Direct Grants to Units

The Auxiliary National Board has allowed AuxA to manage all fiscal matters and fundraising efforts to support Auxiliary activities not funded by the Coast Guard. AuxA distributes funds held by the Association as directed by the National Board to support Auxiliary unit missions.

Purpose: The intent of the program is to provide support to activities and programs which directly impact the Auxiliary positively by increasing member retention and recruitment activities.

Eligibility

• Coast Guard Auxiliary units
• Must raise funding needs through the Chain of Leadership and Management (CoLM) to District Commander (DCDR) and District Commodore (DCO) before submission

Focus Areas

• Member Retention: Initiatives that support activities and efforts to enhance the unit to increase member retention
• Recruitment Activities: Support for units working to recruit new members to the Auxiliary
• Training Expansion: Opportunities to expand training opportunities needed to increase qualification attainment
• Multi-unit Projects: Projects that span multiple units and demonstrate strong and healthy partnerships

Funding Priorities and Exclusions

Supported:

• Growth or adoption of projects that have been demonstrated to be effective
• Training opportunities to increase qualification attainment
• Multi-unit projects with strong partnerships

Not Funded:

• Maintenance of unit owned property
• Recovery and rebuilding from natural disaster requests
• Items that would personally benefit a member
• Items intended to entice potential members to join
• Defraying personal expense of membership in the Auxiliary

Cost-Sharing Requirement

• In most instances, AuxA requires the requesting unit to provide proof of matching funds
• Typically requires a 20% match of the total requested amount
• Example: Unit requests $1,000, AuxA grants $800, unit contributes $200

Simplified Funding Options

1. Auxiliary-branded Pop-up Tent: Units may request a 10'x10' Auxiliary-branded pop-up tent for unit or division use. AuxA purchases and ships directly. Units responsible for 20% of total cost (tent, weights, shipping). Dimensions: 68" tall x 13" wide x 12" deep (folded in wheeled storage case, 66 lbs dry weight)
2. BSA Sea Scout Ship Charter/Recharter Fees: Units that have paid new or annual registration fees for a Sea Scout Ship they've chartered may request up to 100% reimbursement through this program

General Information

• AuxA staff may contact POC for more detailed information
• Specific bid or estimate not required for submission or approval
• Units will not normally receive a secondary grant for the same project or purchase
• Funds not spent for the project must be returned to AuxA (exception: amounts less than $50)
• Recipients must provide follow-up reporting and pictures if possible for sharing on AuxA site
• Funds may be used for travel with detailed receipts submitted to unit Finance Officer for review and audit

Contact Information

Coast Guard Auxiliary Association

• Phone: 618-823-5009
• Email: [email protected]
• Address: 1301 West 1st Street Suite E1, Granite City, IL 62040
• Consultation meetings available via: Development Team Consultation Request link

Application Process

Submission Method: Online application form

Prerequisites:

1. Raise funding need through the Chain of Leadership and Management (CoLM) to your District Commander (DCDR) and District Commodore (DCO)
2. Obtain approval through the Chain of Leadership and Management before submitting
3. Unit leader authorizes appropriate unit point of contact to submit request

Optional Support: Members seeking support from the AuxA Grants Team may:

• Email [email protected]
• Arrange a consultation meeting via Development Team Consultation Request link

Required Fields (marked with *)

1. Name of Primary Point of Contact (POC) - First and Last Name
2. POC Title
3. POC Email
4. Phone Number
5. Preferred Method of Contact (Email, Phone, or Text)
6. Auxiliary Unit Designation
7. City and State of Auxiliary Unit
8. Title of Project or Equipment Request
9. Amount Requested
10. Confirmation: "I have raised this need through the COLM to my DCDR & DCO?" (Yes/No)
11. Specific explanation of how funds support unit training or recruitment
12. List of specific items with estimated expenses OR upload file with justification (Max file size: 20MB)
13. Description of other sources or unit funds being used for cost sharing (source and amount)

Evaluation Process

• A review committee within AuxA evaluates each request
• Committee recommends approval up the Chain of Leadership and Management in accordance with AuxA policies
• AuxA reserves the right to provide complete, partial, or no funding in response to funding requests