research proposals that are
selected for award will be assessed for potential undue foreign influence risk factors relating to
professional and financial activities. This will be done by evaluating information provided via
the SF-424 and any accompanying or referenced documents to identify, as well as the Common
Disclosure Forms, to assess any associations or affiliations the Covered Individuals may have
with foreign countries of concern (FCOC) (i.e., The Peoples Republic of China, the Russian
Federation, the Islamic Republic of Iran, and the Democratic People’s Republic of North Korea)
or FCOC connected entities.
b. The University or non-profit research institution, performer, or recipient must establish and
maintain an internal process or procedure to address malign foreign talent programs, conflicts of
commitment, conflicts of interest, and research integrity consistent with USD(R&E) direction.
The academic or non-profit research performer or recipient must also utilize due diligence to
identify Foreign Components or participation by Covered Individuals in Foreign Government
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Talent Recruitment Programs and agree to share such information with the Government upon
request.
i.The above-described information will be provided to the Government as part of the proposal
response to the solicitation and will be reviewed and assessed utilizing a risk-based security
review process prior to award. Generally, this information will be included in the Research and
Related Senior/Key Personnel Profile (Expanded) form (SF-424) and Common Disclosure Forms
required as part of the proposer’s submission through Grants.gov.
1.Instructions regarding how to fill out the SF-424 and its biographical sketch can be found
through Grants.gov.
ii. The risk-based security review process takes into consideration the entirety of the Covered
Individual’s SF-424, current and pending support, and biographical sketch. Any identified
potential risk factors, along with publicly or commercially available validation information, are
then compared to a risk decision matrix consistent with the “DoD Component Decision Risk
Matrix to Inform Fundamental Research Proposal Mitigation Decisions” to determine the level
of mitigation that may be required to proceed, if
possible.
iii.The risk-based security review process will leverage, among other things, publicly available
lists or reports published by the U.S. federal government. Those lists and reports include, but are
not limited to:
1.FY23 Lists Published in Response to Section 1286 of the John S. McCain National Defense
Authorization Act for Fiscal Year 2019 (Public Law 115-232), as amended.
2.Executive Order 13959 “Addressing the Threat From Securities Investments That Finance
Communist Chinese Military Companies”: www.govinfo.gov/content/pkg/FR-2020-11-
17/pdf/2020-25459.pdf
3. The U.S. Department of Commerce, Bureau of Industry and Security, List of Parties of
Concern: www.bis.doc.gov/index.php/policyguidance/lists-of-parties-of-concern
4. Director of National Intelligence (DNI) “World Wide Threat Assessment of the US
Intelligence
28 Community”: www.dni.gov/files/ODNI/documents/assessments/ATA-2023-Unclassified-
Report.pdf
5.Various Defense Counterintelligence and Security Agency (DCSA) products regarding
targeting of US technologies, adversary targeting of academia, and the exploitation of academic
experts: www.dcsa.mil
iv.The DoD has explicitly stated that there are foreign influence risks that are not able to be
mitigated and thus would require denial of award. They are:
1.BEGINNING IN FISCAL YEAR (FY) 2024 (1 OCTOBER 2023), NO U.S. INSTITUTION
OF HIGHER LEARNING THAT HOSTS A CONFUCIUS INSTITUTE ARE
AUTOMATICALLY CLASSIFIED AS “PROHIBITED”
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UNDER OUSD(R&E) “POLICY ON RISK-BASED SECURITY REVIEWS ON
FUNDAMENTAL RESEARCH.”
2. AS OF 9 AUGUST 2024, THE DOD IS PROHIBITED FROM FUNDING OR MAKING AN
AWARD OF A FUNDAMENTAL RESEARCH PROJECT PROPOSAL IN WHICH A
COVERED INDIVIDUAL IS ACTIVELY PARTICIPATING IN A MALIGN FOREIGN
TALENT RECRUITMENT PROGRAM (MFTRP), PURSUANT TO SECTION 10632 OF THE
CHIPS AND SCIENCE ACT OF 2022. INDIVIDUALS PARTICIPATING IN A MFTRP ARE
AUTOMATICALLY CLASSIFIED AS “PROHIBITED.” UNDER OUSD(R&E) “POLICY ON
RISK-BASED SECURITY REVIEWS ON FUNDAMENTAL RESEARCH”
*The term “Confucius Institute” means a cultural institute directly or indirectly funded by the
Government of the People's Republic of China.
v.Any changes to Covered Individuals will require submission of an SF 424 and its attachments,
Common Disclosure Forms, a security-based risk assessment, and approval by the contracting
officer and program manager.
vi.Security-based risk assessments will also be conducted if changes to Covered Individuals
reporting criteria are reflected in the Research Performance Progress Reports.
vii. To the greatest extent practicable, the DoD will work with the proposing institution to ensure
that if the risk is able to be mitigated, it will make every effort to do so. If the proposing
institution refuses to, or is unable to mitigate the identified risks, it may result in a denial of
award.
viii. Proposing institutions who have their fundamental research proposal rejected due to the risk-
based security review process or the inability to come to agreement concerning proposed
mitigation strategies may challenge the risk-based security review decision. In that instance, the
OUSD(R&E) will reconsider the project proposal as well as any additional documentation
provided by the proposing institution to ensure that there was no erroneous interpretation of the
material facts or law.
ix. This process, to include negotiation of risk mitigation measures, is not to be considered as
part of the time-to-award.
c.Failure of the academic or non-profit research performer or recipient to reasonably exercise
due diligence to discover or ensure that neither it nor any of its Covered Individuals involved in
the subject award are participating in a Malign Foreign Government Talent Program or have a
Foreign Component with a FCOC or FCOC connected entity may result in the Government
exercising remedies in accordance with Federal law and regulation.
i.If, at any time during performance of this research award, the academic or nonprofit research
performer or recipient should learn that it, its Covered Individuals, or applicable team members
or subtier performers on this award are, or are believed to be, participants in a malign foreign
government talent program or exhibiting behaviors/actions identified in the DoD Component
Decision Matrix to Inform Fundamental Research Proposal Mitigation Decisions (i.e., funding
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from a FCOC or FCOC-connected entity, patents resulting from U.S. government funded
research that were filed with a FCOC or on behalf of a FCOC-connected entity, and associations
or affiliations with foreign government connected entities), the performer or recipient will notify
the Government Contracting Officer or Agreements Officer within 5 business days.
1.This disclosure must include specific information as to the personnel involved and the nature
of the situation and relationship. The Government will have 30 business days to review this
information and
conduct any necessary fact-finding or discussion with the performer or recipient.
2.Such disclosure could result in a termination of award at the government’s discretion.
3. If the University receives no response from the Government to its disclosure within 30
business days, it may presume that the Government has determined the disclosure does not
represent a threat.
ii. The performer or recipient must flow down this provision to any subtier contracts or
agreements involving direct participation in the performance of the research.
All analysis and assessment of affiliations and associations of Covered Individuals are compliant
with Title VI of the Civil Rights Act of 1964. Information regarding race, color, or national
origin is not collected and does not have bearing in the risk assessment. University or non-profit
research institutions with proposals selected for negotiation that have been assessed as having
potential undue foreign influence risk factors, as defined by the DoD Decision Matrix to Inform
Fundamental Research Proposal Mitigation Decisions, will be given an opportunity during the
negotiation process to mitigate the risk. The DoD reserves the right to request any follow-up
information needed to assess potential risk factors or proposed risk mitigation strategies.
d.Definitions: Definitions can be found in the June 08, 2023 USD(R&E) memorandum,
“Policy for Risk Based Security Reviews of Fundamental Research,” or as it is amended.
3.Recipient Qualification
The Grants Officer is responsible for determining a recipient’s qualification prior to award.
In general, the Grants Officer will award grants or cooperative agreements only to qualified
recipients that meet the standards at 32 CFR 22.415. To be qualified, a potential recipient
must:
a. Have the management capability and adequate financial and technical
resources, including those that would be made available through the grant
or cooperative agreement, to execute the program of activities envisioned
under the grant or cooperative agreement;
b. Have a satisfactory record of executing such programs or activities (if applicant
is a previous recipient of a DoD-funded award);
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c. Have a satisfactory record of integrity and business ethics; and
d. Be otherwise qualified and eligible to receive a grant or cooperative
agreement under applicable laws and regulations.
Applicants are requested to provide information to assist the Army Grants Officer’s
evaluation of recipient qualifications. In accordance with Office of Management and
Budget (OMB) guidance in parts 180 and 200 of Title 2, CFR, it is DoD policy that
DoD Components must report and use integrity and performance information in the
Federal Awardee Performance and Integrity Information System (FAPIIS), or any
successor system designated by OMB.
If the total Federal share of a grant or cooperative agreement will be greater than the
simplified acquisition threshold (currently $250,000), then:
a. The Army Grants Officer, prior to making an award, will review and
consider any information about the applicant that is in the designated
integrity and performance system accessible through SAM (currently
FAPIIS) (see 41 U.S.C. 2313);
b. An applicant, at its option, may review information in the designated integrity
and performance systems accessible through SAM and comment on any
information about
itself that a federal awarding agency previously entered and is currently in the
designated integrity and performance system accessible through SAM.
c. The Army Grants Officer will consider any comments by the applicant, in
addition to the other information in the designated integrity and performance
system, in making a judgment about the applicant's integrity, business ethics,
and record of performance under Federal awards when completing the review
of risk posed by applicants as described in 2 CFR 200.205, Federal awarding
agency review of risk posed by applicants.
F.Federal Award Administration Notice
1. Award Notices:
Applicants whose proposals are recommended for negotiation of award will be contacted by
an Agreement Specialist to discuss additional information required for award. This may
include representations and certifications, revised budgets or budget explanations, and other
information as applicable to the proposed award.
2. Administrative and National Policy Requirements:
a. An award issued under this FOA will be governed by the general terms and
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conditions in effect at the time of the award that conform to DoD’s
implementation of OMB guidance applicable to financial assistance in 2 CFR
part 200, “Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.” The DoD Research and Development
General Terms and Conditions (latest version, October 2024) are available at
https://www.nre.navy.mil/work-with-us/manage-your-award/manage-grant-
award/grants-terms-conditions
b. A recipient must comply with all applicable national policy requirements. The
key national policy requirements that may relate to an award under this FOA are
included in the terms and conditions specified in paragraph 2.a. above.
c. Grant awards greater than $100,000 require a certification of compliance with a
national policy mandate concerning lobbying. Statutes and Government-wide
regulations require the certification to be submitted prior to award. When
submitting your grant through Grants.gov, by completing blocks 18 and 19 of
the SF 424 (R&R) Form, the grant applicant is providing the certification on
lobbying required by 32 CFR Part 28; otherwise, a copy signed by the AOR
must be provided. Below is the required certification:
CERTIFICATION AT APPENDIX A TO 32 CFR PART 28 REGARDING
LOBBYING: Certification for Grants and Cooperative Agreements the undersigned
certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement
(2)If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit SF-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
(3)The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
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This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed by
31 U.S.C. 1352. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
In accordance with Section 743 of P.L. 113-235 , none of the funds appropriated or
otherwise made available by that or any other Act may be made available for a
grant or cooperative agreement with an entity that requires its employees or
contractors seeking to report fraud, waste, or abuse to sign internal confidentiality
agreements or statements prohibiting or otherwise restricting those employees or
contractors from lawfully reporting that waste, fraud, or abuse to a designated
investigative or law enforcement representative of a Federal department or agency
authorized to receive the information.
d. PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRED
CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS –
REPRESENTATION
Agreement with the representation below will be affirmed by checking the “I agree”
box in block 17 of the SF424 (R&R) as part of the electronic proposal submitted via
Grants.gov. The representation reads as follows: By submission of its proposal or
application, the applicant represents that it does not require any of its employees,
contractors, or subrecipients seeking to report fraud, waste, or abuse to sign or
comply with internal confidentiality agreements or statements prohibiting or
otherwise restricting those employees, contractors, subrecipients from lawfully
reporting that waste, fraud, or abuse to a designated investigative or law
enforcement representative of a Federal department or agency authorized to receive
such information. *Note that: Section 743 states that it does not contravene
requirements applicable to SF 312, Form 4414, or any other form issued by a
Federal department or agency governing the nondisclosure of classified
information.
Recipients are required to submit the following representation with the application
package IAW the instructions of this FOA.
e. REPRESENTATIONS UNDER DOD ASSISTANCE AGREEMENTS:
APPROPRIATIONS PROVISIONS ON TAX DELINQUENCY AND FELONY
CONVICTIONS
The applicant is [ ] is not [ ] a “Corporation” meaning any entity, including any
institution of higher education, other nonprofit organization, or for-profit entity that
has filed articles of incorporation.
If the applicant is a “Corporation” please complete the following representations:
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(a)The applicant represents that it is [ ] is not [ ] a corporation that has any unpaid
Federal tax liability that has been assessed, for which all judicial and administrative
remedies have been exhausted or have lapsed, and that is not being paid in a timely
manner pursuant to an agreement with the authority responsible for collecting the
tax liability.
(b)The applicant represents that it is [ ] is not [ ] a corporation that was convicted
of a criminal violation under any Federal law within the preceding 24 months.
NOTE: If an applicant responds in the affirmative to either of the above
representations, the applicant is ineligible to receive an award unless the agency
suspension and debarment official (SDO) has considered suspension or debarment
and determined that further action is not required to protect the Government’s
interests. The applicant therefore should provide information about its tax liability
or conviction to the agency’s SDO as soon as it can do so, to facilitate completion
of the required considerations before award decisions are made.
f. PROHIBITION ON CONTRACTING WITH ENTITIES USING CERTAIN
TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT
Section 889 of the National Defense Authorization Act (NDAA) for Fiscal Year
(FY) 2019 (Public Law 115-232) prohibits the head of an executive agency from
obligating or expending loan or grant funds to procure or obtain, extend, or renew a
contract to procure or obtain, or enter into a contract (or extend or 105 renew a
contract) to procure or obtain the equipment, services, or systems prohibited
systems as identified in section 889 of the NDAA for FY 2019. For more
information on how this applies to all grant recipients and sub-recipients after
August 13, 2020, please see DoD Research General Terms and Conditions (SEP
2021) NP Article IV. Other national policy requirements, paragraph 18.
b.Policy Requirements: The following list provides notable national policy
requirements that may be applicable to an award. NOTE: The following is not an
all-inclusive list of policy requirements. For assistance awards, refer to the DoD
Research and Development General Terms and Conditions at
https://www.nre.navy.mil/work-with-us/manage-your-award/manage-grant-
award/grantsterms-conditions for additional national policy requirements that may
apply.
g. PROTECTION OF HUMAN SUBJECTS:
The recipient must protect the rights and welfare of individuals who participate as
human subjects in research under this award and comply fully with the
requirements at 32 CFR part 219, Department of Defense Instruction (DoDI)
3216.02, 10 U.S.C. 980, the National Policy Requirements Concerning Live
Organisms Terms and Conditions (Section A.1., Human Subjects, at 81 Federal
Register 78380, Appendix C to Part 1122), and when applicable, Food and Drug
Administration (FDA) policies and regulations.
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The recipient must not begin performance of research involving human subjects,
also known as human subjects research (HSR), that is covered under 32 CFR part
219, or that meets exemption criteria under 32 CFR 219.101(b), or expends funding
on such effort, until you receive a formal notification of approval from the
cognizant DoD Human Research Protection Official (HRPO). Approval to perform
HSR under this award is received after the HRPO has performed a review of the
recipient’s documentation of planned HSR activities and has officially furnished a
concurrence with the recipient’s determination as presented in the documentation.
In order for the HRPO to accomplish this concurrence review, the recipient must
provide sufficient documentation to enable his or her assessment as follows:
(i)If the HSR meets an exemption criterion under 32 CFR 219.101(b), the
documentation must include a citation of the exemption category under 32 CFR
219.101(b) and a rationale statement.
(ii)If the recipient’s activity is determined as “non-exempt research involving
human subjects”, the documentation must include: Assurance of Compliance (a
written assurance that an institution will comply with requirements of 32 CFR Part
219, as well as the terms of the assurance) appropriate for the scope of work or
program plan; and − Institutional Review Board (IRB) approval, as well as all
documentation reviewed by the IRB to make their determination.
The HRPO retains final judgment on what activities constitute HSR, whether an
exempt category applies, whether the risk determination is appropriate, and whether
the planned HSR activities comply with the requirements in paragraph (a) of this
section. The recipient must notify the Grants Officer/ immediately of any
suspensions or terminations of the Assurance of Compliance. DoD staff,
consultants, and advisory groups may independently review and inspect the
recipient’s research and research procedures involving human subjects and, based
on such findings, DoD may prohibit research that presents unacceptable hazards or
otherwise fails to comply with DoD requirements.
Definitions for terms used in this section are found in DoDI 3216.02.
h. ANIMAL USE: Prior to initiating any animal work under the award, the recipient
must:
(i) Register the recipient’s research, development, test, and evaluation or training
facility with the Secretary of Agriculture in accordance with 7 U.S.C. 2136 and 9
CFR section 2.30, unless otherwise exempt from this requirement by meeting the
conditions in 7 U.S.C. 2136 and 9 CFR parts 1-4 for the duration of the activity.
(ii)Have the recipient’s proposed animal use approved in accordance with DoDI
3216.01, Use of Animals in DoD Programs by a DoD Component Headquarters
Oversight Office.
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(iii)Furnish evidence of such registration and approval to the grants officer.
The recipient must make the animals on which the research is being conducted,
and all premises, facilities, vehicles, equipment, and records that support animal
care and use available during business hours and at other times mutually agreeable
to the recipient, the United States Department of Agriculture Office of Animal and
Plant Health Inspection Service (USDA/APHIS) representative, personnel
representing the DoD component oversight offices, as well as the grants officer, to
ascertain that the recipient is compliant with 7 U.S.C. 2131 et seq., 9 CFR parts 1-
4, and DoDI 3216.01.
The recipient’s care and use of animals must conform with the pertinent laws of
the United States, regulations of the Department of Agriculture, and regulations,
policies, and procedures of the DoD (see 7 U.S.C. 2131 et seq., 9 CFR parts 1-4,
and DoDI 3216.01). (d) The recipient must acquire animals in accordance with
DoDI 3216.01.
i. BIOLOGICAL SAFETY PROGRAM REQUIREMENTS: Awards may be subject
to biological safety program requirements IAW:
(a) Army Regulation (AR) 385-10, Chapter 20
https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p385_10.pdf
(b) Department of Army (DA) Pamphlet (PAM) 385-69 on safety standards for
microbiological and biomedical laboratories. This pamphlet requires the
mandatory use of the latest edition of the U.S. Department of Health and Human
Services, Centers for Disease Control and Prevention (CDC) and National
Institutes of Health’s (NIH) Biosafety in Microbiological and Biomedical
Laboratories (BMBL)
https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p385_69.pdf
(c) DoD Manual 6055.18-M, Enclosure 4, Section 13
https://www.hsdl.org/?view&did=24365
j. MILITARY RECRUITING: This is to notify potential applicants that each
cooperative agreement awarded under this announcement to an institution of higher
education must include the following term and condition:
(a)As a condition for receiving funds available to the DoD under this award, you
agree that you are not an institution of higher education (as defined in 32 CFR
part 216) that has a policy or practice that either prohibits, or in effect prevents:
(i) The Secretary of a Military Department from maintaining, establishing, or
operating a unit of the Senior Reserve Officers Training Corps (ROTC)—-in
accordance with 10 U.S.C. 654 and other applicable Federal laws—-at that
institution (or any sub-element of that institution);
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(ii)Any student at that institution (or any sub-element of that institution) from
enrolling in a unit of the Senior ROTC at another institution of higher education.
(iii)The Secretary of a Military Department or Secretary of Homeland Security
from gaining access to campuses, or access to students (who are 17 years of age
or older) on campuses, for purposes of military recruiting in a manner that is at
least equal in quality and scope to the access to campuses and to students that is
provided to any other employer; or
(iv)Access by military recruiters for purposes of military recruiting to the names
of students (who are 17 years of age or older and enrolled at that institution or any
subelement of that institution); their addresses, telephone listings, dates and places
of birth, levels of education, academic majors, and degrees received; and the most
recent educational institutions in which they were enrolled.
(b) If you are determined, using the procedures in 32 CFR part 216, to be such an
institution of higher education during the period of performance of this award, we:
(i) Will cease all payments to you of DoD funds under this award and all other
DoD grants and cooperative agreements; and
(ii)May suspend or terminate those awards unilaterally for material failure to
comply with the award terms and conditions.
k. DRUG-FREE WORKPLACE: The recipient must comply with drug-free
workplace requirements in Subpart B of 2 CFR Part 26, which is the DoD
implementation of 41 U.S.C. Chapter 81, “Drug-Free Workplace”
l. DEBARMENT AND SUSPENSION: The recipient must comply with
requirements regarding debarment and suspension in 2 CFR Part 1125. This
includes requirements concerning the recipient’s principals under an award, as well
as requirements concerning the recipient’s procurement transactions and
subawards that are implemented in DoD Research and Development General
Terms and Conditions PROC Articles I through III and Sub Article II.
m. REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION: The
recipient must report information about subawards and executive compensation as
specified in the award term in Appendix A to 2 CFR Part 170, “Reporting
subaward and executive compensation information,” modified as follows:
(a) To accommodate any future designation of a different Government wide Web
site for reporting subaward information, the Web site “http://www.fsrs.gov” cited
in paragraphs a.2.i. and a.3 of the award provision is replaced by the phrase
“http://www.fsrs.gov or successor OMB designated Web site for reporting
subaward information”;
(b) To accommodate any future designation of a different Government wide Web
site for reporting executive compensation information, the Web site
“http://www.sam.gov” cited in paragraph b.2.i. of the award provision is replaced
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by the phrase “https://www.sam.gov or successor OMB-designated Web site for
reporting information on total compensation”
n. Reporting
Additional reports including number and types will be specified in the award
document but will include as a minimum monthly financial status reports. The
reports shall be prepared and submitted in accordance with the procedures
contained in the award document and mutually agreed upon before award. Reports
and briefing material will also be required as appropriate to document progress in
accomplishing program metrics. A final report that summarizes the project and
tasks will be required at the conclusion of the performance period for the award.
If the total Federal share exceeds $500,000 on any Federal award under a notice of
funding opportunity, the post-award reporting requirements reflected in Appendix
XII to 2 CFR 200 will be included in the award document. This requirement also
applies to modifications of awards that: 1) increase the scope of the award, 2) are
issued on or after January 1, 2016, and 3) increase the federal share of the award’s
total value to an amount that exceeds $500,000.
3. Reporting:
Reports, including number and types, will be specified in the award document. The reports shall
be prepared and submitted in accordance with the procedures contained in the award document
and mutually agreed upon before award. Reports and briefing material will also be required as
appropriate to document progress in accomplishing program metrics. A final report that
summarizes the project and tasks will be required at the conclusion of the performance period for
the award.
G. Federal Awarding Agency Contact
Questions of a business nature shall be directed to the cognizant Grants Officer, as specified
below:
Mr. William Creech
Grants Officer
Email address: William.a.creech3.civ@army.mil
Comments or questions submitted should be concise and to the point, eliminating any
unnecessary verbiage. In addition, the relevant part and paragraph of the FOA should be
referenced.
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H. Other Information
Applications must not include any information that has been identified as classified national
security information under authorities established in Executive Order 12958, Classified
National Security Information.
Applicants are advised that employees of commercial firms under contract to the government
may be used to administratively process applications. By submitting an application, an
applicant consents to allowing access to its application(s) by support contractors. These
support contracts include nondisclosure agreements prohibiting their contractor employees
from disclosing any information submitted by applicants.
With the application, the Applicant must provide a completed “Privacy Act Statement”
consent form for each Covered Individual that is also signed by the Applicant as that
Individual’s Sponsor. The “Privacy Act Statement” form is included below.
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Privacy Act Statement
Army Futures Command or Department of the Army
Application for Federal Assistance
Authority: Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Executive Order 12372,
Intergovernmental review of Federal Programs (47 FR 30959); 42 U.S. Code § 6605 – Disclosure of funding sources
in applications for Federal research and development awards; Public Law 117-167, CHIPS and Science Act; Public
Law 116-92, National Defense Authorization Act for Fiscal Year 2020; 5 U.S.C. 9101, Access to Criminal History
for National Security and Other Purposes 5 CFR §1320.8, Agency collection of information Responsibility; 18
U.S.C. § 1001, False Statements, Concealment; E.O. 13478, Amendments to Executive Order 9397 Related to
Federal Use of social Security Numbers; NSPM-33, National Security Presidential Memorandum 33 on National
Security for United States Research and Development; DoD-D 5240.01, DoD Intelligence Activities; DoD-I
5200.02, Department of Defense Personnel Security Program; Army Regulation 381-10, U.S. Army Intelligence
Activities
Purpose: The information collected may be used in processing, investigating, and maintaining records relevant to
Federal Assistance awarded by the Department of the Army. Records in these systems will be used to ensure Army
sponsored and/or awarded federal grants, assistance, contracts, and/or benefits are awarded to responsible parties,
entities, and individuals.
Routine Uses: To contractors, grantees, experts, consultants, students, and others performing or working on a
contract, service, grant, cooperative agreement, or other assignment for the Federal Government when necessary to
accomplish an agency function.
To the appropriate Federal, State, local, territorial, tribal, foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with other information, indicates a violation or
potential violation of law, whether criminal, civil, or regulatory in nature.
DoD Blanket Routine Use (http://dpcld.defense.gov/privacy)
Effect of not providing information: Providing information to the Department of the Army is voluntary. However,
42 U.S. Code § 6605, which imposes certain disclosure requirements in connection with Federal research and
development awards, provides various enforcement mechanisms for non-compliance. One such mechanism, which
the Department of the Army intends to pursue here, is rejection of such applications.
Proposal Title (or grants.gov number): ____________________________
Acknowledgment of consent:
Covered individual (Signature): ______________________________ Date: ___________
Covered individual (Name print): ______________________________
Institution’s Authorized Representative (Signature): _______________________ Date: ___________
Institution’s Authorized Representative (Name print): ______________________________
Institution Name: ________________________________
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