FY 2026 Kennedy-Lugar Youth Exchange and Study (YES)

ECA Performance Monitoring Plan [219 KB] (PMP) (DOCX)

# Performance Monitoring Plan (PMP)

Instructions:

The Monitoring Data for ECA (MODE) Framework provides standard indicators and corresponding survey questions to ensure consistent measures across all ECA programs. The Performance Monitoring Plan (PMP) in this document includes ALL MODE objectives and indicators that were created to collect data from program participants. While ECA recommends the applicant use the format provided, this is not a requirement. However, any performance monitoring reference document the applicant submits should include the information in the column headers (Indicator Name, Definition, Target, Survey Question, etc.) in the table below at a minimum.

To provide a PMP that will meet the solicitation review criteria, the applicant should take the following steps:

• Fill out the Applicant Name, FY and Program Title and Funding Opportunity # fields highlighted above

• Carefully review the solicitation document to identify the MODE indicators that were listed

• Review the additional (those not listed in the solicitation document) MODE Framework indicators listed in the table below to determine if they are relevant (meaning the applicant proposes that data should be collected for those indicators as part of this program)

• Those indicators that were NOT selected in steps 2 and 3 above can be deleted from the table below (to do this, click your mouse somewhere within the row you would like to delete, right-click, select “Delete Cells”, then “Delete Entire Row”. Repeat this process until the only MODE Framework indicators that remain are those identified during steps 1 and 2)

• Applicants may also design custom objectives and/or indicators that are specific to the proposed program and the proposed MODE Framework indicators are insufficient to cover all aspects of the program. Applicants should limit the number of these custom indicators, bearing in mind collection and reporting capacity, and prioritize additional measures identified in the solicitation.

For all indicators in the PMP that remain after steps 2-5 above, insert the target into the appropriate column. A target specifies a feasible and appropriate level of an output or outcome that is hoped for, expected, or intended.

Resources

More resources and guidance documents on the MODE Framework and PMP are available online (https://eca.state.gov/impact/eca-monitoring-evaluation-learning-and-innovation-meli-unit/mode-framework-eca-applicants-and). PMP-specific resources include:

• MODE Framework Indicator Book (https://app.box.com/s/9gvvxzxlm6bmvzqengqu8uad40yz2doe ):

MODE Performance Indicator Reference Sheets (https://app.box.com/s/r6x4elenw9pnicdtjyqv6rbyoczhp62t )

• PMP Creation Webinar (https://www.youtube.com/watch?v=WBHC1oLNZvI )

Definitions of PMP Columns

• Performance Indicator: An observable or measurable characteristic that indicates the extent to which a program objective is being achieved.

• Definition: Clarifies all terms necessary and provides details on how to calculate the data collected to measure the change expected.

• Disaggregation (“Disagg”): Lists how the data will be broken down into subgroups (such as: sex, age, state, country, etc.)

• Target: Specific, planned level of result to be achieved within an explicit timeframe

• Data Source and Required Survey Question: Specifies how the data will be obtained (such as a survey, observation, interview, etc.) and the mandatory question linked to the data source. Note that all MODE Framework survey questions are required (i.e. should be forced response); please see the Consent Language in the MODE Framework Indicator Book for an example of how to convey this to participants/survey respondents.

• When to Collect: Specifies when the indicator will be measured, for example: post-program, end of award, etc.

A post-program collection should occur no later than 6 weeks after the participant has completed the program

Award recipients are responsible for collecting indicator data on participant outputs and outcomes during the period of performance of the program itself. Note: The Bureau will measure outcomes of ECA participants at one, three, five, and 10 years after the program has ended to capture the long-term impact of ECA programming unless otherwise specified in the solicitation for which you are applying. In this instance, the recipient will be responsible for coordinating with ECA on any alumni surveys to de-duplicate questions and minimize potential survey fatigue.

Definitions of Key Terms

Each indicator in the table below includes a list of relevant terms in the indicator column. While terms vary across indicators, there are a few key terms that apply to a high number of indicators. Those terms are listed below to save space in the table:

Participant or Exchange Visitor - A person who has directly participated in an ECA-facilitated program (either ECA-funded or BridgeUSA) and been exposed to at least 10 hours of content or otherwise meets the requirements for entry into the Alumni Contact Engagement System (ACES). Participants do not include audiences who may watch, listen to, or otherwise interact with ECA program participants.

Participants of American Spaces programming include any individual who attends a program conducted by an American Space, whether that program is located at an American Space or an outside location. Individuals who attend virtual (online) or blended (partially online, partially in-person) programs are also considered participants.

“Exchange Visitors” on ECA’s Office of Private Sector Exchange (ECA/EC) programs are considered program participants.

• Host community - A community that sponsors, supports, or provides services for exchange programs and/or their participants. Host communities and institutions do not necessarily directly participate in a program. Benefits to this group most often occur through interaction with the participants and/or alumni during or after the program. Host community members comprise two groups:

• Host families who welcomed exchange visitors into their homes;

• Host institutions or businesses who provided professional or academic experiences to exchange visitors.

Virtual exchange - A sustained, multi-way interaction, that is 100% online, used to build networks and shared knowledge around policy priorities. For a program to be considered a virtual exchange, participants must engage with all content virtually. A series of virtual components can be considered an exchange if they are (1) originated as a unit with a collective start and end date and (2) are organized around a unifying theme. Examples of virtual elements include online skill-building workshops, virtual professional placements (internships), and virtual mentorships. A series of massive open online courses (MOOCs) would be considered an exchange if they are offered as a set (of say six classes) and are centered on a specific topic (for example, media literacy). Offering MOOCs as an online resource is not considered a virtual exchange program.

Virtual element - Single, stand-alone components offered as either add-on enrichment to an in-person program or as general outreach by ECA. Examples of virtual elements include online skill-building workshops, virtual professional placements (internships), and virtual mentorships. Offering single MOOCs to the general public or virtual pre-departure orientation webinars are both considered virtual elements. Additionally, online spaces for participants to communicate (such as a program Facebook page) are considered virtual elements.

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ECA Performance Monitoring Plan 626 KB (PDF)

PERFORMANCE MONITORING PLAN (PMP)
Applicant Name: Example Organization
Fiscal Year and Program Title: FY## Example Program
Funding Opportunity #: SFOP000XXXX
Instructions:
The Monitoring Data for ECA (MODE) Framework provides standard indicators and corresponding survey questions to ensure consistent
measures across all ECA programs. The Performance Monitoring Plan (PMP) in this document includes ALL MODE objectives and indicators
that were created to collect data from program participants. While ECA recommends the applicant use the format provided, this is not a
requirement. However, any performance monitoring reference document the applicant submits should include the information in the column
headers (Indicator Name, Definition, Target, Survey Question, etc.) in the table below at a minimum.
To provide a PMP that will meet the solicitation review criteria, the applicant should take the following steps:
1. Fill out the Applicant Name, FY and Program Title and Funding Opportunity # fields highlighted above
2. Carefully review the solicitation document to identify the MODE indicators that were listed
3. Review the additional (those not listed in the solicitation document) MODE Framework indicators listed in the table below to determine if
they are relevant (meaning the applicant proposes that data should be collected for those indicators as part of this program)
4. Those indicators that were NOT selected in steps 2 and 3 above can be deleted from the table below (to do this, click your mouse
somewhere within the row you would like to delete, right-click, select “Delete Cells”, then “Delete Entire Row”. Repeat this process until
the only MODE Framework indicators that remain are those identified during steps 1 and 2)
5. Applicants may also design custom objectives and/or indicators that are specific to the proposed program and the proposed MODE
Framework indicators are insufficient to cover all aspects of the program. Applicants should limit the number of these custom indicators,
bearing in mind collection and reporting capacity, and prioritize additional measures identified in the solicitation.
For all indicators in the PMP that remain after steps 2-5 above, insert the target into the appropriate column. A target specifies a feasible and
appropriate level of an output or outcome that is hoped for, expected, or intended.
Last Updated: February 2025

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Resources
More resources and guidance documents on the MODE Framework and PMP are available online (https://eca.state.gov/impact/eca-monitoring-
evaluation-learning-and-innovation-meli-unit/mode-framework-eca-applicants-and). PMP-specific resources include:
• MODE Framework Indicator Book (https://app.box.com/s/9gvvxzxlm6bmvzqengqu8uad40yz2doe ):
• MODE Performance Indicator Reference Sheets (https://app.box.com/s/r6x4elenw9pnicdtjyqv6rbyoczhp62t )
• PMP Creation Webinar (https://www.youtube.com/watch?v=WBHC1oLNZvI )
Definitions of PMP Columns
• Performance Indicator: An observable or measurable characteristic that indicates the extent to which a program objective is being
achieved.
• Definition: Clarifies all terms necessary and provides details on how to calculate the data collected to measure the change expected.
• Disaggregation (“Disagg”): Lists how the data will be broken down into subgroups (such as: sex, age, state, country, etc.)
• Target: Specific, planned level of result to be achieved within an explicit timeframe
• Data Source and Required Survey Question: Specifies how the data will be obtained (such as a survey, observation, interview, etc.) and
the mandatory question linked to the data source. Note that all MODE Framework survey questions are required (i.e. should be
forced response); please see the Consent Language in the MODE Framework Indicator Book for an example of how to convey this
to participants/survey respondents.
• When to Collect: Specifies when the indicator will be measured, for example: post-program, end of award, etc.
o A post-program collection should occur no later than 6 weeks after the participant has completed the program
o Award recipients are responsible for collecting indicator data on participant outputs and outcomes during the period of
performance of the program itself. Note: The Bureau will measure outcomes of ECA participants at one, three, five, and 10 years
after the program has ended to capture the long-term impact of ECA programming unless otherwise specified in the solicitation
for which you are applying. In this instance, the recipient will be responsible for coordinating with ECA on any alumni surveys to
de-duplicate questions and minimize potential survey fatigue.
Last Updated: February 2025

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Definitions of Key Terms
Each indicator in the table below includes a list of relevant terms in the indicator column. While terms vary across indicators, there are a few key
terms that apply to a high number of indicators. Those terms are listed below to save space in the table:
• Participant or Exchange Visitor - A person who has directly participated in an ECA-facilitated program (either ECA-funded or
BridgeUSA) and been exposed to at least 10 hours of content or otherwise meets the requirements for entry into the Alumni Contact
Engagement System (ACES). Participants do not include audiences who may watch, listen to, or otherwise interact with ECA program
participants.
o Participants of American Spaces programming include any individual who attends a program conducted by an American Space,
whether that program is located at an American Space or an outside location. Individuals who attend virtual (online) or blended
(partially online, partially in-person) programs are also considered participants.
o “Exchange Visitors” on ECA’s Office of Private Sector Exchange (ECA/EC) programs are considered program participants.
• Host community - A community that sponsors, supports, or provides services for exchange programs and/or their participants. Host
communities and institutions do not necessarily directly participate in a program. Benefits to this group most often occur through
interaction with the participants and/or alumni during or after the program. Host community members comprise two groups:
o Host families who welcomed exchange visitors into their homes;
o Host institutions or businesses who provided professional or academic experiences to exchange visitors.
• Virtual exchange - A sustained, multi-way interaction, that is 100% online, used to build networks and shared knowledge around policy
priorities. For a program to be considered a virtual exchange, participants must engage with all content virtually. A series of virtual
components can be considered an exchange if they are (1) originated as a unit with a collective start and end date and (2) are organized
around a unifying theme. Examples of virtual elements include online skill-building workshops, virtual professional placements
(internships), and virtual mentorships. A series of massive open online courses (MOOCs) would be considered an exchange if they are
offered as a set (of say six classes) and are centered on a specific topic (for example, media literacy). Offering MOOCs as an online
resource is not considered a virtual exchange program.
• Virtual element - Single, stand-alone components offered as either add-on enrichment to an in-person program or as general outreach by
ECA. Examples of virtual elements include online skill-building workshops, virtual professional placements (internships), and virtual
mentorships. Offering single MOOCs to the general public or virtual pre-departure orientation webinars are both considered virtual
elements. Additionally, online spaces for participants to communicate (such as a program Facebook page) are considered virtual elements.
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
Demographic Questions
Home Country Used to identify subgroups for Country of Origin N/A N/A Survey (self-reported data) Post-
(Demographic) disaggregation. (Foreign participants only) Program
What is your home country?
[Drop Down: List of program
countries] – See Appendix C in
the Indicator Book
Home State Used to identify subgroups for Home State disaggregation. N/A N/A Survey (self-reported data) Post-
(Demographic) (American participants only) Program
What is your home state?
[Drop Down: List of U.S.
States] – See Appendix D in the
Indicator Book
Age Used to identify subgroups for Age disaggregation. N/A N/A Survey (self-reported data) Post-
(Demographic) Program
What is your age? Fill in the
blank ________
[Validate answer numeric, with
accepted answers ranging from
15 to 100]
-- OR--
Are you between the ages of 15
and 35?
• Yes
• No
Sex Used to identify subgroups for Sex disaggregation. N/A N/A Survey (self-reported data) Post-
(Demographic) Program
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
Please select your biological
sex classification:
• Female
• Male
Race Used to identify subgroups for Race disaggregation. N/A N/A Survey (self-reported data) Post-
(Demographic) (American participants only) Program
What is your race or ethnicity?
Select all that apply.
• American Indian or Alaskan
Native
• Asian
• Black or African American
• Hispanic or Latino
• Native Hawaiian or Other
Pacific Islander
• White
• Some Other Race
• I do not wish to respond
Participant Type Used to identify the subgroup “Reciprocal” for Participant N/A N/A Survey (self-reported data) Post-
(Demographic) Type disaggregation. Program
(American participants only) Did you participate in a
reciprocal exchange?
Award recipients will need to identify whether a participant A reciprocal participant is an
is designated as 'Foreign', 'American', or 'Reciprocal' as American who travels to an
part of the disaggregations. The assumption is that those exchange participant's home
who answer the "Home Country" question can be country to assist the participant
designated as a 'Foreign participant', those who answer with their individual project
"Home State" can be designated as an 'American
participant', and those who answer the associated question • Yes
with a "yes" can be designated as a 'Reciprocal participant' • No
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
ECA Objective 1: Advance participant and beneficiary cross-cultural competence and global perspective
ECA Sub-Objective 1.1: Promote cultural exchanges and enhance understanding between participants and their host communities
E1.1.01: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
of participants Terms • Age completed Program
reporting that
• Country of origin
by the Do you agree with the
their program Counting Frequency applicant following statement?
• Home state
experience Each respondent should only be counted once in the
• Race
offered reporting year following their program completion. My program offered
• Participant type:
opportunities to opportunities for making
American, foreign,
engage with Calculations cultural connections and
reciprocal
other cultures To calculate percentage, numerator will be number of sharing. For example:
respondents who answered “yes” while the denominator Conversations about each
others’ countries, attending
will be the total number of question respondents. Divide
cultural events, etc.
the numerator by the denominator and then multiply by 100
• Yes
for the percent value.
• No
E1.1.04: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
participants with • Country of origin by the Did your views of the United
more favorable Counting Frequency • Home state applicant States government change as a
opinions of the Each respondent should only be counted once in the • Race result of your program
United States reporting year following their program completion. • Participant type: participation?
Government
American, foreign,
• Yes
(core indicator)
Calculations reciprocal • No
To calculate percentage, numerator will be number of
respondents who select “much more favorable” OR If YES:
“somewhat more favorable” on the survey question. The
denominator will be the total number of question How did your views of the
respondents. Divide the numerator by the denominator and United States government
then multiply by 100 for the percent value. change? Are your views:
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
• Much less favorable
• Somewhat less favorable
• Somewhat more favorable
• Much more favorable
E1.1.09: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
participants who • Country of origin by the Before this exchange program,
traveled abroad Abroad – A country outside of one’s home country • Home state applicant had you traveled outside of
for the first time
• Race
your home country?
because of their Counting Frequency • Participant type: • Yes
program
Each respondent should only be counted once in the American, foreign, • No
(core indicator)
reporting year following their program completion. reciprocal
If YES:
Calculations
To calculate percentage, numerator will be number of Why did you travel outside of
respondents who answered “no” to the first question while your home country? Select all
the denominator will be the total number of question that apply.
respondents. Divide the numerator by the denominator and • Tourism
then multiply by 100 for the percent value. • Visit friends/family
• Participation in another U.S.
Department of State
exchange program (including
U.S. Embassy-sponsored
exchanges)
• Participation in a non-U.S.
Department of State
exchange
• Study
• Work
• Other: ______ [write-in]
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
E1.1.10: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
foreign • Country of origin by the Before this exchange program,
participants who Counting Frequency applicant had you traveled to the United
traveled to the Each respondent should only be counted once per reporting States?
United States year following their program completion. • Yes
for the first time
• No
during their Calculations
program To determine the percent value, numerator is number of If YES:
(core indicator)
respondents who reply “no” to the first question while
denominator will be the total number of question Why did you travel to the
respondents. Divide the numerator by the denominator and United States? Select all that
then multiply by 100 for the percent value. apply.
• Tourism
• Visit friends/family
• Participation in another U.S.
Department of State
exchange program (including
U.S. Embassy-sponsored
exchanges)
• Participation in a non-U.S.
Department of State
exchange
• Study
• Work
• Other: ______ [write-in]
E1.1.11: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
American
• Home state
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
participants Host country - The country in which the participant • Race by the How much did participation in
indicating a traveled to for their exchange program. • Participant type: applicant the exchange program change
change in their American, your understanding or
understanding of Counting Frequency reciprocal knowledge of the following
their host Each respondent should only be counted once in the topics?
country's culture reporting year following their program completion. • Host country political system
and values • Host country economy
Calculations • Foreign affairs of my host
Responses to each item should be scored in the following country
manner: • Domestic affairs in my host
No Change – 1 country
Minimal Change – 2 • Host country values and
culture
Moderate Change – 3
• Daily life in my host country
Substantial Change – 4
• Freedom of speech and press
in my host country
The response scores for each item should be summed and
• Voluntary community
divided by the number of items they responded to in order
service in my host country
to give an average question score for each respondent.
[Scale: No Change, Minimal
To determine the percent value, the numerator is the
Change, Moderate Change,
number of respondents whose average question score is 2
Substantial Change]
or greater while the denominator will be the total number
of question respondents. Divide the numerator by the
denominator and then multiply by 100 for the percent
value.
E1.1.12: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
foreign • Country of origin by the Thinking about the participants
participants Third-party country - A country that is not the applicant you met from other countries
indicating a participant/alumni’s home or host country. Generally, this (not your home country or the
change in refers to the home countries of fellow participants. U.S.), how much did
understanding of participation in the program
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
third-party Counting Frequency change your understanding or
countries’ Each respondent should only be counted once in the knowledge of the following
cultures and reporting year following their program completion. topics related to those
values countries?
Calculations • Political system
Responses to each item should be scored in the following • Economy
manner: • Foreign affairs
No Change – 1 • Domestic affairs
Minimal Change – 2 • Values and culture
Moderate Change – 3 • Daily life
Substantial Change – 4 • Freedom of speech and press
• Voluntary community
The response scores for each item should be summed and service
divided by the number of items they responded to in order
to give an average question score for each respondent. [Scale: No Change, Minimal
Change, Moderate Change,
Substantial Change]
To determine the percent value, numerator is number of
respondents whose average question score is 2 or greater
while the denominator will be the total number of question
respondents. Divide the numerator by the denominator and
then multiply by 100 for the percent value.
E1.1.13: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
of foreign Terms • Age completed Program
participants who • Country of origin by the Compared to before your
are more likely Counting Frequency applicant program participation, how
to recommend Each respondent should only be counted once in the likely are you now to
the United reporting year following their program completion. recommend the United States as
States as a good a good place to study?
place to study Calculations • Much more unlikely
To determine the percent value, numerator is number of • Somewhat more unlikely
respondents who reply “much more likely” or “somewhat • Somewhat more likely
more likely” while denominator will be the total number of Much more likely
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
question respondents. Divide the numerator by the
denominator and then multiply by 100 for the percent
value.
E1.1.16: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
virtual exchange
• Country of origin
by the In the future, are virtual
(VE) Virtual exchange - See Definitions of Key Terms applicant exchanges likely to be your
• Home state
participants who
• Race
only way to interact with
report VE as Virtual element - See Definitions of Key Terms citizens from other countries?
• Participant type:
their only likely • Yes
American, foreign,
way to interact Counting Frequency • No
reciprocal
with citizens Each respondent should only be counted once per reporting • I don’t know
from other
year following their program completion.
countries in the
future
Calculations
To calculate percentage, numerator will be number of
respondents who answered “yes” while the denominator
will be the total number of question respondents. Divide
the numerator by the denominator and then multiply by 100
for the percent value.
This indicator counts participants involved in virtual
exchange programs (see definition above) and WILL NOT
count participants engaging with virtual program elements
as part of a non-virtual program.
E1.1.17: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
foreign • Country of origin by the Did your views of the American
participants with Counting Frequency applicant people change as a result of
more favorable Each respondent should only be counted once in the your program participation?
opinions of the reporting year following their program completion. • Yes
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
American • No
people Calculations
(core indicator) To determine the percent value, numerator is number of If YES:
respondents who reply “much more favorable” OR
“somewhat more favorable” while the denominator will be How did your views of the
the total number of question respondents. Divide the American people change? Are
numerator by the denominator and then multiply by 100 for your views:
the percent value.
• Much less favorable
• Somewhat less favorable
• Somewhat more favorable
• Much more favorable
E1.1.18: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
foreign
• Country of origin
by the How much did participation in
participants Counting Frequency applicant the program change your
indicating an Each respondent should only be counted once in the understanding or knowledge of
increase in reporting year following their program completion. each of the following topics?
understanding of • United States democracy
United States Calculations • United States economy
culture and Responses to each item should be scored in the following • Foreign affairs of the United
values
manner: States
(core indicator)
No Change – 1 • Domestic affairs in the
Minimal Change – 2 United States
Moderate Change – 3
• United States values and
Substantial Change – 4
culture
• Daily life in the United
The response scores for each item should be summed and
States
divided by the number of items they responded to in order
• Freedom of speech and press
to give a total question score for each respondent.
in the United States
• Voluntary community
service in the United States
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
To determine the percent value, numerator is number of
respondents whose total question score is 2 or greater while [Scale: No Change, Minimal
the denominator will be the total number of question Change, Moderate Change,
respondents. Divide the numerator by the denominator and Substantial Change]
then multiply by 100 for the percent value.
E1.1.19: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
participants • Country of origin by the To what extent do you agree or
agreeing with Democratic values - The ideas or beliefs that make a applicant disagree with the statements
• Home state
statements in society fair, including: democratic decision-making, below?
• Race
support of freedom of speech, and equality before the law. • Voting is important because
• Participant type:
democratic real decisions are made in
American, foreign,
values Counting Frequency elections
Each respondent should only be counted once in the reciprocal
(core indicator)
• Free and fair elections are
reporting year following their program completion.
the cornerstone of
democracy
Calculations
Responses to each item should be scored in the following • An independent media is
manner: important to the free flow of
Strongly disagree – 1 information
Disagree – 2 • All citizens in a country
Neither disagree nor agree – 3 should have equal rights and
Agree – 4
protections under the law,
Strongly agree – 5
regardless of circumstances
Don’t know/can’t ascertain – 0
• The rule of law is
fundamental to a functioning
To determine the percent value, numerator is the number of
democracy
respondents whose average question score is greater than or
equal to 4 on a 1-5 scale while the denominator will be the • Individuals have the right to
total number of question respondents. Divide the numerator free speech and to voice
by the denominator and then multiply by 100 for the opposition
percent value.
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
• Organizations have the right
to free speech and to voice
opposition
• Democratic principles
enhance the workplace.
Supervisors should
incorporate democratic
principles into their
management practices
[Scale: Strongly disagree,
Disagree, Neither disagree nor
agree, Agree, Strongly agree,
Don’t know/can’t ascertain]
ECA Objective 2: Increase the impact that participants and alumni have on their communities / countries
E2.0.01: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
of foreign Terms • Age completed Program
participants that • Country of origin by the Did you volunteer your time
volunteer in Volunteer - To offer one’s time or services to an applicant during your exchange?
their host organization or community effort for free. Volunteering • Yes
communities does not include time spent working as part of a • No
professional placement. • My program did not offer the
opportunity to volunteer
Host community - See Definitions of Key Terms
Counting Frequency
Each respondent should only be counted once in the
reporting year following their program completion.
Calculations
To calculate the percentage, the numerator will be the
number of respondents who answered “yes” while the
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
denominator will be the total number of question
respondents. Divide the numerator by the denominator and
then multiply by 100 for the percent value.
E2.0.04: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Number of Terms • Age completed Program
hours that
• Country of origin
by the How many hours did you spend
foreign Volunteer - To offer one’s time or services to an applicant volunteering during your
participants organization or community effort for free. Volunteering exchange program? (Please
spend does not include time spent working as part of a note that volunteer hours do
volunteering in professional placement. not include time spent working
their host
as part of your professional
Host community - See Definitions of Key Terms placement.)
communities
Counting Frequency Fill in the blank: __________
Each respondent should only be counted once in a [validate as numeric]
reporting year following their program completion.
Calculations
Participants will complete a survey question that will
request the number of hours of time spent volunteering
during their exchange program.
The total number of hours for all participants should be
reported.
ECA Sub-Objective 2.2: Foster participants’ belief that civic engagement benefits communities/countries
E2.2.01: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
participants who • Country of origin by the As a result of your program
have more Home community - The community that the program applicant participation, how has your
• Home state
confidence in participant originates from and will return to at the confidence in each of the
• Race
their ability to conclusion of the program. following changed?
have an impact
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
in their home Home country - The country in which the program • Participant type: • I have the ability to make a
country participant resides prior to their program participation. American, foreign, difference in the community
(core indicator) reciprocal where I live
Counting Frequency • I have the ability to make a
Each respondent should only be counted once in the difference in the country
reporting year following their program completion. where I live
• I have the ability to make a
Calculation difference in the global
To determine the percent value, numerator is number of community
respondents that responded “more confident” to the
statement about their ability to make a difference in the
[Scale: I am less confident; No
‘community where I live’ and/or ‘country where I live’
change in confidence, I am
while the denominator will be the total number of question
more confident]
respondents. Divide the numerator by the denominator and
then multiply by 100 for the percent value.
ECA Objective 3: Strengthen engagement among participants, alumni, beneficiaries, and institutions
E3.0.02: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
foreign
• Country of origin
by the Are you still in contact with any
participants who Network - An interconnected or interrelated group or applicant Americans you met during your
report increasing system. In the context of MODE, this refers to an program?
their network of interconnected or interrelated group intentionally • Yes
Americans convened, sustained, or otherwise facilitated through ECA • No
(core indicator) programming.
If YES:
Counting Frequency
Each respondent should only be counted once in the Are the contacts you maintain
reporting year following their program completion. with Americans personal,
professional, or both?
Calculations • Personal
• Professional
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
To determine the percent value, numerator is number of • Both personal and
respondents who reply “yes” to the first question item professional
while the denominator will be the total number of question
respondents. Divide the numerator by the denominator and
then multiply by 100 for the percent value.
E3.0.04: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
foreign • Country of origin by the Are you still in contact with any
participants who Network- An interconnected or interrelated group or applicant individual not from the U.S.
report increasing system intentionally convened, sustained, or otherwise and not from your own country
their network of facilitated through ECA programming. that you met during your
third country program?
nationals Third-country national - A third country stakeholder is •Yes
defined as a person or institution who does not have the •No
same nationality and is not from the country in which the
If YES:
exchange took place or from the country of a participant of
the exchange.
Are the contacts you maintain
with these individuals personal,
Counting Frequency
professional, or both?
Each respondent should only be counted once in the
•Personal
reporting year following their program completion.
•Professional
•Both personal and professional
Calculations
To determine the percent value, numerator is number of
respondents who reply “yes” to the first question item
while the denominator will be the total number of question
respondents. Divide the numerator by the denominator and
then multiply by 100 for the percent value.
E3.0.07: Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
Percent of Terms • Age completed Program
participants who
• Country of origin
by the
identify as a Counting Frequency applicant
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
Department of Each respondent should only be counted once in the • Home state Do you consider yourself a
State program reporting year following their program completion. • Race participant of a U.S.
participant • Participant type: Department of State program?
(core indicator) Calculations American, foreign, • Yes
To calculate percentage, numerator will be number of reciprocal • No
participants who answered “yes” in response to the survey
question. The denominator will be the total number of
question respondents. Divide the numerator by the
denominator and then multiply by 100 for the percent
value.
ECA Sub-Objective 3.1: Alumni subscribe to platforms for resources and information-sharing
E3.1.02: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
of participants Terms • Age completed Program
who learned • Country of origin by the Through your program
about new Resource – Information that is new and potentially useful • Home state applicant experience, did you learn about
resources to the participant. Can include information guidance that is any of the following
• Race
either personal or professional. Does not include persons. Department of State-managed
• Participant type:
Can be information provided during any portion of the resources? Select all that apply.
American, foreign,
program process (pre-program, during the program, or • Small grants applications from
reciprocal
immediately post-program – such as a Congress or the U.S. Government [Carry
concluding event). forward selection to next
question]
• Alumni Engagement
Counting Frequency Innovation Fund (AEIF)
Each respondent should only be counted once in the applications [Carry forward
reporting year following their program completion. selection to next question]
• Citizen Diplomacy Action
Calculations Fund applications [ask of
To calculate percentage, numerator will be number of American alumni only] [Carry
respondents who select at least one of the survey question forward selection to next
response options EXCEPT “None of the above” to the first question]
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
question, while the denominator will be the total number of • Project Development toolkits
question respondents. Divide the numerator by the [Carry forward selection to next
denominator and then multiply by 100 for the percent question]
value. • Supplies or equipment [Carry
forward selection to next
question]
• Information on
workshops/events hosted by the
U.S. Embassy in your home
country [ask of Foreign Alumni
only] [Carry forward selection
to next question]
• Embassy network of experts
and leaders [ask of Foreign
Alumni only] [Carry forward
selection to next question]
• American Spaces (either
American Centers, American
Corners, or Bi-National
Centers) [ask of Foreign
Alumni only] [Carry forward
selection to next question]
• Career Connections [ask of
American alumni only] [Carry
forward selection to next
question]
• None
For each category the
respondent selects, ask:
Was this the first time you
heard about this resource?
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
• Yes
• No
E3.1.05: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
of participants Terms • Age completed Program
who are • Country of origin by the Are you connected with the
connected to Digital platform - A digital place, opportunity, or event for applicant Department of State
• Home state
ECA through a public discussion or interpersonal engagement intentionally International Exchange Alumni
• Race
U.S. Department convened, sustained, or otherwise facilitated through ECA Network on the following
• Participant type:
of State- programming. digital platforms?
American, foreign,
managed • Registered on the
reciprocal
platform Counting Frequency alumni.state.gov website
Each respondent should only be counted once in the (https://alumni.state.gov)
reporting year following their program completion. • Follow @Exchangealumni on
Twitter,
Calculations • Connected with Alumni
To calculate percentage, numerator will be number of Affairs on LinkedIn
respondents who select “yes” to at least one of the survey (https://www.linkedin.com/in/al
question response options while the denominator will be umni-affairs-9b871b103)
the total number of question respondents. Divide the
numerator by the denominator and then multiply by 100 for [Scale: Yes/No/I don’t know]
the percent value.
ECA Objective 4: Strengthen personal, professional, and technical abilities and aptitudes of participants and beneficiaries
E4.0.01: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported) Post-
of participants Terms • Age completed Program
reporting
• Country of origin
by the [NOTE: This question is also
increases in Counting Frequency applicant included in Indicators E4.0.03
• Home state
their job Each respondent should only be counted once in the and E4.0.05. If these are to be
• Race
skills as a result reporting year following their program completion. included in a survey, this
of their program
• Participant type: question can be asked once,
participation Calculations American, foreign, with up to two follow-up
To determine the percent value, numerator is number of reciprocal questions based on an
affirmative response.]
respondents who reply “yes” while the denominator will be
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
the total number of question respondents. Divide the
numerator by the denominator and then multiply by 100 for Did you increase your personal
the percent value. and/or professional skills as a
result of your participation in
this program?
• Yes
• No
E4.0.03: Percent Soft skills - Qualities and behaviors an individual • Sex To be Survey (self-reported) Post-
of participants demonstrates to interact with others effectively. Examples • Age completed Program
reporting an include communication, listening, self-awareness, • Country of origin by the NOTE: Question 1 is also
increase in soft awareness of others, self-initiative, cognitive competence applicant included in Indicator 4.0.01
• Home state
skills as a result skills, self-confidence, resourcefulness/resilience, and and 4.0.05. If at least two of
• Race
decision-making and problem-solving skills. those questions are to be
of their program
• Participant type: included in a survey, question 1
participation
Participant or Exchange Visitor – See Definitions of Key American, foreign, can be asked once, with up to
Terms reciprocal two follow-up questions based
on an affirmative response.
Counting Frequency
Each participant should only be counted once in the Did you increase your personal
reporting year following their program completion. and/or professional skills as a
result of your participation in
Calculations this program?
To determine the percent value, numerator is number of • Yes
respondents who select at least one answer option except • No
for “none of the above skills” in the second question while
the denominator will be the total number of question If YES:
respondents. Divide the numerator by the denominator and
then multiply by 100 for the percent value. Please select the personal skills
you increased. Select all that
apply.
• Leadership skills
• Communication skills
• Listening skills
• Self-awareness
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
• Self-initiative
• Self-confidence
• Resourcefulness
• Decision-making skills
• Problem-solving skills
• Other: ______ [write-in]
• None of the above skills
E4.0.05: Percent Technical skills - Knowledge and ability to perform • Sex To be Survey (self-reported data) Post-
of participants specific tasks. Examples of technical skills include project • Age completed Program
who report an management, entrepreneurship, journalism, teaching • Country of origin by the NOTE: Question 1 is also
increase in instruction, science, technology, engineering and applicant included in Indicator 4.0.01
• Home state
technical skills mathematics (STEM) competence. and 4.0.03. If at least two of
• Race
these questions are to be
as a result of
Participant or Exchange Visitor – See Definitions of Key • Participant type: included in a survey, question 1
their program
Terms American, foreign, can be asked once, with up to
participation
reciprocal two follow-up questions based
Counting Frequency on an affirmative response.
Each respondent should only be counted once in the
reporting year following their program completion. Did you increase your personal
and/or professional skills as a
Calculations result of your participation in
To determine the percent value, numerator is number of this program?
respondents who select at least one answer option EXCEPT • Yes
for “none of the above skills” in the second question while • No
the denominator will be the total number of question
respondents. Divide the numerator by the denominator and If YES:
then multiply by 100 for the percent value.
Please select the professional
skills you increased. Select all
that apply.
• Project management skills
• Business management skills
• Entrepreneurship skills
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
• Journalism skills
• Teaching skills
• Science competence
• Technology competence
• Engineering competence
• Mathematics competence
• Other: ______ [write-in]
• None of the above skills
E4.0.09: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported) Post-
of participants Terms • Age completed Program
reporting an • Country of origin by the 1. Did you improve your
increase in Counting Frequency applicant language skills in a foreign
• Home state
language skills Each respondent should only be counted once in the language as a result of the
• Race
as a result of reporting year following their program completion. program?
• Participant type:
their program
• Yes
American, foreign,
participation Calculations • No
To determine the percent value, numerator is number of reciprocal
respondents who answered yes in question 1, while the If YES to question 1, ask
denominator will be the total number of question questions 2 and 3:
respondents. Divide the numerator by the denominator and 2. Which of the following
then multiply by 100 for the percent value best described your ability
to speak in that foreign
language before your
participation in the
program?
• No ability at all
• Able to communicate only in
a very limited capacity
• Able to satisfy basic survival
needs and minimum courtesy
requirements
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
• Able to satisfy routine social
demands and limited work
requirements
• Able to speak with sufficient
grammatical accuracy and
vocabulary to discuss
relevant professional areas
• Able to speak fluently and
accurately in all situations
• Proficiency equivalent to
that of a native speaker
[Use display logic to show
those choices with abilities
greater than the selection in
question 2.]
3. Which of the following
best describes your ability
to speak in that foreign
language after the
program?
• Able to communicate only in
a very limited capacity
• Able to satisfy basic survival
needs and minimum courtesy
requirements
• Able to satisfy routine social
demands and limited work
requirements
• Able to speak with sufficient
grammatical accuracy and
vocabulary to discuss
relevant professional areas
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
• Able to speak fluently and
accurately in all situations
• Proficiency equivalent to
that of a native speaker
E4.0.14: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported) Post-
of participants Terms • Age completed Program
reporting new • Country of origin by the As a result of your participation
digital applicant in the program, did you gain
Digital skill/competencies – Digital skills are defined as a • Home state
skills/competenc new digital
range of abilities to use digital devices, communication • Race
skills/competencies?
ies gained from
applications, and networks to access and manage • Participant type:
• Yes
virtual exchange
information, and to participate in a virtual program. Skills American, foreign,
(VE) • No
include: knowledge about various low and high-tech reciprocal
programming
technologies (such as the internet, digital video, software
programs, etc.), knowledge of how various technologies
can be used to communicate with others, knowledge
required by teachers for integrating technology into their
classrooms, and/or creating content for various
technologies.
Virtual Exchange - See Definitions of Key Terms
Virtual Elements - See Definitions of Key Terms
Counting Frequency
Each respondent should only be counted once in the
reporting year following their program completion.
Calculations
To determine the percent value, numerator is number of
respondents who respond “yes” to the question, while the
denominator will be the total number of question
respondents. Divide the numerator by the denominator and
then multiply by 100 for the percent value.
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
This indicator counts participants involved in virtual
exchange programs (see definition above) and WILL NOT
count participants ONLY engaging with virtual program
elements.
ECA Sub-Objective 4.1: Participants engage in language, academic, professional, and cultural programs
E4.1.01: Total Participant or Exchange Visitor – See Definitions of Key • Sex To be Administrative data from award Annually
number of Terms • Age completed recipients - not collected from
participants • Country of origin by the the participant surveys
(core indicator) Counting Frequency • Home state applicant
Each participant should only be counted once per semi-
• Race
annual reporting cycle following their program completion.
• Participant type:
American, foreign,
reciprocal
E4.1.02: Total Program cohort - A group of participants hosted separately • Cohort type: To be Administrative data from award Annually
number of under a program umbrella and following a set course of inbound, completed recipients - not collected from
program cohorts activities and/or study. For instance: outbound, virtual by the the participant surveys
(core indicator) • IVLP is a program – each individual IVLP project applicant
conducted in a year would be considered a separate
cohort.
• PFP is a program – the two groups of participants
PFP brings to the US each year are each considered
separate cohorts.
• Arts Envoy is a program- each group of artists that
travels is considered a separate cohort. A band or
group of musicians would be considered a cohort
but each individual should be counted separately as
a participant.
Counting Frequency
Last Updated: February 2025

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Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
Each cohort should only be counted once per semi-annual
reporting cycle following its completion.
E4.1.03: Scholarships - Monetary assistance provided by ECA for • Amount: $0-5000; To be Administrative data from award Semi-
Number of students and/or professionals to attend college or university $5001- $10,000; completed recipients - not collected from Annually
ECA-supported abroad. $10,001+ by the the participant surveys
international • Participant type: applicant
scholarships Counting Frequency
American, foreign
All scholarships should be counted even if more than one
provided
scholarship goes to the same individual. Scholarships
should be counted once per semi-annual reporting cycle
during which they were awarded.
E4.1.04: Professional placement - A position placement a participant • Host type: family, To be Administrative data from award Semi-
Number of holds during their exchange program with a host institution business/professio completed recipients - not collected from Annually
professional for the purpose of professional development. These are nal organization, by the the participant surveys
placements most commonly internships, but can also include job academic applicant
shadowing, mentoring or a professional project as well.
institution,
government
Host institution - An institution that provides support to or
agency
benefits from the participation of program participants.
Benefits to this group most often occur through interaction
with the participants and/or alumni during or after the
program.
Professional development - The act of learning and/or
improving skills in order to better meet professional goals.
Professional development activities can include formal
coursework, attending conferences, and informal learning
opportunities situated in practice; i.e. informal peer-to-peer
interaction and learning, or opportunities through
knowledge sharing.
Counting Frequency
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
Each placement should only be counted once the placement
has been completed and only once per semi-annual
reporting cycle. If a participant holds more than one
placement during their exchange program, each placement
should be counted.
E4.1.05: Participant or Exchange Visitor – See Definitions of Key • Sex To be Administrative data from award Semi-
Number of Terms • Age completed recipients - not collected from Annually
participants in • Country of origin by the the participant surveys
programs with a Media literacy component- An educational portion of a applicant
• Home state
media literacy program that focuses on the ability to identify different
• Race
component types of media and the messages they are sending. It
• Participant type:
includes activities such as a training, a talk or seminar on
American, foreign,
media literacy or how to teach media literacy, training for
journalism, connecting participants with media experts or reciprocal
providing resources for media literacy.
Counting Frequency
Each participant should only be counted once per semi-
annual reporting cycle following their program completion.
E4.1.06: Participant or Exchange Visitor – See Definitions of Key • Sex To be Administrative data from award Semi-
Number of Terms • Age completed recipients - not collected from Annually
participants in • Country of origin by the the participant surveys
programs with Counting Frequency applicant
• Home state
formal, Each participant should only be counted once per semi-
• Race
dedicated annual reporting cycle following their program completion
• Participant type:
language
American, foreign,
learning
reciprocal
activities
E4.1.07: Training - An organized activity that is designed and N/A To be Administrative data from award Semi-
Number of implemented to build capacity and has specific learning completed recipients - not collected from Annually
instruction objectives – expected knowledge, skills and/or by the the participant surveys
methodology competencies to be gained by participants. Trainings of any applicant
length with this purpose should be counted. Building
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
trainings capacity means that recipients of training gain increased
implemented knowledge, skills, and/or competencies.
This indicator specifically measures “instruction
methodology” related trainings.
Instruction methodology trainings – Those trainings related
to furthering skills in teaching.
Counting Frequency
Each training should only be counted once per semi-annual
reporting cycle.
E4.1.08: Fellowship - A program that allows students and recent • Sex To be Administrative data from award Semi-
Number of graduates to work with an institution on a specific project • Age completed recipients - not collected from Annually
language to be completed during a set period of time. Fellowships • Home state by the the participant surveys
teaching fellows are explicitly designed to produce academic research applicant
• Race
enrolled and/or increase professional development of the fellow.
Language teaching fellow - Through the English Language
Fellow (EL Fellow) and Virtual Educator Programs, highly
qualified U.S. educators in the field of Teaching English to
Speakers of Other Languages (TESOL) participate in 10-
month-long fellowships at academic institutions throughout
the world.
Counting Frequency
The number of fellows enrolled in the current reporting
year should be counted. Fellows are considered enrolled if
they have started their program. Fellows should only be
counted once per semi-annual reporting cycle even if they
participate in multiple fellowships concurrently.
E4.1.11: Participant or Exchange Visitor – See Definitions of Key • Sex To be Administrative data from award Annually
Number of Terms • Age completed recipients - not collected from
American • Home state the participant surveys
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
reciprocal Reciprocal Exchange Participant - An American who • Race by the
exchange travels to an exchange participant’s home country to assist applicant
participants the participant with their individual project.
Counting Frequency
Each participant should only be counted once per semi-
annual reporting cycle following their program completion
E4.1.13: Fellowship - A fellowship is a program that allows students • Sex To be Administrative data from award Semi-
Number of and recent graduates to work with an institution on a • Age completed recipients - not collected from Annually
fellows specific project to be completed during the fellowship • Home state by the the participant surveys
completing period. Fellowships are explicitly designed to produce applicant
• Race
language academic research and/or increase professional
development of the fellow.
teaching
fellowships
Language teaching fellow - Through the English Language
Fellow (EL Fellow) and Virtual Educator Programs, highly
qualified U.S. educators in the field of Teaching English to
Speakers of Other Languages (TESOL) participate in 10-
month-long fellowships at academic institutions throughout
the world.
Counting Frequency
The number of fellows enrolled in the current reporting
year should be counted. Fellows should only be counted
once per semi-annual reporting cycle even if they
participate in multiple fellowships concurrently
E4.1.14: Virtual Exchange - See Definitions of Key Terms N/A To be Administrative data from award Annually
Number of completed recipients - not collected from
virtual exchange Program - The overarching umbrella under which all by the the participant surveys
(VE) programs activities take place. Or alternatively, it is the official name applicant
that is listed in ACPD’s comprehensive annual report on
public diplomacy and international broadcasting
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
Program components - The individual program activities
that cohorts participate in.
Counting frequency
Each program should only be counted once in the annual
reporting cycle (by tasker
E4.1.15: Participant or Exchange Visitor – See Definitions of Key • Sex To be Administrative data from award Annually
Number of Terms • Age completed recipients - not collected from
participants in • Country of origin by the the participant surveys
virtual exchange Virtual Exchange - See Definitions of Key Terms applicant
• Home state
(VE) programs
• Race
Virtual elements - See Definitions of Key Terms
• Participant type:
American, foreign,
Counting Frequency
Each respondent should only be counted once in the reciprocal
reporting year following their program completion.
Calculations
This indicator counts participants involved in virtual
exchange programs (see definition above) and WILL NOT
count participants engaging with virtual program elements.
Each participant should only be counted once per semi-
annual reporting cycle following their program completion
E4.1.16: Audience member - A person who attends an event and is N/A To be Administrative data from award Followin
Number of not a program participant. completed recipients - not collected from g each
audience by the the participant surveys event
members Cultural events - Can include events such as concerts or applicant
attending movie screenings; these can be hosted in the United States
or abroad but must be done in conjunction with an ECA
cultural events
program.
Counting Frequency
Audience members should be counted following each
event.
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
ECA Sub-Objective 4.2: Increase ability of participants to recognize and counter disinformation
E4.2.01: Percent Participant or Exchange Visitor – See Definitions of Key • Sex To be Survey (self-reported data) Post-
of participants Terms • Age completed Program
that report
• Country of origin
by the How would you rate your
increased ability Disinformation - False or misleading information that is applicant ability to do each of the
• Home state
to counter spread deliberately to deceive. Disinformation can include following now compared to
• Race
disinformation authentic information or true facts that are used in the before program participation?
wrong context to make false connections, or it can be • Participant type: For each, please indicate if your
outright false information or propaganda. American, foreign, ability increased, stayed the
reciprocal same, or decreased.
Counting Frequency • Validate information I see in
Each respondent should only be counted once in the the media
reporting year following their program completion. • Identify accurate information
• Think critically about
Calculations information I see online
To determine the percent value, numerator is number of • Evaluate everyday
respondents that replied “Increased” for at least one information I receive from
question item while the denominator will be the total multiple sources
number of question respondents. Divide the numerator by • Identify false information
the denominator and then multiply by 100 for the percent
value. [Scale: Decreased, Stayed the
same, Increased]
ECA Objective 8: Enhance the quality and effectiveness of ECA programs by leveraging the Bureau’s resources, policy, and stakeholder relationships
E8.0.03: Participant or Exchange Visitor – See Definitions of Key N/A 60% Survey Records Post-
Response rate Terms Program
for participant
surveys Counting Frequency
(core indicator) Response rates will be calculated and reported semi-
annually on surveys that closed (i.e. ceased allowing
respondents to respond) in that six-month period, even if
the survey opened in the previous six-month period. This
may be a single survey or an aggregation, if more than one
Last Updated: February 2025

---

Performance Definition Disagg. Target Data Source and Required* When to
Indicator Survey Question Collect
survey closed in that six-month period. Each survey
invitation should be counted once, and each response (if
received) should be counted once.
Calculations
The response rate will be calculated by dividing the
number of survey responses received by the number of
survey invitations issued (sent by email or directly invited
in some other way).
Note that “survey responses” will include cases in which
any portion of a survey was returned (at least one piece of
response data provided). It will not include cases where
respondents opened the survey and opted out by selecting
the option not to continue on the opening consent screen.
Last Updated: February 2025

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FY 2026 Kennedy-Lugar Youth Exchange and Study (YES) NOFO

U.S. Department of State
Bureau of Educational and Cultural Affairs (ECA)
Notice of Funding Opportunity (NOFO)
FY26 Kennedy-Lugar Youth Exchange and Study (YES)
Funding Opportunity Number: DFOP0017979
Application Deadline: May 26, 2026
A. Basic Information
B. Eligibility
C. Program Description
D. Application Contents and Format
E. Submission Requirements and Deadlines
F. Application Review Information
G. Award Notices
H. Post-Award Requirements and Administration
I. Other Information
A. Basic Information
1. Overview.
Funding Opportunity Title FY26 Kennedy-Lugar Youth Exchange and Study
(YES)
Funding Opportunity DFOP0017979
Number
Announcement Type New Cooperative Agreement
Deadline for Applications May 26, 2026, 11:59pm Eastern (Washington DC
time)
Assistance Listing Number 19.415

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Length of Performance 15 months
Period
Number of Awards 1 award
Anticipated
Award Amount approximately $10,000,000
Total Available Funding $10,000,000, pending availability of funds
Type of Funding FY26 Educational and Cultural Exchange
Programs (ECE) Funds
Funding Instrument Type Cooperative Agreement
Anticipated Award Date June 20, 2026
This notice is subject to availability of funding. Issuance of the NOFO does not
constitute an award commitment on the part of the Government.
ECA reserves the right to reduce, revise, or increase proposal budgets in
accordance with the needs of the program and the availability of funds.
2. Executive Summary.
The Bureau of Educational and Cultural Affairs (ECA) invite proposals for a
cooperative agreement to implement the FY 2026 Kennedy-Lugar Youth Exchange
and Study (YES) high school exchange program, hereafter referred to as the YES
program. Participants will be on program from approximately January to June 2027.
The program requires the following elements:
• Manage overseas operations, recruit and select inbound participants,
arrange travel, and oversee database and website management for all
inbound participants, as well as coordinate the overall program.
• Manage host family and school placements for inbound foreign
participants in the United States, organize “American Excellence”
enhancement activities, and provide ongoing monitoring and support.
Although not required, applicants have the option to also propose a YES Abroad
outbound component, recruiting, placing, and monitoring up to 30 American
students who will attend high school and live with host families overseas.
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The YES program advances U.S. interests by cultivating a network of young leaders
who understand and support U.S. principles and priorities, with a focus on
entrepreneurship, innovation, civic engagement, and leadership. The program
equips American youth participants with language skills and cross-cultural
competencies essential for success in international business, diplomacy, and
security. By fostering connections among young people from the United States and
key countries, the program supports the National Security Strategy’s focus on
expanding alliances to secure American interests and counter adversarial influence.
Key Activities:
• Up to 270 foreign high school participants will study in the U.S. for an
academic semester.
• All participants live with host families, attend high school, perform community
service, and participate in American Excellence enhancement activities.
ECA expects to issue one award.
The attached POGI document outlines the activities, roles, and responsibilities that
the YES Program recipient will carry out.
B. Eligibility
1. Eligible Applicants.
The following organizations are eligible to apply:
• U.S. Not-for-profit organizations, including think tanks and civil society/non-
governmental organizations
• U.S. Not-for-profit public and private educational institutions
Please see the Proposal Submission Instructions (PSI) for additional information.
2. Cost Sharing.
There is no minimum or maximum percentage of cost sharing required for this
program.
3. Other Eligibility Requirements.
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a. All organizations must have a Unique Entity Identifier (UEI) issued via SAM.gov
as well as a valid registration in SAM.gov. Please see Section E. Submission
Requirements and Deadlines for more information.
b. ECA’s Grant Guidelines require that organizations demonstrate at least four
years of experience in conducting international exchanges to be eligible for
awards exceeding $130,000 in ECA funding. As noted in Section A. Basic
Information, ECA anticipates issuing one award, for approximately
$10,000,000. Therefore, organizations must demonstrate four years of
experience in conducting international exchanges in your proposal to be
eligible to apply under this competition.
c. All proposals must comply with the requirements stated in the NOFO, Project
Objectives, Goals, and Instructions (POGI) document, and the PSI; not doing
so may result in your proposal being declared technically ineligible and given
no further consideration in the review process.
d. All proposals must contain a SF-424, executive summary, proposal narrative,
budget (SF-424A), detailed line-item budget, and budget narrative.
e. Only one proposal will be considered by ECA from each applicant
organization. In cases where more than one submission from an applicant
appears in grants.gov, ECA will only consider the submission made closest in
time to the NOFO deadline; that submission would constitute the one and
only proposal ECA would review from that applicant.
Please note: Applicant organizations are defined by their legal name, and
EIN number as stated on their completed SF-424 and additional supporting
documentation outlined in the PSI document.
f. Applicants who are current recipients of awards directly from ECA should
make sure the application discusses one or more award that will be open with
ECA at the start of the anticipated period of performance for this NOFO.
Applicants who do not have current awards directly with ECA, please review
the information in the PSI, section D, with additional information that must be
provided in your application for it to be eligible.
C. Program Description
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The YES program will bring up to 270 high school participants from strategically
important countries, selected on merit, to study in the United States for an academic
semester. Given the condensed timeline for this program, the applicant can
propose fewer participants, but should propose at least 130 inbound students.
Participants will live with volunteer U.S. host families, attend high school, perform
community service, develop leadership skills, and take part in American Excellence
enhancement activities. YES program proposals may include plans to select and
program up to 30 American high school participants, based on merit, to study
abroad in proposed countries for an academic semester.
Applicant organizations may partner with sub-award recipients on any part of the
program. Because this cooperative agreement covers a broad scope and
geographic area, ECA anticipates that applicants may propose multiple
organizations as sub-award recipients. This approach is encouraged, if necessary, to
strengthen the primary award recipient’s capacity. Each sub-award recipient must
demonstrate significant previous experience in youth exchange in the region where
it will implement the program. The applicant will, however, be fully responsible for
the oversight of its sub-award recipients.
If using sub-awardees, your proposal must describe how you will provide mentoring,
training, oversight, and additional monitoring for participants recruited and/or
placed by sub-award recipients.
Proposals must identify anticipated sub-award recipients and include letters of
commitment from these implementing partners. The recipient organization must
provide sub-recipients with the relevant sections of the POGI and ensure they
understand all requirements of the POGI, your organization’s expectations, J-1 visa
regulations, and OMB Guidance 2 CFR Parts 200 and 600.
Further information on sub-awards is provided in the OMB Guidance 2 CFR Parts
200 and 600, entitled the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards referenced in section F.2.
Program administration must comply with all applicable federal, state, and local tax
reporting and withholding regulations. Recipient organizations must demonstrate
this compliance in both the proposal narrative and budget.
YES inbound participants must return to their home countries immediately after
their exchange program ends. In addition, recipient(s) must assist and represent
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the U.S. Department of State in meeting all J-1 Secondary School Student visa
requirements under eCFR :: 22 CFR Part 62 -- Exchange Visitor Program. If
proposed, for the outbound program (YES Abroad), which is not subject to J-1
regulations, the recipient must uphold standards similar to J-1 regulations in order
to ensure participant safety and well-being.
1. Authority.
Overall grant making authority for this program is contained in the Mutual
Educational and Cultural Exchange Act of 1961, Public Law 87-256, as amended, also
known as the Fulbright-Hays Act. The purpose of the Act is "to enable the
Government of the United States to increase mutual understanding between the
people of the United States and the people of other countries...; to strengthen the
ties which unite us with other nations by demonstrating the educational and cultural
interests, developments, and achievements of the people of the United States and
other nations...and thus to assist in the development of friendly, sympathetic and
peaceful relations between the United States and the other countries of the world."
The funding authority for the program above is provided through legislation.
2. Purpose.
YES advances America’s interests by building a network of young leaders who
understand and support U.S. culture and America First priorities. The program
forges lasting relationships between Americans and peers worldwide, develops
leadership skills, and showcases the United States as a global leader in innovation,
governance, and economic prosperity.
3. Program Specific Guidelines.
YES supports key Administration priorities by emphasizing entrepreneurship and
skill development to promote prosperity. The program highlights American
excellence to young leaders around the world and builds pro-American networks. It
incorporates U.S. history and government into coursework and activities for
international participants, covering topics such as freedom of speech, federalism,
entrepreneurship, innovation, and artificial intelligence. Additionally, participants
will gain broader exposure to the U.S. business sector.
Program Timetable
Funding for the YES inbound cohort will support exchanges during the second
semester of the 2026-2027 academic year, from January to June 2027. All inbound
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participants must enroll in accredited U.S. high schools and live with American host
families. If proposed, funding for the YES Abroad cohort will support exchanges that
begin no earlier than January 2027 and end in June 2027, with some variation in
travel dates allowed based on host countries’ academic calendars. A notional
timetable for inbound and outbound follows:
Date/Period Activity
June 2026 Awards issued
July–September 2026 Recruitment and selection
October 2026 Select finalists and alternates
October 2026- December Placement in host families and schools
2027
December 2026 Pre-departure orientations and preparation
January 2027 Travel for inbound and outbound (if proposed)
participants
January 2027–June 2027 In-country program and ongoing monitoring
May–June 2027 Participant return travel
September 30, 2027 End of cooperative agreements
Countries and Recruitment Targets
Applicants should suggest up to 10 sending countries from those that previously
participated in YES and propose the target number of participants per country.
When choosing sending countries, applicants should consider the National Security
Strategy, White House Executive Orders, participants’ ability to join a semester
program from particular countries, and the feasibility of recruiting merit-based
participants from those countries. ECA will make the final determination of
participating countries.
Although not required, proposals may include up to 30 outbound participants and
must demonstrate the ability to place and monitor abroad. Applicants may suggest
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up to five countries that previously participated in YES Abroad. When selecting
countries, applicants should consider the criteria listed above and the security
considerations at https://travel.state.gov. Should an outbound component be
included, ECA will make the final determination of countries.
Note: ECA may adjust project configurations, budgets, and participant numbers
based on program needs and available funds. ECA may also change or add
participating countries if conditions shift or new priorities emerge.
ECA intends for YES participants and their natural families to incur minimal out of-
pocket costs. The recipient organization will provide participants with stipends for
pocket money. The award recipient and sub-award recipient(s) must not charge
participants or their families for application or program fees related to their
application or participation.
4. Recipient Responsibilities.
The attached POGI document outlines the activities, roles, and responsibilities that
the YES Program recipient will carry out.
5. Goals and Objectives.
YES advances Administration priorities by engaging high school-aged youth in
exchange programs. By reaching participants at a formative age and shaping the
next generation of leaders, these programs promote pro-American networks,
showcase American excellence, strengthen U.S. global influence, and build strategic
partnerships that support America’s long-term economic and national security
interests.
Program Goals:
1. Advance U.S. Interests and Principles
Build a global network of young leaders who understand and support
o
America First principles, priorities, and policies.
Strengthen linkages and lasting ties between the United States and
o
participating countries.
2. Develop Leadership and Entrepreneurial Skills
Equip participants with leadership and entrepreneurship skills that
o
foster future innovation, prosperity, and security.
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Showcase American excellence in governance, business, and civic
o
engagement.
3. Promote Cultural Exchange and Community Engagement
Facilitate meaningful cultural immersion experiences for international
o
and American (if proposed) high school participants.
Encourage active participation in host communities through volunteer
o
service, extracurricular activities, and cultural events.
Program Objectives:
• YES inbound participants will develop an appreciation for U.S. culture and
gain a deeper understanding of foundational American principles, including
freedom of speech, civic engagement, and excellence in innovation.
• YES and YES Abroad (if proposed) participants will develop an appreciation for
their host cultures and broaden their perspectives and language abilities
through direct engagement and exchange.
• YES and YES Abroad (if proposed) participants will actively share information
about their home cultures with their hosts and local communities while
building lasting relationships.
• YES Abroad (if proposed) participants will demonstrate and share U.S. ideals,
including freedom of speech, civic engagement, and business principles, in
their host communities.
• YES and YES Abroad (if proposed) participants will develop leadership skills
that empower them, as alumni, to initiate development and community
service activities in their home countries.
6. Program Performance Monitoring and Evaluation (M&E).
Distinct from grants or cooperative agreement monitoring and participant
monitoring, performance monitoring is designed to assess progress against a
program’s goals and objectives. A performance monitoring framework is vital to
tracking the direction, pace, and magnitude of change that result from ECA
programs.
ECA created the Monitoring Data for ECA (MODE) Framework to measure the
performance of ECA programs. The MODE Framework provides standard
indicators and corresponding survey questions to ensure consistent measures
across all ECA programs. More resources and guidance documents on the MODE
Framework are available online at: https://www.state.gov/eca-monitoring-
9

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evaluation-learning-and-innovation-meli-unit/.
The proposal must include the MODE Framework objectives and indicators listed
below (note that, because not all MODE objectives and indicators are relevant for a
program, the numbering below will not be sequential). In addition to the ECA-
required objectives and indicators, applicants may also select additional MODE
Framework indicators (see the Indicator Book on the MODE Framework website), or
design custom objectives and indicators that are specific to the proposed program
and this proposal.
Demographic Questions as outlined in the Indicator Book on page v and
Performance Monitoring Plan (PMP) (See the MODE Resource Guide -
https://app.box.com/s/qjo8icwj46tc8h1i1qtg80zl7ibwgtua – found on our
website https://www.state.gov/eca-monitoring-evaluation-learning-and-
innovation-meli-unit/)
• Objective 1: Advance participant and beneficiary cross-cultural competence
and global perspective
Sub-Objective 1.1: Promote cultural exchanges and enhance understanding
between participants and their host communities
o
 E1.1.01: Percent of participants reporting that their program experience
offered opportunities to engage with other cultures
 E1.1.04: Percent of foreign participants with more favorable opinions of
the United States Government (core indicator)
 E1.1.09: Percent of participants who traveled abroad for the first time
because of their program (core indicator)
 E1.1.10: Percent of foreign participants who traveled to the United States
for the first time during their program (core indicator)
 E1.1.11: Percent of American participants indicating a change in their
understanding of their host country's culture and values
 E1.1.12: Percent of foreign participants indicating a change in
understanding of third-party countries’ cultures and values
 E1.1.13: Percent of foreign participants who are more likely to
recommend the United States as a good place to study
 E1.1.16: Percent of virtual exchange (VE) participants who report VE as
their only likely way to interact with citizens from other countries in the
future
 E1.1.17: Percent of foreign participants with more favorable opinions of
the American people (core indicator)
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 E1.1.18: Percent of foreign participants indicating an increase in
understanding of United States culture and values (core indicator)
 E1.1.19: Percent of foreign participants agreeing with statements in
support of democratic values (core indicator)
• Objective 2: Increase the impact that participants and alumni have on their
communities / countries
 E2.0.01: Percent of foreign participants that volunteer in their host
communities
 E2.0.04: Number of hours that foreign participants spend volunteering in
their host communities
Sub-Objective 2.2: Foster participants’ belief that civic engagement benefits
communities/countries
o
 E2.2.01: Percent of participants who have more confidence in their ability
to have an impact in their home country (core indicator)
• Objective 3: Strengthen engagement among participants, alumni, beneficiaries,
and institutions
 E3.0.02: Percent of foreign participants who report increasing their
network of Americans (core indicator)
 E3.0.04: Percent of foreign participants who report increasing their
network of third country nationals
 E3.0.07: Percent of participants who identify as a Department of State
program participant (core indicator)
Sub-Objective 3.1: Alumni subscribe to platforms for resources and
information-sharing
o
 E3.1.02: Percent of participants who learned about new resources
 E3.1.05: Percent of participants who are connected to ECA through a U.S.
Department of State-managed platform
• Objective 4: Strengthen personal, professional, and technical abilities and
aptitudes of participants and beneficiaries
 E4.0.01: Percent of participants reporting increases in their job skills as a
result of their program participation
 E4.0.03: Percent of participants reporting an increase in soft skills as a
result of their program participation
 E4.0.05: Percent of participants who report an increase in technical skills
as a result of their program participation
 E4.0.09: Percent of participants reporting an increase in language skills as
a result of their program participation
 E4.0.14: Percent of participants reporting new digital skills/competencies
gained from virtual exchange (VE) programming
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Sub-Objective 4.1: Participants engage in language, academic, professional,
and cultural exchange programs
o
 E4.1.01: Total number of participants (core indicator)
 E4.1.02: Total number of program cohorts (core indicator)
 E4.1.03: Number of ECA-supported international scholarships provided
 E4.1.04: Number of professional placements
 E4.1.06: Number of participants in programs with formal, dedicated
language learning activities
 E4.1.07: Number of instruction methodology trainings implemented
 E4.1.08: Number of language teaching fellows enrolled
 E4.1.11: Number of American reciprocal exchange participants
 E4.1.13: Number of fellows completing language teaching fellowships
 E4.1.14: Number of virtual exchange (VE) programs
 E4.1.15: Number of participants in virtual exchange (VE) programs
 E4.1.16: Number of audience members attending cultural events
• Objective 8: Enhance the quality and effectiveness of ECA programs by
leveraging the Bureau’s resources, policy, and stakeholder relationships
 E8.0.03: Response rate for participant surveys (core indicator)
Performance Monitoring Plans (PMPs)
ECA recommends the use of a PMP to serve as the primary reference document for
performance monitoring for this award. If used, the PMP is an important part of any
proposal, as it outlines how the applicant plans to track progress towards the
proposed program’s goals and objectives through indicators and corresponding
data collection questions. A PMP document that includes all MODE Framework
indicators is a part of this solicitation’s attachments. Specific instructions on how to
modify the PMP to be responsive to this solicitation are included in that document;
there is also a support video available for more information on how to fill out the
PMP: https://www.youtube.com/watch?v=WBHC1oLNZvI. While ECA recommends
the applicant use the PMP format provided, this is not a requirement. If a PMP is
not included in the proposal, applicants should provide similar information to that
found in the suggested PMP format, in a presentation of your choice. Successful
PMPs (or similar documentation) should include the following:
• Objectives. Programmatic objectives are statements of the condition(s) that
state what the program is designed to achieve. Objectives are therefore bound
by the resources and timeframe of the program and must be specific,
measurable, attainable, relevant and time-bound (SMART). In addition to those
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outlined above, the applicant may propose other program objectives from the
MODE Framework or other applicant-designed program-specific objectives.
• Indicators. Performance indicators are measures used to gauge progress
toward programmatic objectives and sub-objectives. Indicators should be as
specific as possible (following the SMART principles) and include any proposed
disaggregations (meaning, breakdowns of the data by subgroups; the PMP lists
the demographic questions required to obtain the information necessary to
report the disaggregations). Each indicator should also include a target number
to be achieved. A target is a planned level of result to be achieved within an
explicit timeframe.
• If you do not use the PMP format provided, note that any performance
monitoring reference document the applicant submits should include
the information in the column headers (Indicator Name, Definition,
Target, Survey Question, etc.) in the PMP attachment at a minimum.
• In addition to those indicators outlined in above, the applicant may
propose additional custom, program-specific indicators in the PMP (ECA
recommends the proposed PMPs include a minimum of one indicator for
each custom programmatic objective).
• During the period of performance of the award, the ECA program office
may further revise, add, or remove indicators. Therefore, the applicant’s
PMP and data collection instruments should be flexible enough to
incorporate those once established.
Award recipients are responsible for collecting indicator data only on participant
outcomes during the period of performance of the award itself (see the PMP for
guidelines as to when these data collection efforts should occur). ECA will measure
outcomes of ECA participants at one, three, five, and 10 years after the exchange
has ended to capture the long-term outcomes of ECA programming unless
otherwise specified in the solicitation. In this instance, the recipient will be
responsible for coordinating with ECA on any alumni surveys to de-duplicate
questions and minimize potential survey fatigue.
Regardless of the survey platform used, all MODE Framework survey questions
outlined above are required (i.e., should be forced response); please see the
Consent Language in the MODE Framework Indicator Book for more information on
how to convey this to participants/survey respondents.
Program Performance M&E Narrative
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Proposals should include information within the program narrative section(s) that
outlines how the applicant intends to measure the indicators listed above. This will
be separate from the PMP and should include but not be limited to:
• An overview of resources available to the applicant that outline the team
structure and responsibilities surrounding performance monitoring.
• The mechanism(s) through which surveys and other data collection tools (if
applicable) will be administered, including which platform will be used, and
when and how surveys will be advertised to participants – detailing strategies
to ensure adequate survey response rates
(https://app.box.com/s/pn6tavyg7sh064i502fzap49ox63y38a), and to reduce
selection and non-response bias.
• A brief explanation of data analysis and reporting procedures.
• An overview of a proposed learning plan and feedback loops to ensure that
the Grant Officer (GO)/Grant Officer Representative (GOR) are informed on
performance monitoring issues at regular intervals.
Nonmandatory Use of the Qualtrics MODE Survey Builder Data Collection
System
ECA has created a guided tool (the MODE Survey Builder) within the Qualtrics survey
platform for ECA implementing partners to generate surveys to facilitate the
seamless collection and reporting of MODE Framework data. The MODE Survey
Builder offers implementing partners a guided workflow that will generate a ready-
to-send MODE survey, allows the addition of custom survey questions, and offers a
standard report template for a quick overview of survey results that can be
submitted in MyGrants (see section below) to fulfill RPM Reporting Requirements.
Use of the Qualtrics survey platform can be utilized at no cost to implementing
partners. Additional information about the MODE Survey Builder can be found
here: https://app.box.com/s/jjr98hmx6deorxj3lwgaxjrwdfec2r91 and here:
https://www.youtube.com/watch?v=Jus4fRqOTcM. You can propose use of an
alternate survey tool or use the MODE Survey Builder, but if you are utilizing the
MODE Survey Builder, you must indicate such in your proposal.
MyGrants RPM Reporting Requirements
MyGrants is a database solution that serves as the official system of record for all
U.S. Department of State and ECA awards. The Results Performance Monitoring
(RPM) module within MyGrants is an extension module that enables users to report
performance monitoring data in the same system where they currently manage
federal assistance actions. As part of ECA’s efforts to streamline data collection and
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management, the recipient(s) of this award will be required to input performance
reporting data outlined in this solicitation into the MyGrants RPM. The data stored
in the MyGrants RPM will provide ECA with a bureau-wide, uniform M&E reporting
tool that is already linked with other elements of the awards familiar to existing
awardees.
7. Allowable Costs.
Allowable costs for the inbound program include:
• Program materials (including description of how they will be used).
• Orientations (pre-arrival, post-arrival, mid-program, re-entry) for participants
and host families.
• Reasonable accommodations.
• Host family screening for participants (criminal background checks,
interviews, home visits).
• Participant and host family monitoring (counseling, troubleshooting, moving
participants as needed).
• Insurance costs, if not using ECA’s ASPE benefits plan.
• Salaries and benefits, travel, communications, equipment, and supplies.
• Support and monitoring of local staff, including support for home/community
visits to 20% of participants.
• National or regional local coordinator trainings.
• Stipends and honoraria for non-salaried staff and volunteers.
• $100 average per participant emergency expense fund to be retained by the
recipient for small emergency expenses (e.g., eyeglasses, dental problems not
covered by health benefits, medical co-payments).
• $200 fixed-rate monthly allowance for 6 months.
• $300 average per participant incidentals allowance to be spent by host family
for school-related expenses (e.g., yearbook, locker fees, school transportation
fees, gym clothing or essential school clothing) for which receipts must be
provided.
• Mandatory school fees not covered by incidental allowance
• $400 average per participant activities fund (all field trips, enhancement and
leadership development activities, community service projects, etc. must be
included in this amount; additional funding requests will not be accepted.)
Allowable Costs for the outbound YES Abroad program (if proposed):
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• Mandatory school fees (including books, activity fees, or registration costs; in
exceptional instances, school transportation and tuition may be allowable
costs).
• Insurance costs, if not using ECA’s ASPE benefits plan.
• Salaries and benefits, domestic travel, communications, equipment, and
supplies.
• $200 per month stipend for six months ($1,200 in total per student).
• Up to $600 per month host family stipend for six months ($3,600 in total per
student).
• $2,400 average per student for language training for each outbound
participant (based on an average cost of $30 per hour for 80 hours of
language training per participant).
• $100 per student for orientation costs.
• $100 average per participant emergency expense fund to be retained by the
recipient for small emergency expenses (e.g., eyeglasses, dental problems not
covered by health benefits, medical co-payments).
• $400 average per participant activities fund (All field trips, enhancement and
leadership development activities, and community service projects, must be
included in this amount; additional funding requests will not be accepted.)
The budget should clearly distinguish participant costs from non-participant costs.
If you propose a YES Abroad program, clearly delineate its costs.
8. Cost Share.
ECA encourages applicants to provide maximum levels of cost sharing and funding
in support of its programs. When cost sharing is offered, it is understood and
agreed that the applicant must provide the amount of cost sharing as stipulated in
its proposal and later included in an approved agreement. Cost sharing may be in
the form of allowable direct or indirect costs. For accountability, you must maintain
written records to support all costs which are claimed as your contribution, as well
as costs to be paid by the Federal government. Such records are subject to audit.
The basis for determining the value of cash and in-kind contributions must be in
accordance with the Office of Management and Budget’s Guidance 2 CFR Parts 200
and 600, entitled the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards. In the event you do not provide the
minimum amount of cost sharing as stipulated in the approved budget, ECA's
contribution may be reduced in like proportion.
9. Program Information and History.
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The YES program, established in 2003, aims to strengthen relationships and foster
collaboration between Americans and people from countries of strategic
importance. The YES inbound program brings international high school
students from strategically important countries to the United States each
year, where they live with American host families and attend schools across the
country. The reciprocal YES Abroad program, launched in 2009,
sends American high school students to select YES countries to attend school and
live with host families. Nearly 15,500 foreign students have participated in the YES
program, and nearly 800 American students have participated in the YES
Abroad program.
10. Freedom and Democracy Guidelines.
Public Law 104-319 provides that "in carrying out programs of educational and
cultural exchange in countries whose people do not fully enjoy freedom and
democracy," the Bureau "shall take appropriate steps to provide opportunities for
participation in such programs to human rights and democracy leaders of such
countries." Public Law 106 - 113 requires that the governments of the countries
described above do not have inappropriate influence in the selection process.
Proposals should reflect advancement of these goals in their program contents, to
the full extent deemed feasible.
11. Virtual Exchange Component.
When changing political, health, environmental, or other similar circumstances
require a suspension or halt of in-person activities and where ECA determines that a
virtual alternative is appropriate and viable, award recipients should demonstrate
the ability and capacity to transition from in-person to virtual exchanges.
Proposals should demonstrate the organization’s capacity to provide innovative
options for virtual activities to substitute for in-person engagement for program
participants. Organizations should consider how they will implement virtual
exchange activities, given the potential limits to internet access from participants in
some locations and while continuing to advance foreign policy objectives and
achieve lasting benefits for U.S. citizens and international participants.
In addition to planning for virtual exchange activities if in-person programming is
prohibited, ECA welcomes innovative ideas on how organizations can leverage
virtual programming technologies during or in addition to in-person programming.
ECA encourages organizations submitting proposals in response to this solicitation
to suggest one or more virtual exchange components to complement the in-person
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exchange. The virtual exchange components could come before, during and/or
after the physical exchange. The objective for the virtual exchange components is to
augment the impact of the in-person exchange described in this solicitation. ECA
encourages organizations to propose virtual exchange ideas that take advantage of
ECA’s existing web and social networking platforms. Virtual exchange components
would be coordinated with and approved by the ECA program office and U.S.
missions abroad on a project-by-project basis.
12. Communications Guidance for ECA Recipients.
All ECA Recipients must adhere to the requirements in ECA’s Communications
Guidance on the creation of program branding and attribution, websites, social
media, and press.
13. Celebration of America’s Semiquincentennial.
ECA is excited to play a key role in making the Semiquincentennial – commonly
known as “Freedom 250” – a truly global celebration. As the period of performance
for this award is scheduled to cover part or all of calendar year (CY) 2026, the
applicant may wish to consider ways the program can celebrate Freedom 250. Any
Freedom 250 focused activities or plans will be subject to ECA approval and
direction, and changes may be requested by ECA. Use of any ECA-provided
Freedom 250 brand elements will be subject to advance ECA approval and require
adherence to Department of State and ECA guidelines for such branding.
14. Substantial Involvement.
In a cooperative agreement, the Department is substantially involved in program
activities above and beyond routine monitoring, as follows:
• Approval of event and orientation agendas.
• Approval of any request for early return and consultation for any challenging
cases with participants.
• Approval of recruiting guidelines and program operational guidelines.
• Approval of public communications and materials about the program.
• Approval of American Excellence enhancement activities.
D. Application Contents and Format
Please read the complete announcement before sending inquiries or submitting
proposals.
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Applicants must follow all instructions in the Solicitation Package, including the PSI,
which contains guidelines for proposal preparation.
1. Budget Format.
Applicants must submit a budget (SF-424A), detailed line-item budget, and a budget
narrative. See the PSI section III for more information on the budget requirements.
2. Content of Application.
Please see the PSI for information about the application and formatting guidelines.
E. Submission Requirements and Deadlines
1. Address to Request Application Package.
The entire Solicitation Package may be downloaded from the Grants.gov website at
https://www.grants.gov or from the ECA website at https://www.state.gov/eca-grant-
opportunities/.
2. Department of State Contacts
For questions about this announcement, contact: Katja David-Fox, Program Officer,
U.S. Department of State, Office of Citizen Exchanges, ECA/PE/C/PY, David-
FoxKO@state.gov and Marisa Mac Isaac, Program Officer, U.S. Department of State,
Office of Citizen Exchanges, ECA/PE/C/PY, MacIsaacM@state.gov.
All correspondence with ECA concerning this solicitation should reference the title
and funding opportunity number listed at the top of this solicitation. Please read
the complete announcement before sending inquiries or submitting proposals.
Once the deadline has passed, ECA staff may not discuss this competition with
applicants until the proposal review process has been completed.
The terms and conditions published in this solicitation are binding and may not be
modified by any ECA representative. Explanatory information provided by ECA that
contradicts published language will not be binding.
3. Unique Entity Identifier (UEI) and System for Award Management
(SAM.gov).
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Required Registrations
All organizations, whether based in the United States or in another country, must
have a Unique Entity Identifier (UEI) and an active registration in SAM.gov. A UEI is
one of the data elements mandated by Public Law 109-282, the Federal Funding
Accountability and Transparency Act (FFATA), for all Federal awards. An applicant
must maintain an active registration while it has a proposal under review by the
Department and must continue to keep the registration active for the entire
duration of the period of performance of any Federal award that results from this
NOFO.
The 2 CFR 200 requires subrecipients to obtain a UEI. Please note the UEI for
subrecipients is not required at the time of application but will be required before
an award is processed and/or directed to a subrecipient.
Note: The process of obtaining or renewing a SAM.gov registration may take
anywhere from 4-8 weeks. Please begin your registration as early as possible.
Organizations based in the United States or that pay employees within the United
States will need an Employer Identification Number (EIN) from the Internal Revenue
Service (IRS) and a UEI prior to registering in SAM.gov.
All federal award recipients must maintain a current registration in the SAM
database. Recipients must maintain accurate and up-to-date information in
www.SAM.gov until all program and financial activity and reporting are completed
on any issued award. Recipients must review and update the information at least
annually after the initial registration and more frequently if required information
changes or another award is granted. There is no cost associated with registering or
updating SAM.gov accounts.
For more detailed instructions for registering with SAM, refer to:
https://sam.gov/content/entity-registration
Exemptions
An exemption from the UEI and sam.gov registration requirements may be
permitted on a case-by-case basis. See 2 CFR 25.110 for a full list of exemptions.
Organizations requesting exemption from UEI or SAM.gov requirements must email
the point of contact listed in the NOFO at least two weeks prior to the deadline in
the NOFO providing justification of their request. Approval for a SAM.gov exemption
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must come from the warranted Grants Officer before the application can be
deemed eligible for review.
4. Required Registration with MyGrants.
All ECA award recipient organizations and recipient contacts and signatories must be
registered with the U.S. Department of State’s MyGrants system by accessing
https://mygrants.servicenowservices.com and clicking the “create an account” link.
MyGrants is the U.S. Department of State’s grants management system and is
supported by the Department’s Integrated Logistics Management System (ILMS).
Recipient organizations and recipient contacts and signatories that have previously
used MyGrants as a U.S. Department of State award recipient do not need to
register again. If the organization is not able to access the system, please contact
the ILMS Help Desk for help in gaining access.
Support for Recipient Organizations and recipient contacts and signatories is
available 24 hours, 7 days a week (except federal holidays), and can be reached at 1-
888-313-ILMS (4567) or through the ILMS Self Service Portal at
https://afsitsm.servicenowservices.com/ilms/.
5. Submission Instructions.
Method of Submission
Applications may only be submitted electronically through Grants.gov
(https://www.grants.gov). Complete solicitation packages are available at Grants.gov
in the “Search Grants” portion of the system.
Grants.gov Registration, Application Submission, and Receipt Procedures
Eligible organizations should follow the instructions available in the ‘Get Started’
portion of the site (https://www.grants.gov/applicants/grant-applications/how-to-
apply-for-grants.
How to Register to Apply through Grants.gov
Applicants should read instructions carefully and prepare the information requested
before beginning the registration process. Reviewing and assembling the required
information before beginning the registration process will alleviate last-minute
searches for required information.
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The registration process can take up to four weeks to complete. Therefore,
registration should be done in sufficient time to ensure it does not impact your
ability to meet required application submission deadlines. Applicants should check
with appropriate staff within their organizations immediately after reviewing this
NOFO to confirm or determine their registration status with Grants.gov.
Organization applicants can find complete instructions here:
https://www.grants.gov/applicants/applicant-registration
How to Submit an Application to ECA via Grants.gov
For access to complete instruction on how to apply for Notice of Funding
Opportunities on Grants.gov, refer to: https://www.grants.gov/applicants/grant-
applications/how-to-apply-for-grants
Grants.gov Support and Submission Issues
Direct all questions regarding Grants.gov registration and submission issues to:
Grants.gov Customer Support
Contact Center Phone: 800 -518-4726
Business Hours: 24 hours a day, 7 days a week; closed on federal holidays.
Email: support@grants.gov
6. Submission Dates and Times.
Application Deadline Date.
May 26, 2026, 11:59pm Eastern (Washington DC time)
Applicants have until 11:59 p.m., Washington, DC time of the closing date to ensure
that their entire application has been uploaded to the Grants.gov site. There are no
exceptions to the above deadline. Applications uploaded to the site after the
application deadline date and time will be automatically rejected by the Grants.gov
system and will be found technically ineligible.
Therefore, we strongly recommend that you begin the submission process
through Grants.gov well in advance of the application deadline.
Proof of timely submission is automatically recorded by Grants.gov. An electronic
date/time stamp is generated within the system when the application is successfully
received by Grants.gov. The applicant Grants.gov Authorized Organization
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Representative (AOR) will receive an acknowledgement of receipt and a tracking
number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of their
application. Applicant AORs will also receive the official date/time stamp and
Grants.gov Tracking number in an email serving as proof of their timely submission.
When ECA successfully retrieves the application from Grants.gov, Grants.gov will
provide an electronic acknowledgement of receipt of the application to the email
address of the applicant with the AOR role. Again, proof of timely submission shall
be the official date and time that Grants.gov receives your application. Please also
be mindful of any Grants.gov generated error messages that may appear during the
application process as they may result in some documents not transmitting
correctly.
Applicants using slow internet should be aware that transmission can take some
time before Grants.gov receives your application. Grants.gov will provide either an
error or a successfully received transmission in the form of an email sent to the
applicant with the AOR role. The Grants.gov Support Center reports that some
applicants end the transmission because they think that nothing is occurring during
the transmission process. Please be patient and give the system time to process the
application.
The Grants.gov website includes extensive information on all phases/aspects of the
Grants.gov process, including an extensive section on frequently asked questions,
located under the “Applicant FAQs” section of the website. ECA strongly
recommends that all potential applicants review thoroughly the Grants.gov website,
well in advance of submitting a proposal through the Grants.gov system. ECA will
not notify you upon receipt of electronic applications.
PLEASE NOTE: ECA bears no responsibility for applicant timeliness of submission or
data errors resulting from transmission or conversion processes for proposals
submitted via Grants.gov. Prior to submitting applications through Grants.gov,
please ensure you meet all Grants.gov system and software requirements, including
Adobe software compatibility. You can verify if your version of the Adobe software
is compatible with Grants.gov, by visiting https://grants.gov/applicants/adobe-
software-compatibility
It is the responsibility of all applicants submitting proposals via the Grants.gov
web portal (https://www.grants.gov) to ensure that proposals have been
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received by Grants.gov in their entirety, and ECA bears no responsibility for
data errors resulting from transmission or conversion processes.
7. Funding Restrictions for this Announcement.
a. Funding Restrictions for the United Nations Relief and Works Agency
(UNRWA)
None of the funds awarded resulting from this Notice of Funding Opportunity
may be made available for subawards, direct financial support, or otherwise
used to provide any payment or transfer to United Nations Relief and Works
Agency (UNRWA).
b. Prohibition on Funding Activities that Encourage Mass-Migration
Caravans towards the United States Southwest Border.
None of the funds awarded under this grant may be made available to
encourage, mobilize, publicize, or manage mass-migration caravans towards
the United States southwest border. Funds may not be made available for
legal counseling on the United States asylum process; and/or for referrals to
legal or representation in the United States.
Funds may only be used for cash cards for use in the country in which they
are provided or to facilitate assisted voluntary returns and other purposes
that do not encourage, mobilize, publicize, or manage mass migration
caravans towards the United States southwest border. The provision of
humanitarian assistance is permitted.
c. Palestinian Authority, West Bank, and Gaza Programming.
All awards made under this competition must be executed according to all
relevant U.S. laws and policies regarding assistance to the Palestinian
Authority, and to the West Bank and Gaza. Organizations must consult with
relevant Public Affairs Offices before entering into any formal arrangements or
agreements with Palestinian organizations or institutions.
Note: To assure that planning for the inclusion of the Palestinian Authority
complies with requirements, please contact Katja David-Fox, David-
FoxKO@state.gov for additional information.
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d. Certification Regarding Compliance with Applicable Federal Anti-
Discrimination Laws
If the place of performance or delivery of any award made under this NOFO
will be within the United States, applicants are advised that they will be
required to certify the following at the time of award:
i. Its compliance in all respects with all applicable Federal anti-discrimination
laws is material to the government’s payment decisions for purposes of
section 3729(b)(4) of title 31, United States Code and;
ii. It does not operate any programs promoting Diversity, Equity, and
Inclusion that violate any applicable Federal anti-discrimination laws. A
program promoting Diversity, Equity, and Inclusion means a program
whose purpose is to promote preferences based on race, color religion,
sex, or national origins, such as in training or hiring.
e. Certification Regarding Compliance with 20 U.S.C. 1011f and Any Other
Applicable Foreign Funding Disclosure Requirements for Institutions of
Higher Education (IHE).
Applicants are advised that IHEs must certify the following at the time of
award, and that this certification requirement must be included in any
subaward agreements to IHEs:
• Its compliance in all respects with section 1011f of title 20, United States
Code, and any other applicable foreign funding disclosure requirements is
material for purposes of section 3729 of title 31, United States Code, and
for receipt of appropriate Federal grant funds.
f. Certification of Trafficking in Persons Compliance and Compliance Plan
Applicants are advised that they will be required to certify the following at the
time of award for awards where the estimated value of services to be
performed outside the United States exceeds $500,000:
• To the best of the recipient’s knowledge, neither the recipient, nor any
subrecipient, contractor, or subcontractor of the recipient or any agent of
the recipient or of such a subrecipient, contractor, or subcontractor, is
engaged in any of the activities described in 2 CFR 175(a);
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The recipient has implemented a Trafficking in Persons compliance plan to
prevent activities described in 2 CFR 175(a) and is compliant with it; and
compliance plan must be consistent with the requirements of 2 CFR
175(b)(4) and (5).
• That the recipient has procedures to prevent activities described in 2 CFR
175(a) and to monitor, detect, and terminate any subrecipient, contractor,
subcontractor, or employee of the recipient engaging in them.
Recipients do not need to submit a copy of the plan. However, they must
provide it to the Grants Officer upon request, and as appropriate, must post
the useful and relevant contents of the plan or related materials on their
website and at the workplace. Recipients must re-certify on an annual basis
for the entire award period of performance.
g. Prohibition on Unmanned Aircraft Systems Manufactured or Assembled
by American Security Drone Act-Covered Foreign Entities
(a) Definitions.
American Security Drone Act-covered foreign entity means an entity included on
a list developed and maintained by the Federal Acquisition Security Council
(FASC) and published in the System for Award Management (SAM) at
https://www.sam.gov
FASC-prohibited unmanned aircraft system means an unmanned aircraft
system manufactured or assembled by an American Security Drone Act-
covered foreign entity.
Unmanned aircraft means an aircraft that is operated without the possibility of
direct human intervention from within or on the aircraft .
Unmanned aircraft system means an unmanned aircraft and associated
elements (including communication links and the components that control
the unmanned aircraft) that are required for the operator to operate safely
and efficiently in the national airspace system.
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(b) Prohibition.
Recipients of funding under this Notice of Funding Opportunity (including
subawards and subcontracts issued by the recipient) will be prohibited from:
(1) delivering any FASC-prohibited unmanned aircraft system, which
includes unmanned aircraft (i.e., drones) and associated elements;
(2) Operating a FASC-prohibited unmanned aircraft system in the
performance of the award; and
(3) Using Federal funds for the purchase or operation of a FASC-
prohibited unmanned aircraft system .
c) Exemptions, exceptions, and waivers.
The prohibitions described above will not apply if the agency determines that
an exemption, exception, or waiver applies and the award indicates that such
a determination has been made. [See sections 1823 through 1825 and 1832
of Public Law 118-31 ( 41 U.S.C. 3901 note prec.) for statutory requirements
pertaining to exemptions, exceptions, and waivers.].
8. Other Submission Requirements.
a. Applications must be submitted electronically through Grants.gov.
b. All proposals must contain a SF-424, executive summary, proposal narrative,
budget (SF-424A), detailed line-item budget, and budget narrative.
c. Key Personnel
ECA recommends that the applicant identify intended key personnel
positions via an asterisk (*) or other marking in the proposal budget, budget
narrative, or a separate appendix. If not provided in the application,
recipients must submit the names, titles, roles and experience/qualifications
of key personnel involved in the program to the Grants Officer and GOR
within 30 days of an award being issued. Applicants should also identify
what proportion of their time will be used in support of the program.
Additional information regarding key personnel requirements can be found
in the State Department’s Standard Terms and Conditions.
d. Intergovernmental Review of Applications
Executive Order 12372 does not apply to this program.
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F. Application Review Information
1. Review Process.
ECA will check that all proposals meet the technical requirements in this solicitation.
Proposals that do not meet the guidelines, including those under the eligibility
section above or in the PSI, will be ineligible for further review.
All eligible proposals will be reviewed by the program office before being reviewed
by an ECA grant panel. Applications may also be reviewed by Public Diplomacy
sections overseas, State Department regional bureaus, or other State Department
offices, as appropriate. All reviewers, including the ECA grant panels, will review any
eligible proposals based on the criteria below.
Proposals recommended by an ECA grant panel will be reviewed for compliance
with Federal and Bureau regulations and guidelines and assessed for risk. Final
funding decisions are made by the ECA’s Assistant Secretary. Only an ECA Grant
Officer has the final authority to issue assistance awards.
2. Review Criteria.
An ECA grants panel will competitively evaluate all technically eligible applications
according to the criteria stated below. These criteria are not rank ordered, and all
carry equal weight in the proposal review.
a. Quality of the program idea and program planning: Proposals should be
original, well-defined, and relevant to ECA's mission. Proposals should have a
detailed agenda and work plan that demonstrates your institution's ability to
carry out the program. The plan should follow the program guidelines
described in this solicitation and should be likely to provide maximum impact
in achieving the proposed results.
b. Ability to achieve program aims and purpose: Proposals should clearly
state the program’s aims and purpose and demonstrate how your institution
will meet them.
c. Multiplier effect/impact: Proposals should strengthen long-term mutual
understanding between countries, including sharing of information and
creating long-term institutional and individual linkages.
d. Institutional Capacity and Institution’s Record/Ability: Proposals should
include the necessary personnel and institutional resources to achieve the
program results. The organization has expertise in exchange programs and
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the proposal demonstrates it has internal controls in place to manage federal
funds. Proposals should demonstrate an institutional record of successful
exchange programs and responsible fiscal management. ECA will consider
the past performance of prior ECA recipients, including the timely submission
of reports, and the demonstrated potential of new applicants.
e. Performance Monitoring and Evaluation (M&E): Proposals should have a
fully developed M&E plan that includes goals, objectives, and indicators. The
plan should be feasible and aligned with the M&E section of this solicitation.
Proposals should include a realistic learning plan that outlines how your
organization plans to review, understand, and incorporate M&E data into
programmatic decisions and practices. All submitted M&E plans will be
reviewed to ensure the applicant has provided at least the required
information outlined in the M&E section of this solicitation and demonstrated
the applicant’s capacity to carry out the M&E plan.
f. Cost-effectiveness and Cost Share: Proposals should keep the overhead
components of the proposal, including salaries and honoraria, as low as
possible. All costs should be necessary and appropriate. Proposals may
maximize cost share through other private or public sector support and
institutional direct funding contributions.
3. Indirect Costs
If two or more applications receive equivalent scores based on the evaluation
criteria outlined in this NOFO, preference will be given to the applicant with the
lower indirect cost rate, as consistent with Executive Order 14332, Section 4(b)(iii).
This preference will only be applied as a tie-breaking mechanism and does not
supersede the primary evaluation criteria.
4. Risk Review
Under the merit review as required by 2 CFR 200.206, prior to making a Federal
Award, the Department will review and consider the following risk factors:
a. Financial stability
b. Management systems and standards
c. History of performance
d. Audit reports and findings
e. Ability to effectively implement requirements
5. Responsibility/Qualification Information in SAM.gov.
The Federal awarding agency, prior to making a Federal award with a total amount
of Federal share greater than the simplified acquisition threshold, is required to
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review and consider any information about the applicant that is in the U.S.
government designated integrity and performance system accessible through
SAM.gov (see 41 U.S.C. 2313) (see 41 U.S.C. 2313)
An applicant can review and comment on any information in the
responsibility/qualification records available at SAM.gov.
Before making decisions in the risk review required by 2 CFR 200.206, the
Department will consider any comments by the applicant, along with information
available in the responsibility/qualification records in SAM.gov.
G. Award Notices.
Final awards cannot be made until funds have been appropriated by Congress,
allocated and committed through internal ECA procedures. The award or
cooperative agreement will be signed by an authorized Grants Officer in ECA’s
Grants Division and transmitted to the recipient’s responsible officer (as identified in
the application) for review and countersignature. The recipient may only start
incurring project expenses beginning on the start date shown on the fully signed
award document.
Issuance of this NOFO does not constitute an award commitment on the part of the
U.S. government, nor does it commit the U.S. government to pay for costs incurred
in the preparation and submission of proposals. Further, the U.S. government
reserves the right to reject any or all proposals received. If a proposal is selected for
funding, the Department of State has no obligation to provide any additional future
funding.
Unsuccessful applicants:
Unsuccessful applicants will receive notification of the results of the application
review from the ECA program office coordinating this competition following the
completion of the review process.
Payment Method:
Payments under this award will be made through the U.S. Department of Health and
Human Services (HHS) Payment Management System (PMS).
H. Post-Award Requirements and Administration
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1. Administrative and National Policy Requirements.
Before submitting an application, applicants should review all the terms and
conditions and required certifications which will apply to this award, to ensure that
they will be able to comply.
In accordance with the Office of Management and Budget’s guidance located at 2
CFR part 200, all applicable Federal laws, and relevant Executive guidance, the
Department of State will review and consider proposals for funding, as applicable to
specific programs, pursuant to this NOFO in accordance with the following:
• Guidance for Grants and Agreements in Title 2 of the Code of Federal
Regulations (2 CFR), as updated in the Federal Register’s 89 FR 30046 on April
22, 2024, particularly on:
Selecting recipients most likely to be successful in delivering results based
o
on the program objectives through an impartial process of evaluating
Federal award applications (2 CFR part 200.205),
Promoting the freedom of speech and religious liberty in alignment with
o
Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free
Inquiry, Transparency, and Accountability at Colleges and Universities (E.O.
13864) (§§ 200.300, 200.303, 200.339, and 200.341),
Providing a preference, to the extent permitted by law, to maximize use of
o
goods, products, and materials produced in the United States (2 CFR part
200.322), and
Terminating agreements pursuant to the U.S. Department of State
o
Standard Terms and Conditions, including, to the greatest extent
authorized by law, if an award no longer effectuates the program goals or
agency priorities (2 CFR part 200.340). For the avoidance of doubt, the
Department has sole discretion over the determination that an award no
longer effectuates program goals or agency priorities, and this provision
permits awards to be terminated at the Department’s convenience,
including when it determines that the award no longer advances the
national interest.
• 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT
• 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION
INFORMATION
• 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS
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• 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE
(FINANCIAL ASSISTANCE)
• 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY
• 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS
• U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS
• Recipients must comply with all applicable Executive Orders A searchable list
can be found in the Federal Register: https://www.federalregister.gov/
2. Reporting.
Recipients will be required to submit financial reports and program reports. The
award document will specify what reports are required and how often these reports
must be submitted. All reports must be submitted in a timely manner.
For planning purposes, applicants can expect to provide ECA with an electronic copy
of the following required reports:
a. Performance Progress Reports (PPRs) shall be required at a minimum
annually and no more frequently than quarterly. Annual, quarterly, or semi-
annual reports shall be due 30 days after the reporting period. All reports and
supporting documentation must be uploaded by the recipient as a Post Award
Activity under the corresponding record for this award in MyGrants.
b. The Federal Financial Reports (FFR SF-425/SF-425a) must be submitted
through the U.S. Department of Health and Human Services’ Payment
Management System (PMS). The electronic version of the FFR can be accessed
at: https://www.grants.gov/forms/forms-repository/post-award-reporting-
forms. Once a financial report has been approved by the Department, the
recipient must upload the approved report to MyGrants, in the same manner
specified for the programmatic reports. Failure to comply with these reporting
requirements may jeopardize the recipient's eligibility for future awards.
c. MODE data (see Program Performance Monitoring and Evaluation section)
shall be required at a minimum annually and no more frequently than
quarterly. MODE data reporting shall be due 30 days after the reporting
period. The frequency of these reports will be determined by MELI and the
Program Officer. Either a standard report template (if using the MODE Survey
Builder) or aggregate data and the raw data file (if Recipient uses their own
survey platform) must be uploaded by the Recipient as an RPM Performance
Report under the corresponding record for this award in MyGrants.
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d. A final program and financial report no more than 120 days after the period
of performance of the award ends or termination of the award.
e. Program Data Requirements: Award recipients will be required to maintain
specific data on program participants and activities in an electronically
accessible database format that can be shared with ECA as required. At a
minimum, the data must include the following:
• Name, address, contact information and biographic sketch of all persons who
travel internationally on funds provided by the agreement or who benefit
from the award funding but do not travel.
• Itineraries of international and domestic travel, providing dates of travel and
cities in which any exchange experiences take place. Final schedules for in-
country and U.S. activities must be received by the ECA Program Officer at
least three workdays prior to the official opening of the activity.
Applicants should be aware of the post award reporting requirements reflected in 2
CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and
Performance Matters.
4. Branding and Marking
The Department of State, its programs, and U.S. Government funding and assistance
should be easily identifiable to the Department's global audiences.
Recipients of federal assistance awards must follow the branding guidance
published at Guidance for Contracts and Grants - U.S. Department of State Brand
System. Branding policy exceptions are outlined in the U.S. Department of State
Foreign Affairs Manual 10 FAM 416, Policy Exceptions.
For more information, visit: https://brand.america.gov/
I. Other Information
Adherence To All Regulations Governing the J Visa
ECA places critically important emphasis on the security and proper administration
of the Exchange Visitor (J visa) Programs and adherence by award recipients and
sponsors to all regulations governing the J visa. Therefore, proposals should
demonstrate the applicant's capacity to meet all requirements governing the
administration of the Exchange Visitor Programs as set forth in 22 CFR 62, including
the oversight of Responsible Officers and Alternate Responsible Officers, screening
and selection of program participants, provision of pre-arrival information and
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orientation to participants, monitoring of participants, proper maintenance and
security of forms, record-keeping, reporting and other requirements.
The award recipient will be responsible for issuing DS-2019 forms to participants in
this program.
A copy of the complete regulations governing the administration of Exchange Visitor
(J) programs is available at http://j1visa.state.gov or from:
Office of Private Sector Exchange Designation
U.S. Department of State
SA-5, Floor C2, Room C2L13
2200 C Street, NW
Washington, DC 20522
34

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FY 2026 Kennedy-Lugar Youth Exchange and Study (YES) POGI

1
PROJECT OBJECTIVES, GOALS, AND
IMPLEMENTATION (POGI)
FY 2026 Kennedy-Lugar Youth Exchange and Study (YES)
Funding Opportunity Number: DFOP0017979
Office of Citizen Exchanges, Youth Programs Division
The POGI guidelines apply specifically to the Notice of Funding Opportunity (NOFO)
solicitation issued by the Office of Citizen Exchanges’ Youth Programs Division for
the FY 2026 Kennedy-Lugar Youth Exchange and Study (YES) program. Proposals
must conform to the solicitation, the guidelines in this document, and the standard
Proposal Submission Instructions (PSI). Any application not adhering to these
conditions may be deemed technically ineligible.
These guidelines are in addition to the requirements outlined in the solicitation
and PSI. In the event of a discrepancy between documents, the solicitation takes
precedence.
I. Statement of Work
The YES program advances the Administration’s foreign policy and America First
priorities by developing a network of young leaders who understand and support
U.S. principles, and that focuses on entrepreneurship, innovation, civic
engagement, and leadership. Up to 270 foreign high school participants will study
in the United States. All inbound participants live with host families, attend high
school, perform community service, and engage in leadership and American
Excellence enhancement activities. Proposals may include up to 30 American
outbound participants to study abroad. If proposed, American participants would
also live with host families, attend high schools, perform community service, and
engage in American Excellence enhancement activities.

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ECA anticipates awarding one cooperative agreement for the program.
II. General Program Requirements
The recipient must meet the following requirements throughout the period of
performance.
1. Personally Identifiable Information (PII)
Develop and enforce protocols to protect personally identifiable information (PII) of
applicants, participants, alumni, host families, staff, and volunteers. Ensure staff
handling PII take necessary trainings and comply with legal, regulatory, and
Department of State privacy requirements. Take prompt action if you discover or
suspect a breach of PII protocols, including conducting fact-finding to gather all
relevant information. Cooperate with ECA’s Grants Office to escalate and address
any data exposure.
2. Branding and Communications
Brand all materials as U.S. Department of State programs and follow ECA
Communications Guidance in all official documents and promotional materials.
Coordinate material development with ECA and obtain clearances before
publication and distribution. Unless ECA grants a waiver, display the American flag
and U.S. Department of State seal on all materials. The Bureau retains copyright
and may distribute program-related materials. If permitted, coordinate information
for program websites with the recipient and ECA.
3. Online Presence: Social Media (if permitted), Mobile Technologies, and
Department of State Online Communities
Dedicate staff to coordinate and maintain program websites, market the program
online, disseminate information to U.S. and foreign audiences, and provide a
secure application and resource tool for participants. If permitted, develop and
implement strategies to use mobile technologies and social media to promote the
programs.
U.S. Department of State Web Resources
Support ECA promotional campaigns by providing updated information and
materials. In consultation with ECA’s Program Office and in coordination with

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Alumni Affairs and Web and Social Media teams, develop and implement strategies
to leverage mobile and online technologies, as well as the Department’s digital
properties, such as the International Exchange Alumni website and social media
platforms (if permitted), to promote the program, enhance in-person exchanges,
and engage alumni.
Ensure all staff, program personnel, and volunteers associated with the YES
program understand Department of State resources, including alumni.state.gov,
and facilitate member registration on the website.
4. Financial Management
Manage fiscal data and accounting for award funding as required by federal law,
including cost-sharing and any funds provided to approved sub-award recipients,
as applicable.
5. U.S. Department of State Consultation
Work closely with the ECA program office to carry out all aspects of the program.
During periods of heightened activity, anticipate daily communication to coordinate
efforts and share information. Clearly delineate points of contact for various
functions and establish appropriate chains of communication for any situation.
6. Information Management
Maintain a participant placement database which is accessible to ECA and the
recipient (including subgrantees) for quick information uploads. Track applicants
from recruitment through selection, placement, and transition to alumni status.
Regularly update the database to ensure accurate reporting and share data in
formats compatible with ECA databases. Allow staff to access records only on a
need-to-know basis and restrict disclosure of sensitive PII to authorized individuals
in accordance with the Privacy Act of 1974 and Department of State policies.
Update official records only when necessary and as part of staff’s official duties.
III. Specific Responsibilities
• Recruit, select, orient, and arrange travel for YES inbound participants, and
liaise with natural parents. Use a merit-based recruitment and selection
process that includes English language testing.

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• In coordination with ECA, prepare and implement guidelines for program
operations, including handling participant issues, managing early returns,
overseeing public communications, and facilitating information sharing.
• Plan American Excellence enhancement activities.
• Market the program, manage social media (if permitted), and maintain a
database to track all applicants.
• Coordinate the overall program with ECA.
• Monitor and evaluate the program.
• Place participants with host families and enroll participants in schools.
• Monitor and ensure the participants’ health, safety and well-being.
1. Coordination with Embassies
Establish and maintain positive, effective working relationships between all
overseas program representatives and the Office of Public Affairs/Public Affairs
Section (OPA/PAS) at each U.S. embassy or consulate. Meet with OPA/PAS within 30
days of award. Promptly notify ECA of any embassy requests that impact budget or
capacity and submit meeting summaries to the ECA program office as requested.
Facilitate U.S. Embassy Public Diplomacy (PD) involvement in recruitment, selection,
orientations, enhancement activities, alumni activities, and briefings, if possible or
desired.
Maintain an open, consultative relationship with U.S. Embassy PD contacts and the
ECA program office, with at least monthly contact regarding recruitment, selection,
security, travel, participant issues, invitations to events, and other relevant matters.
Inform PD contacts and ECA of participant successes. If political conditions limit
program activities in a country, make special provisions to continue program
functions efficiently and cost-effectively.
2. Overseas Presence and Communications
The ongoing communications with natural parents and relations with foreign
government officials require that your organization (or its sub-grantees) maintain a
consistent presence in participating countries.
3. Issue DS-2019 Forms and Adhere to J-1 Visa Exchange Visitor Program
Regulations
Designate an Alternate Responsible Officer (ARO) and a backup to ensure
compliance with all relevant Student Exchange Visitor Information System (SEVIS)

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requirements. Issue DS-2019 forms for international participants and alternates, as
all international participants will travel on a U.S. government designation for the J-1
Visa Exchange Visitor program. Create and update inbound participants’ SEVIS
status and maintain all SEVIS records. Submit placement reports and change of
placement reports to ECA’s Youth Programs Division’s Responsible Officer. Provide
assistance to ECA with SEVIS-related matters as requested.
4. Program and Promotional Materials
Design and develop materials to support all program components and inform
program participants overseas and in the United States. Create application forms,
participant, host family, and school administrator handbooks, operational
guidelines, and pre-departure orientation materials. Develop additional materials
as requested by ECA and update existing materials to address changing needs.
5. Medical Screening
Arrange in-country medical clearances to ensure participants are healthy and have
the necessary immunizations for program participation before they leave their
home countries. Review medical documents in the United States to confirm all
requirements have been met. Identify and inform the ECA Program Office of any
participant pre-existing physical or mental health conditions that may affect
insurability and participant support in the United States. For any participants with
disabilities, conduct a special review that includes ECA staff and a medical doctor, to
confirm that applicants with disabilities are medically fit to travel and participate in
the program.
6. Travel
Arrange roundtrip international airline tickets from participants’ home communities
in all designated countries to their host communities and assist with passports and
visas. Ensure travel is efficient, cost-effective, and compliant with the Fly America
Act and all USG travel regulations. Select and train adult flight leaders to manage
groups of teenage travelers, prioritizing staff or alumni who can also serve as
trainers and facilitators at orientations or represent the YES program at events.
Develop detailed written travel procedures for inbound participants. Specify group
flight scheduling, participant assignments, date-change processing, and itinerary
distribution. Ensure travel includes domestic segments outside main capital cities
and provide full roundtrip itineraries. Clearly explain domestic travel obligations

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and deadlines for submitting arrival airport codes. Describe participant support
while en route, including airport staffing and emergency communication
procedures.
Coordinate travel for participants unable to travel with escorted groups, including
those repatriated early. Budget for escorted travel for approximately twelve early-
returning participants when necessary for health, behavior, or security reasons.
Coordinate all travel dates with ECA before finalizing arrangements with travel
agencies or venues.
Participant Travel Documents
Obtain, and retain for three years, copies of the following documents for each
program participant:
• Name/photo page of international passport.
• Visa page in passport.
• DS-2019 with stamp issued at U.S. port of entry (for YES inbound participants).
7. Participant Highlights
Provide timely reports of significant participant accomplishments demonstrating
program impact.
8. Host Families
Recruit, screen, select, and secure host families before participants depart their
home countries. Ensure all practices comply with Exchange Visitor Program
regulations for secondary school students (22 CFR 62.25) at a minimum. Proposals
detailing compliance and oversight of local coordinators will be more competitive.
Contact the YES program office with questions about regulations.
9. Host Schools
Secure enrollment in accredited secondary educational institutions for the
participants prior to departures from their home countries. Practices and
procedures for placing YES participants in secondary schools must meet the
Exchange Visitor Program regulations for the secondary school student category
(22 CFR 62.25). Encourage school administrators to utilize participants as
resources in the classroom and community. Discuss options for extracurricular

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activities that correlate with YES goals (e.g., Student Council, Junior Achievement,
Future Business Leaders of America, community activities).
Due to cultural sensitivities, recipient must obtain ECA concurrence and approval
from participants and natural parents before placing in religious schools. Recipient
must request ECA concurrence to utilize award funds for private school tuition.
Home schooling and long-term virtual schooling are not allowed; a school may,
however, temporarily move to a virtual format to safeguard public health and
safety during the period the participant is enrolled. Recipient must inform ECA if
participants are placed in other non-traditional schools, such as charter or non-
religious private schools.
10. Clustering
ECA encourages placements throughout the United States in a wide range of rural,
urban, and suburban settings. Recipients that choose to cluster all or most of their
participants will be deemed more competitive under the Program Planning and
Ability to Achieve Program Aims and Purpose review criterion. A cluster is defined
as a minimum of three ECA-funded exchange participants who live within
reasonable proximity and can be brought together for activities that address
common ECA-funded program themes (e.g., orientations and enhancement
activities).
ECA-funded exchange participants are identified as those participating in YES, FLEX,
or the Congress-Bundestag Youth Exchange (CBYX) programs. Applicants are
expected to cluster a minimum of 60% of their placements. Multiple local
coordinators may work together to form a cluster. Applicants must describe how
local staff and volunteers will provide non-clustered exchange participants with the
benefits of orientations and American Excellence enhancement activities.
11. Trainings/Orientations
Plan and conduct the following trainings and orientations, and include sample
outlines in your proposal appendix:
YES-specific Staff/Volunteer Training and Orientation: Train all employees, local
coordinators, and volunteers on YES program goals, expectations, J-1 visa
requirements, and cross-cultural issues. Describe your training and knowledge-
review plan in your proposal and report on its implementation in semi-annual

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performance reports. ECA will include your local coordinator training data in
annual compliance reporting.
Host Family Orientation: Prior to the participants’ arrival, conduct an in-person YES-
specific orientation for all screened and selected host families and provide them
with the information and reference materials necessary to host and support a YES
participant.
(Note: Previous interviews during the screening and selection process do not
constitute this YES-specific orientation.) The program office recommends that
orientations for YES host families either be held separately from those for other
host families or include a dedicated session, ensuring adequate attention to
program-related and cross-cultural issues.
Arrival Orientation for Participants: Your practices and procedures for the YES
participant arrival orientation must meet the general J-1 Visa Exchange Visitor
Program regulations and the Secondary School Student category-specific
orientation requirements. Orientations should take place within one month of the
participants’ arrival and address the recipient’s policies, procedures, and rules, as
well as the recipient’s procedures for communicating with participants and for
monitoring and supporting their exchange, with sensitivity to cultural issues specific
to this exchange population. The orientations must ensure understanding of the
goals, expectations, and requirements of the YES program as explained in this
NOFO. ECA strongly recommends that participant orientations be conducted in
person.
Re-entry Training: Prepare participants to bring closure to their American exchange
experiences and prepare them for re-entry to their home countries.
12. Participant Monitoring and Support
ECA employs Participant Monitoring Specialists who oversee the health and safety
of all YES participants during their time in the United States. The recipient must
work closely with ECA’s monitors on escalated cases and document these cases
promptly. Ensure your participant monitoring practices and procedures comply
with Exchange Visitor Program regulations for secondary school students (22 CFR
62.25). Follow additional guidance provided by ECA’s Youth Programs Division in
the Office of Citizen Exchanges.

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Participant Monitoring Guidance
Local Coordinators: Local coordinators play a vital role in supporting each YES
participant. As representatives of the recipient living in the host community, they
identify and vet host families, process host school enrollment, conduct orientations,
and provide guidance and support to participants and host families throughout the
program, as required by J-1 visa regulations. Ensure each YES participant has
access to a local coordinator within 120 miles of their host family home, in
accordance with J-1 visa regulations. Local coordinators must report all placement
changes and participant support concerns to the recipient promptly, following
Communications Guidance.
Participant Progress: Local coordinators monitor participants’ academic progress,
social adjustment, and involvement in activities such as community service. Track
exemplary achievements and other program-related endeavors in monthly contact
reports.
Reporting Systems: Use reporting systems to distribute and collect monthly updates
and reports that participants complete and submit themselves. Detail this system
in your proposal. Use these monthly updates to identify and track issues. Promptly
notify ECA of any problems, inconsistencies, or concerns identified from these
updates.
Participant Support: Local coordinators identify when participants need additional
support from their natural parents, peers, or other recipient staff. They arrange
counseling if needed, document the circumstances, and notify the recipient, to gain
natural parent perspective or concurrence when necessary. The recipient also
notifies ECA as needed.
Participant Disciplinary Process: A three-step disciplinary and support process should
be outlined in the event a participant requires counseling for behavioral or
adjustment concerns. Examples of this include written warnings or letters of
encouragement as a first step, a probation-level letter as the second, and an early
return request as the third and final disciplinary consequence of continued support
concerns. Proposals that include sample support letters and outline the
disciplinary process will be more competitive.

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Early Returns: If a situation requires an early return, provide ECA with thorough
documentation to ensure participants, host families, and natural families are
informed and consulted. Promptly prepare a clear and concise Incident Report
detailing the circumstances, actions taken, and communication between parties.
Share the report with ECA. Only ECA’s Youth Programs Division may decide to
terminate and repatriate a participant. Do not inform or imply to participants that
their program will end or that they will be repatriated without explicit direction
from the Youth Programs Division.
Site Visits: Full-time permanent employees or official designees from the recipient’s
headquarters must conduct site visits to 10 to 20% of YES participants in their host
family and community environments, covering both clustered and non-clustered
students. ECA Participant Monitoring Unit members will also conduct site visits,
and the recipient organization or applicable sub-recipient(s) should plan to assist
with scheduling these monitoring visits throughout the semester.
Communication Guidance: Report to ECA any matters required by J-1 visa
regulations, regardless of whether you are designated as a sponsor by the U.S.
Department of State. Provide ECA’s Participant Monitoring Unit with reports on all
situations affecting the health, safety, or well-being of YES participants. Enter
complete, accurate, and up-to-date placement information into the YES web-based
database, including any host family or local coordinator changes, within 48 hours of
the change.
13. Communication with Natural Families
Communicate and liaise with participants’ natural families throughout the
program. Inform families promptly of any problems that arise with the participant,
including academic deficiencies, behavioral concerns, health and safety issues,
transfers to a new host family or school, and any situations that may require early
termination from the program. Provide on-program support for participants, staff,
and volunteers when addressing issues with natural parents.
14. Participant Photo and Video Usage
Request and maintain documentation of permission from each participant and
their natural family (if a minor) to take and reproduce photographic or video
images in ECA-approved printed and electronic promotional materials.

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15. American Excellence Enhancement Activities
Conduct American Excellence enhancement activities and leadership development
programs throughout the exchange, disbursing funds in small increments during
the semester, with a budget of $400 per participant. Do not use funds for large,
packaged sightseeing trips. Include debrief sessions in all activities to help
participants discuss and analyze their experiences.
Design American Excellence activities to deepen participants’ understanding of
American culture, principles, and history. Expose participants to American
excellence through briefings on government and the judicial system, freedom of
speech, community programs, business and tech incubators, and sports activities.
Promptly share information from ECA about Department of State-initiated YES
activities and any ad-hoc program-related events, such as online meetings or
briefings, with all participants.
16. Community Service Activities
Require YES participants to complete at least 15 hours of community service during
their program semester. Assist participants in finding community service
opportunities and provide them and their host families with clear guidelines on
standards, requirements, and expectations, including:
• The minimum number of hours and types of acceptable community service.
• The method you will use to monitor community service.
• The consequences for failing to meet this requirement.
17. Health Benefits Coverage
ECA offers the Accident and Sickness Program for Exchanges (ASPE) benefits plan at
no cost to the recipient. If you choose a different plan, you must show it provides
coverage equal to or better than ASPE and meets 22 CFR 62.14 requirements.
Coverage must start when participants leave their home countries and end upon
their return. If you do not use ASPE, include your health policy and its cost in your
proposal. Inform participants and their families in writing of any coverage
limitations. For ASPE details,
visit: https://www.sevencorners.com/about/gov/usdos.
18. Participant Financial and Gift Incentives

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Require participants to engage in program activities such as orientations, cluster
meetings, community service, and cultural presentations. Do not request funds for
monetary or material incentives for participation.
19. Performance Reporting
Report your organization’s successes and challenges in meeting program goals
through two semi-annual reports and interim updates as requested. Submit semi-
annual performance reports within 30 days of each reporting period, following
guidelines from the YES program office and the award agreement. Describe your
training and knowledge-review plan for J-1 visa requirements in your proposal and
confirm its implementation in your reports. Submit a final program report within
120 days of the award’s expiration or termination.
Additional Recipient Responsibilities:
A. Recruitment and Selection of Inbound Participants
Develop an outreach plan that supports recruitment of a participant pool that
broadly reflects the country. Recruit, screen, and select YES inbound finalists and
alternates through an open, transparent, merit-based competition. Establish a
standard recruitment and selection process for all countries and maintain applicant
and participant statistics at each stage. Use uniform application forms across all
countries, separating any country-specific requirements. Do not charge application
fees.
Verify that all finalists meet age, academic, and English proficiency requirements for
U.S. high school enrollment. Select finalists who are citizens or permanent
residents of their respective countries; obtain ECA approval or guidance for non-
citizens and permanent residents. If budget or security concerns limit recruitment,
consult with the U.S. embassy to focus efforts on major population centers or
specific regions. Develop contingency plans for recruitment in countries with
challenging governments.
Criteria for YES Inbound Participants:
a. Applicants must be citizens or permanent residents of the country where they
apply.

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b. Applicants must be ages 15 to 18.5 at the program start date; each country may
set specific age requirements based on local educational system restrictions.
c. Applicants demonstrate maturity, good character, and scholastic aptitude.
d. Applicants must demonstrate sufficient ability to speak and study in English and
succeed in an American high school. The recipient must use English language
testing resources, understand general levels required for U.S. high school
admission, and establish minimum test scores for all selected participants.
e. Give preference to applicants who have spent more than 50% of the last five
years in the country of application.
f. Give preference to applicants who have not previously studied in the United
States.
g. Require applicants to commit to cultural immersion in the United States through
a home-stay experience.
h. Select applicants who can meet cross-cultural challenges with maturity and an
open mind.
i. Require applicants to plan for sharing their U.S. experience with their home
school and community upon return.
B. Support of Participants with Disabilities
Provide necessary support and accommodation for selected participants with
disabilities. Participants with disabilities may receive reasonable accommodations
for testing. Implement a review process carried out by a medical doctor to
adequately assess the unique needs of each participant and confirm that applicants
with disabilities are medically fit to travel and participate in the program. Ensure
that interviews, orientations, and other pre- and post-program activities include
reasonable accommodations.
C. Passports, Visa, and Other Travel Documentation
Assist all YES inbound participants in obtaining passports, U.S. visas, and any
necessary transit visas in coordination with the respective U.S. embassies. Work
with the U.S. embassy in each country to ensure timely processing of U.S. visas for
all participants. Collect and process all participant data in the Student Exchange
Visitor Information System (SEVIS) and prepare DS-2019 forms for finalists and
alternates. Maintain and update SEVIS records as required, including finalizing
records when participants’ programs end or when they do not participate. Submit
participant data to ECA in the Excel spreadsheet provided by ECA.

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D. Pre-Departure Orientations
Provide uniform pre-departure orientation (PDO) programming to prepare
participants for life in the United States. Ensure uniformity to reinforce
participants’ identity as U.S. government exchange program recipients and to
deliver essential information, policies, and procedures for their success. Cover
topics such as living with a host family, American high school education, American
Excellence enhancement activities, American culture and respecting cultural
differences, participant safety and available resources, sexual harassment and
resources, obeying rules, personal responsibility, realistic expectations, mental
health, on-program participant support, budgeting, and community service.
Invite U.S. embassy personnel to PDOs with sufficient notice. If security concerns
prevent your organization from conducting PDO sessions in a country, arrange for
U.S. embassy staff to conduct the orientations, or hold them in a neighboring
country, or—with ECA approval—in the United States after participants arrive.
Provide orientations for natural parents before participants depart for the United
States.
Distribute domestic-specific materials before or during the PDO.
Specific Responsibilities for outbound YES Abroad Program, if proposed
A. U.S. Marketing
Develop and implement a comprehensive outreach and marketing plan for
recruitment, including a program and application website and printed
informational materials and handbooks. Conduct outreach at any time during the
award period.
B. YES-Specific Staff/Volunteer Training and Orientation
Ensure all overseas implementing partner staff and volunteers who have regular
contact with YES Abroad participants complete suitability screening and training.
Design the training to equip them with methods and tools for monitoring,
supporting, and counseling participants, host families, and school personnel, with
sensitivity to cross-cultural issues. Ensure the training covers the goals,
expectations, and requirements of the YES Abroad program. Develop proper
reporting procedures and ensure staff and volunteers understand their roles in
communicating participant and placement concerns.

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C. Recruitment
Develop an extensive, nationwide, merit-based recruitment and selection process
to attract strong U.S. applicants. Maintain statistics at all stages, including initial
applications received, full applications with essays, and interviews conducted.
D. Selection
Select finalists and alternates from a broad pool of candidates. Use a fair and
objective multi-stage process to evaluate applications and select participants.
Criteria for YES Abroad Students
a. Applicants must be U.S. citizens.
b. Applicants must be at least 15 years old and no older than 18.5 years as of the
program start date. Specific countries may set a narrower age range based on local
high school and Ministry of Education requirements.
c. Applicants may not be immediate family members of U.S. Department of State
employees or of award recipient employees whose official duties involve ECA Youth
Programs Division-funded programs.
d. Applicants should demonstrate maturity, good character, and scholastic
aptitude.
e. Applicants should commit to cultural immersion in a host culture through a
home-stay experience.
f. Applicants should express interest in learning the predominant language of the
host culture.
g. Applicants should demonstrate the ability to meet cross-cultural challenges with
maturity and an open mind.
h. Applicants can develop and articulate ideas and plans for sharing their overseas
experiences in their U.S. home schools and communities.
E. Pre-Exchange Participant Resources
Develop and distribute language and cultural resource packets to finalists upon
their acceptance into the program. Ensure the materials clearly outline the goals
and requirements of the YES Abroad program.
F. Passports and Visas

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Coordinate with finalists and alternates to obtain all required documents, such as
passports and visas, and facilitate the process as much as possible.
G. Pre-Program Orientations
Provide pre-program orientations before participants depart. Brief host
institutions, staff, families, and participants on the YES Abroad program’s purpose,
foreign policy context, goals, expectations, rules, and practical information.
Introduce personal and cultural adjustment issues and prepare participants to
adapt to their host cultures. Train host country support staff to explain cultural
differences Americans may face. Include a general overview of the host countries’
political, historical, educational, and cultural backgrounds, program objectives and
themes, and practical details. Prepare participants to encounter varied
interpretations of U.S. policy and history while abroad.
H. Participant Tax Liabilities
Assume full responsibility for complying with all applicable tax treaties and for
withholding and reporting Federal, State, and local taxes for American YES Abroad
participants.
I. School Enrollment
Identify and enroll participants in private or public high schools that primarily serve
host country nationals and hold accreditation from the host country’s Ministry of
Education. Include tuition, room, and board costs in dormitories in your budget if
needed, with prior ECA approval. If the only suitable school requires dormitory
living during the week, place participants in this setting and ensure the in-country
partner identifies a suitable family to host them on weekends and holidays,
providing a meaningful cultural family experience.
J. Host Family Placement and Orientation
Develop a plan to monitor participants’ safety and welfare that aligns, as closely as
possible, with J-1 visa standards for international academic year participants in 22
CFR 62. This includes identifying and using appropriate methods to verify the
integrity and suitability of each host family.
Include reasonable stipend payments to host families in your budget to cover
actual food and hosting expenses. Obtain approval from the Public Affairs Section
of the relevant U.S. embassy and from ECA for the city and neighborhood of all host

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family and dormitory housing arrangements. Provide a pre-arrival orientation for
host families that covers program goals, policies, and cultural information to
support adjustment and cross-cultural communication.
K. Placement Reports
Provide ECA with confirmation that embassies concur with the general school and
housing placement strategy and location well in advance of the program and
before engaging significantly with prospective host families and schools. Submit a
detailed electronic placement report to ECA before YES Abroad participants depart.
Include country placement maps, the names of all YES Abroad participants, their
host country, host family names and addresses, host school names, and language
of instruction.
L. Arrival Orientation, Including Safety and Security Briefing
Organize an in-country arrival orientation within one month of participants’ arrival.
Address program policies, procedures, and rules, as well as your organization’s
procedures for communicating with participants and for monitoring and supporting
their exchange, with sensitivity to cultural issues unique to this exchange
population and host country. Ensure participants understand the goals,
expectations, and requirements of the YES Abroad Program as outlined in this
document.
Contact the U.S. embassy or consulate well in advance of participants’ arrival to
arrange for PD participation in the orientation and, if possible, a security briefing by
the embassy’s Regional Security Officer or another U.S. embassy official. Inform
participants of relevant local and country-specific information, including personal
and general safety considerations and emergency services the embassy offers to
American citizens. Ensure participants and their parents or legal guardians
complete relevant consular forms and register in the U.S. Department of State’s
Smart Traveler Enrollment Program at https://step.state.gov/step/.
M. In-Country Language Program
Evaluate participants’ language needs in each country and provide language
instruction to support their success in school, with host families, and in the
community. Offer YES Abroad participants a minimum two-week intensive
language program upon arrival. Continue language and cultural education courses
as needed throughout the program. Request funding as necessary for tutors or

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instructors, meeting space, participant travel and lodging for language courses,
language learning materials, online courses, and other resources.
N. American Excellence Enhancement Activities
Design, plan, and implement a substantive extracurricular American Excellence
enhancement program for YES Abroad participants focused on leadership
development, community service, and business and entrepreneurship. Engage
participants in community service activities throughout the program. Arrange visits
to U.S. businesses and, if possible, American Chambers of Commerce in the host
country.
O. Participant -Support and Monitoring
Maintain at least monthly personal contact with YES Abroad participants and host
families during the program. Ensure schools have contact information for the local
organization representative and the program sponsor’s main office. Immediately
report to ECA any situation affecting participant safety, health, or well-being, as well
as any incident or allegation of sexual exploitation, harassment, or abuse. Promptly
inform ECA of any serious problem or controversy that could bring notoriety to the
Department or the program.
Provide ECA with a monthly summary of each participant’s adjustment, activities,
and well-being. Develop a reporting system that includes: 1) a brief monthly
summary of program activities, challenges, and accomplishments; 2) an objective
assessment of each participant’s adjustment and progress; and 3) a monthly
participant survey, which they must complete and submit themselves. Obtain ECA
approval for the system and survey questions.
Ensure in-country representatives regularly monitor participants and provide
adequate support and guidance. Representatives must maintain at least monthly
contact with participants and host families, address concerns promptly, and keep
ECA informed of significant issues. Maintain all records and data, including survey
responses and contact information, for at least three years and provide them to
ECA upon request.
P. End-of-Program Orientations

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Prepare participants to conclude their exchange and re-enter their home
communities. Provide information on YES Abroad program resources and
opportunities and discuss plans for possible alumni projects.
Q. Insurance
Enroll YES Abroad participants in ECA’s ASPE health benefits plan or another
comparable plan that meets required standards, including emergency medical
evacuation and repatriation coverage, for the duration of the exchange.
R. Cell Phones
Provide YES Abroad participants with a cell phone and minutes for
use in emergencies, if needed.
S. Stipends
Provide each YES Abroad participant with a monthly stipend of up to $200, based
on the local cost of living, to cover pocket money, incidentals, and other expenses.
IV. PROPOSAL CONTENTS
Applicants must submit a complete and thorough proposal that addresses the
program’s objectives and requirements. Proposals should be clear, concise, and
responsive to the criteria outlined in the solicitation and PSI.
Since there is no opportunity for applicants to meet with reviewing officials, the
proposal should respond to the criteria set forth in the solicitation and other
guidelines as clearly as possible.
NOTE: Proposals submitted through Grants.gov may only be submitted in the
following formats:
• Microsoft Word
• Microsoft Excel
• Adobe Portable Document Format (PDF) - Prior to submitting applications
through Grants.gov, please ensure you meet all Grants.gov system and
software requirements, including Adobe software compatibility. You can
verify if your version of Adobe software is compatible with Grants.gov, by
visiting https://www.grants.gov/applicants/adobe-software-
compatibility.html.
• ASCII Text

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• Joint Photographic Experts Group (JPEG images)
V. OTHER AWARD INFORMATION
Adherence To All Regulations Governing the J Visa
Proposals must demonstrate the applicant’s capacity to meet all requirements
governing the administration of Exchange Visitor (J) Programs as outlined in 22 CFR
62. For more information, visit http://j1visa.state.gov.
VI. APPLICATION SUBMISSION
The solicitation document specifies the deadline and method for proposal
submission. There are NO EXCEPTIONS to this deadline.