Announcement of Enhancements to Identity Verification Services and Funding Opportunity to Support State Costs Associated with Participation in Such Services

UIPL 10-26.pdf

CCLASSIFICATION
Unemployment Insurance
EMPLOYMENT AND TRAINING ADMINISTRATION
ADVISORY SYSTEM CCORRESPONDENCE SYMBOL
OUI/DPM
U.S. DEPARTMENT OF LABOR
Washington, D.C. 20210 DDATE
(cid:48)(cid:68)(cid:85)(cid:70)(cid:75)(cid:3)(cid:22)(cid:20)(cid:15)(cid:3)(cid:21)(cid:19)(cid:21)(cid:25)
ADVISORY: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO.(cid:3)(cid:20)(cid:19)(cid:16)(cid:21)(cid:25)
TO: STATE WORKFORCE AGENCIES
FROM: HENRY MACK, ED.D.
Assistant Secretary
SUBJECT:(cid:3) Announcement of Enhancements to Identity Verification Services and Funding
Opportunity to Support State Costs Associated with Participation in Such
Services
1. Purpose. To advise states that the U.S. Department of Labor (Department) is enhancing its
identity (ID) verification services offering 1 via the U.S. General Services Administration’s
(GSA) Login.gov and to announce a new funding opportunity to support state-incurred
expenses related to participation in these ID verification services.
2. Action Requested. The Department’s Employment and Training Administration (ETA)
requests that State Workforce Agency Administrators provide the information in this UIPL to
appropriate program staff.
(cid:120) States that have previously expressed interest by signing a Data Sharing Agreement
(DSA) are identified in one of two groups in Attachment I to this UIPL.
o Group 1. These states signed a DSA on or before June 28, 2024. Group 1 states
(25 states) have the opportunity to onboard to the Department’s enhanced ID
verification services offering but must do so no later than September 30, 2026.
o Group 2. These states are already utilizing the Department’s previous offering.
ETA will work with each of these states (22 states) to develop a state-specific
plan and timeline for transitioning to the enhanced offering. ETA anticipates
announcing the deadline for this transition in future guidance.
(cid:120) Funding. States in Group 1 and Group 2 that anticipate needing additional financial
support to pay state-specific costs incurred related to participation in this offering should
review the funding opportunity announcement in Section 4.d of this UIPL and submit the
grant application materials described in Section 4 to https://www.grants.gov/ no later than
April 30, 2026, by 11:59 pm Eastern Standard Time.
(cid:1005)(cid:3)Previous communications referred to this original offering as the National Identity Verification Offering (NIDVO).
Going forward, the Department will more generally refer to it as “ID verification services.”
RESCISSIONS EXPIRATION DATE
None Continuing

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3. Summary and Background.
a. Summary – ETA is changing its current capabilities to provide states with access to
enhanced digital ID verification services through GSA’s Login.gov. States in Group 1
(i.e., states that signed a DSA but not yet onboarded to the service), must complete the
process for deploying the enhanced ID verification services offering by September 30,
2026, to be eligible for participation. ETA will work with Group 2 states (i.e., states that
are already participating in the ID verification services offering) to identify a timeline to
transition to this enhanced service.
As described in Section 4.b. of this UIPL, the Department will continue to pay
transaction costs for a period of at least two years after the date the state deploys the
Department’s enhanced ID verification services offering, or two years after the
publication of this UIPL, whichever is later, and subject to the availability of funding and
all applicable agreements being executed.
This UIPL supersedes the prior deployment deadline for ID verification services and the
period of time that funding will be available to pay transaction costs, which were first
established in UIPL No. 11-23, Change 1, and UIPL No. 11-23, Change 2.
Section 4.d of this UIPL describes a funding opportunity to support state-incurred
expenses related to participation in these ID verification services.2 States must submit
grant applications in accordance with the instructions under Section 4.e. of this UIPL no
later than April 30, 2026, by 11:59 pm Eastern Standard Time.(cid:3)
b. Background – ETA is committed to reducing fraud, waste, and abuse across the nation’s
workforce programs and UI system, which includes ensuring UI benefits are provided
only to eligible workers, in a timely manner, and in a manner that supports the
reemployment of UI claimants. ETA recognizes the importance of continued and
strategic investment in ID verification services for states to use to ensure UI benefits are
provided only to eligible individuals.
On July 13, 2023, the Department issued UIPL No. 11-23 announcing the opportunity for
states to access government-operated ID verification services offered by GSA to verify
identities online through Login.gov and to verify identities in-person at participating
USPS retail locations nationwide. On April 29, 2024, the Department issued UIPL No.
11-23, Change 1, which announced that the Department would pay for transaction costs
for ID verification for participating states for at least the later of: two years after the date
the state deploys; or two years after the date of issuance of that UIPL, subject to the
availability of funding and all applicable agreements being executed. UIPL No. 11-23,
Change 1, also required a state to enter into a DSA with the Department by June 28,
2024, to remain eligible for the offering. On January 13, 2025, UIPL No. 11-23, Change
(cid:3)
(cid:1006)(cid:3)This offering is funded by an appropriation under ARPA (Pub. L. 117-2), which was enacted on March 11, 2021,
and included a $2,000,000,000 appropriation to the Secretary of Labor (Secretary) to, among other things, detect and
prevent fraud. The Fiscal Responsibility Act (FRA) (Pub. L. 118-5), signed into law on June 3, 2023, rescinded
$1,000,000,000 of the unobligated ARPA funds. (cid:3)
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2, established a deadline of December 31, 2025, for remaining eligible states to
implement at least one of the ID verification services offerings with the Department
paying transaction costs for two years.
4. Guidance.
a. Enhancements to ID Verification Services Offering. The Department is enhancing its
ID verification services offering by providing (1) services through Login.gov at the ID
Assurance Level IAL2, and (2) the ability for individuals to select the USPS in-person
proofing option as part of the Login.gov workflow, rather than as a standalone service.
i. Certified IAL2. IAL2 is designed to limit scaled and targeted attacks and to protect
against basic evidence falsification, evidence theft, and social engineering tactics.3
IAL2 requires collection of additional evidence and provides a more rigorous process
for validating that evidence and verifying the ID. The Login.gov IAL2-compliant
process requires front-end online verification of some information about an individual
before they can proceed with either of the online ID verification methods available
through Login.gov or USPS in-person verification. For online Login.gov verification,
an individual verifies their ID by taking a selfie, which is then compared to the photo
identification provided by the individual (such as a driver’s license).
ii. USPS Offering within Login.gov. The USPS offering within Login.gov is a hybrid
online/in-person service. An individual must first create an authentication-only
Login.gov account using an email address and a password.4 Certain information is
then verified online before the individual receives a barcode that allows them to finish
the process at a participating USPS location.
iii. Individual Data Reporting No Longer Required. The Department will no longer
require states to report individual-level data, as described in Section 4.c.iii. of UIPL
No. 11-23, Change 2, to the Department. This change was previously announced to
participating states in an email from ETA’s Office of Unemployment Insurance
administrator on April 16, 2025.
iv. Non-Digital ID Verification Option. As a reminder, states are required to provide a
non-digital ID verification option to all individuals who seek to apply for, receive, or
maintain UI benefits and services, or who need accommodation. The enhanced ID
verification system will make the in-person USPS verification option available
through Login.gov, which requires some front-end online verification before an
individual can select in-person verification and will no longer constitute a non-digital
option. As such, participating states are required to provide a non-digital option
separate from the Department’s ID verification services offering.
(cid:3)
3 National Institute of Standards and Technology (NIST), https://pages.nist.gov/800-63-4. (cid:3)
(cid:1008)(cid:3)Login.gov requires multi-factor authentication (MFA), such as face or touch unlock, PIV/CAC card, physical
security key, authentication application, text or voice message, or backup codes, as an additional security measure.(cid:3)
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Additionally, when a state is requiring the completion of ID verification, the state
must provide information to individuals outlining each of the different ID verification
processes, including both digital and non-digital methods offered by the state and the
steps required to complete each process.
b. Deploying ID Verification Services. This guidance supersedes the deployment deadline
for ID verification services and the timing of the two year period during which funding
will be available to pay transaction costs, which were first established in UIPL No. 11-23,
Change 1, and UIPL No. 11-23, Change 2. The Department will continue to pay
transaction costs for a period of at least two years after the date the state deploys the
Department’s enhanced ID verification services offering, or two years after the
publication of this Unemployment Insurance Program Letter (UIPL), whichever is later,
and subject to the availability of funding and all applicable agreements being executed.
i. Group 1. Effective with the publication of this guidance, states that signed a DSA on
or before June 28, 2024, and choose to onboard, must do so by September 30, 2026.
These states will be onboarded to the enhanced ID verification services offering that
is described in Section 4.a. of this UIPL.
As a reminder, before the state can implement ID verification services, the following
process must be completed in sequential order (with an estimated duration of 8–10
weeks from start to finish). Additionally, if the previously signed DSA is expired, the
state will be asked to sign a new DSA and then will need to sign a new Partnership
Addendum (PA).
1) Policy Review (PR): ETA assesses whether the state is following the requisite due
process requirements for the ID verification based on the state’s answer to the
Policy Review questions. (Duration: Estimated 14 calendar days)
2) Partnership Addendum (PA): The state and ETA execute a PA to the DSA, which
sets out the specific requirements, terms, and obligations of the participating state
and ETA for participation in the ID verification services offering. (Duration:
Estimated 14 calendar days)
3) Technical Implementation: The state works with the Department’s Office of the
Chief Information Officer to conduct the necessary information technology
implementation activities, including development of a web page to refer
individuals to the service. (Duration: Estimated 4–6 weeks)
ii. Group 2. ETA will work with states that are already utilizing the Department’s
previous offering to develop a state-specific plan for transitioning to the enhanced
offering. The Department will work with each state to identify an appropriate timeline
for this transition, and anticipates announcing a deadline for completion of the
transition in future guidance. Additionally, if the previously signed DSA is expired,
the state will be asked to sign a new DSA and then will need to sign a new PA.
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c. Participation Guidelines. For purposes of transparency, ETA is highlighting certain
elements from the PA in this UIPL; this list does not reflect all content included in the
PA.
i. Ensuring Appropriate Internal Controls are in Place. If the state elects to participate
in the enhanced ID verification services offering so that an individual will directly
enter their identity information into the Department-hosted system rather than having
such information transferred from the state’s records, the state must agree to
crossmatch ID information received from the ID verification services against the
state’s identity information and investigate discrepancies where appropriate. ETA has
added this requirement to the PA template detailed in Section 4.b. above.
ii. Two-Year Renewal Cycle. The Department is continuing to transition from annual
renewals to a two-year DSA and PA renewal cycle to reduce the administrative
burden on both the Department and the states.
iii. Importance of Communication and Partnership during ID Verification Services
Offering Participation. As the process by which ID verification services are
conducted within the UI program continues to evolve and change, it is critical for
states to openly communicate and provide robust feedback to the Department on their
participation experience. It is essential that states work in partnership with the
Department to address issues and share information regarding fraud to further
strengthen the offering as fraud activity continually evolves. This partnership and
process is memorialized in the PA.
iv. Partnership Addendum Update. As described in UIPL No. 11-23, Change 2, states
must provide due process rights for all individuals, including individuals who verify
their identity through the ID verification services offering. ETA has added the
following language to the PA:
If the Department or state UI agency identifies any ID verification compliance issues
related to participation in the ID verification services offering before, during, or after
the implementation of Login.gov, the state will:
a) Work in partnership with ETA to identify options to become compliant;
b) Meet identity verification compliance standards described in relevant guidance
within 12 months of this executed Addendum or on a timeline agreed upon
between the ETA and the state; and
c) Maintain an open line of communication with ETA regarding potential barriers to
becoming compliant and/or challenges encountered/positive practices
implemented in the process of or as a result of becoming compliant.
ETA also added the following language to the PA regarding ETA’s roles and
responsibilities:
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a. Notify the state UI Agency of any compliance issues identified related to
participation in the ID verification services offering, including sufficient detail
documenting the issue(s); and
b. Serve as a strategic partner and collaborator in ensuring the state UI agency
takes the necessary actions to meet such compliance requirements.
d. Funding Opportunity for State-Specific Costs. Recognizing that states may incur
participation expenses beyond the transaction costs paid by the Department, ETA is
offering grants of up to $400,000 to states in Group 1 and Group 2 to support
participation in the enhanced ID verification services offering. Attachment I lists states in
each group.
i. Allowable Uses. States must use the funds made available under this UIPL to
implement the enhanced ID verification services offering using Login.gov described
in this announcement.
The permissible uses for these funds include staff and technical costs to implement,
enhance, and continue participation in the Department’s enhanced ID verification
services offering.
e. Application Instructions. The state must complete the grant application as described
below.
i. Condition of Receiving Grant Funds. By submitting the application, the state must
agree to the following conditions:
a. Disclosure to the Department’s Office of Inspector General (DOL-OIG). The state
will disclose confidential unemployment compensation (UC) information to
DOL-OIG. As discussed in UIPL No. 04-17, Change 1, states must refer
allegations that they reasonably believe constitute UC fraud, waste, abuse,
mismanagement, or misconduct to the DOL-OIG. As a condition of receiving a
grant under this subsection, the state agrees to provide all confidential UC
information to DOL-OIG for purposes of investigating fraud and performing
audits through weeks of unemployment ending on or before the end of the period
of performance (to include any extension of the grant) as described in this UIPL.
b. The completed grant application and all supporting materials must be submitted
through https://www.grants.gov/. The full application packet must include:
1. A completed SF-424;
2. A completed SF-424A;
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(cid:3)

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a. If indirect cost is indicated on the SF-424A, then a Negotiated Indirect
Cost Rate Agreement (NICRA) is required;
3. A completed Full Project Plan (a template is provided in Attachment II of this
UIPL); and
4. A budget narrative (a summary of what should be included is outlined in
Attachment IV of this UIPL).
f. Period of Performance. Funds under this UIPL will have a 36-month period of
performance which begins on January 1, 2026, and ends December 31, 2028. Grant funds
may only be used for the costs of allowable activities incurred no earlier than the
beginning of the calendar quarter preceding the calendar quarter of the award issuance.
g. Review and Selection Process. For the discretionary grant awards funded under this
UIPL, prior to issuance, and annually thereafter, awards will be subject to review by one
or more senior appointees of the Department, or their designees, according to the process
described in Executive Order 14332, “Improving Oversight of Federal Grantmaking.”
h. Reporting Requirements. As a requirement of a grant awarded under this UIPL, states
must submit the following quarterly reports:
i. ETA 9178-ARPA – a quarterly narrative progress report containing updates on the
process of implementing the enhanced ID verification services detailed by each
allowable activity. The form ETA 9178-ARPA is provided as Attachment V to this
UIPL. 5
ii. ETA 9130 (OMB Control No. 1205-0461 Expiration Date: 07/31/2028) – a quarterly
financial report.
i. OMB Information Collection Statement. In general, under the Paperwork Reduction
Act of 1995 (PRA), no person is required to respond to a collection of information unless
such collection displays a valid OMB control number. However, Section 2116 of the
CARES Act provides that the PRA does not apply to Subtitle A of Title II of Division A
of the CARES Act. ARPA amended Subtitle A of Title II of Division A of the CARES
Act by adding Section 2118, which provides funding and authority for these grants to
states. Thus, the PRA does not apply to information collections required for these grants.
5. Inquiries. Please direct inquiries to the appropriate ETA Regional Office.
5 OMB Approval. Section 2116(a) of the CARES Act, 5 U.S.C. 9032(a), states that “Chapter 35 of Title 44, United
States Code, (commonly referred to as the ‘Paperwork Reduction Act of 1995’) shall not apply to the provisions of,
and the amendments made by, this subtitle.” As the OMB approval process is waived for these reporting
instructions, these instructions should be considered final.
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6. References.
(cid:120) Division B, Title I, Section 24, of the Fiscal Responsibility Act of 2023 (Pub. L. 118-5);
(cid:120) American Rescue Plan Act of 2021 (ARPA), including Title IX, Subtitle A, Crisis
Support for Unemployed Workers (Pub. L. 117-2);
(cid:120) Executive Order 14332, “Improving Oversight of Federal Grantmaking,” issued
August 7, 2025,
https://www.federalregister.gov/documents/2025/08/12/2025-15344/improving-
oversight-of-federal-grantmaking;
(cid:120) UIPL No. 11-23, Change 2, National Identity (ID) Verification Offering (NIDVO) –
Announcing a Deadline to Implement NIDVO Services and Providing Additional
Participation Instructions, issued January 13, 2025,
https://www.dol.gov/agencies/eta/advisories/uipl-11-23-change-2;
(cid:120) UIPL No. 11-23, Change 1, Announcing an Extension of Period of Time that Funding
will be Available to Cover Transaction Costs and Announcing the Establishment of a
Deadline for States to Enter into Data Sharing Agreements (DSAs) for the National
Identity Verification Offering (NIDVO) Established in Unemployment Insurance
Program Letter (UIPL) No. 11-23, issued April 29, 2024,
https://www.dol.gov/agencies/eta/advisories/uipl-11-23-change-1;
(cid:120) UIPL No. 11-23, Announcement of Grant Opportunities and National Identity (ID)
Verification Offering under the American Rescue Plan Act (ARPA), issued July 13,
2023, https://www.dol.gov/agencies/eta/advisories/uipl-11-23;
(cid:120) UIPL No. 04-17, Change 1, Requirement for States to Refer Allegations of
Unemployment Compensation (UC) Fraud, Waste, Abuse, Mismanagement, or
Misconduct to the Department of Labor’s (Department) Office of Inspector General’s
(DOL-OIG) and to Disclose Information Related to the Coronavirus Aid, Relief, and
Economic Security (CARES) Act to DOL-OIG for Purposes of UC Fraud Investigation
and Audits, issued August 3, 2021,
https://www.dol.gov/agencies/eta/advisories/unemployment-insurance-program-letter-
no-04-17-change-1; and
(cid:120) NIST SP 800-63, Digital Identity Guidelines, https://pages.nist.gov/800-63-4/.
7. Attachment(s).
(cid:120) Attachment I – States in Group 1 and Group 2.
(cid:120) Attachment II – Identity Verification Services – Full Project Plan Template.
(cid:120) Attachment III – Instructions for completing the SF-424 and SF-424a.
(cid:120) Attachment IV – Budget Information Narrative.
(cid:120) Attachment V – ETA 9178 ARPA.
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Attachment I
States in Group 1 and Group 2
Funding Amount: Up to $400,000 per state, as described in Section 4.d. of this UIPL.
Group 1
District of
Alabama Arizona California Delaware
Columbia
Georgia Illinois Iowa Kentucky Louisiana
Michigan Missouri Montana Nevada New Jersey
New York Pennsylvania Puerto Rico Rhode Island South Dakota
US Virgin
Tennessee Vermont Washington Wyoming
Island
Total # of
25 Sub-Total $ Amount Available $10,000,000
States
Group 1 states are those that had an active Data Sharing Agreement on or prior to the June 28, 2024,
deadline. Group 1 states now have the opportunity to implement the enhanced Identity (ID) verification
services offering but must do so no later than September 30, 2026.
Group 2
Alaska Arkansas Colorado Connecticut Hawaii
Indiana Kansas Maine Maryland Massachusetts
New
Nebraska New Mexico North Carolina Ohio
Hampshire
Oklahoma Oregon South Carolina Texas Utah
West Virginia Wisconsin
Total # of
22 Sub-Total $ Amount Available $8,800,000
States
Group 2 states have been utilizing NIDVO and will need to transition to the enhanced ID verification
services offering with Login.gov. ETA will work with each of these states to develop a state-specific
timeline for this change.(cid:3)
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Attachment II
Identity Verification Services – Full Project Plan Template
Instructions: States must complete the application using the suggested format and
instructions below for the projects/activities for which the state is seeking funding.
This application is to be combined with a completed SF-424, a SF-424A, and Budget
Narrative covering all projects/activities (see Section 4.e of this UIPL).
Grant funding for Identity (ID) Verification Services Offering with Login.gov
State Name:
Total Funds Requested:
Name, Title, and Address of Grant Notification Contact (Typically the State Workforce
Agency Administrator)
Name:
Title:
Address:
Name, E-Mail Address, and Phone Number of Grant Project or Fiscal Manager
Name:
E-Mail Address:
Telephone Number:
Provide the following information for the project (add additional rows as needed)
Individual Workload Total Cost of Workload Proposed Completion Date
Project/Activity Name Project/Activity
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Attachment II
Name of Funding Activity or Activities
Amount of Funding Request for the Activity or Each Activity
State Contact
Name:
E-Mail Address:
Telephone Number:
Description of Activity or Activities
Project Timeline for Each Activity
Description of Costs:
State Agency Staff Costs:
Type of Position Total Hours Cost Per Hour Total
Contract Staff Costs:
Type of Position Total Hours Cost Per Hour Total
Hardware, Software and Telecommunications Equipment:
Item Description Cost Per Item Quantity Total
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Attachment II
Other Costs:
Item Cost Explanation
Application Instructions
Name of Funding Activity or Activities: Provide the name of the proposed project/activity
to be carried out.
Amount of Funding Requested for the Activity or Each Activity: Provide the total
amount of funds requested in this individual project/activity.
State Contact: Provide name, telephone number, and e-mail address of the individual who
can answer any questions relating to the proposal.
Description of Activity or Activities: Provide a brief description of the project/activity
for which the state is seeking funding and explain how the project/activity will support
strengthening the integrity of UC programs for the participating state.
Project Timeline for Each Activity: Provide a list of the dates and the milestones for
each project/activity. The timeline should include the completion of the work, the
designation of specific tasks to appropriate parties, the issuance of a request for proposal,
if appropriate, the projected start date, the proposed dates to begin and complete testing (if
necessary), and the proposed date for full implementation of the project/activity. These
milestones and dates will be used to monitor the implementation of the project/activity.
Any additional work needed to identify and provide progress on the identified outcome
metric should be included in this project/activity timeline.
Description of Costs: Provide an explanation of all costs included in the project/activity.
1. State Agency Staff Costs: Use the table format provided in this attachment to
request state staff to support project/activity implementation.
2. Contract Staff Costs: Use the table format provided in this attachment to
request contract staff to support project/activity implementation.
3. Hardware, Software, and Telecommunications Equipment: Provide an itemized
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Attachment II
list of hardware, software, and telecommunications equipment including the cost per
item and the number of each item requested. A description of each item must
provide any information needed to identify the specific item and a description of the
size and capacity of each item if applicable.
4. Other Costs: Identify each item of cost not covered elsewhere and provide the
expected cost per item. The need for each item must be explained.
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Attachment III
Instructions for Completing the SF-424 and SF-424A
Application for Federal Assistance (SF-424)
Use the current version of the form for submission. Expired forms will not be accepted. SF-424,
Expiration Date 03/31/2029, Office of Management and Budget (OMB) Control No. 4040-0004
(Grants.gov).
Section # 8, APPLICANT INFORMATION:
(cid:120) Legal Name: The legal name must match the name submitted with the System for
Award Management (SAM). Please refer to instructions at https://sam.gov/SAM/.
(cid:120) Employer/Tax Identification Number (EIN/TIN): Input your correct 9-digit EIN
and ensure that it is recorded within SAM.
(cid:120) Unique Entity Identifier (UEI): On April 4, 2022, the DUNS Number was
replaced by the Unique Entity Identifier (UEI), or the Entity ID, a non-proprietary
identifier requested in and assigned by the SAM at SAM.gov. Before submitting,
a state must also ensure its registration with SAM.gov is current. (SAM replaced
the Central Contractor Registry.) States can find instructions for registering with
SAM at https://sam.gov/content/entity-registration. An awardee must maintain an
active SAM registration with current information at all times during which it has
an active Federal award or an application under consideration. To remain
registered in the SAM database after the initial registration, states must review
and update the registration at least every 12 months from the date of initial
registration. Failure to register with SAM and maintain an active account will
result in a rejection of your submission.
(cid:120) Address: Input your complete address including Zipcode+4; Example: 20110-
0831. For lookup, use the link at
https://tools.usps.com/go/ZipLookupAction_input.
(cid:120) Organizational Unit: Input appropriate Department Name and Division Name, if
applicable.
(cid:120) Name and contact information of person to be contacted on matters involving this
application: Provide complete and accurate contact information including
telephone number and email address for the point of contact.
Section # 9, Type of Applicant 1: Select Applicant Type: Input “State Government”
Section # 10, Name of the Federal Agency: Input “Employment and Training
Administration”
Section # 11, Catalog of Federal Domestic Assistance Number: Input “17.225”;
CFDA Title: Input “Unemployment Insurance”
Section # 12, Funding Opportunity Number and Title: Input UIPL No. XX-XX.
Section # 13, Competition Identification Number: Leave Blank.
Section # 14, Areas Affected by Project: Input the place of performance for the project
III-1

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Attachment III
implementation; Example “NY” for New York. This should be in the form of an attached
document or PDF or entered into the field manually; it cannot be blank.
Section # 15, Descriptive Title of Applicant’s Project:
(cid:120) Input the same UIPL number as provided in Section # 12.
(cid:120) Additionally, input: “State acknowledges and agrees to provide all confidential
UC information to DOL-OIG for purposes of investigating fraud and performing
audits through weeks of unemployment ending on or before the end of the period
of performance”.
Section # 16, Congressional Districts of
a. Applicant: Input the Congressional District of your home office. For lookup, use
link at www.house.gov with Zip code + 4.
b. Program/Project: Input the Congressional District where the project work is
performed. If it is the same place as your home office, input the congressional
district for your home office. For lookup, use link at www.house.gov with
Zipcode+4.
Section # 17, Proposed Project Dates.
a. Start Date: Input a valid start date for the project.
b. End Date: Input a valid end date for the project.
Section # 18, Estimated Funding ($): Input the applicable funding allotment.
Section #s 19 – 20: Complete as per instructions for Form SF-424.
Section # 21, Authorized Representative: Please select the “I AGREE” check box and
provide complete information for your authorized signatory including contact
information such as telephone number and email address. If your Authorized
Representative has changed from your previous application submission for this program,
please include a letter from higher-level leadership authorizing the new signatory for the
application submission.
Remember to have the SF-424 signed and dated by the Authorized Representative.
Budget Information - Non-Construction Programs (SF-424A)
(cid:120) Use the current version of the form for the submission. Expired forms will not be
accepted. SF 424A, Expiration Date 06/30/2028, OMB Control No. 4040-0006
https://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf.
(cid:120) Section B – Budget Categories: Ensure that TOTALS in Section 6, Object Class
Categories matches the Estimated Funding requested in the SF-424.
(cid:120) If indirect charges are specified in Section 6, Object Class Categories, then include
either:
a) The approved indirect cost rate with a copy of the Negotiated Indirect Cost
Rate Agreement (NICRA), a description of the base used to calculate indirect
costs along with the amount of the base, and the total indirect costs requested;
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Attachment III
OR
b) For those applicant states that meet the requirements to use the 10 percent de
minimis rate as described in 2 C.F.R. 200.414(f), a description of the modified
total direct cost base (see 2 C.F.R. 200.1 for definition) used in the calculation
along with the amount of the base, and the total indirect costs requested based
on the 15 percent de minimis rate.
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Attachment IV
Instructions for Budget Information Narrative
The Budget Information Narrative must include the following information:
(cid:120) Each line item on the SF‐424A must list a cost and be explained. Each line item on the
SF‐424A pertains to projected costs at the recipient level, except for the Contractual line
item. Contractual should include costs at the project operator level.
(cid:120) The total for each line item on the Budget Information Narrative must match the total for
each line item on the SF‐424A.
(cid:120) If a grant modification requests realignments within the budget, the narrative must
address the reason for the change in each affected line item.
1. Personnel – List all staff positions by title. State the annual salary of each person, the
percentage of each person’s time devoted to the project, the amount of each person’s salary
funded by the grant, and the total personnel cost for the period of performance.
2. Fringe Benefits – Provide the overall fringe benefit percentage which reflects the recipient’s
organizational fringe, and list the components included, such as health insurance, FICA,
retirement, etc. Provide the fringe benefit calculation for each staff position listed under the
Personnel line item.
3. Travel – Specify the type and purpose of the travel, the number of travelers, approximate
mileage, per diem rates, estimated number of trips, and other associated travel costs.
4. Equipment – Identify each item of equipment to be purchased. Equipment has an estimated
acquisition cost per unit of $10,000 or more, and a useful life of one year or more. List the
quantity and unit cost per item. Items with a unit cost of less than $10,000 are classified as
supplies.
5. Supplies – Supplies include all tangible personal property other than “equipment”. Identify
supply categories (e.g., office supplies, cell phones, personal tools for disaster clean‐up, etc.).
List the cost associated with each category.
6. Contractual –
(cid:120) Identify each project operator and the funding allocation made to the organization.
(cid:120) Provide total projected costs (NOT for each project operator but as a lump sum) for each
of the following categories: Administrative Costs, Career Services, Supportive Services,
Training (itemize work-based training and classroom training), and Other Costs
(itemized).
7. Construction – Construction costs are not allowable costs, so this line must be left as zero.
Minor alterations to adjust an existing space for grant activities (such as a classroom
alteration), which the Department does not consider construction may be allowable; such
minor alteration costs must be shown on other appropriate lines such as Contractual.
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Attachment IV
8. Other – List each item in sufficient detail for the Department to determine whether the costs
are reasonable or allowable. Costs included under Other should not fit into any other line-
item category.
9. Indirect Charges – If charging indirect costs to the grant, this line item must be populated.
Include the current approved Negotiated Indirect Cost Rate Agreement (NICRA), signed by
the Federal cognizant agency, as an attachment. Include either the approved indirect cost rate
with a copy of the NICRA, a description of the base used to calculate indirect costs along
with the amount of the base, and the total indirect costs requested; OR For those applicant
states that meet the requirements to use the 15 percent de minimis rate as described in 2 CFR
200.414(f), a description of the modified total direct cost base (see 2 CFR 200.1 for
definition) used in the calculation along with the amount of the base, and the total indirect
costs requested based on the 15 percent de minimis rate.
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Attachment V
Form ETA 9178-ARPA
U.S. Department of Labor (DOL) OMB No. N/A1
Employment and Training Administration Expiration Date: N/A
Form ETA 9178-ARPA
Quarterly Narrative Progress Report
American Rescue Plan Act (ARPA) Grants
General Information
Report Quarter Date of
State Name: Grant Number:
Ending: Submission:
Project Name: UIPL Number:
Project Contact Information
Name: Agency:
Title Address:
Phone: Ext: City:
E-Mail: State: Zip Code:
Project Report
A. Summary of Project
Please limit your response to 1000 characters or less.
States must use this section to provide a detailed executive summary of the project/activity/solution (project).
Each funded project will have its own separate quarterly progress report (ETA 9178-ARPA) through the quarter
the project ends. States must use this section to provide a short summary of the project’s purpose. This summary
should only change during the life of the grant if the state has received an approved modification. Modifications
only apply to grants that require a full application.
B. Timeline for Grant Activities and Milestones or Deliverables
Please limit your response to 1000 characters or less.
States must use this section to provide the timelines for and the progress in completing grant activities, key
milestones, and deliverables for this quarter. A timeline must still be developed for all project activities. The
timeline must provide a project flow that includes start and end dates, schedule of activities, and projected
outcomes. In order to reap the most benefit from the timeline, the timeline must be updated each quarter noting
the actual date of completion as each activity is accomplished. Items to incorporate in the timeline include: project
goals, milestones, special events, important deadlines and deliverables.
1 Refer to section 2116(a) of P.L. 116-136, the Coronavirus Aid, Relief, and Economic Security Act, March 27, 2020.
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Attachment V
C. Project Implementation and Funding Status
Please limit your response to1000 characters or less.
States must use this section to provide a description of the implementation of key activities and/or project status
for the current quarter. Place an ‘X’ in one of the four checkboxes provided below to provide an assessment of
implementation progress. The assessment must be supported by the status narrative noting if the project is on
schedule, behind schedule, ahead of schedule, or complete this quarter. Once the project is marked as complete
this quarter, the state is no longer required to submit an ETA 9178-ARPA report for the project. In addition,
please provide the funding status for this project for the end of the quarter, including the total project funding,
total obligated, funding balance, and time remaining to expend funds/expenditure target.
Behind Complete this
State Self- On Schedule Ahead of Schedule
Schedule Quarter
Assessment:
Total Project Funding Total Obligated Funding Balance Expenditure Target
D. Project Challenges, Risk Mitigation Efforts/Modification Requests, and Technical Assistance
Needs
Please limit your response to1000 characters or less.
States must use this section to summarize any significant challenges to project implementation encountered during
the quarter, and describe any risk mitigation efforts or actions taken to address the identified challenges. In
addition, a status update must be provided on the resolution of challenges identified in previous quarters. This
section should also include any questions you have for DOL and note any identified needs for technical assistance
from DOL or others. The narrative must also indicate whether the grantee is requesting a modification to any
project strategies and how the modification request changes the original project proposal. If a modification has
been requested, the narrative must also indicate the status of the modification request. Modifications only apply to
grants that require a full application. If states have nothing to report, that should be specified.
E. Best Practices, Promising New Strategies and Success Stories
Please limit your response to1000 characters or less.
States must use this section to describe promising approaches, innovative processes, or grant success stories.
States must also describe any lessons learned and how those lessons learned will be implemented. Throughout the
implementation of the project, states may discover new strategies that emerge as a result of data-driven continuous
improvement. As progress is made with a new and promising strategy, or as data is gathered to support it, states
must document the progress and data each quarter. If states have nothing to report, that must be specified.
F. Additional Outcome Information
Please limit your response to1000 characters or less.
This section requires states to report grant-specific outcomes not captured in other sections of the quarterly
narrative progress report, including, butnot limited to, outcomes measuring service delivery, outcomes measuring
fraud detection and prevention, outcomes measuring backlog reduction, specific outcomes included in the grant
application.
CCeerrttiiffiiccaattiioonn
Name of Grantee Certifying Official:
Phone:
E-Mail Address:
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Attachment V
Instructions to Complete ETA 9178-ARPA
Contact Information:
This section is to provide the contact information (i.e., Name, Title, Address, etc.) for the
state official who is responsible for the day-to-day operation and implementation of the
project. This may be a different person tha(cid:81) the certifying official.
Certification:
(cid:120) Name of Certifying Official
Use this section to provide the name of the state official who is certifying
submission of the report to the U.S. Department of Labor (Department).
(cid:120) Telephone Number
Provide the area code and telephone number ((###) ###-####) of the authorized
state official.
(cid:120) Email Address
Provide the email address of the authorized state official.
General Instructions
States receiving ARPA Grant Funds are required to submit quarterly progress reports to
the Department’s Employment and Training Administration (ETA) in order to comply
with the reporting and record keeping requirements of these funds. Each state recipient of
funds must submit a narrative Quarterly Progress Report (QPR) containing updates on the
progress and implementation of the project(s) undertaken as a result of the funding.
Report Form and Instructions
The QPR provides narrative updates on the implementation of project(s) undertaken as a
result of the funding and the status of each project per quarter.
Due Dates
All quarterly reports are due to ETA no later than 45 days after the end of each reporting
quarter. The table below shows the expected due dates for each reporting quarter.
Reporting Quarters Due Dates
October 1st – December 31st February 14th
January 1st – March 31st May 15th
April 1st – June 30th August 14th
July 1ST – September 30th November 14th
Should the due date of the report fall on a Saturday, Sunday, or holiday, the report is due
the previous business day.
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Attachment V
Submission Procedures
Information contained in the quarterly report (ETA 9178-ARPA) must be submitted by
email directly to the ETA Regional Office. An ETA Federal Project Officer will review
and accept the report within 30 days of receipt.
OMB Approval. Section 2116(a) of the CARES Act, 5 U.S.C. 9032(a), states that
“Chapter 35 of Title 44, United States Code, (commonly referred to as the ‘Paperwork
Reduction Act of 1995’) shall not apply to the provisions of, and the amendments made
by, this subtitle.” As the OMB approval process is waived for these reporting instructions,
these instructions should be considered final.
(cid:3)
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