Dementia Early Planning Workshop Series for Diverse Populations

Application Period: 05/01/2026 - 06/01/2026 : 4pm

Technical Assistance: No

Apply here: https://idphgrants.com/user/home.aspx

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Application Documents

FileView.aspx

State of Illinois Uniform Notice of Funding Opportunity (NOFO)
Summary Information
Awarding Agency Name Public Health
Agency Contact Elizabeth Simonton (elizabeth.simonton@illinois.gov)
Announcement Type Initial
Type of Assistance Instrument Grant
Funding Opportunity Number DEPWDP-27
Funding Opportunity Title Dementia Early Planning Workshop Series for Diverse Populations
CSFA Number 482-00-3113
CSFA Popular Name DEPWDP
Anticipated Number of Awards 2
Estimated Total Program Funding $320,000
Award Range $60000 - $260000
Source of Funding State
Cost Sharing or Matching No
Requirements
Indirect Costs Allowed Yes
Restrictions on Indirect Costs No
Posted Date 04/30/2026
Application Date Range 05/01/2026 - 06/01/2026 : 4pm
Grant Application Link Please select the entire address below and paste it into the browser...
https://idphgrants.com/user/home.aspx
Technical Assistance Session No

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Uniform Notice of Funding Opportunity (NOFO)
Data Field
1. Awarding Agency Name: Illinois Department of Public Health
2. Agency Contact: Name: Allissa Hall
Phone: 217) 558-7759
Email: Allissa.Hall@illinois.gov
3. Announcement Type: ☒ Initial announcement
☐ Modification of a previous announcement
4. Type of Assistance Instrument: Grant
5. Agency Opportunity Number: DEPWDP-27
6. Funding Opportunity Title: Dementia Early Planning Workshop Series for Diverse Populations
7. CSFA Number: 482-00-3113
8. CSFA Popular Name: DEPWDP-27
9. CFDA Number(s): N/A
10. Number of Anticipated Awards: 2
11. Estimated Total Funding Available: $320,000
12. Single Award Range: $60,000-$260,000
13. Funding Source: ☐ Federal or Federal pass-through
Mark all that apply ☒ State
☐ Private / other funding
14. Is Cost Sharing or Match Required? ☐ Yes ☒ No
15. Indirect Costs Allowed? ☒ Yes ☐ No
Restrictions on Indirect Costs? ☐ Yes ☒ No
If yes, provide the citation governing the restriction:
16. Posted Date: 4/30/2026
17. Application Date Range: Start Date: 5/1/2026
Leave the 'End Date' and 'End Time' End Date: 6/1/2026
empty if there is no deadline. End Time: 4:00PM
18. Technical Assistance Session: Session Offered: ☐ Yes ☒ No
Session Mandatory: ☐ Yes ☒ No
Date and time:
Conference Info/Registration Link:
Illinois Department of Public Health - Office of Performance Management
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Agency-specific Content for the Notice of Funding Opportunity
A. Program Description
The Illinois Department of Public Health (IDPH) Dementia Program seeks to provide general revenue
funds to develop and deliver culturally tailored early planning workshops for persons living with
Dementia (PLWD) and their caregivers from four diverse groups: African Americans, Asian Americans,
Hispanic/Latinx Americans, Asian Americans, and LGBTQ+ persons. The purpose of the Dementia Early
Planning Workshop Series for Diverse Populations is to create culturally specific, high-quality Dementia
and advanced care planning workshops for caregivers and individuals living with Alzheimer’s Disease and
Related Dementias (ADRD) and respond to the specific needs of these diverse groups effectively.
This funding opportunity extends a current project to allow for broader reach that aims to support the
service delivery goal and public education and awareness goal of the 2023-2026 and 2026-2029 State of
Illinois Alzheimer’s Disease Plan— to provide access to culturally competent care and promote early
planning for persons living with dementia, their families, and caregivers, including, but not limited to:
Legal and financial planning, guardianship, powers of attorney, other alternatives, and advanced
directives.
Applicants may apply to serve one or more diverse groups listed in this funding opportunity. The
recipient(s) of the Dementia Early Planning Workshop Series for Diverse Populations grants will develop
high-quality content that will be used to develop workshops that are specifically tailored for members of
the African American, Asian American, Hispanic/Latinx American, and LGBTQ+ communities living with
dementia and their caregivers. It is expected that subject matter experts from both the ADRD field and
the target communities will be involved or consulted regarding content development including but not
limited to curriculum, workshop length, and/or frequency. Example: One 4-hour workshop or a series of
four 1-hour workshops over the course of a set period of time.
It is also expected that applicants will provide a detailed marketing plan which outlines how they intend
to recruit attendees from the community(s) they are applying for. Strong applicants are expected to
include detailed information regarding workshop development methods within the project proposal,
specific stated activities, including but not limited to goal-setting or task completion. For example,
completing powers of attorney paperwork.
Recipient(s) must also be able to demonstrate the ability to complete time-limited projects with a short
deadline. The recipient(s) will also engage attendees in data collection to determine the efficacy of the
workshop and further identify gaps in care and support for PLWD and their caregivers in planning related
activities.
Background:
The importance of access to Early Planning services for individuals with Alzheimer’s and Dementia in
marginalized groups and their caregivers is to improve quality of care, inclusion of individuals in planning
their future during progression of disease, financial protection, and reduce stress and strain on
caregivers.
African Americans
According to the Alzheimer’s Association Special Report: Race, Ethnicity, and Alzheimer’s in America
(2021), health, socioeconomic disparities, and systemic racism contribute to increased Alzheimer’s and
Dementia risk in communities of color. According to the report, older African Americans are
Illinois Department of Public Health - Office of Performance Management
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disproportionately more likely to have Alzheimer’s and other Dementias, as well as being more likely to
have missed diagnoses than older Caucasians.
The report goes on to state that more than one-third of African Americans believe discrimination would
be a barrier to receiving Alzheimer’s care and that half of African Americans report they have
experienced health care discrimination. Among non-Caucasian caregivers, half or more say they have
faced discrimination when navigating health care settings for their care recipient, with the top concern
being that providers or staff do not listen to what they are saying because of their race, color or ethnicity.
This concern was especially high among African American caregivers (42%). Two in 5 caregivers who
provide unpaid care to an African American person say that race makes it harder for them to get
excellent health care. Twenty-eight percent of African American caregivers report health care providers
treat them as if they were “not smart”.
Additionally, according to the National Library of Medicine Article “Ethnic Differences in Advance
Directive Completion and Care Preferences: What Has Changed in a Decade?”, of those surveyed that
completed an Advanced Directive, only 15% of participants were older African Americans compared with
52% of older Caucasians, highlighting a disparity in advanced care planning. It is imperative to make legal
actions such as assigning power of attorney, creating a living will, and completing an advanced directive
more accessible to African American older adults.
Asian Americans
According to the Alzheimer’s Association Special Report: Race, Ethnicity, and Alzheimer’s in America
(2021) nineteen percent of Asian Americans believe discrimination would be a barrier to receiving
Alzheimer’s care. Among non-Caucasian caregivers, half or more say they have faced discrimination when
navigating health care settings for their care recipient, with 34% of Asian caregivers citing the top
concern being that providers or staff do not listen to what they are saying because of their race, color or
ethnicity. Additionally, one in four Asian caregivers cited language as a barrier to care. A study recently
published by the Journal of the Alzheimer’s Association found that Asian Americans are almost twice
more likely to assume caregiving roles for their family than the general population. Asian American
Dementia caregivers (DCGs) find their role highly stressful.
According to the National Library of Medicine Completion of Advanced Directives in Older Asian
Americans: Role of Cultural Factors only 20% of the older Asian Americans surveyed had completed an
Advanced Directive, compared to 52% of older Caucasians surveyed in the study, “Ethnic Differences in
Advance Directive Completion and Care Preferences: What Has Changed in a Decade?”, highlighting a
disparity in advanced care planning. It is imperative to increase access to legal actions such as assigning
power of attorney, creating a living will, and completing an advanced directive to Asian American older
adults.
The Alzheimer’s Association LGBT Issues Brief goes on to report that LGBTQ+ older adults exhibit several
health disparities, such as diabetes, high blood pressure, and HIV which increase the risk of developing
Alzheimer’s and other Dementias. With approximately 50 percent of individuals with HIV experiencing
cognitive problems. Additionally, many LGBTQ+ older adults may not have a relationship with their legal
or biological families and are instead supported by their families of choice. As LGBTQ+ people age, these
chosen family members, friends and community members often become caregivers. This shift in the
familial structure creates a need for aging LGBTQ+ individuals to engage in advanced care planning such
as assigning power of attorney, creating a living will, and creating an advanced directive.
The Illinois Department of Public Health (IDPH) Dementia Program seeks to provide general revenue
Illinois Department of Public Health - Office of Performance Management
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funds to develop and deliver culturally tailored early planning workshops for persons living with dementia
(PLWD) and their caregivers from four diverse groups: African Americans, Asian Americans,
Hispanic/Latinx Americans, Asian Americans, and LGBTQ+ persons. The purpose of the Dementia Early
Planning Workshop Series for Diverse Populations is to create culturally specific, high-quality dementia
and advanced care planning workshops for caregivers and individuals living with Alzheimer’s Disease and
Related Dementias (ADRD) and respond to the specific needs of these diverse groups effectively.
This funding opportunity extends a current project to allow for broader reach that aims to support the
service delivery goal and public education and awareness goal of the 2023-2026 and 2026-2029 State of
Illinois Alzheimer’s Disease Plan— to provide access to culturally competent care and promote early
planning for persons living with dementia, their families, and caregivers, including, but not limited to:
Legal and financial planning, guardianship, powers of attorney, other alternatives, and advanced
directives.
Applicants may apply to serve one or more diverse groups listed in this funding opportunity. The
recipient(s) of the Dementia Early Planning Workshop Series for Diverse Populations grants will develop
high-quality content that will be used to develop workshops that are specifically tailored for members of
the African American, Asian American, Hispanic/Latinx American, and LGBTQ+ communities living with
dementia and their caregivers. It is expected that subject matter experts from both the ADRD field and
the target communities will be involved or consulted regarding content development including but not
limited to curriculum, workshop length, and/or frequency. Example: One 4-hour workshop or a series of
four 1-hour workshops over the course of a set period of time.
It is also expected that applicants will provide a detailed marketing plan which outlines how they intend
to recruit attendees from the community(s) they are applying for. Strong applicants are expected to
include detailed information regarding workshop development methods within the project proposal,
specific stated activities, including but not limited to goal-setting or task completion. For example,
completing powers of attorney paperwork.
Recipient(s) must also be able to demonstrate the ability to complete time-limited projects with a short
deadline. The recipient(s) will also engage attendees in data collection to determine the efficacy of the
workshop and further identify gaps in care and support for PLWD and their caregivers in planning related
activities. Renewal for a second and third year of workshop delivery will be considered.
Background:
The importance of access to Early Planning services for individuals with Alzheimer’s and Dementia in
marginalized groups and their caregivers is to improve quality of care, inclusion of individuals in planning
their future during progression of disease, financial protection, and reduce stress and strain on
caregivers.
African Americans
According to the Alzheimer’s Association Special Report: Race, Ethnicity, and Alzheimer’s in America
(2021), health, socioeconomic disparities, and systemic racism contribute to increased Alzheimer’s and
dementia risk in communities of color. According to the report, older African Americans are
disproportionately more likely to have Alzheimer’s and other dementias, as well as being more likely to
have missed diagnoses than older whites.
The report goes on to state that more than one-third of African Americans believe discrimination would
be a barrier to receiving Alzheimer’s care and that half of African Americans report they have
Illinois Department of Public Health - Office of Performance Management
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experienced health care discrimination. Among non-white caregivers, half or more say they have faced
discrimination when navigating health care settings for their care recipient, with the top concern being
that providers or staff do not listen to what they are saying because of their race, color or ethnicity. This
concern was especially high among African Americans caregivers (42%). Two in 5 caregivers who provide
unpaid care to an African American person say that race makes it harder for them to get excellent health
care. Twenty-eight percent of African Americans caregivers report health care providers treat them as if
they were “not smart”.
Additionally, according to the National Library of Medicine Article “Ethnic Differences in Advance
Directive Completion and Care Preferences: What Has Changed in a Decade?”, of those surveyed that
completed an Advanced Directive, only 15% of participants were older African Americans compared with
52% of older Caucasians, highlighting a disparity in advanced care planning. It is imperative to make legal
actions such as assigning power of attorney, creating a living will, and completing an advanced directive
more accessible to African American older adults.
Asian Americans
According to the Alzheimer’s Association Special Report: Race, Ethnicity, and Alzheimer’s in America
(2021) nineteen percent of Asian Americans believe discrimination would be a barrier to receiving
Alzheimer’s care. Among non-Caucasian caregivers, half or more say they have faced discrimination when
navigating health care settings for their care recipient, with 34% of Asian caregivers citing the top
concern being that providers or staff do not listen to what they are saying because of their race, color or
ethnicity. Additionally, one in four Asian caregivers cited language as a barrier to care. A study recently
published by the Journal of the Alzheimer’s Association found that Asian Americans are almost twice
more likely to assume caregiving roles for their family than the general population. Asian American
Dementia caregivers (DCGs) find their role highly stressful.
According to the National Library of Medicine Completion of Advanced Directives in Older Asian
Americans: Role of Cultural Factors only 20% of the older Asian Americans surveyed had completed an
Advanced Directive, compared to 52% of older white Americans surveyed in the study, “Ethnic
Differences in Advance Directive Completion and Care Preferences: What Has Changed in a Decade?”,
highlighting a disparity in advanced care planning. It imperative to increasing access to legal actions such
as assigning power of attorney, creating a living will, and completing an advanced directive to Asian older
adults.
Hispanic/Latinx Americans
According to the Alzheimer’s Association Special Report: Race, Ethnicity, and Alzheimer’s in America
(2021) Hispanic/Latinx Americans are more likely to be diagnosed with ADRD than Caucasians. Yet nearly
one-fifth of Hispanic/Latinx Americans believe discrimination would be a barrier to receiving Alzheimer’s
care. Thirty three percent of Hispanic/Latinx Americans report having experienced discrimination when
seeking health care. Among Caucasian caregivers, half or more say they have faced discrimination when
navigating health care settings for their care recipient, with the top concern being that providers or staff
do not listen to what they are saying because of their race, color or ethnicity, 28% of them being
Hispanic/Latinx. Nearly 1 in 3 caregivers of Hispanic/Latinx people say that race makes it harder for them
to get excellent health care and 17% cited language as a barrier to care.
Additionally, according to the “National Library of Medicine Article Ethnic Differences in Advance
Directive Completion and Care Preferences: What Has Changed in a Decade?”, of those surveyed that
completed an Advanced Directive, only 18% of participants were older Hispanic/Latinx Americans,
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compared with 52% of older white Americans. Thus, highlighting a disparity in advanced care planning.
Therefore, it is imperative to make legal actions such as assigning power of attorney, creating a living will,
and completing an advanced directive more accessible to Hispanic/Latinx older adults.
LGBTQ+ Persons
According to the Alzheimer’s Association LGBT Issues Brief, researchers estimate that there are 2.7
million LGBTQ+ people over the age of 50, and that number is increasing rapidly as more people self-
identify as LGBTQ+. This older adult population is found within almost every community and is a group of
immense racial, ethnic, cultural and religious diversity with one in five LGBTQ+ older adults being a
person of color. Despite this growing demographic, 40% of LGBTQ+ older adults say that their healthcare
provider does not know their sexual orientation.
The Alzheimer’s Association LGBT Issues Brief goes on to report that LGBTQ+ older adults exhibit several
health disparities, such as diabetes, high blood pressure, and HIV which increase the risk of developing
Alzheimer’s and other Dementias. With approximately 50 percent of individuals with HIV experiencing
cognitive problems. Additionally, many LGBTQ+ older adults may not have a relationship with their legal
or biological families and are instead supported by their families of choice. As LGBTQ+ people age, these
chosen family members, friends and community members often become caregivers. This shift in the
familial structure creates a need for aging LGBTQ+ individuals to engage in advanced care planning such
as assigning power of attorney, creating a living will, and creating an advanced directive.
Project Activities and Deliverables
1. The granted organization(s) will have the opportunity to develop and deliver one or multiple culturally
tailored workshops specific for each community listed: African Americans, Asian Americans,
Latinx/Hispanic and LGBTQ+ persons living with Dementia and their caregivers.
2. The core curriculums shall include, but are not limited to, the following topics for each workshop:
o Acknowledgement of the historically strained relationships between these diverse groups and the
medical community/institutions.
o Navigating the cultural and religious traditions, social disparities and vulnerabilities of these groups as it
relates to end-of-life planning, palliative care, hospice, and memory care.
o Provide information and guidance on how caregivers can best advocate for, maintain and/or increase
trust with various care providers and institutions for PLWD, accounting for the health literacy needs of
the target audience.
o Provide accessible actionable information regarding advanced directives, living wills, and power of
attorney. Including how to execute these documents i.e., accessing a notary, affordable legal
consultation, appropriate forms, etc.
o Identify and provide culturally and linguistically appropriate resources/workshops for persons living
with Dementia and their caregivers.
o Assist attendees in creating and planning continuous actionable steps post workshop.
o Assist caregivers in recognizing their role as a caregiver within the context of their cultural beliefs.
o Navigating the complex impact additional identities, such as race, gender and ability have on health
outcomes, financial resources, and personal supports.
3. Subject matter experts from both the ADRD sphere and the African American, Asian American,
Hispanic/Latinx, and LGBTQ+ communities will be involved in content development for each workshop
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not limited to curriculum, workshop length and/or frequency.
4. Learning objectives and goals shall be identified and written into the workshop curriculums.
5. Pre- and post-evaluations will be developed to measure knowledge gained, planning completion, and
to gather feedback that can shape future workshops.
6. The granted organization(s) should attempt to provide community linkages appropriate to participant
feedback for further care planning.
7. Curriculums shall be formatted to be easily accessible by anyone in the state of Illinois and delivered via
an online platform or hybrid model with the ability to scale in the future.
8. Grantee(s) must create a detailed marketing plan on how they intend to reach these communities and
perform adequate recruitment and multilingual marketing of the workshop towards the corresponding
diverse communities and their members.
9. All presentations, printed or electronic, prepared with funds from this grant will require prior approval
from IDPH and include the following statement: Funding for this (event, publication, etc.) made possible
by a grant from the Illinois Department of Public Health.
10. The workshops shall provide all necessary translators to accommodate the diverse populations in
attendance.
11. Develop and submit a plan describing a timeline for scaling up delivery of the workshops and how the
granted organization/s will sustain delivery of the workshop beyond this grant funding.
Key Outcomes
~Each workshop from the Dementia Early Planning Workshop Series for Diverse Populations is created
and delivered by June 30, 2027.
~Data and information gathered from attendees will be delivered to IDPH with any insights gained or
community linkages provided.
~Early planning takes place for African Americans, Asian Americans, Latinx/Hispanic, LGBTQ+ persons
living with dementia and/or their caregivers.
~Individuals will receive community linkages for appropriate planning resources.
B. Funding Information
This award is utilizing ☐ federal pass-through, ☒ state and/or ☐ private funds.
This is a competitive grant that will provide awards totaling $320,000 from the Illinois General Revenue
Fund to one or multiple grantee organizations. The anticipated award project period is July 1, 2026,
through June 30, 2027.
The applicant(s) must submit a project plan that covers the project period and how the award will be
executed. The project plan should include necessary details to enable the agency to manage the grant
agreement activity against planned project performance. The application will be reviewed, evaluated,
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and funded based on program need, availability of funds and history of efficient use of project funds.
Quarterly progress reports to the Department will be submitted by the applicant and will be used to track
progress made towards achievement of the program goals and objectives. Fiscal reimbursement requests
shall be made quarterly. Failure to submit required reports in a timely manner will result in
reimbursement delays.
C. Eligibility Information
Regardless of the source of funding (federal pass-through or State), all grantees are required to register
with the State of Illinois through the Grant Accountability and Transparency Act (GATA) website,
https://gata.illinois.gov/, complete a prequalification process, and be determined "qualified" as described
in Section 7000.70. Registration and prequalification is required before an organization can apply for an
award.
The entity is "qualified" to be an awardee if it:
1. has an active UEI (Unique Identity ID) number;
2. has an active SAM.gov account;
3. has an acceptable fiscal condition;
4. is in good standing with the Illinois Secretary of State, if the Illinois Secretary of State
requires the entity's organization type to be registered. Governmental entities, school
districts and select religious organizations are not required to be registered with the Illinois
Secretary of State. Refer to the Illinois Secretary of State Business Services website:
http://www. cyberdriveillinois.com/departments/business_services/home.html;
5. is not on the Illinois Stop Payment List;
6. is not on the SAM.gov Exclusion List;
7. is not on the Sanctioned Party List maintained by HFS.
1. Eligible Applicants
Eligible applicants include a public or private non-profit or for profit entity capable of developing a
Dementia curriculum that reflects high quality, best practice-informed content from both the Dementia
field and the corresponding target communities. The Department encourages diverse applicants and
organizations to apply.
2. Cost Sharing or Matching
Cost sharing is not required. Eligible applicants may voluntarily identify indirect costs as a programmatic
match in order to allocate the entire grant award for direct costs.
3. Indirect Cost Rate
Indirect costs are allowed for this grant.
Annually, each organization receiving an award from a State grantmaking agency is required to enter
the centralized Indirect Cost Rate System and make one of the following elections for indirect costs to
State and federal pass-through grants:
I. Federal Negotiated Indirect Cost Rate Agreement (NICRA);
II. Election of the de minimis rate;
III. Election not to charge indirect costs; or
IV. Negotiate an indirect cost rate with the State of Illinois.
The awardee shall make one election or negotiate a rate that all State agencies must accept unless
there are federal or State program limitations, caps or supplanting issues.
4. Other, if applicable
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D. Application and Submission Information
1. Address to Request Application Package
Applications must be submitted via the Illinois Department of Public Health's Electronic Grants
Administration and Management System (EGrAMS), accessible at idphgrants.com.
Since high-speed internet access is not yet universally available for downloading documents or
accessing the electronic application, and applicants may have additional accessibility requirements,
applicants may request paper copies of materials by contacting:
Allissa Hall
Office of Health Promotion
535 W. Jefferson Street, 2nd Floor
Springfield, IL. 62761
Allissa.Hall@illinois.gov
Phone (217) 558-7759
2. Content and Form of Application Submission
Applications must be submitted through the Illinois Department of Public Health EGrAMS Grants
system. Applications must be received by 4:00 p.m. on the application due date. If the applicant
encounters technical difficulties with the EGrAMS Grants system, the applicant may contact:
https://app.smartsheet.com/b/form/898130b64be64507be8b2bcbea1e27d6
This work will occur between July 1, 2026, and June 30, 2027. The applicant must submit a project plan
that describes how the award will be executed. The project plan should include necessary details to
enable the agency to manage the grant agreement activity against planned project performance. The
grant application shall include information about the following:
• Description of program capability by explaining the applicant’s expertise in developing
workshops or educational programs, including consultation with subject matter experts, content
development that reflects current best practices, and formatting that is easily accessible and
adaptable. (Scope of Work)
• Detailed description/information about the proposed project, including marketing plan. (Scope
of Work)
• Describe how this program will be implemented including expected deliverables and project
requirements. (Scope of Work)
• List of goals to be accomplished during the grant period. (Scope of Work)
• Outline objectives with a list of activities that will be implemented to accomplish the objectives
(Work Plan). The organization shall specify how the objectives will be measured to determine
successful completion.
• Outline the personnel supported by the grant in the budget section. Include name and title of all
staff participating on the project, percent of time projected that will be reimbursed through the
grant funding, and responsibilities for this grant. Include resume of project director as
attachment. (Budget)
• Detailed budget by line item and justification. (Budget)
• Risk Assessment Questionnaire Information (completed within EGrAMS)- In response to the
requirements of 2 CFR 200.205, the awarding agency is required to review the programmatic risk
posed by applicants. Four risk categories are assessed through this questionnaire:
o Quality of management systems and ability to meet the management standards;
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o History of performance;
o Reports and findings from audits performed under Subpart F-Audit Requirements of this
part or the reports and findings of any other available audit; and
o The applicant’s ability to effectively implement statutory, regulatory, or other
requirements imposed on awardees.
3. Unique Entity Identifier (UEI) and System for Award Management (SAM)
Each applicant, unless the applicant is an individual or Federal or State awarding agency that is exempt
from those requirements under 2 CFR § 25.110(b) or (c), or has an exception approved by the Federal or
State awarding agency under 2 CFR § 25.110(d)), is required to:
i. Be registered in SAM before submitting its application. If you are not registered in SAM, this
link provides a connection for SAM registration: https://sam.gov/SAM/
ii. provide a valid UEI in its application; and
iii. continue to maintain an active SAM registration with current information at all times during
which it has an active Federal, Federal pass-through or State award or an application or plan
under consideration by a Federal or State awarding agency.
The State awarding agency may not make a Federal pass-through or State award to an applicant until the
applicant has complied with all applicable UEI and SAM requirements and, if an applicant has not fully
complied with the requirements by the time the State awarding agency is ready to make a Federal pass-
through or State award, the State awarding agency may determine that the applicant is not qualified to
receive a Federal pass-through or State award and use that determination as a basis for making a
Federal pass-through or State award to another applicant.
4. Submission Dates and Times
See 17 on Page 1 of this NOFO.
5. Intergovernmental Review, if applicable
6. Funding Restrictions
All grant funds must be used for the sole purposes set forth in the grant proposal and application
and must be used in compliance with all applicable laws. Grant funds may not be used as matching
funds for any other grant program unless specifically allowed under grant program guidelines. Use
of grant funds for prohibited purposes may result in loss of grant award and/or place the grantee at
risk for repayment of those funds used for the prohibited purpose. Regardless of the source of
funding (federal pass-through or State), all grant-funded expenses must be compliant with Cost
Principles under Subpart E of 2CFR200 unless an exception is noted in federal or State statutes or
regulations.
Allowability
Allowable – All grant funds must be used for items that are necessary and reasonable for the proper
and efficient performance of the grant and may only be used for the purposes stated in the grant
agreement, work plan, and budget. Items must comply with all applicable state and federal
regulations.
Allocable – Grant-funded costs must be chargeable or assignable to the grant in accordance with
relative benefits received. The allocation methodology should be documented and should be
consistent across funding sources for similar costs.
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Reasonable – The amounts charged for any item must be reasonable. That means the nature and
amount of the expense does not exceed what a prudent person under the same circumstances
would expend; and that the items are generally recognized as ordinary and necessary for the
performance of the grant.
Allowed Uses
Funding may be used for the following:
To be reimbursable under the Department/Office of Health Promotion Grant Agreement, expenditures
must meet the following general criteria:
• Be necessary and reasonable for proper and efficient administration of the program and not be a
general expense required to carry out the overall responsibilities of the applicant.
• Be authorized or not prohibited under federal, state or local laws, or regulations.
• Conform to any limitations or exclusions set forth in the applicable rules, program description, or grant
agreement.
• Be accorded consistent treatment through application of generally accepted accounting principles,
appropriate to the circumstances.
• Not be allocable to or included as a cost of any state or federally financed program.
• Be net of all applicable credits.
• Be specifically identified with the provision of a direct service or program activity.
• Be an actual expenditure of funds in support of program activities, documented by check number,
and/or internal ledger transfer of funds.
• Not be used for research or clinical care.
NOTE: Grantee should prepare a budget that reflects expenses for the grant term. Ensure that the total
budget is a whole number. Once approved, the budget will be incorporated into the grant. Using the
forms provided in this packet, submit additional information or justification as required in the allowable
costs list section. Specific line items listed in the detailed budget must be explained on the budget forms.
The grantee may divide employee work time among multiple staff directly involved in the Program
development, implementation, and evaluation. The allocation of employee work time in the grant budget
must reflect and be commensurate with program activities attributed to the specific program staff in the
approved Scope of Work Plan. Program staff members funded 100% from the grant are expected to work
solely on this grant program and may not be funded by other IDPH grant programs. Use the notes and
narrative features in the Budget section of the application to outline title and responsibilities of this
grant.
If the grantee is anticipating the use of sub-contractors/sub-grantees, those should be listed under the
Contractual Costs section of the Budget Detail Template and the Contractual Services section of the grant
application. For such sub-contractors and/or sub-grantees, justification in “Notes” should be of sufficient
detail to document the items requested are essential to the achievement of the work plan activities.
Complete Subcontractor Table to provide information for each subcontractor that will be used to provide
services under this grant. If a vendor is to be determined, indicate so on the table.
Subcontractor/Subgrantee Disclosure forms are required for all known entities. This form is found under
Show Documents.
Contractual Services are costs such as contractual employees, repair and maintenance of equipment,
media development and placement, software for support of program objectives, among other costs.
Payments (or pass-through) to subcontractors are to be shown in the Contractual Services section of the
application (Section 5) as well as in the Budget Detail section.
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The grantee acknowledges they must expend funds in accordance with the budget approved by the
Department and in line with the line-item categorical amounts approved in that budget. The grantee is
required to submit quarterly documentation of actual expenditures incurred for conducting activities
through use of the Department's Reimbursement Certification Form. If changes in line items of the
approved budget are necessary, the grantee must submit a Line-Item Transfer Request in EGrAMS and by
email to the IDPH Program Director prior to incurring expenditures for the requested changes.
Documentation of actual expenditures incurred for the grant period must be submitted within 30 days
after the close of the grant period. Any funds not documented and approved by the Department must be
returned to the Department.
Salaries/Wages:
• Wages paid to agency employees that are directly involved in the provision of program services.
All salaries to be provided as in-kind must be documented and noted in the budget as such.
Fringes:
• Employer's portion of fringe benefits actually paid on behalf of direct services employees.
Examples include FICA (Social Security), life/health insurance, workers compensation insurance,
unemployment insurance and pension/retirement benefits.
Contractual Services:
• Contractual employees (requires prior program approval).
• Postage, postal services, overnight mailing, or other carrier costs.
• Photocopies. If paid to a duplicating business, list the number of copies and costs. If charged by
copy on a leased photocopy machine, list cost per actual copy.
• Telecommunications. Allowable charges are monthly telephone service costs for land lines and
installation, repair, parts and maintenance of telephones and other communication equipment.
• Payments or pass-throughs to subcontractors or subgrantees are to be shown in the Contractual
Services section. All subcontracts or sub grants require an attached detail line-item budget
supporting the contractual amount.
• Printing. Any printing job, e.g., letterpress, offset printing, binding, lithographing services, must
be requested as a prior approval item in the budget submission. This expense requires
substantive documentation as to its relevance to the work plan before approval will be granted.
The cost of the printing may not exceed $1,000 or 5 percent of the total budget, whichever is
less.
* For contractual services that are shared with other programs and/or services (landline phone
service, fax, postage, etc), an allocation policy must be submitted with application to identify how
expenses are appropriately identified as used with this project.*
Travel:
• Travel MUST be limited to in-state travel.
• Auto travel mileage at no higher than the state reimbursement rate. $0.725 as of January 1, 2023.
• Rail transportation expenses.
• Lodging. The rate must be in accordance with Illinois Travel Control Board rates or justification
must be provided.
• Per Diem expenses in accordance with GSA guidelines which can be found at FY 2026 per diem
rates for Illinois | GSA .
Supplies:
• Office supplies.
• Educational and instructional materials and supplies, including booklets and reprinted pamphlets.
The budget narrative must describe the connection between the purchase of these materials and
approved work plan before it will be approved.
• Paper supplies-Envelopes and letterhead.
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Prior Approval ONLY
With prior approval, funding may be used for the following:
Incentives, including but not limited to t-shirts, bags, backpacks, hats, pencils, rulers, coloring books,
stress balls, band-aid holders, mugs and cookware (without prior approval).
-Lease of facility space.
-Audit expenses.
-Food.
Funding Use Prohibitions
Funding may NOT be used for the following:
• Political or religious purposes.
• Contributions or donations.
• Fundraising or legislative lobbying expenses.
• Payment of bad or non-program related debts, fines or penalties.
• Contribution to a contingency fund or provision for unforeseen events.
• Alcoholic beverages, gratuities or entertainment.
• Membership fees.
• Interest or financial payments or other fines or penalties.
• Purchase or improvement of land or purchase, improvement, or construction of a building.
• Any expenditure that may create conflict of interest or the perception of impropriety.
• Equipment.
• Prescription drugs.
• Conference registration fees, including registration fees to attend or exhibit at events that can be
defined as fundraisers.
• Exhibit fees.
• Subscriptions.
• Association dues.
• Expenses for credentialing (e.g., CHES certification).
• Airfare
• Out-of-state travel
Additional Funding Guidance
Source Documentation. Accounting records must be supported by such source documentation as
canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records,
activity reports, travel reports, contractual and consultant agreements, and subaward documentation.
All supporting documentation must be clearly identified with the Award and general ledger accounts
which are to be charged or credited. Records must be submitted with required financial reports for all
line-item expenditures exceeding $5000 in a reporting period.
7. Other Submission Requirements
Subcontractor/Subgrantee Disclosure Form
Negotiated Indirect Cost Rate (if not using de Minimus rate)
Agency expense allocation policy (if claiming expenses shared with other programs/projects)
E. Application Review Information
Applications will be reviewed for content, work plan activities, budget proposals, health equity, and
required application supplemental material. Applications will be scored by IDPH program staff on the
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criteria outlined in the Criteria section below.
1. Criteria
Applications will be reviewed and scored on a 100-point rubric using the following criteria:
1. Scope of Work Section (65 pts)- Applicant capacity and experience; Need; Target audience clearly
defined; Proposed implementation approach; Plan provided with detailed activities.
2. Work Plan Section (20 pts)- Activities, outcomes and measurements are provided and aligned with
program requirements; Information provided in the SMART format
3. Personnel Duties Template (10pts.)
3. Budget Section (5 pts)- Budget reasonable & justified
2. Review and Selection Process
This grant is competitive. A merit-based review will be scored by the Department grant committee.
Scoring will be based on the evaluation criteria listed above.
Team Review Process
Merit-based review of applications, unless disclosed above, is conducted by one or more review teams.
Each review team will consolidate scores, and final application rankings may be adjusted to address
variability between teams.
Merit-Based Review Appeal Process
For competitive grants, only the evaluation process is subject to appeal. Evaluation scores or funding
determinations/outcomes may not be contested and will not be considered by the Department's Appeals
Review Officer.
To submit an appeal, the appealing party must:
• Submit the appeal in writing and in accordance with the grant application document through
IDPH's Merit-Based Review Appeal Request Form available here:
https://app.smartsheet.com/b/form/ed4d113385de41feb38964a8005ce72b
• Appeals must be received within 14 calendar days after the date that the grant award notice
was published.
• Appeals must include the following information:
▪ The name and address of the appealing party
▪ Identification of the grant
▪ A statement of reasons for the appeal
▪ If applicable, documents or exhibits to support statement of reason
The IDPH Appeals Review Officer (ARO) will consider the grant-related appeals and make a
recommendation to the appropriate Deputy Director as expeditiously as possible after receiving all
relevant, requested information.
• The ARO must review the submitted Appeal Request Form for completeness and acknowledge
receipt of the appeal within 14 calendar days from the date the appeal was received.
• The ARO will utilize an Appeal Review Tool to consider the integrity of the competitive grant
process and the impact of the recommendation.
• The appealing party must supply any additional information requested by the agency within the
time period set in the request.
• The ARO shall respond to the appeal within 60 days or supply a written explanation to the
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appealing party as to why additional time is required.
Documentation of the appeal determination shall be sent to the appealing party and must include the
following:
• Standard description of the appeal review process and criteria
• Review of the appeal
• Appeal determination
• Rationale for the determination
• In addition to providing the written determination, the grant-making office may do the
following:
• Document improvements to the evaluation process given the findings and re-review all
submitted applications.
• Document improvements to the evaluation process given the findings and implement
improvements into the following year's grant evaluation process.
• Provide written notice to the appealing party as to how the identified actions will be remedied.
Appeals resolutions may be deferred pending a judicial or administrative determination when actions
concerning the appeal have commenced in a court of administrative body.
3. Anticipated Announcement and State Award Dates, if applicable.
Anticipated Announcement Date (if known): Click or tap to select a date.
Anticipated Program Start Date: 7/1/2026
Anticipated Program End Date: 6/30/2027
F. Award Administration Information
Upon completion of submission and review process, each successful grantee will receive a grant
agreement to be signed by the entity’s authorized official. The grant agreement is not binding on the
parties until it has been fully executed by the Illinois Department of Public Health.
1. State Award Notices
A Notice of State Award (NOSA) shall be issued to the finalists who have successfully completed all
grant award requirements and have been selected to receive grant funding.
The NOSA will specify the funding terms and specific conditions resulting from applicable pre-award risk
assessments.
The Illinois Department of Public Health (IDPH) is exempt from utilizing the standard NOSA issued on
the GATA Grantee Portal. Successful applicants will receive an email notification from EGrAMS and
must review the funding terms and specific conditions in the grant agreement and accept utilizing an
electronically signature. Both the electronic signature in EGrAMS and a physical signature on the grant
agreement must be completed by an authorized representative of the grantee organization and
submitted to IDPH.
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A Notice of Denial shall be sent to the applicants not receiving awards via EGrAMS.
2. Administrative and National Policy Requirements
All grantees receiving one or more federally-funded subawards from IDPH equal to or greater than
$30,000 must provide compensation information within EGrAMS prior to issuance of an award.
Grantees will not be able to sign grant agreements or amendment agreements until this requirement is
complete. Annual completion of this requirement is necessary for multiyear grants.
3. Reporting
The grantee will be required to submit quarterly progress reports on their work plan objectives and quarterly
reimbursement certifications within 30 days after the reporting period through the Euna Grants system. Failure
to submit required reports in a timely manner will result in delays with approval of reimbursements. The final
report and reimbursement certification are required to be submitted by July 30, 2027
G. State Awarding Agency Contact(s)
Allissa Hall
Office of Health Promotion
Illinois Department of Public Health
535 West Jefferson Street, 2nd Floor
Springfield, IL. 62761
Allissa.Hall@illinois.gov
(217) 558-7759
H. Other Information, if applicable
The State of Illinois is not obligated to make any State award as a result of this announcement.
Other websites:
Grant Accountability and Transparency Act (GATA) Grantee Portal http://www.grants.illinois.gov
Dun and Bradstreet Universal Numbering System (DUNS) Number and System for Award Management
(SAM)
https://governmentcontractregistration.com/sam-registration.asp
Illinois Department of Public Health's Electronic Grants Administration and Management System
(EGrAMS) https://idphgrants.com
Mandatory Forms -- Required for All Agencies
1. Uniform State Grant Application – Available at idphgrants.com for eligible applicants
2. New to EGrAMS, click HERE to see how to Get Started
3. Project Narrative (included in EGrAMS application)
4. Budget (included in EGrAMS application)
5. Budget Narrative (included in EGrAMS application)
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Other program-specific mandatory forms:
Subcontractor Disclosure Form (under Show Documents link)
Negotiated Indirect Cost Rate (if not using de Minimus rate)
Agency expense allocation policy (if claiming expenses shared with other programs/projects)
Personnel Duties List
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