27-0343-20 Local Agency Impaired Driving Prevention- State DRE Coordinator

27-0343-20 Local Agency Impaired Driving Prevention- State DRE Coordinator

Impaired Driving Prevention- State DRE Coordinator Program Overview:

I. INTRODUCTION

The Impaired Driving Prevention (IDP) promotes the safety and well-being of all people using Illinois’ roadways. This State DRE Coordinator program facilitates a coordinated, multidisciplinary approach to the oversight and implementation of the DRE trainings for the entire state, supports statewide law enforcement forensic phlebotomy initiatives, and has strong involvement in the SFST and ARIDE trainings throughout the state.

The grants funding opportunities under NOFO 27-0343-20 may be funded both by the State of Illinois and National Highway Traffic Safety Administration (NHTSA). The State of Illinois has designated the Illinois Department of Transportation’s (IDOT) Bureau of Safety Programs and Engineering (BSPE) the federally required State Highway Safety Office (SHSO) in Illinois. Therefore, the Grantee shall have an acceptable accounting system in existence capable of identifying the federal-related costs separately from their general operating costs. The Grantee shall also adhere to all Infrastructure Investment and Jobs Act (IIJA) (P.L. 117-58, previously referred to as the Bipartisan Infrastructure Law (BIL)) rules and regulations under the criteria specific to their particular grant safety program. Any questions regarding the IIJA rules and regulations must be sent electronically to DOT.TSgrants@illinois.gov.

II. PROJECT GOAL

To have oversight and critical implementation effort to address alcohol and drug-related traffic fatalities and serious injuries by ensuring quality trainings that meet the SFST, ARIDE, and DRE training standards and requirements to become certified in Illinois and support statewide law enforcement forensic phlebotomy programs that improve access to timely, high-quality blood evidence in impaired-driving cases.

III. PROJECT INFORMATION

The State DRE Coordinator, designated by BSPE as the federally-recognized DRE Program Coordinator for Illinois, is responsible for oversight, coordination, and quality assurance of all DRE and ARIDE training activities conducted under this grant. The State DRE Coordinator serves as the primary point of contact with BSPE, the International Association of Chiefs of Police (IACP), and other partners on matters involving the Illinois Drug Evaluation and Classification (DEC) Program.

To support these responsibilities, this NOFO also allows funding, as needed, for an Assistant DRE Coordinator and/or a DRE Training Coordinator. These positions work under the direction of the State DRE Coordinator and BSPE to assist with the day-to-day administration, training, and quality assurance functions of the Illinois DRE Program. Funded personnel must be currently certified DREs in good standing; preference should be given to DRE Instructors with extensive experience in SFST, ARIDE, and DRE training and field operations.

In addition, this NOFO may include funding for a statewide Law Enforcement Forensic Phlebotomy Program Coordinator. This coordinator is responsible for coordinating, expanding, and sustaining law enforcement forensic phlebotomy capacity across Illinois and serves as a liaison between law enforcement agencies, laboratories, and prosecutors on issues related to blood evidence in impaired-driving cases.

Before scheduling, advertising, or hosting any DRE school or ARIDE class using funds from this NOFO, the grantee must consult with BSPE and the State DRE Coordinator to discuss the need, timing, location, and proposed instructors. This requirement also applies to any trainings or statewide coordination activities that may be carried out by an Assistant DRE Coordinator, DRE Training Coordinator, or Statewide Law Enforcement Forensic Phlebotomy Program Coordinator funded under this NOFO.

The State DRE Coordinator and BSPE have the authority to approve or deny requests to host DRE schools, ARIDE classes, or related statewide training activities, and to adjust dates, locations, class sizes, and instructor assignments as needed to ensure program integrity and efficient use of statewide resources. This authority extends to the work plans and priorities of any Assistant DRE Coordinator, DRE Training Coordinator, or Statewide Law Enforcement Forensic Phlebotomy Program Coordinator funded under this NOFO.

Review the FFY2027 DUI Information document- attached to the NOFO under the Question Submission Information section- to ensure all proposed activities comply with current Illinois DRE program policies and IACP/NHTSA standards. Applicants must also ensure that any proposed Assistant DRE Coordinator, DRE Training Coordinator, or Statewide Law Enforcement Forensic Phlebotomy Program Coordinator activities are consistent with those standards and do not duplicate activities funded under separate SFST/ARIDE/DRE Training NOFOs.

IV. PROGRAM DELIVERABLES
These program deliverables must be accurately recorded and reported to IDOT on a monthly or quarterly basis as stated in the grant agreement. The applicant agency may request to add grant-specific deliverables in addition to those set forth as part of the IDP program.

-Standard deliverables required for State DRE Coordinator position (see additional deliverables required based on differing coordinator positions that may be filled in conjunction with the State DRE Coordinator):

• Number of SFST courses planned.
• Location of SFST courses.
• Number of law enforcement officers attending SFST courses.
• Number of law enforcement officers completing SFST courses.
• Number of SFST Instructor courses planned.
• Location of SFST Instructor courses.
• Number of law enforcement officers com9pleting SFST Instructor courses.
• Number of SFST Refresher courses planned.
• Location of SFST Refresher courses.
• Number of law enforcement officers attending SFST Refresher courses.
• Number of ARIDE courses planned.
• Location of ARIDE courses.
• Number of law enforcement officers attending ARIDE courses.
• Number of law enforcement officers completing ARIDE courses.
• Number of DRE courses planned.
• Location of DRE courses planned.
• Number of law enforcement officers attending DRE courses.
• Number of law enforcement completing DRE courses.
• Number of BASSET courses planned.
• Location of BASSET courses.
• Number of people attending BASSET courses.
• Number of people completing BASSET courses.
• Planned number of DRE A-Z courses planned.
• Location of DRE A-Z courses.
• Number and type of attendees at the DRE A-Z courses.
• Number and type of attendees completing DRE A-Z courses.
• Number of DRE Certification Observations planned.
• Location of DRE Certification Observations.
• Number and type of attendees at the DRE Certification Observations.
• Number of law enforcement completing DRE certification.
• Number of DRE Recruitment efforts planned.
• Location of DRE Recruitment efforts.
• Number of law enforcement officers attending DRE Recruitment efforts.
• Number of law enforcement officers committed to attending DRE School because of DRE Recruitment efforts.
 Provide information on project problems or delays.
 Provide any highlights, accomplishments, and/or milestones that occurred during reporting period.
 Provide status of reaching project performance measures, deliverable(s), and goal.

-For projects that include an Assistant DRE Coordinator and/or DRE Training Coordinator, provide in addition:

• Number of DRE, ARIDE, and SFST courses planned and conducted with direct involvement of the Assistant DRE Coordinator and/or DRE Training Coordinator;
• Number of DRE candidates supported (applications reviewed, agencies consulted, candidates accepted/denied) and summary of outreach efforts to agencies regarding DRE participation;
• Documentation of program administration activities (e.g., DRE rosters, recertification tracking, rolling logs, training attendance records, evaluation summaries) maintained or updated by the Assistant DRE Coordinator and/or DRE Training Coordinator;
• Number of technical assistance contacts with law enforcement agencies (e.g., regarding DRE deployment, multi-jurisdictional operations, courtroom testimony) and summary of common issues addressed.

-For projects that include a Statewide Law Enforcement Forensic Phlebotomy Program Coordinator, provide in addition:

• Number of law enforcement forensic phlebotomy trainings planned and conducted, and number of officers/phlebotomists trained;
• Number of law enforcement agencies receiving technical assistance on establishing or expanding forensic phlebotomy programs and a brief summary of the assistance provided;
• Updated inventory or listing of trained law enforcement phlebotomists and participating agencies, if applicable;
• Description of statewide policies, protocols, or guidance documents developed or updated for law enforcement forensic phlebotomy programs during the grant period.

V. PERFORMANCE MEASURES

Performance Measures are quantifiable specific pieces of information used to determine if a grant program is working towards achieving it’s intended goal. This typically involves collecting and analyzing data to evaluate efficiency and effectiveness of projects. IDOT also encourages grant applicants to set a clear objectives and metrics, as part of or in addition to the required program deliverables, as part of an internal process to help meet the goal.

In order to address these goals, grant applicants must submit a minimum of two (2) performance measures. Grant applicants must also submit a minimum of one (1) project objective. To assist with creating these two requirements, grant applicants may use Performance Measure Worksheet document made available within the application package to assist with the creation and determination of these performance measures and an objective.

VI. BUDGET FUNDING GUIDANCE:

Funding for these types of programs is limited; current/past funding of a program does not guarantee future funding. Program applicants must provide clear data supporting the community need and specific ways this program and funding will improve problem areas. Program applicants must also demonstrate how their request will help meet IDOT’s performance measures.

• IDOT will not reimburse for paid media campaigns. (ex. Radio and/or TV PSA/media spots/development of a PSA/advertisement).
• This NOFO is strictly for the statewide impaired driving program, including the State DRE Coordinator and, as needed, an Assistant DRE Coordinator, DRE Training Coordinator, and/or Statewide Law Enforcement Forensic Phlebotomy Program Coordinator. It is not intended to fund stand-alone SFST/ARIDE/DRE Training grants, general prosecutors’ programs, or other separate IDP components covered under different NOFOs (e.g., SFST/ARIDE/DRE Training, TSRP). SFST/ARIDE/DRE Training grants shall not apply under this NOFO.
• Alcohol and drugs for training purposes are not allowed for purchase.

All allowable budget items are listed in this NOFO. Some also have pre-determined costs. Please use the pre-determined costs when completing the budget, if applicable.

Special Note Regarding Travel: All applicants should adhere to the budget guidance below and refer to the FFY2027 Travel Information document for all requirements regarding regular travel or travel that may not yet have a selected destination or dates, in-state or otherwise. All grantees, whether performing routine travel or otherwise, shall adhere to the information within their awarded budget as well as the FFY2027 Travel Information document. This FFY2027 Travel Information document is attached under the Question Submission Information section in this NOFO posting.

Special Note Regarding Personnel (Salaries and Wages): 1) All salaries are to be broken down into an hourly rate; no annual or monthly salary amounts are allowed per NHTSA requirement. 2) All applicant employees listed under Salary and Wages are eligible for a standard 4% annual cost of living raise so long as the applicant agency approves such pay increases. Other raise requests will require the agency policy regarding raises and may be denied or not funded the full requested amount. 3) Unless otherwise approved by BSPE, agencies should adhere to the FFY2027 Pay Raise Information document. This FFY2027 Pay Raise Information document is attached under the Question Submission Information section in this NOFO posting.

VII. BUDGET DETAILS:

1. Personnel (Salaries and Wages)

• Personnel costs under this NOFO may include the State DRE Coordinator and, where applicable, an Assistant DRE Coordinator and/or DRE Training Coordinator and/or State Law Enforcement Forensic Phlebotomy Coordinator employed directly by the applicant agency. Each position must include a brief narrative describing its role and how it supports the objectives of this NOFO.
• Must be in an HOURLY format. NHTSA does not allow yearly or monthly salary reimbursements.
• Include narrative for each position including their role in the program.

Unfilled positions can be listed as TBD under the Name column.

2. Fringe Benefits

• Must be broken down by each individual employee or position as they appear in the Personnel (Salaries and Wages) page.

If total fringe amounts are used, put the break-down of each total in the narrative. (e.g., total fringe is 7.65% should be listed in narrative as Social Security 6.2% gross wages and Medicare 1.45% gross wages).

• Only the employee(s) directly being paid by the grant may have their fringe benefits reimbursed.
o Unallowable: spousal, dependent or other fringe benefits not directly going towards the grant-covered employee listed in Salary or Wage.

3. Travel

• Mileage required by the position
• Hotel stays required for the position
• Travel for Professional/Instructor trainings
• Tolls/Parking
• Regular travel per diem
• Rental Car for regular in-state travel

Rental (compact car only unless otherwise approved by BSPE)

Fuel

o Unallowable: Additional insurance and other coverage, add-ons, upgrades resulting in additional rental costs

• IACP Impaired Driving & Traffic Safety Conference
-Airfare $700 round-trip
-Per Diem $90/day
-Hotel $200/night pre-taxes and fees OR at the conference hotel at the conference rate
-Uber/Lyft/Taxi $150 to and from airport

• Lifesavers Conference March 7-9, 2027, in San Antonio, TX
-Airfare $650 round-trip
-Per Diem $74/day
-Hotel $161/night pre-taxes and fees OR at the conference hotel at the conference rate
-Uber/Lyft/Taxi $75 to and from airport

• NASID Conference
-Airfare $700 round-trip
-Per Diem $90/day
-Hotel $200/night pre-taxes and fees OR at the conference hotel at the conference rate
-Uber/Lyft/Taxi $150 to and from airport

o Registration fees for Conferences should be listed under Training and Education
o Rates used based on FFY2026 rates or best estimates- final allowable costs may differ. All rates should be pre-approved by BSPE prior to the first day of travel.

o Unallowable: additional expenditures for conferences such as early bird boarding, voluntary upgraded seating or rental vehicle size resulting in higher costs, vehicle rental and parking for out-of-state conferences that require airfare, or additional baggage fees; valet parking, unless pre-approved by IDOT; and airfare for travel outside of the IACP, Lifesavers, and NASID Conferences.

4. Equipment

-Fixed or portable DRE exam room setup:

• Exam chair or cot, small table or desk
• Blackout curtains or portable screens to control lighting
• Wall charts for vital signs and pupil size reference

-Oral fluid or preliminary drug-screen devices, where legally and programmatically supported
Phlebotomy-related supplies and PPE:

• Training arms and simulation kits
• Sharps containers, bandages, tourniquets
• Gloves, masks, and eye protection
• Secure storage for blood collection kits

-DRE program technology and data tools:

• DRE case tracking/database software or enhancements
• Tablets or laptops for on-scene DRE documentation (≤ $999 per device, unless specially approved)
• Secure storage (cloud or server) for DRE narratives, evaluations, and reports

5. Supplies

-DRE exam kits, including:

• Stethoscopes
• Sphygmomanometers (blood pressure cuffs)
• Digital thermometers
• Pen lights and pupilometers/pupil gauges
• Digital timers/stopwatches
• Tongue depressors, measuring tapes, and similar items

-Instructional materials:

• Printed DRE and ARIDE participant manuals
• Quick-reference cards and laminated cue sheets
• Props for SFST/DRE training scenarios (cones, line tape, etc.)

-Administrative materials

• Office Supplies
• Printing
• Postage (General)
• Postage (Shipping)
• Laptop (up to $999)
• Intoximeters/PBTs
• Intoximeter mouth pieces
• Binders
• Matrix Cards
• USB Storage Device
• Equipment Bag
• Clipboard

6. Contractual Services

• Contractual Services may that the State DRE Coordinator and, where applicable, an Assistant DRE Coordinator and/or DRE Training Coordinator and/or State Law Enforcement Forensic Phlebotomy Coordinator funded by subaward or contract, where the coordinator is not an employee of the applicant agency.
• Room Rental for classes
• Additional Room Rental (wet lab)
• DRE Training and Certification Supplemental Instructor Services
• Computer Software (Windows 365, Anti-Virus, Sign-Up Genius, etc.)
• Website, ListServ, or other form of mass communication as needed
• Training Instructors Lodging
• Training Instructors Per Diem
• Training Instructors Mileage
• Training Instructors Parking

7. Consultant Services and Expenses

A. Consultant Services (Fees)

o Unallowable under this grant unless otherwise approved by BSPE

B. Consultant Expenses (Items)

o Unallowable under this grant unless otherwise approved by BSPE

8. Construction

o Unallowable under this grant unless otherwise approved by BSPE

9. Occupancy

o Unallowable under this grant unless otherwise approved by BSPE

10. Research & Development

o Unallowable under this grant unless otherwise approved by BSPE

11. Telecommunications

• Business-only cell phone line and/or land line

o Unallowable: personal cell phone line and/or land line

12. Training & Education

• Conference Registration Fee(s)
• Online/Webinar Training

13. Direct Administrative Costs

o Unallowable under this grant unless otherwise approved by BSPE

14. Other and Miscellaneous Costs

o Unallowable under this grant unless otherwise approved by BSPE

15. Grant Exclusive Line-Item

o Unallowable under this grant unless otherwise approved by BSPE

VIII. SPECIAL NOTE ABOUT GRANT PAYMENTS

IDOT/NHTSA funded grants are reimbursement grants meaning reimbursements are issued after expenditures are incurred. Due to the time it takes to review, approve and process reimbursement requests as well as the time it takes the Illinois Comptroller to issue payments, grantees should be prepared to fund sixty (60) days of operations prior to receiving reimbursement.

IX. REIMBURSEMENT

A. Claims for reimbursement submitted by the Grantee will be for expenses that have been incurred to complete the scope of services/responsibilities in the Agreement. If the Grantee’s claims for reimbursement are deemed by the Grantor or auditors to not be sufficiently documented for supplies and equipment purchased or other services rendered, the Grantor may require further records and supporting documents to verify the amounts, recipients and uses of all funds invoiced pursuant to the Agreement. Furthermore, if any of the deliverables or milestones in the Agreement are not satisfactorily completed, the Grantee will refund payments made under the Agreement to the extent that such payments were made for any such incomplete or unsatisfactory deliverable.

The Grantee shall submit all claims for reimbursement on the Highway Safety Claim (non-STEP) claim form (BSPE 600). Claims for reimbursement are due within thirty (30) days of the end of the service period being reimbursed. The Grantee may request an extension of time to submit claims for reimbursement, along with required supporting documentation. Extension requests must be submitted to the Grantor in writing. The grantor must provide a written approval or denial of a time extension.

Final claims for reimbursement and all reports, including final reports, are due to the Grantor by 5 p.m. on Monday, November 1, 2027. Claims submitted to the Grantor by the November 1, 2027, due date will be reviewed and processed immediately for payment. If the Grantee cannot meet the November 1, 2027, deadline for submitting any final claims for reimbursement, the Grantee may request a time extension for submitting these documents. Time extension requests must be submitted to the Grantor in writing. Grantor must provide a written approval or denial of any time extension requests. Any approved time extension will be limited in nature to ensure the Grantor is able to request federal reimbursement.

Any expenditure made prior to the Agreement start date is the responsibility of the Grantee.

The Grantee must submit the BSPE 600 claim form and supporting documentation to the Grantor pursuant to the Agreement via email at:

DOT.BSPE.Claims@illinois.gov

If issues arise in submitting the BSPE 600 claim form, please contact the Grantor Contact listed in the Agreement or the assigned BSPE staff as assigned by BSPE.

B. All claims and supporting documents shall be signed and dated electronically by either the project director or the authorized representative of the Grantee. The claim must include:

1. The Agreement Number.
2. Requests for reimbursement must be requested on the Grantor’s designated BSPE 600 claim form.
3. Back up documentation, which may include invoices and receipts for expenditures, must be submitted with each claim.

C. Review and Approval

1. Upon submittal of a claim, the assigned Grantor Contact listed in the Agreement or the assigned BSPE staff as assigned by BSPE reviews and checks:

a. Mathematical accuracy of the claim.
b. That requested reimbursement is consistent with items included in the approved budget.
c. That total amount requested for reimbursement is proportional to the total amount budgeted.
d. That expenditures for each line item are less than or equal to the budgeted amounts and are allowable.
e. Completion of the work.

2. Failure to provide a complete claim may delay or prevent reimbursement. If there are problems with the claim, the assigned Grantor Contact listed in the Agreement or the assigned BSPE staff as assigned by BSPE will contact the Grantee to resolve the issue so that payment can be made, assuming all expenses are allowable. This may include submission of a new or corrected claim by the Grantee.

3. The assigned Grantor Contact listed in the Agreement or the assigned BSPE staff as assigned by BSPE will review and approve or reject the claim within thirty (30) days of the Grantee’s submittal. If rejected, the claim will not be processed for payment until revisions are approved by the Grantee.

D. Manager Approval

Once a claim is approved for payment, the Grantor’s Finance Unit processes the claim for payment by the Comptroller.

E. Send Payment

Once approved, the Comptroller forwards payment either via Electronic Fund Transfer (EFT) or by mailing a check to the Grantee’s Remittance Address listed on the Agreement.

F. Indirect Cost Rate Eligibility

1. Indirect cost rate shall be referred to as indirect cost rate or rate(s) throughout the language of the Agreement.

2. The Grantee is only eligible to receive an indirect cost rate if requested on the grant application, and the following stipulations are met:

a. The Grantee has a finalized indirect cost rate for the corresponding fiscal year wherein the expenses are allowable under the Negotiated Indirect Cost Rate Agreement (NICRA) or other applicable agreement between the agency and an appropriate third party; If this is the first time for negotiating an indirect cost rate, the Grantee has the option to request a 15% provisional De Minimis rate until the rate is finalized.

b. The Grantee is eligible to claim a provisional rate at the commencement of the Agreement should the rate for the corresponding fiscal year not yet be finalized;

c. The Grantee adheres to the requirements for receiving an indirect cost rate including, but not limited to, have appropriate approval to receive indirect cost funds and finalizing the indirect cost rate that has been provisionally offered in a timely manner (timeliness is at the discretion of the Grantor).

3. Indirect Cost Rates are based on the Grantee’s fiscal year, therefore, other restrictions and deadlines may apply. The Grantee must work with the Grantor’s Support Services Manager to determine such additional restrictions. The Grantor’s Support Services Manager may be reached by emailing DOT.TSgrants@illinois.gov.

4. The Grantee acknowledges that provisional rates are not guaranteed for the duration of the Agreement. The rate shall be finalized prior to the end of the Agreement on Thursday, September 30, 2027.

a. Indirect cost rates finalized at a differing rate from the provisional rate may result in having an amendment to the Agreement.

b. Any overpayment of indirect costs on reimbursement submittals from the Grantee paid under the provisional rate shall be deducted by the Grantor from the total amount owed on remaining reimbursement submittals once the rate is finalized even in the event that the amendment has not been issued or executed. The Grantee will be responsible for repaying to the Grantor any indirect cost overpayment that cannot be recouped from remaining reimbursement submittals.

c. If provisional indirect cost rates are not finalized by September 30, 2027, the Grantor may recollect all indirect costs that were issued under the provisional rate. These funds will be recollected through remaining reimbursement submittals, or if no further expenditures are submitted for reimbursement, the Grantor will issue a recollection statement to the Grantee.

5. The Grantee is fully aware and in understanding of the Illinois Grant Funds Recovery Act as listed in Article XXII subsection 22.11 of the Agreement.

6. The Grantee acknowledges that the rate may be denied, altered, or otherwise amended outside the scope of rate requirements listed in Part III subsection VI of the Agreement.

7. All state university grant recipients shall adhere to the 20% on-campus/10% off-campus rate as per the memorandum issued January 24, 2020, to Grantor grant and program staff from the Grantor's Acting Chief Financial Officer.

X. CERTS AND ASSURANCES

Grantees shall also follow the NHTSA Certs and Assurances that will be included in the Agreement. The NHTSA Certs and Assurances document is also attached under the Question Submission Information section in this NOFO posting.

Any agency that issues a sub-award via grant, contract, or any other means of distributing the funds in order to assist the agency receiving funds directly from IDOT are required to have all such sub-awardees sign the NHTSA Certs and Assurances. The signed certs and assurances must then be submitted to the Grantor Contact listed in Exhibit C of the Agreement.

XI. APPLICATION SCORING CRITERIA

The grant applicant agency’s risk levels and project proposal information. There are 100 points in total. The grant applications will be scored as follows:

• Risk Level – 30 points
• Application Agency Information – 2 points
• Agency Experience and Qualifications – 20 points
• Problem Statement – 15 points
• History or Background Impact on Problem Statement – 5 points
• Data and Method of Evaluation – 10 points
• IDOT Planning and Assessment Documents – 6 points
• Objective(s) – 5 points
• Performance Measures – 5 points
• Deliverables – 2 points

XII. ADDITIONAL GUIDANCE AND REQUIREMENTS FOR ALL FEDERAL FISCAL YEAR 2027 OPPORTUNITIES

NOTE: Some of these funding line-items may be unallowable for this specific grant program NOFO. Rather, this is guidance regarding all BSPE-issued FFY 2027 NHTSA program grants. All grant applicants should review the allowable grant budget line-items in previous sections to determine which of the below information’s guidance and requirements are applicable.

A. EMPLOYEES PERCENTAGE OF WORK

Full-time employees that work a percentage of their time on a grant, shall be paid on an hourly rate instead of a percentage of the overall salary. Percentages of time is not acceptable.

B. EMPLOYEES WITH MONTHLY OR ANNUAL SALARIES

Full-time employees that work on this grant cannot be paid their monthly or annual salaries. NHTSA requires all salaries to be broken down by hourly rates.

C. PART-TIME EMPLOYEES

Part-time employees shall be paid on an hourly rate. Percentages of time is not acceptable. Part-time grant funded personnel will not be eligible for leave time reimbursement.

D. EMPLOYEE RAISES

Special Note Regarding Personnel (Salaries and Wages): 1) All salaries are to be broken down into an hourly rate; no annual or monthly salary amounts are allowed per NHTSA requirement. 2) All applicant employees listed under Salary and Wages are eligible for a standard 4% annual cost of living raise so long as the applicant agency approves such pay increases. Other raise requests will require the agency policy regarding raises and may be denied or not funded the full requested amount. 3) Unless otherwise approved by BSPE, agencies should adhere to the FFY2027 Pay Raise Information document. This FFY2027 Pay Raise Information document is attached under the Question Submission Information section in this NOFO posting.

E. FRINGE FOR NON-ENFORCEMENT PART-TIME EMPLOYEES

Fringe can be paid for non-enforcement staff members based on their hours of work associated with the specific grant. Example: If a staff member works five hours for the grant, IDOT will reimburse up to the fringe rate for the five hours worked at the hourly rate.

F. TRAVEL

Special Note Regarding Travel: All applicants should adhere to the budget guidance and refer to the FFY2027 Travel Information document for all requirements regarding regular travel or travel that may not yet have a selected destination or dates, in-state or otherwise. All grantees, whether performing routine travel or otherwise, shall adhere to the information within their awarded budget as well as the FFY2027 Travel Information document. This FFY2027 Travel Information document is attached under the Question Submission Information section in this NOFO posting.

G. PROGRAMMATIC INCOME/IN-KIND CONTRIBUTIONS

Program Income will no longer be collected unless the grant applicant submits a proposal to BSPE and then received written approval for the collection and use of program income/in-kind contributions.

If approved, program income/in-kind contributions funds must be treated as federal dollars and must abide by all state and federal guidelines. These funds are to be expended in the grant year they were collected.

H. INVENTORY CONTROL

1. Any items purchased over $1,000, are required to be tracked and monitored by both the Grantee's agency and IDOT. This inventory will be monitored throughout the grant program. This inventory list must contain name of item, location of item, and unique identifier number for each item. How this is established is up to the Grantee's discretion but must have the required information described above.

2. If equipment above $1,000 is replaced with a new item and the previous was purchased with federal funds, the previous item will need to be turned into IDOT or disposed of properly. IDOT must be informed of what was disposed of and when. Then inventory control lists must reflect this change. If it is not returned or disposed of properly the new item will not be reimbursed.

3. The Safety Grant Administrator will inspect annually any item purchased more than $1,000. Equipment purchased with grant funds of $10,000.00 or more will have the BSPE 36 Major Equipment Inventory Inspection form completed and put in the project file.

4. Equipment Monitoring:

a. All pieces of equipment will be monitored until disposed of. Grantees are required to keep detailed information on where the equipment is and must present it when requested by IDOT. Equipment is only to be disposed of when it is no longer useful and IDOT must be informed of the disposal.

I. TECHNOLOGY GUIDELINES FOR GRANTEES

1. Personal/Home Internet:

a. The Illinois Department of Transportation will not provide salary stipends, expense reimbursements, payments on behalf of grantees, or any reimbursement (via Purchasing Card or direct bill) to cover costs associated with use of personal/home internet services used while performing business related activities.

2. Computers/Laptop/Tablet Purchases:

a. If computers/laptops/tablets are approved in the Grantee's budget, prior approval from the Grantor Contact listed in Exhibit C of the Agreement is required before making the purchase. Computing devices/laptops/computers have a limit of $999 dollars.

b. If the Grantee is replacing a computing device and the previous computing device was purchased with federal funds, it must be returned to the Grantor after the new computing device is received.

c. Any purchase request over $999 requires justification with required documentation submitted to their Safety Grant Administrator prior to purchase. After reviewing, the Grantor Contact listed in Exhibit C of the Agreement will deem it allowable or denied.
 
d. Computer charges must meet the same fundamental standards as all other charges to federal awards. Criteria for approval determination of a computing device include:

i. They must be reasonable.
ii. There must be an informed, prudent decision regarding the cost, utility, and value to the project.
iii. They must be allowable.
iv. They must be directly allocable.
v. The primary/principal use of the computer and related costs must be directly allocable to the purpose, goals, and activities of the funded projects.
vi. They must be necessary for the project.
vii. Computers must be essential for project activities and use should be sufficiently tracked to be adequately justified in the event of audit.

J. LINE-ITEM/BUDGET REVISIONS/AMENDMENTS TRANSFERS

Grantor requires the Grantee to provide prior written notification of any intended line-item transfers or other updates to the Agreement budget, regardless of dollar amount. Grantees must submit the intended updates to the Grantor Contact listed in Exhibit C of the Agreement using the Budget Revision Request & Approval BSPE 02 form. No changes to the budget are allowed without prior approval from the Grantor. Non-approved changes will not be eligible for reimbursement.

Details

• Awarding Agency: Transportation
• Departments: Highway Safety Grants - Bureau of Safety Programs and Engineering -
• CSFA Number: 494-10-0343
• CSFA Popular Name: NHTSA Section 402, Section 405, and 1906 funds and State of Illinois funds
• Funding Opportunity Number: 27-0343-20
• Assistance Listings Number: 20.600,20.616,20.611
• Announcement Type: Initial Announcement
• Award Type: Competitive
• Total Funding Available: $700,000.00
• Expected Number of Awards: 40
• Funding Sources: Federal Or Federal Pass Through, State
• Capital Grant: No
• Indirect Costs Allowed: Yes
• Posted Date: 2026-02-24
• Award Period: 2026-10-01 – 2027-09-30

Funding Source Description

The grants funding opportunities under this NOFO may be funded both by the State of Illinois and National Highway Traffic Safety Administration (NHTSA). Therefore, the Grantee shall have an acceptable accounting system in existence capable of identifying the federal-related costs separately from their general operating costs. The Grantee shall also adhere to all Infrastructure Investment and Jobs Act (IIJA) (P.L. 117-58, previously referred to as the Bipartisan Infrastructure Law (BIL)) rules and regulations under the criteria specific to their particular grant safety program. Funding Sections 402 and all 405 sections in addition to 1906 funds depending on the specific grant objectives. Any questions regarding the IIJA rules and regulations must be sent electronically to DOT.TSgrants@illinois.gov

Allowable Budget Items: Personnel, Fringe, Travel, Equipment, Supplies, Contractual Services and Sub Awards, Consultant, Occupancy, Research and Development, Telecommunications, Training and Education, Direct Administrative Costs, Miscellaneous Costs, and Indirect Costs.

Funding Restrictions

See funding source description

Indirect Cost Description

All applicants must provide documentation that there is an acceptable accounting system in place that is capable of identifying project related costs separate from general operating costs prior to applying for this application.

(2 CFR 200)

Please see Question Submission Information section for the IDOT University Indirect Cost Policy Memo as referenced in the Citation Governing Indirect Cost Restriction section.

Restrictions on Indirect Costs

Yes

Citation Governing Indirect Cost Restriction

Allowed. “The following State University F and A Rate and Base will apply to all State issued awards that contain either Federal pass-through funding or State funding: RATE: 20% Rate for awards or programs administered On-Campus 10% Rate for awards or programs administered Off-Campus BASE: Base approved in the State Universities’ current Federally Negotiated Indirect Cost Rate Agreement (NICRA) *Criteria for utilization of the On/Off Campus rate is located within the general terms and conditions of Federal NICRA for each State University. If not clearly defined, State awarding agencies and officers will make final determination based upon the purposes of the grant scope.” (See attached University Indirect Cost Rates Memorandum, January 2020). 2 CFR 200

State Award Notices

Awards should be issued prior to the grant start date.

Administrative and National Policy Requirements

This NOFO is restricted by policies set forth in the Infrastructure Investment and Jobs Act (IIJA) (P.L. 117-58, previously referred to as the Bipartisan Infrastructure Law (BIL)).

Reporting

The Periodic Financial Report is required at a minimum of four (4) times per year but may be required more frequently. Each Grantee's final reporting frequency shall be in the Agreement.

Performance Plan Reports are expected monthly within Euna.

In addition, the Grantee's assigned Grantor Contact in Exhibit C of the Agreement may have monitoring meetings throughout the grant year.

Additional Information

https://idot.illinois.gov/programs-and-projects/safety-programs/safety-grants.html

2 CFR 200- https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200
23 CFR 1300- https://www.ecfr.gov/current/title-23/chapter-III/part-1300
3HSP- https://idot.illinois.gov/transportation-system/transportation-safety/highway-safety-plan.html
TRCC (traffic records)- https://idot.illinois.gov/transportation-system/transportation-safety/roadway-safety/trcc.html
General Traffic Safety Grants- https://idot.illinois.gov/transportation-system/transportation-safety/safety-grants.html
Cycle Rider Safety- https://idot.illinois.gov/transportation-system/transportation-safety/roadway-safety/education/ssm.html
Occupant Protection- https://idot.illinois.gov/transportation-system/transportation-safety/roadway-safety/education/traffic-safety-campaigns/buckle-up-illinois.html
Evaluations- https://idot.illinois.gov/transportation-system/transportation-safety/roadway-safety/evaluation/evaluations.html
Impaired Driving- https://idot.illinois.gov/transportation-system/transportation-safety/roadway-safety/evaluation/evaluations/alcohol/drive-sober.html