HIV Prevention Regional Implementation Grant

Application Period: 04/23/2026 - 05/29/2026 : 5:00 PM

Technical Assistance: Offered : Yes; Mandatory : Yes; Date : 05/08/2026 : 1pm; Registration link : https://illinois.webex.com/illinois/j.php?MTID=mcaee855ed4a0a934a5ea569a7bcf6318

Apply here: https://idphgrants.com

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Application Documents

FileView.aspx

State of Illinois Uniform Notice of Funding Opportunity (NOFO)
Summary Information
Awarding Agency Name Public Health
Agency Contact Richa Parikh (Richa.Parikh@illinois.gov)
Announcement Type Initial
Type of Assistance Instrument Grant
Funding Opportunity Number RIG
Funding Opportunity Title HIV Prevention Regional Implementation Grant
CSFA Number 482-00-1038
CSFA Popular Name HIVRIG
Anticipated Number of Awards 8
Estimated Total Program Funding $3,700,000
Award Range $97795 - $1290578
Source of Funding Federal and State
Cost Sharing or Matching No
Requirements
Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
Posted Date 04/23/2026
Application Date Range 04/23/2026 - 05/29/2026 : 5:00 PM
Grant Application Link Please select the entire address below and paste it into the browser...
https://idphgrants.com
Technical Assistance Session Offered : Yes
Mandatory : Yes
Date : 05/08/2026 : 1pm
Registration link :
https://illinois.webex.com/illinois/j.php?MTID=mcaee855ed4a0a934a5
ea569a7bcf6318

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Uniform Notice of Funding Opportunity (NOFO)
D
1. Awarding Agency Name: Illinois Department of Public Health
2. Agency Contact: Name: Richa Parikh
Phone: (312) 814-4870
Email: richa.parikh@illinois.gov
3. Announcement Type: ☒ Initial announcement
☐ Modification of a previous announcement
4. Type of Assistance Grant
5. Agency Opp ortunity HIVRIG-27
6. Funding O pportunity Title: Regional HIV Prevention Grant SFY2027
7. CSFA Number: 482-00-1038
8. CSFA Popular Name: RIG
9. CFDA Number(s): 93.940
10 Number of Anticipated 8
A d
11 Estimated Total Funding $3,700,000.00
1 2 Single Awa rd Range: $97,795.05 - $1,290,578.35
1 3 Funding Source: ☒ Federal or Federal pass-through
. Mark all that apply ☒ State
☐ Private / other funding
14 Is Cost Sharing or Match ☐ Yes ☒ No
1 5 R Indire i ct d C ? o sts Allowed? ☒ Yes ☐ No
.
☐ Yes ☒ No
Restrictions on Indirect
If yes, provide the citation governing the restriction:
Costs?
16 Posted Date: 4/23/2026
17 Application Date Range: Start Date: 4/23/2026
. Leave the 'End Date' and End Date: 5/29/2026
'End Time' empty if there is End Time: 5:00 PM CT
no deadline.
18 Technical Assistance Session Offered: ☒ Yes ☐ No
. Session: Session Mandatory: ☐ Yes ☒ No
Date and time:
Friday, May 8, 2026 at 1:00-2:00 PM CT
Conference Info/Registration Link:
Webex (no registration required):
https://illinois.webex.com/illinois/j.php?MTID=mcaee855ed4a0a934a5ea5
69a7bcf6318
Illinois Department of Public Health - Office of Performance Management
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Agency-specific Content for the Notice of Funding Opportunity
A. Program Description
Illinois State Government and the U.S. Centers for Disease Control and Prevention (CDC) allocate
grant funds to the Illinois Department of Public Health (IDPH) to provide HIV prevention services to
Illinois residents at highest risk for transmitting or acquiring HIV Disease. This Notice of Funding
Opportunity (NOFO) will select one Lead Agency for each of the eight (8) HIV Prevention Regions (see
Table 1 and map below) to implement the service objectives needed from each region to achieve the
Department’s PS24-0047 objectives by selecting subgrantees in their respective regions to deliver
HIV prevention services. These objectives are compiled by region and by service type in the attached
SFY27 Regional Service Plan. This grant will fund a one-year grant cycle, from July 1, 2026, through
June 30, 2027.
Populations prioritized for services and the interventions to be provided to them are reviewed
annually by the Department. Prioritized risk populations and interventions are included in the most
current HIV Prevention Intervention & Strategy Guidance for IDPH HIV Prevention Grantees
respectively, subject to change (see Show Documents).
Status Neutral Approach
All applicants must apply a status neutral approach, implementing HIV prevention navigation for
both HIV-positive and HIV-negative clients. Status neutral is an approach to HIV education, testing
and treatment that emphasizes a continuum of care whether someone is found to be HIV negative
or positive. The status neutral approach employs HIV testing as a gateway to additional prevention
or other services. This approach promotes the same engagement of priority populations in the
provision of HIV prevention and care services regardless of HIV status.
https://www.ncbi.nlm.nih.gov/pmc/articles/PMC6016418/
Partners in Care – Regional Prevention Service Roles and Responsibilities:
Applicants for Regions 1 through 6 should review the services supported by IDPH through the Ryan
White Part B Lead Agencies grant and describe coordination of prevention services with the services
supported under the Ryan White Part B Lead Agency grants. Applicants for Regions 7 and 8 should
carefully review HIV funding recommendations outlined by the Chicagoland HIV Integrated Planning
and Action Council (CHIPAC), the Chicago Department of Public Health (CDPH), and the services
supported by the Chicago EMA Ryan White Part A Lead Agent. CHIPAC is the federally mandated
Ryan White Planning Council for the Chicago Eligible Metropolitan Area (EMA), which includes the
City of Chicago and suburban Cook, DeKalb, DuPage, Grundy, Kane, Kendall, Lake, McHenry, and Will
Counties. As the EMA’s Ryan White Grantee, CDPH implements CHIPAC priorities. Regions 7 and 8
applicants are strongly encouraged to describe effective coordination of state prevention services
with CDPH-funded care services in suburban Cook and the collar counties.
Regional Lead Agency Responsibilities:
• Organize service delivery to regional services tracked in the IDPH HIV data collection system, Provide
Enterprise™ (Provide) will mirror recent regional HIV incidence, prevalence, and care continuum
data.
• Select local HIV prevention service providers in the respective region with expertise in HIV
prevention service delivery; execute sub-grants with objectives that collectively implement the
Regional Service Plan, filling service gaps identified by the Department in overall regional HIV
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prevention services relative to recent HIV incidence; and document those sub-grant awards and
service objectives in Provide.
• Conduct quarterly Regional Implementation Group meetings with all subgrantees. Include
opportunities to hear from and interact with providers of Prevention-relevant services not funded
through the Regional HIV Prevention Grant, such as HIV case management, HIV medical care,
housing, mental health services, substance use disorder treatment and recovery services, education,
employment assistance, and other allied service providers. Document participants, agenda, and
discussion in meeting minutes and submit this with the quarterly report.
• Collaborate with the regional IDPH HIV Ryan White Part B Lead Agent, to jointly facilitate and
conduct a community engagement meeting annually as dictated by any grant agreement renewals.
The regional invitation list for the meeting shall include, but is not limited to, all HIV Care and HIV
Prevention service providers funded by IDPH lead agency grants; providers of other related and
supportive services such as HIV housing, substance abuse, mental health, etc.; client representatives
and peer navigators; individuals/providers representing populations at increased risk for HIV;
LGBTQI organizations; student health clinics; community health centers and federally qualified
health centers; etc.
The community engagement meeting shall include the following:
o
 Brief presentations providing an overview of trends in the regional HIV
epidemic, the regional Care Continuum, the Getting to Zero (GTZ) Illinois
Framework or Plan, and other discussion topics/presentations as
determined by the lead agents.
 An interactive and standardized needs assessment activity, to be planned
and facilitated by the Lead Agents, using guidance, protocol, and discussion
questions provided by IDPH and the Illinois HIV Integrated Planning Group
(IHIPG).
• Participate in all required IDPH-led Regional Prevention Lead Agency meetings and trainings. Lead
Agency meetings are held monthly.
• Provide subgrantees with monitoring, technical assistance, and training to ensure fidelity to effective
interventions and public health strategies’ protocols, and compliance with IDPH service and
documentation guidelines.
• Conduct ongoing quality assurance of subgrantee HIV prevention programs and Surveillance-Based
Services (SBS) as outlined in IDPH’s quality assurance guidance, including biannual site visits with
intervention observations, and provide Program Recommendations and/or Corrective Action Plans
to facilitate service objective completion, improve quality, and correct any deficiencies.
• Submit budgets, including Lead Agency costs and subgrantee program costs, in advance to IDPH
for approval.
• Set up subgrantee budgets and service objectives in Provide by August 1, 2026, and submit within 30
days of grant execution all sub-grant agreements to IDPH to be reviewed for approval, signed, and
uploaded as directed in your uniform grant agreement. Amend sub-grants as needed to revise
subgrantee service objectives to facilitate the completion of all Regional Service Plan objectives.
• Document the completion of IDPH-required trainings of all regional subgrantee staff in their
counselor setups within Provide by December 31, 2026.
• Ensure that subgrantees accurately document risk-based HIV testing, HIV risk reduction activities,
and SBS data in Provide by required reporting deadlines. Monitor for compliance to ensure services
are recorded under a single grant only as duplication across multiple grants is not permitted.
• Ensure that a minimum of 70% of services delivered by subgrantees fulfill scopes of service assigned
to the Lead Agency by the Regional Service Plan.
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• Oversee and document condom distribution activities in sites accessible by individuals at increased
risk for acquiring and transmitting HIV.
• Empower increased engagement of Black and Latine Men who have Sex with Men (MSM) into
Prevention services by implementing social networking strategy, social marketing using CDC-
developed materials, social media using CDC-developed digital materials, and the hiring and training
of peer outreach staff.
• Conduct program monitoring, evaluation, and quality assurance for all SBS-related requirements.
• Collaborate closely with the regional HIV treatment providers, including the Ryan White Lead
Agency, to ensure every willing testing- or surveillance-identified person living with HIV is referred
to and engaged in HIV treatment within 30 days of receiving a preliminary positive result or being
referred to SBS.
• Update, on a quarterly basis, a referral list of regional licensed health care professionals able and
willing to prescribe for biomedical interventions such as Pre-exposure Prophylaxis (PrEP) and non-
occupational Post-exposure Prophylaxis (nPEP).
• Assist with any IDPH-requested focus group activity and regional prevention resource assessments.
• Ensure IDPH approval of grant-funded marketing/advertising materials prior to print, broadcast, or
publication.
• Follow all IDPH reporting guidelines, found in the Reporting section of the NOFO.
IDPH Responsibilities:
• Work with Lead Agency to help expedite all paperwork required for contractual process.
• Provide in-house and external technical assistance regarding policy, quality improvement, fiscal and
data collection to the Lead Agency and its subgrantees (as requested by Lead Agency).
• Perform annual fiscal, programmatic, and quality assurance site visits.
• Identify emerging issues and technical assistance needs across the regions.
• Hold monthly meetings with Lead Agencies to discuss updates, issues/concerns, contractual
progress, and other matters.
• Hold quarterly IDPH-led SBS meetings with Lead Agencies and statewide SBS providers.
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Table 1. HIV Prevention and Care Regions – Illinois Department of Public Health
Region Counties
R1 – Northwestern IL Bureau, Boone, Carroll, DeKalb, Henry, Jo Daviess, Lee, Mercer, Ogle,
Rock Island, Stephenson, Whiteside, and Winnebago Counties
R2 – NW Central IL Fulton, Hancock, Henderson, Knox, LaSalle, Marshall, Mason,
McDonough, McLean, Peoria, Putnam, Stark, Tazewell, Warren, and
Woodford Counties
R3 – West Central IL Adams, Brown, Cass, Christian, DeWitt, Greene, Logan, Macon, Menard,
Montgomery, Morgan, Moultrie, Piatt, Pike, Sangamon, Schuyler, Scott,
and
Shelby Counties
R4 – Southwestern IL Bond, Calhoun, Clinton, Fayette, Jersey, Macoupin, Madison, Marion,
Monroe, Randolph, St. Clair, and Washington Counties
R5 – Southern IL Alexander, Edwards, Franklin, Gallatin, Hamilton, Hardin, Jackson,
Jefferson, Johnson, Massac, Perry, Pope, Pulaski, Saline, Union,
Wabash, Wayne, White, and Williamson Counties
R6 – East Central IL Champaign, Clark, Clay, Coles, Crawford, Cumberland, Douglas, Edgar,
Effingham, Ford, Iroquois, Jasper, Kankakee, Lawrence, Livingston,
Vermillion, and Richland Counties
R7 – Collar Counties Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will Counties
R8 – Suburban Cook Cook County excluding the City of Chicago
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Illinois Department of Public Health - Office of Performance Management
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B. Funding Information
This award is utilizing ☒ federal pass-through, ☒ state and/or ☐ private funds.
Awards under this Notice of Funding Opportunity (NOFO) are expected to be a mix of federal and state
funds and shall be contingent both upon availability of and authorization to spend federal PS24-0047
funds and Illinois General Revenue Funds (GRF). Table 2 below shows the expected SFY2027 grant
awards by region by funding source. Total regional awards were determined using CY2022-2024 regional
HIV incidence and prevalence data.
Table 2. July 1, 2026 – June 30, 2027 – Total Regional Funding Distribution by Funding Source
CDC PS24-0047 GRF
Regional Share of
Region Funding Funding Total Regional Award
Award
(~19%) (~81%)
Region 1 7.70% $54,796.10 $234,840.44 $289,636.54
Region 2 5.92% $42,653.95 $182,802.65 $225,456.60
Region 3 5.60% $40,423.79 $173,244.82 $213,668.62
Region 4 8.99% $63,561.85 $272,407.91 $335,969.76
Region 5 2.38% $18,501.77 $79,293.29 $97,795.05
Region 6 5.75% $41,497.84 $177,847.90 $219,345.74
Region 7 28.18% $194,401.23 $833,148.11 $1,027,549.34
Region 8 35.48% $244,163.47 $1,046,414.88 $1,290,578.35
R1-8 Total 100.0% $700,000.00 $3,000,000.00 $3,700,000.00
Each Lead Agency will receive a base award of $12,000 plus a proportion of the remaining total Lead
Agency grant funding, seen below in Table 3, calculated using each region’s CY2022-2024 HIV incidence
and prevalence rates. The combined awards for Lead Agency monitoring comprise 16% of the total grant,
but this percentage varies between individual regions due to the fixed base award portions. All costs for
Lead Agency oversight functions and indirect administrative expenses requested under this grant must
be budgeted within the Lead Agency budget. Program funds are strictly reserved for subgrantee direct
service costs.
Table 3. July 1, 2026– June 30, 2027 – Regional Funding Distribution for Lead Agency (LA) by Category
Regional
LA Incidence Portion
Region Share of LA Base Award Total LA Award
Award
Award
Region 1 7.70% $12,000 $38,209.69 $50,209.69
Region 2 5.92% $12,000 $29,376.94 $41,376.94
Region 3 5.60% $12,000 $27,754.62 $39,754.62
Region 4 8.99% $12,000 $44,586.29 $56,586.29
Region 5 2.38% $12,000 $11,807.53 $23,807.53
Region 6 5.75% $12,000 $28,535.93 $40,535.93
Region 7 28.18% $12,000 $139,764.84 $151,764.84
Region 8 35.48% $12,000 $175,964.17 $187,964.17
R1-8 Total 100.0% $96,000.00 $496,000.00 $592,000.00
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Program funds in SFY2027 must be allocated in the amounts specified in Table 4 below to subgrantees to
implement the Regional Service Plan (RSP). The RSP contains objectives for Risk Reduction Activities, Risk-
Based Testing, SBS, and Condom Distribution. The dollars allocated to each region to deliver these services
were calculated using the same HIV incidence and prevalence proportions as above. The RSP is subject to
change annually.
Program funds granted for activities directed to Black and Latine men who have sex with men (B/L MSM)
in SFY2027 must be allocated to subgrantees in the amounts specified in Table 4 to reimburse for two
types of activities, represented by Table Columns 2 and 3:
(1) Hiring and training of individuals accepted as peers within the region’s communities of B/L MSM to
conduct regional HIV prevention grant-supported services with those communities. Supported training for
these peers may include CDC-supported Effective Behavioral and Biomedical High Impact Prevention
interventions, protocols for HIV, STI or Viral Hepatitis testing, phlebotomy, and/or engagement strategies
for prioritized populations needed to achieve full Regional Service Plan implementation. This funding is
intended to increase service proportions delivered to B/L MSM to match the proportion of HIV incidence
in each region. B/L MSM Peer hiring/training funds may not support an individual position for longer than
24 months from date of hire.
(2) Increased recruitment and engagement of B/L MSM into Prevention services through the
implementation of Social Networking Strategies, Social Media recruitment, and Social Marketing using
CDC-developed materials. This funding is intended to increase service proportions delivered to B/L
MSM to match the proportion of HIV incidence in each region.
Table 4. July 1, 2026—June 30, 2027 – Regional Funding for Program Funds by Category (Direct Services)
Region
Illinois Department of Public Health - Office of Performance Management
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Total Program
Award
Region 1 $24,227.72 $28,503.20 $65,557.35 $21,377.40 $32,778.68 $51,305.75 $15,676.76 $239,426.85
Region 2 $18,627.11 $21,914.25 $50,402.77 $16,435.68 $25,201.38 $39,445.64 $12,052.84 $184,079.67
Region 3 $17,598.44 $20,704.05 $47,619.31 $15,528.04 $23,809.65 $37,267.29 $11,387.23 $173,914.00
Region 4 $28,270.95 $33,259.94 $76,497.85 $24,944.95 $38,248.93 $59,867.89 $18,292.96 $279,383.46
Region 5 $7,486.83 $8,808.04 $20,258.49 $6,606.03 $10,129.24 $15,854.47 $4,844.42 $73,987.52
Region 6 $18,093.85 $21,286.88 $48,959.83 $15,965.16 $24,479.92 $38,316.39 $11,707.79 $178,809.82
Region 7 $88,621.05 $104,260.06 $239,798.14 $78,195.04 $119,899.07 $187,668.11 $57,343.03 $875,784.50
Region 8 $111,574.05 $131,263.59 $301,906.26 $98,447.69 $150,953.13 $236,274.47 $72,194.98 $1,102,614.18
Regional
Totals $314,500.00 $370,000.00 $851,000.00 $277,500.00 $425,500.00 $666,000.00 $203,500.00 $3,108,000.00
RSP objectives are designed to focus HIV prevention services on IDPH SFY2027-2031 Priority Populations,
which account for recent Illinois HIV incidence, prevalence, and care continuum data. The most current
HIV Prevention Intervention & Strategy Guidance for IDPH HIV Prevention Grantees, subject to change, will
define the specific interventions which may be supported by this grant and the applicable performance

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standards (see Show Documents).
The application budget should include a detailed budget for Lead Agency regional monitoring and
indirect costs along with a single line item for each Program service category listed in Table 4 above.
Each service category should be listed out as line items on the Grant Budget under “Contractual
Services” within the EGrAMS application system. Indirect cost calculations must be shown in the
budget narrative.
C. Eligibility Information
Regardless of the source of funding (federal pass-through or State), all grantees are required to register
with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website,
https://gata.illinois.gov/, complete a prequalification process, and be determined "qualified" as described
in Section 7000.70. Registration and prequalification is required before an organization can apply for an
award.
The entity is "qualified" to be an awardee if it:
1. has an active UEI (Unique Identity ID) number;
2. has an active SAM.gov account;
3. has an acceptable fiscal condition;
4. is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State
requires the entity's organization type to be registered. Governmental entities, school
districts and select religious organizations are not required to be registered with the Illinois
Secretary of State. Refer to the Illinois Secretary of State Business Services website:
http://www. cyberdriveillinois.com/departments/business_services/home.html;
5. is not on the Illinois Stop Payment List;
6. is not on the SAM.gov Exclusion List;
7. is not on the Sanctioned Party List maintained by HFS.
1. Eligible Applicants
Grantee (Lead Agency) Eligibility - Agencies may apply to serve as regional lead agencies for more
than one region; however, a different application must be submitted for each region to be served.
Agencies may apply only if they meet the following criteria:
• The agency must be based in Illinois. Applicants will be prioritized based on their physical
presence and organizational networking within the region to be served.
• The agency must have at least 3 years of experience conducting any HIV Prevention
Grant Lead Agency Coordination OR delivering HIV Prevention Services.
• The agency must have sufficient cash flow to begin reimbursement of subgrantee billing
immediately upon lead agency contract execution. Lead Agencies will be required to
reimburse subgrantees upon receipt and review of subgrantee reimbursement requests
and shall not delay payment until reimbursement is received from IDPH.
• The agency must be able to deliver subgrantee contracts to providers within 30 days
of lead agency contract execution.
• The agency’s Board and Chief Executive Officer must be willing to fund subgrantee
service agencies to conduct harm reduction services, including syringe exchange,
condom distribution, and HIV prevention services contracted for those at increased risk
of HIV acquisition or transmission.
• The agency will operate without receiving any part of the funds designated for
Regional HIV Prevention Program costs (see Table 4), which are strictly for the
purpose of direct service delivery. All Lead Agency responsibilities, including the
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employment of a Lead Agency Coordinator, are to be covered by funds designated
for the regional Lead Agency (see Table 3) only. The agency must limit a conflict of
interest by ensuring the Lead Agency Coordinator position does not have direct
supervisory responsibilities (apart from quality assurance program monitoring) over
positions funded through Regional HIV Prevention Program funds.
Subgrantee Eligibility – Lead Agencies must conduct a competitive selection of subgrantees with
which to enter into agreements. During the grant cycle, Lead Agencies may opt to continue or
discontinue contracting with Regional Grant subgrantees based upon their performance. Lead
Agencies may also contract with new agencies during the grant cycle to meet portions of Regional
Service Plan objectives unmet in recent years. All selected subgrantees must meet eligibility
requirements for a State award.
Successful Lead Agency applicants will:
• Demonstrate the ability to competently staff and manage the successful delivery of
the most current Regional Service Plan for the region for the SFY27 project year.
• Demonstrate the ability to meet IDPH performance standards in delivering required
services with cultural competence and humility (see Grant Application, Scope of
Work section).
• Demonstrate the ability to align regional HIV prevention resources with regional
needs.
• Demonstrate the ability to coordinate and communicate effectively with Regional
Implementation Grant subgrantees and engage an effective network of other relevant
regional service providers.
• Demonstrate the ability to provide effective Fiscal and Grant Monitoring with subgrantees.
• Demonstrate the ability to conduct an effective Quality Improvement Program.
• Demonstrate the ability to ensure the collection and punctual submission of
complete, accurate regional HIV prevention service data via Provide.
• Demonstrate the ability to punctually submit project budgets, budget revisions,
and monthly reimbursement requests by Department deadlines.
Exclusion Criteria - Your application will be deemed ineligible and will not be reviewed if:
• All Eligibility Criteria outlined above are not certified as met.
• The application is not electronically submitted by the specified deadline via EGrAMS
(idphgrants.com) (more information below).
• The application is incomplete, omitting required responses or attachments.
• The applicant requests more funding than the designated regional award for SFY2027.
• The application does not follow format instructions.
2. Cost Sharing or Matching
Applicants are not expected to meet any matching requirements for this grant.
3. Indirect Cost Rate
Indirect cost rate may not exceed a subgrantee’s federally approved indirect rate or the de minimis rate
of the adjusted direct costs.
Annually, each organization receiving an award from a State grantmaking agency is required to enter
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the centralized Indirect Cost Rate System and make one of the following elections for indirect costs to
State and federal pass-through grants:
I. Federal Negotiated Indirect Cost Rate Agreement (NICRA);
II. Election of the de minimis rate;
III. Election not to charge indirect costs; or
IV. Negotiate an indirect cost rate with the State of Illinois.
The awardee shall make one election or negotiate a rate that all State agencies must accept unless
there are federal or State program limitations, caps or supplanting issues.
4. Other, if applicable
N/A
D. Application and Submission Information
1. Address to Request Application Package
Applications must be submitted via the Illinois Department of Public Health's Electronic Grants
Administration and Management System (EGrAMS), accessible at idphgrants.com.
Since high-speed internet access is not yet universally available for downloading documents or
accessing the electronic application, and applicants may have additional accessibility requirements,
applicants may request paper copies of materials by contacting:
Richa Parikh
Regional Implementation Grant (RIG) Monitor
richa.parikh@illinois.gov
(312) 814-4870
2. Content and Form of Application Submission
Applications should be submitted in the electronic format of this grant in EGrAMS.
3. Unique Entity Identifier (UEI) and System for Award Management (SAM)
Each applicant, unless the applicant is an individual or Federal or State awarding agency that is exempt
from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or
State awarding agency under 2 CFR § 25.110(d)), is required to:
i. Be registered in SAM before submitting its application. If you are not registered in SAM, this
link provides a connection for SAM registration: https://sam.gov/SAM/
ii. provide a valid UEI in its application; and
iii. continue to maintain an active SAM registration with current information at all times during
which it has an active Federal, Federal pass-through or State award or an application or plan
under consideration by a Federal or State awarding agency.
The State awarding agency may not make a Federal pass-through or State award to an applicant until the
applicant has complied with all applicable UEI and SAM requirements and, if an applicant has not fully
complied with the requirements by the time the State awarding agency is ready to make a Federal pass-
through or State award, the State awarding agency may determine that the applicant is not qualified to
receive a Federal pass-through or State award and use that determination as a basis for making a
Federal pass-through or State award to another applicant.
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4. Submission Dates and Times
See 17 on Page 1 of this NOFO.
April 23, 2026 through May 29, 2026 at 5:00 PM CT
5. Intergovernmental Review, if applicable
N/A
6. Funding Restrictions
All grant funds must be used for the sole purposes set forth in the grant proposal and application
and must be used in compliance with all applicable laws. Grant funds may not be used as matching
funds for any other grant program unless specifically allowed under grant program guidelines. Use
of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at
risk for repayment of those funds used for the prohibited purpose. Regardless of the source of
funding (federal pass-through or State), all grant-funded expenses must be compliant with Cost
Principles under Subpart E of 2CFR200 unless an exception is noted in federal or State statutes or
regulations.
Allowability
Allowable – All grant funds must be used for items that are necessary and reasonable for the proper
and efficient performance of the grant and may only be used for the purposes stated in the grant
agreement, work plan, and budget. Items must comply with all applicable state and federal
regulations.
Allocable – Grant-funded costs must be chargeable or assignable to the grant in accordance with
relative benefits received. The allocation methodology should be documented and should be
consistent across funding sources for similar costs.
Reasonable – The amounts charged for any item must be reasonable. That means the nature and
amount of the expense does not exceed what a prudent person under the same circumstances
would expend; and that the items are generally recognized as ordinary and necessary for the
performance of the grant.
Allowed Uses
Funding may be used for the following:
Funding for a given region must be budgeted as specified in Tables 2-4. Allowable expenses are subject to
the discretion of and approval by the IDPH HIV Section.
Expenses for personnel, supplies, or services shared across multiple grants must be prorated based on
the percentage of usage or level of effort used under each grant.
Prior Approval ONLY
With prior approval, funding may be used for the following:
Grant-funded marketing/advertising materials must be approved by IDPH prior to print, broadcast, or
publication.
Any travel for purposes such as conferences or trainings, including out-of-state travel, requires
preapproval using the IDPH Travel Pre-Approval Form.
Funding Use Prohibitions
Funding may NOT be used for the following:
Any expense not deemed allowable or justifiable by the IDPH HIV Section for the purpose and goal of
preventing the transmission of HIV in Illinois.
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Additional Funding Guidance
N/A
Source Documentation. Accounting records must be supported by such source documentation as
canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records,
activity reports, travel reports, contractual and consultant agreements, and subaward documentation.
All supporting documentation must be clearly identified with the Award and general ledger accounts
which are to be charged or credited. Records must be submitted with required financial reports for all
line-item expenditures exceeding $5000 in a reporting period.
7. Other Submission Requirements
• Grantee Registration (required only once at the organization/entity level). All grantee entities must
be registered with the State of Illinois.
• Grantee Pre-Qualification (required only once at the organization/entity level; periodically
validated). All grantee entities must be qualified to do business with the State of Illinois. To be
qualified for an SFY2027 grant award, an entity must:
Have an active UEI number
o
Have a current SAM.gov account
o
Not be on the Federal Excluded Parties List
o
Be in Good Standing with the Illinois Secretary of State
o
• Fiscal & Administrative Risk Assessment/ICQ (Required annually at the organization/entity level).
• All grantee entities must complete an Internal Controls Questionnaire (ICQ). The ICQ is completed
annually. All state agencies will utilize the results of the ICQ. A link to the automated ICQ will be sent
to the contact email address provided during the Grantee Registration process.
• Programmatic Risk Assessment - All grantee entities must complete a Programmatic Risk
Assessment for each grant application. The programmatic risk assessment will be completed
during the application process.
E. Application Review Information
Applications will be reviewed by the Department for compliance with all application requirements.
During the course of its review, the Department may contact the applicant for additional information if
the information originally submitted is incomplete, inconsistent, or unclear.
1. Criteria
• Grant funds will be made available based on the objective review of the applicant's grant application.
• Applications with budgets submitted that are higher than the maximum Total SFY2027 Regional
Grant Award for its respective Region will be automatically DISQUALIFIED.
• Only applications scoring 80 or above will be considered.
2. Review and Selection Process
An objective team grant review and evaluation process will be conducted to determine grant award
recipients. The review process consists of a technical review of the application to first determine
eligibility and ensure the agency is in good standing and has submitted all required application
components, and is then followed by individual and consolidated team reviews for each eligible
application. Applications with the highest consolidated panel scores will be selected for funding.
Scoring is based on the following categories:
a) Scope of Work
• Organizational Capacity and Experience (12 points)
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• Priority Population Engagement (15 points)
• Performance Standards Achievement (12 points)
• Quality Management, Program Monitoring, and Evaluation (10 points)
• Capacity Building for Black and Latine MSM (12 points)
• Collaboration and Coordination with the Community (16 points)
• Project Management and Staffing (4 points)
b) Work Plan
• Objectives and Activities (11 points)
c) Grant Budget
• Project Budget Narrative (8 points)
Team Review Process
Merit-based review of applications, unless disclosed above, is conducted by one or more review teams.
Each review team will consolidate scores, and final application rankings may be adjusted to address
variability between teams.
Merit-Based Review Appeal Process
For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding
determinations/outcomes may not be contested and will not be considered by the Department's Appeals
Review Officer.
To submit an appeal, the appealing party must:
• Submit the appeal in writing and in accordance with the grant application document through
IDPH's Merit-Based Review Appeal Request Form available here:
https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b
• Appeals must be received within 14 calendar days after the date that the grant award notice
was published.
• Appeals must include the following information:
 The name and address of the appealing party
 Identification of the grant
 A statement of reasons for the appeal
 If applicable, documents or exhibits to support statement of reason
The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a
recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all
relevant, requested information.
• The ARO must review the submitted Appeal Request Form for completeness and acknowledge
receipt of the appeal within 14 calendar days from the date the appeal was received.
• The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant
process and the impact of the recommendation.
• The appealing party must supply any additional information requested by the agency within the
time period set in the request.
• The ARO shall respond to the appeal within 60 days or supply a written explanation to the
appealing party as to why additional time is required.
Documentation of the appeal determination shall be sent to the appealing party and must include the
following:
• Standard description of the appeal review process and criteria
• Review of the appeal
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• Appeal determination
• Rationale for the determination
• In addition to providing the written determination, the grant-making office may do the
following:
• Document improvements to the evaluation process given the findings and re-review all
submitted applications.
• Document improvements to the evaluation process given the findings and implement
improvements into the following year's grant evaluation process.
• Provide written notice to the appealing party as to how the identified actions will be remedied.
Appeals resolutions may be deferred pending a judicial or administrative determination when actions
concerning the appeal have commenced in a court of administrative body.
3. Anticipated Announcement and State Award Dates, if applicable.
Anticipated Announcement Date (if known): 4/23/2026
Anticipated Program Start Date: 7/1/2026
Anticipated Program End Date: 6/30/2027
F. Award Administration Information
N/A
1. State Award Notices
Awarded applicants will be notified via email from EGrAMS.
A Notice of State Award (NOSA) shall be issued to the finalists who have successfully completed all
grant award requirements and have been selected to receive grant funding.
The NOSA will specify the funding terms and specific conditions resulting from applicable pre-award risk
assessments.
The Illinois Department of Public Health (IDPH) is exempt from utilizing the standard NOSA issued on
the GATA Grantee Portal. Successful applicants will receive an email notification from EGrAMS and
must review the funding terms and specific conditions in the grant agreement and accept utilizing an
electronically signature. Both the electronic signature in EGrAMS and a physical signature on the grant
agreement must be completed by an authorized representative of the grantee organization and
submitted to IDPH.
A Notice of Denial shall be sent to the applicants not receiving awards via EGrAMS.
2. Administrative and National Policy Requirements
N/A
All grantees receiving one or more federally-funded subawards from IDPH equal to or greater than
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$30,000 must provide compensation information within EGrAMS prior to issuance of an award.
Grantees will not be able to sign grant agreements or amendment agreements until this requirement is
complete. Annual completion of this requirement is necessary for multiyear grants.
3. Reporting
• All applicants must review and approve subgrantees’ monthly requests for reimbursement, using the
IDPH-provided subgrantee expenditure template, ensuring that funds are utilized exclusively for legal
and appropriate grant activities and that no funds are expended for promotional items. All
reimbursement requests submitted to Lead Agency must contain appropriate documentation to
corroborate expenditures.
• All applicants must punctually submit monthly reimbursement requests to IDPH via Provide by the
final business day of the following month. All reimbursement requests submitted to IDPH must
contain appropriate documentation to corroborate expenditures.
• All applicants shall punctually submit quarterly progress reports of grant-supported HIV prevention
services and activities by October 30, 2026, January 29, 2027, April 30, 2027, and July 30, 2027, in the
format provided by IDPH. Reports must:
Describe service delivery, monitoring and evaluation of risk-based HIV testing, risk-based
o
risk reduction activities, SBS, Condom Distribution, Supplemental Services, MSM of Color
Recruitment and Staffing activities, and Lead Agency activities.
Document barriers encountered in service delivery and strategies implemented to
o
overcome these barriers.
Ensure evaluative findings are reviewed and describe necessary actions taken based on the
o
findings by October 30, 2026, January 29, 2027, April 30, 2027, and July 30, 2027.
• Submission of billing to the Illinois Comptroller for payment shall be initiated upon the
Department’s approval and verification of approved cost expenditures as required by the
Department.
G. State Awarding Agency Contact(s)
Richa Parikh
Regional Implementation Grant (RIG) Monitor
richa.parikh@illinois.gov
(312) 814-4870
H. Other Information, if applicable
Please complete all sections of online application.
Mandatory Forms -- Required for All Agencies
1. Uniform State Grant Application – Available at idphgrants.com for eligible applicants
2. New to EGrAMS, click HERE to see how to Get Started
3. Project Narrative (included in EGrAMS application)
4. Budget (included in EGrAMS application)
5. Budget Narrative (included in EGrAMS application)
Other program-specific mandatory forms:
• A copy of the applicant agency’s Certificate of Good Standing or a printed Corporation File Detail
Report from https://apps.ilsos.gov/corporatellc/
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• Written agreement between fiscal agent and program monitoring agency, if applicable
• Lead Agency’s Organizational Chart
• Lead Agency’s annual operational budget, with calculations to show how budget was derived
• Lead Agency Coordinator’s (LAC) job description
• Resume of selected individual for LAC position
• Selected individuals’ certificates for trainings completed in HIV prevention interventions and
strategies, Partner Services, HIV Case Management, Treatment and Support Services, STD and Viral
Hepatitis prevention, and Social Marketing.
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