FY27 CAR IL Child Death Review Team (CDRT) Fiscal Oversight

FY27 CAR IL Child Death Review Team (CDRT) Fiscal Oversight

This grant award will have an initial period of performance starting in FY27 (07/01/2026 (or upon execution of the agreement) through 06/30/2029). A budget should be submitted for FY27 only.
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PROGRAM DESCRIPTION

When a child dies, the response by the State and the community to the death must include an accurate and complete determination of the cause of death, the provision of services to surviving family members, and the development and implementation of measures to prevent future deaths from similar causes. Multidisciplinary and multiagency reviews of child deaths can assist the State and counties in reviewing child deaths, developing a greater understanding of the incidence and causes of child deaths, the methods for preventing those deaths, and identifying gaps in services to children and families. (20 ILCS 515/5).

The Provider will provide Fiscal Oversight as defined in Section 1.6. to facilitate DCFS’ compliance with the Illinois Child Death Review Team Act P.A. 88-614, P.A. 90-239, P.A. 92-0468, P.A. 95-0405, P.A. 95-0527 and 20 ILCS 515 which requires the establishment and maintenance of Child Death Review Teams (CDRT) and the review of certain child fatalities, to ensure that:

• The CDRT process stresses coordination and communication among agencies and the professionals representing them, as these enhance the Team’s multidisciplinary perspective.
• All CDRT members have access to the Document Transfer Site.
• All CDRT meetings are conducted in a professional manner that promotes the policy of the State relating to child deaths in Illinois as outlined in Section 5 of the Act.

The overall purpose of the Illinois Child Death Review Team (CDRT) is to reduce the number of preventable child deaths in Illinois. It consists of nine (9) regional teams that operate across the state. The Executive Council of the CDRT is the coordinating and oversight body for child death review teams and activities in Illinois. Per Statute, the Department of Children and Family Services (Department) must provide or arrange for a full-time Executive Director for the CDRT who reports directly to the Executive Council.

The Provider of this Program Plan serves only to provide fiscal oversight to pay the salaries/benefits of the Executive Director and support staff and eligible expenses needed to maintain the program (i.e. travel, training, prevention activities and the Annual Symposium). The Department’s Director may select from a list of 2 or more candidates recommended by the Executive Council to serve as the Child Death Review Team’s Executive Director who shall report directly to the CDRT Executive Council.

The Provider shall maintain personnel records of the full-time Executive Council’s Executive Director and the Executive Director’s administrative staff.

Provider shall provide the following functions to support and facilitate the CDRT mandate:
• Payment of salaries and fringe benefits to the Executive Director and support staff.
• Reimbursement to Executive Council Members for travel and expenses when warranted.
• Training & Education payments for room rentals for lodging, room rental for training rooms, food purchases for trainings and meetings, speaker fees, and speaker travel costs.
• Reimbursement/payment to the Illinois Child Death Review Team Members to attend the annual Symposium as mandated by legislation (20 ILCS 515/20).
• Reimbursement/payment for reasonable costs of any other functions necessary to enhance the capability of the child death review teams to reduce and prevent child injuries and fatalities. (20 ILCS 515/40(10)).
• Reimbursement/payment for expenses incurred to conduct the annual CDRT symposium.
• Reimbursement/payment for costs associated with purchasing necessary equipment, supplies and services to support the nine regional CDRT teams throughout the State and the Executive Council.
• Quarterly financial and performance reports of the Program Plan activities shall be submitted to the DCFS program monitor timely. (Due according to the following schedule- Oct 31, Jan 31, Apr 30 and Jul 15.) Budget adjustments to any item line within the contract of 5% or more requires the Department and Provider’s written consent prior to execution.
• Provider will charge DCFS a 10% administration fee for fiscal oversight services (i.e. accounting and bookkeeping).
• Provider understands that administrative costs cannot exceed 20% of services provided (i.e. Personnel, Fringe, Travel, Supplies, Telecommunications, Other/Misc. Costs and Training and Education), including when the administrative costs are built into the negotiated rates of fees for service.
• Provider will pay (write checks) for all expenditures authorized by this Program Plan including but not limited to: CDRT full-time staff travel to the annual symposium. ________________________________________________________________________________________________________________________________________________________________________________________

STAFFING
Provider will employ qualified accounting staff to perform the fiscal oversight responsibilities required by this contract.

Provider will employ a full-time Executive Director and adequate part-time staff to complete requirements of this contract and legal mandates of the Child Death Review Team as set forth in 20 ILCS 515/1 et seq.

The Provider shall employ the individual who is selected by the Department’s Director, from a list of 2 or more candidates recommended by the Executive Council, to serve as the Child Death Review Team’s Executive Director. The CDRT Executive Director shall report directly to the CDRT Executive Council.
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PROGRAM MONITORING
The Provider must cooperate with any program review, evaluation or other monitoring activities that are requested or required with reasonable advance notice by the Department or CDRT executive council, including licensing reviews and audits.

FISCAL MONITORING
DCFS will monitor fiscal planning and accountability by a review of the following:
• A comparison of the annual budget to the monthly expenditure reports
• A line item review in accordance with Part Two, Article XIII, of the Uniform Grant Agreement
• Determination of any excess revenues in accordance with Part Two, Article XIII, of the Uniform Grant Agreement
• Audit and other financial reporting as required by the terms of the Agreement

All relevant records pertaining to expenditures from the Department grant will be made available upon advance request to Department personnel.
• Best accounting practices will always be used.
• Audits will be conducted on an annual fiscal year basis with reports readily available for funders and for full disclosure.
• Receipts are necessary for all expenses. Statements received without receipts will be held until receipts are given to Provider.

PAYMENTS
The Provider shall submit invoices monthly. The Department will disburse payments to the Provider based on actual allowable costs incurred as reported in the monthly expenditure report. Providers shall submit monthly expenditure reports reflecting allowable incurred costs that have been paid in a format as prescribed by the Department and consistent with Uniform Budget requirements within 15 calendar days following the close of each month of the Agreement.

Details

• Awarding Agency: Department Of Children And Family Services
• CSFA Number: 418-00-3660
• CSFA Popular Name: IL Child Death Review Team (CDRT) Fiscal Oversight
• Funding Opportunity Number: 418 - IL Child Death Review Team (CDRT) Fiscal Oversight
• Assistance Listings Number: State
• Announcement Type: Initial Announcement
• Award Type: Competitive
• Total Funding Available: $414,924.00
• Expected Number of Awards: 1
• Funding Sources: State
• Indirect Costs Allowed: Yes
• Posted Date: 2026-04-23
• Award Period: 2026-07-01 – 2027-06-30

Funding Restrictions

Grant awards will be subject to state statutory requirements that limit the administrative costs to 20%. Fringe benefits cannot exceed 25% of total salaries.

Indirect Cost Description

Indirect Costs are allowed. To charge indirect costs to a grant, the applicant organization must have an annually negotiated indirect cost rate agreement (NICRA).

There are three types of NICRAs:

1. Federally Negotiated Rate. Organizations that receive direct federal funding, may have an indirect cost rate that was negotiated with the Federal Cognizant Agency. Illinois will accept the federally negotiated rate. The organization must provide a copy of the federal NICRA.

2. State Negotiated Rate. The organization may negotiate an indirect cost rate with the State of Illinois if they do not have a Federally Negotiated Rate. If an organization has not previously established an indirect cost rate, an indirect cost rate proposal may be submitted to the State of Illinois through the indirect cost rate system no later than three months after the effective date of the award. If an organization previously established an indirect cost rate, the organization must continue to use that rate until its expiration. Upon expiration, the organization may re-submit a new indirect cost proposal through the system annually, within six months after the close of the grantee’s fiscal year, OR an organization may elect to use the de minimis rate instead of their State Negotiated Rate.

3. De Minimis Rate. An organization may elect a de minimis rate of 15% of modified total direct cost (MTDC). Once established, the de minimis rate may be used indefinitely. The State of Illinois must verify the calculation of the MTDC annually in order to accept the de minimis rate.
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NOTE
• All grantees must complete an indirect cost rate negotiation or elect the De Minimis Rate in the indirect cost rate system to claim indirect costs. Indirect costs claimed without an established negotiated rate or a De Minimis Rate election in the system may be subject to disallowance.
• Grantees have discretion not to claim payment for indirect costs. Grantees that elect not to claim indirect costs cannot be reimbursed for indirect costs.
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Restrictions on Indirect Costs

Yes

Citation Governing Indirect Cost Restriction

2 CFR 200.414(c)

State Award Notices

REVIEW AND SELECTION PROCESS
All applications must be submitted by the posted deadline. IDCFS staff conducts an initial review of all applications received for eligibility and GATA compliance. Reviewers may consist of DCFS GATA staff, division leadership, and other internal DCFS staff. Each proposal will be reviewed by a minimum of three reviewers. The review and selection of grant award recipients is conducted in a fair and equitable manner that evaluates and selects grantees most likely to be successful in delivering results based on program objectives, and with limited disruption to the continuity of services. Proposals will be approved based on funding available.

While recommendations from the review team will be a key factor in funding decisions, the Department maintains final authority over funding decisions and considers the scores of the review team to be non-binding recommendations. The Department reserves the right to evaluate applications in the larger context of the overall portfolio by considering geographic distribution of awards (e.g., ensuring coverage of certain counties or service areas), client needs, and overall programmatic/ financial risk assessments in its pre-award decisions. Any internal documentation used in scoring or awarding of grants shall not be considered public information.

Final award decisions will be made by the Director (or their designee). The Department reserves the right to negotiate with successful applicants to adjust award amounts, locations, etc. Funds are disbursed based on the schedule agreed upon and included within the Uniform Grant Agreement. The release of this Notice of Funding Opportunity does not obligate the Department to make an award.
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AWARD NOTIFICATIONS
An award status notification (approval or denial) will be delivered via an automated email from Euna Grants. This email will serve as notification that an award has been made. However, this email is not an authorization to begin performance or incur costs.
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APPEALS
Competitive grant (and in some cases non-competitive) appeals are limited to an appeal related to the evaluation process. Evaluation scores may not be protested.

An appeal must be submitted in writing in accordance with the grant application document. An appeal must be received within 14 calendar days of Award denial.
The written appeal shall include at a minimum the following:
i. the name and address of the appealing party
ii. identification of the grant for which you are appealing the evaluation/review process
iii. a statement of reasons for the appeal

Response to Appeal
a. DCFS will acknowledge receipt of an appeal within fourteen (14) calendar days from the date the appeal was received.
b. DCFS will respond to the appeal within 60 days or supply a written explanation to the appealing party as to why additional time is required.
c. The appealing party must supply any additional information requested by DCFS within the time period set in the request.

Reporting

Grantees will be expected to submit both (monthly or quarterly) periodic performance reports and monthly financial reports. The exact reporting requirements of this award will be defined in the program plan of the Uniform Grant Agreement.